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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/14/2014MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS ' .,, ' ! Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN January 14, 2014 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 14, 2014 at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. Approval of Agenda Chairman Johnson called for approval of the January 14, 2014 agenda. Motion by Rogness, second by Huebsch, and unanimously carried to approve the Board of Commissioners agenda of January 14, 2014 with the following additions: Discussion Regarding Public Transit Resolution in Support of Reconsidering the Renewable Volume Obligation Reductions Discussion Regarding Hourly Pay Consent Agenda Motion by Huebsch, second by Froemming, and unanimously carried to approve the following Consent Agenda items: A. January 7, 2014 Board of Commissioners' Minutes B. Warrants/Bills for January 14, 2014 (Attachment A) C. The following 2014 Solid Waste Hauler Licenses: Ballard Sanitation Big Red Boxes Minn-Kola Enviroservices P.O. Box 368 18613 Co. Hwy 10 P.O. Box 1864 Pelican Rapids, MN 56572 Elizabeth, MN 56533 Faroe, ND 58107 City of Fergus Falls City of Perham Jon & Son Disposal P.O. Box 868 P.O. Box 130 P.O. Box 1475 Fergus Falls, MN 56537 Perham, MN 56573 Detroit Lakes, MN 56501 Denzel's Region Waste Fuch Sanitation Waste Management, Inc. 27766 Joten Lake Road Box 204 1800 NE Broadway St. Dalton, MN 56324 Glyndon, MN 56547 Minneapolis, MN 55413 Ken Saurer Garbage Steve's Sanitation Waste Management, Inc. Box 55 140 6th Ave. NE 1016 11 th Ave South Clitherall, MN 56524 Perham, MN 56573 Wahoeton, ND 58075 Ottertail Trucking Waste Management, Inc. Toutges Sanitation P.O. Box 402 420 Geneva Road 49601 Brandborg Creek Rd FerQUS Falls, MN 56537 Alexandria, MN 56308 Henning, MN 56551 Soberg Enterprises, Inc. West Central Roll-Off City Dray Sanitation P.O. Box479 14047 Co. Hwy 81 16407 US Hwy 71 Detroit Lakes, MN 56501 Battle Lake, MN 56515 Wadena, MN 56482 Waste Management G & T Sanitation 5170 21 st Ave North 12196 260th St. Grand Forks, ND 58203 Sebeka, MN 56477 OTC Board of Commissioners' Minutes January 14, 2014 Page 2 D The followina Human Services Contract Renewals: Agency Program Effective Targeted Population Date Productive Imaging 01/01/14 OTC Child Support & Alternatives, Inc. Services Through Human Services Depts. 12/31/14 A Place for Social Club 01/01/14 CSP -Adults with Friends Through Mental Illness 12/31/14 E. Human Services Bills and Claims Hourly Pay Funding Source Projected total cost - $16,000 -Otter Tail Countv Maximum payment of $28,000 -SCOW Initiative Funds Larry Krohn, County Administrator, briefed the Board on the method used to pay County employees. The pay was based on 2080 work hours in a year. Employees were paid for the same number of hours each pay period (87 hours) even though the actual number of hours in the pay period varied from month to month_. The Fox Lawson Classification and Compensation plan identified exempt and non-exempt employees. On July 9, 2013, Otter Tail County adopted the Hourly Pay and Accrued Leave Computation Policy which authorized a change from salaried pay to hourly pay for non-exempt employees. This will cause the paychecks for employees in the Sheriff's Department who work a 28-day work period to fiuctuate greatly. To assist with the situation, Commissioner Huebsch offered a motion to approve a temporary suspension of the implementation of hourly pay for hours worked in January 2014, for employees on a 28-day work period under the Fair Labor Standards Act. Commissioner Rogness seconded the motion and it was carried with all Commissioners in favor. IN SUPPORT OF PUBLIC TRANSIT IN OTTER TAIL COUNTY Otter Tail County Resolution No. 2014 -11 Upon a motion offered by Commissioner Huebsch and seconded by Commissioner Rogness, the following resolution was unanimously adopted: WHEREAS, the Otter Tail County Economic Development Committee met on December 16, 2013 to discuss agriculture and agricultural processing in Otter Tail County; and WHEREAS, after several presentations from employers such as Bongard's Creameries, Jennie-O Turkey, and KLN, it became evident that there are many jobs available in Otter Tail County; and WHEREAS, several challenges to gain and retain employees were identified; one of the main challenges being transportation to and from job sites; and WHEREAS, a transportation system utilizing State Highway 78 and 210 with various other possibilities should be investigated, and WHEREAS, Otter Tail County currently has a partnership with Otter Express who provides some transportation needs, mostly in and around the City of Fergus Falls. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County will identify transportation needs and investigate a public/private partnership to determine the viability of developing and sustaining an economic transportation solution. BE IT FURTHER RESOLVED, that the Otter Tail County Chairman has assigned Commissioners Huebsch and Rogness to work with a sub-committee to identify Otter Tail County transportation needs and solutions. OTC Board of Commissioners' Minutes January 14, 2014 Page 3 Dated: -~Q~1+/=z..~1 ,,-f 1~':f~---OTTER T IL COUNT,Y BOARD OF COMMISSIONERS USFWS Land Acquisition Request- Motion by Lindquist, second by Rogness, and unanimously carried to approve the following land acquisition by the U.S. Fish and Wildlife Service from the Fergus Falls Fish and Game Club: T.131 N. R.44 W. 5th P.M. The Northwest corner of Section Ten (10) being the point of beginning: thence 460 feet East along the north section line; thence South parallel to the west section line 375 feet; thence West parallel to the north section line 460 feet, more or less, to the west section line; thence North along the west section line to the point of beginning. · COUl':JTY OF OTTER TAIL, MINN_ESOTA Otter Tail County .Resolution No. 2014 -12 EPA Resolution 101 Upon a motion offered by Commissioner Rogness and seconded by Commissioner Lindquist, the following resolution was unanimously adopted: WHEREAS, the County of Otter Tail, Minnesota, strongly encourages the EPA to reconsider the draft renewa_ble volume obligation (RVO) reductions for 2014, and WHEREAS, the County of Otter Tail and region have benefited by our local renewable fuels plant through 43 jobs directly, enhanced markets for locally grown corn, further utilizing our railroad and enhancing and growing its services and jobs, providing value added a_nimal fe_ed and corn oil, and adding millions into the economy through indirect and induced economic benefits. Reducing the RVO woul_d have harmful econo,:nic effects on our local and regional economy. WHEREAS, the County of Otter Tail held a County Commissioner meeting to consider this resolution. NOW, THEREFORE, BE IT RESOLVED that the County of Otter Tail strongly encourages the EPA to reconsider the draft renewable volume obligation reductions for 2014. Sworn and Executed under My Hand this ---'..:2=/_u ___ day of J..,.7 Dated: __ O_,t/~2.....,~,_/_lt./~--- 2014. Attest: ~~~~'-"'-4--'-&L..P,,,'-"""·'--·' _ Larry KroHn, Clerk Recess & Reconvene At 9:53 a.m., Chairman Johnson. declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:00 a.m. OTC Board of Commissioners' Minutes January 14, 2014 Page 4 Forgiveness of Tax Penalty Steve Andrews, Treasurer, and J_oy.ce Schmidt, Accounting Supervisor, discussed the "Guideline for Forgiveness of Penalty Requests" with' the Board.' Commissioners affirmed the Guideline and the current process the Treasurer's office has been following. Mr. Andrews presented a written request for forgiveness of tax penalty from Tollef Ringdahl. Mr. Ringdahl indicated that the County website was unavailable when he tried to pay his taxes prior to January 1, 2014. Motion by Huebsch, second by Froemming, and unanimously carried to deny the request of Tollef Ringdahl for forgiveness of late fees and/or penalties for parcels R76-000-99-0141-000, 71-002-99-1610- 000, and 71-002-99-0728-000. The County's website provider indicated that there were no problems with the County website and other payments were received during the time indicated. Committee Assignments for CY2014 Motion by Huebsch, second by Rogness, and unanimously carried to approve the CY2014 Board of Commissioners' committee appointments that are part of these minutes as Attachment B. SCHSAC & Partnership4Health CHB Motion by Lindquist, second by Froemming, and unanimously carried to appoint Commissioner Doug Huebsch to the State Community Health Services Advisory Committee for CY2014. Motion by Rogness, second by Froemming, and unanimously carried to appoint Commissioner Doug Huebsch to the Partnership4Health Community Health Board for CY2014. Personnel Board of Appeals Recommendation David Hauser, County Attorney, briefed Commissioners regarding a request from Marsha Bowman for retroactive pay. He reported that Marsha Bowman and other employees from the Land & Resource office requested a reclassification the early part of 2007 and it was approved to proceed; however, before a decision was made, the County Board took action to stop all reclassifications due to issues with the system being used at the time. This issue initially was brought to the Personnel Board. The Personnel Board found no evidence that Ms. Bowman's position had been treated any different than other reclassification requests. The· old and new classification systems utilized different methodologies that cannot transfer retroactively. Any change under the old system is purely speculative. Ms. Bowman appealed to the Personnel Board of Appeals, who met to review the issue November 25, 2013. The Personnel Board of Appeals, while recognizing the situation was unfortunate, affirmed the decision of the Personnel Board. Marsha Bowman read, for the record, a synopsis of the order of events and requested retroactive pay to March 15, 2007. Discussion took place regarding the various classification systems the County has used and the current Fox Lawson Compensation and Classification system. A motion was offered by Commissioner Huebsch to deny the request for retroactive pay and follow the recommendation of the Personnel Board of Appeals. · Commissioner Froemming seconded the motion and all commissioners voted in favor. . . Adjournment At 11 :28 a.m., Chairman Johnson declared ·the meeting of the Otter Tail County Board of Commissioners adjourned for committee meetings. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, January 21, 2014. · Dated: __ 0_1,_/_a.-.c,11,_/~14~-----OTTER TAI COUNTY BOARD OF COMMISSIONERS Attest: ~&,~~ ~~~~ LarryKrohh, Clerk By: ners Chair CB/kd WARRANTS FOR 1/14/2014 Vendor Name ABG MAINTENANCE INC AMERICAN WELDING & GAS INC AP TECHNOLOGY ASSOCIATION OF MN COUNTIES ASSOCIATION OF TRAINING OFFICERS OF MN AUTO VALUE FERGUS FALLS BA TILE LAKE AUTO PARTS BECKLUND OIL CO BEN HOLZER UNLIMITED BEYER BODY SHOP INC BLUESTONE TECHNOLOGIES INC BOB'S STANDARD BULK SERVICE BOSS BOUND TREE MEDICAL LLC BRANDON COMMUNICATIONS INC BRAUN VENDING INC BUREAU OF CRIM APPREHENSION BUY-MOR PARTS & SERVICE LLC CAROLINA SOFTWARE CARR'S LAKE COUNTRY SUPERMARKET CDW GOVERNMENT INC CENTRAL CONCRETE CONSTRUCTION CERTIFIED AUTO REPAIR CHEMSEARCH CIVIC PLUS CO OP SERVICES INC CODE 4 SERVICES LLC COOPERS TECHNOLOGY GROUP CULLIGAN CULLIGAN OF WADENA D & T VENTURES LLC DAN'S TOWING & REPAIR DIESEL COMPONENTS DLT SOLUTIONS INC EGGE CONSTRUCTION INC ELECTRIC MOTOR SERVICE ERKENBRACK/HELEN. EVERTS LUMBER CO FARNAM'S GENUINE PARTS INC FASTENAL COMPANY FERGUS FALLS DAILY JOURNAL FERGUS POWER PUMP INC FERGUS TIRE CENTER OTC Board of Commissioners' Minutes January 14, 2014 Attachment A, Page 1 Amount 171.00 98.83 175.00 19,135.00 1,050.00 814.47 87.71 402.04 33.00 101.54 6,300.00 174.17 7,995.00 584.50 102.97 83.50 510.00 3,438.31 400.00 25.33 1,979.24 1,095.00 445.44 741.84 15,578.10 774.68 1,963.58 478.18 45.02 48.07 1,089.00 114.95 45.54 6,455.51 357.50 75.22 60.90 37.36 12.28 118.58 1,485.87 4,180.00 170.26 OTC Board of Commissioners' Minutes January 14, 2014 Attachment A, Page 2 Vendor Name FORCE AMERICA DISTRIBUTING LLC GABE/RICHARD B GALLS LLC HAUGE/MARK HENNING AUTO PARTS INC HENNING HARDWARE HILLTOP LUMBER INC INDEPENDENT EMERGENCY SERVICES INNOVATIVE OFFICE SOLUTIONS JK SPORTS KAM INK KEEPRSINC KELLY SERVICES INC KIEFER COMPANIES/THE KIMBALL MIDWEST LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LAKES RADIO LARRY OTT INC TRUCK SERVICE LARSON/DEAN LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MARCO INC MARCO INC ST LOUIS MCCC Ml 33 MIDWESTERN MAT RENTAL & SUPPLY CO MN DEPT OF HEAL TH MN DEPT OF LABOR AND INDUSTRY MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNOLOGY MN SHERIFFS' ASSOCIATION MNSWAA MOCIC MORTON SALT INC NARDINI FIRE EQUIPMENT NELSON AUTO CENTER OLSON OIL CO INC OSI ENVIRONMENTAL INC OTTERTAIL TRUCKING INC OUTDOOR RENOVATIONS LANDSCAPE & NURSERY OVERHEAD DOOR CO OF FERGUS FALLS OVERLAND MECHANICAL SERVICES PACE ANALYTICAL SERVICES INC PARKERS PRAIRIE/CITY OF PAW PUBLICATIONS LLC BATTLE LAKE REVIEW PELICAN RAPIDS PRESS PEMBERTON SORLIE RUFER KERSHNER PLLP Amount 617.57 114.55 64.00 144.89 20.21 219.45 8.52 58.45 1,210.17 58,00 154,79 771.01 659.05 1,484.85 202.59 175,00 300.00 54.00 1,190.00 110.00 60.97 62.91 26,252.37 1,529.54 110.88 84.48 200.00 200.00 176 26 1,700.00 9,230.00 80.00 200.00 11,649.14 319.50 660,68 1,439.77 205.00 8,763.01 15,280.00 368.54 544,68 105.00 260.00 62.40 38.25 2,469.90 Vendor Name PERHAM FOCUS PERHAM OFFICE SUPPLY PERHAM TRUCK SERVICE INC PHILLIPE LAW OFFICE POWERPLAN 018 PRAXAIR DISTRIBUTION INC PRECISE MRM LLC RDO TRUCK CENTERS RMB ENVIRONMENTAL LABORATORIES INC RRT OESIGN & CONSTRUCTION SW.INC SAND CREEK GROUP LTD/THE SCHWARTZ/ROBERT E SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SHULTZ & ASSOCIATES LTD SIGELMAN STEEL & RECYCLING INC SIMENGAARD/PAUL SNIPERCRAFT INC SODERSTROM/DENNIS ST CLOUD FIRE EQUIPMENT CO STAPLES ADVANTAGE STEINS INC STEVE'S SANITATION INC STEWART/JAMES STOEL RIVES LLP STRAND HARDWARE & RADIO SHACK STREICHERS SWANBERG/RICKY THYSSEN KRUPP ELEVATOR CORPORATION TITAN ACCESS ACCOUNT TOSHIBA BUSINESS SOLUTIONS USA TRITES/DAVID UNIFORMS UNLIMITED INC US BANK VERGAS HARDWARE VICTOR LUNDEEN COMPANY WASS/DAVID F WASTE MANAGEMENT WELLER OIL CO WHITE BANNER UNIFORM SHOP WILSON/WARREN R ZIEGLER INC ZITZOW/BYRON Final Total: OTC Board of Commissioners' Minutes January 14, 2014 Attachment A, Page 3 Amount 80.00 37.39 141.38 729.40 84.37 261.84 4,078.86 4,025.09 3,434.00 344,524.00 200.00 4,945.16 133.20 4,775.00 18.82 6,376.24 34 09 129.16 595.00 150.00 343.07 561.57 2,383.08 2,903.00 35.00 14,990.00 47.47 1,288.18 124.99 974.34 36.58 88.88 335.18 80.54 2,000.00 10.23 62.67 89.69 18,055.55 347.11 367.00 75.00 394.95 159.99 589,211.94 Internal Committees Finance Division Budget/Audit Doug Huebsch Investment Wayne Johnson Capital Improvement John Lindquist Wavne Stein Internal Services Building Lee Rogness Courtroom Security John Lindquist Personnel Wayne Johnson Technology Larrv Krohn Public Works Highway Wayne Johnson Land & Resource Lee Rogness Noxious Weeds John Lindquist Trails & Parks OTC & Judicial Ditches Rick West Communit~ Services Community Health Services Doug Huebsch Public Health Roger Froemming Human Services Lee Rogness Veterans Services John Dinsmore Land Services Division Assessor Roger Froemming Recorder John Lindquist GIS Wayne Johnson Land Functions of Auditor Brian Armstrona Additional Internal Committees Executive Safety Internal Services Radio Board Internal Services Countywide LMC Internal Services Public Health LMC Community Services Human Services LMC Community Services Alternate Director Alternate Director Alternate Director Alternate Director Alternate Director OTC Board of Commissioners' Minutes January 14, 2014 Attachment 8, Page 1 Lee Rogness John Lindquist Doug Huebsch Lee Rogness Roqer Froemminq OTC Board of Commissioners' Minutes January 14, 2014 Attachment B, Page 2 External Committees Solid Waste/PLMSWA Doug Huebsch Roger Froemming John Lindquist Alternate Extension John Lindquist Doug Huebsch Wayne Johnson Alternate WOTCSWCD John Lindquist Wavne Johnson Alternate EOTCSWCD Doug Huebsch Rooer Froemmina Alternate Otter Tail Count~ COLA Doug Huebsch Wavne Johnson MRCC Doug Huebsch Racer Froemmina Alternate OTC Economic Dev./WC MN ED Doug Huebsch Lee Roaness Watershed Districts/Red River Basin /Water Plan John Lindquist Wayne Johnson Family Service Collaborative Doug Huebsch Wavne Johnson Otter Tail County Tourism/ Perham To Pelican Trail Doug Huebsch Wa¥ne Johnson State Community Health Services Advisoa Committee (SCHSACI Doua Huebsch OTC Conservation Committee John Lindquist Wayne Johnson Lakeland Mental Health Roger Froemming Doug Huebsch Alternate Agricultural Advisoa Doug Huebsch Lee Roqness Law Libraa Roger Froemming Lee Rooness Alternate MAtJUBE OTWA CAC Roger Froemming Dauo Huebsch Alternate Otter Tail Problem Solving Courts Wayne Johnson Lee Roaness Alternate WCB Juvenile Center Board John Lindquist Racer Froemminc Alternate WCArea Agenc~ on Aging/Land of the Dancing Sk~ Wayne Johnson Racer Froemmino Alternate Lake Region Communit~ Partners Lee Rogness Douq Huebsch Alternate Red River Valle~ Farmers and Homemakers Roger Froemming Partnershi114Health Community Health Board Douq Huebsch