HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/17/2013(unapproved minutes)
MINUTES OF THE
OTTER TAIL COUJ;,ITY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
December 17, 2013
10:00 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, December 17, 2013 at 10:00 a.m., at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
Doug Huebsch, Chairman; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and
Lee Rogness present.
Approval of Agenda
Chairman Huebsch called for approval of the De.cember 17,' 2013 agenda. Motion by Johnson, second by
Lindquist, and unanimously carried to approve the Board of Commissioners agenda of December 17, 2013
with the following modification:
Personnel Board of Appeals Agenda Item Postponed
Approval of Minutes
Motion by Froemming, second by Johnson, and unanimously carried to approve the December 4, 2013
Board of Commissioners meeting minutes as written.
Approval to Pay Bills
Motion by Lindquist, second by Johnson, and unanimously carried to approve payment of the County
Board bills per Attachment A of these mi,nutes.
Highway System Preservation Study Presentation
Rick West, Public Works Director, showed a power point explaining the System Preservation Study pilot
project in Otter Tail County. Otter Tail County's transportation system consists of 77 vehicle bridges and
1,062 mil.es of asptialt roads with 60% of the roads over 20 years old. The study lays out existing road
condi.tioris, averagetlife and cost of asphalt roads with proper maintenance, current roadway revenues and
funding gap, and new revenue enhancement strategies. Ideas were shared to enhance the presentation to
the public. Public ll)formation meetings about the future of our roadway system are schedu_led
January 8:2014 through January 30, 2014 in various locations throughout the County.
Amendment to Consulting Services Agreement-SAP 056-597-001
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute Amendment No. 1 to the ConsulUng Services Agreement between the
County of Otter Tail and Interstate Engineering, Inc. for design services for Old Bridge N_o. L5805 on
SAP 056-597-001 .
Winter Highway Maintenance Operations.Policy
Motion by Froemming, second by Rogness, and unanimously carried to approve the "Winter Highway
Maintenance Operations Policy" for the Highway Department of the Public Wcirks Division as presented by
the Public Works Director. · ·
OTC Board of Commissioners' Minutes
December 17, 2013
Page 2
RESOLUTION IN THE MATTER OF APPLYING FOR STATE BONDING FOR
PERHAM TO PELICAN RAPIDS MUL Tl-USE TRAIL
Otter Tail County Resolution No. 2013 -67
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, the County of Otter Tail is submitting a request to the Minnesota Legislature to consider
including a capital outlay project for the Perham to Pelican Rapids Multi-use Trail; and
WHEREAS, this proposed project is in partnership with the City of Perham, the City of Pelican Rapids, and
the PartnerSHIP4Health; and
WHEREAS, this proposed trail will provide a recreational trail opportunity that is relatively lacking in this
part of the State: and
WHEREAS, this proposed trail will provide a year-round amenity with benefits not only for the residents of
Otter Tail County but thousands of visitors that vacation in the area throughout the year; and
WHEREAS, this proposed trail will support tourism and economic development in the area by making Otter
Tail County a regional draw for biking enthusiasts and other trail users: and
WHEREAS, this proposed trail will expand the opportunities for residents and visitors to maintain healthy
active lifestyles by providing a safe corridor for walking and biking; and
WHEREAS, this proposed trail will create future connections to state and regional trails s·uch as the Central
Lakes Trail and the Heartland State Trail; and
WHEREAS, the County of Otter Tail recognizes the 50% match requirement for the aforementioned
bonding request, for the proposed 30 mile Multi-use Trail with an estimated cost of $11,117,000 and will
secure the matching fun·ds.
BE IT RESOLVED, the County of Otter Tail hereby commits and will appropriate funds to provide the local
matching share for said grant, in the amount of $5,558,500.
Commissioner Froemming seconded the motion and upon being put to a vote, the resolution was adopted
on a 5 to O vote.
Adopted at Fergus Falls, Minnesota, this 17'h day of December 2013
Dated: 01/01/1'{
Trail Application
OTC Board of Commissioners' Minutes
December 17, 2013
· Page 3
Motion by Johnson, second by Rogness, and unanimously carried to approve an Agreement between the
County of Otter Tail and SRF Consulting Group to prepare an Application for Local Governments
Requesting a 2014 Capital Appropriation for the Perham to Pelican Rapids Trail. Otter Tail County will
seek $600,000 from federal funds.
Human Services Contract Renewals
Motion by Rogness, second by Johnson, and unanimously carried to authorize the appropriate County
Offi.cia.ls' signatures to execute the following Human Services contracts and addendum:
Agency Program Effective Targeted Amount of Contract/
Date Pooulation Fundino Source
Add.end.um:
Susan DeVries Residential Services/ 01-01-14 Elderly & Disabled State Rate: AC/EW/CADI or
Home Plus/Foster Care through TBI Waivered Funds
Services 12-31-14
Contracts:
The Village Family Children's Therapeutic 01-01-14 Children OTCHS pays the Center
Service Center Support Services/School through $10,842.00 for CY2014 &
Based MH Services 12-31-14 County of Financial
Res□onsibilitv & MA
Lutheran Social Guardianship Services 01-01-14 Elderly & Disabled For CY2014 $67,900.00:
Services through OTC, MSA (MN Supplemental
12-31-14 Assistance) within ouidelines
Productive Sheltered Employment, 01-01-14 Persons with MR or County of Financial
Alternatives, Inc. Supported Employment, through Related Conditions Responsibility
and Follow-uo Services 12-31-14
West Central Semi-Independent Living 01-01-14 Persons with MR or $29.18/hour -County of
Community Services Skills through Related Conditions Financial Responsibility
12-31-14
The Social Social Club 01-01-14 CSP -Adults with Maximum Payment of
Conrn~xtion through Serious & $74,632.38; BCOW Initiative
12-31-14 Persistent Ml Funds
Lutheran Social Family Based. Services 01-01-14 Children County of Financial
Services CTSS & SBMH through Responsibility; Third Party
12-31-14 Billina and MA
Generations Children's Mental Health 01-01-14 Children With $64.21/hour; County of
through Severe Emotional Financial Responsibility
12-31-14 Disturbance
Generations Parenting Instruction 01-01-14 Children Approximately 8 weeks with 2
Classes through hr sessions@ $250/session;
12-31-14 County of Financial
Resoonsibilitv
Human Services Bills & Claims
Motion by Johnson, second by Froemming, and unanimously carried to approve the Human Services bills
and claims as presented.
2014 Community-Services Division Program Goals
John Dinsmore, Community Services Director· presented a document entitled "Otter Tail County
Community Services Division Planning Document Balanced Scorecard Model". The document includes 4
prosp_(;l,ctiye gCJal stat(;lr:i:,ents that are outcome orien.ted. The document is presented.in a Di.vision Approach
to facilitate assisting each other throughout the Division. · .. ,,.,, ,,,, . ' ,, '
OTC Board of Commissioners' Minutes
December 17, 2013
Page4
OTTER TAIL COUNTY PERSONNEL RULES AMENDMENTS
Otter Tail County Resolution No. 2013 . 72
Commissioner Rogness offered the following and moved its adoption:
WHEREAS, Minnesota Statutes 375.56 through 375.71 authorizes that a County Board may establish a
county personnel administration system; and
WHEREAS, the Otter Tail County Board of Commissioners, since 2001, has created, adopted and
amended Personnel Rules designed to fulfill the statutory requirements of the county's personnel
administration system; and
WHEREAS, Section 1.10 of the Otter Tail County Personnel Rules requires that the Otter Tail County
Board of Commissioners may amend any or all of these rules by resolution; and
WHEREAS, the Otter Tail County Personnel Board, on December 4, 2013 presented a set of
recommendations to update and amend the Otter Tail County Personnel Rules; and
WHEREAS, the Otter Tail County Board of Commissioners moved to approve and endorse the
recommendations set forth by the Otter Tail County Personnel Board.
NOW, THEREFORE, BE IT RESOLVED, that the following recommendations to amend the Otter Tail
County Personnel Rules will be approved and implemented effective January 1, 2014·, and are as follows:
• The Personnel Board, as defined in Section 12 of the current Personnel Rules, will be
dissolved and that their duties and responsibilities will be reassigned to the County
Administrator, the Personnel Director or Division Directors;
• That the forty-four (44) Personnel Rules references to ihe Personnel Board will be deleted
and replaced with references to the County Administrator, the Personnel Director or Division
Directors;
• Section 1.50: Definitions will be updated to include the following terms and associated
definitions: County Administrator, Division Director, Supervisor
• Section 6.45: Lunch Breaks language will be changed to reflect that such breaks will be and
unpaid one-half hour (30 minutes) unless otherwise scheduled by their supervisor.
• Section 7.20: Hearing: Updated to change the timing of appeals to the Board of Appeals to
conform with the existing grievance procedures.
• Section 10 05: Post Employment Health Plan: the reference to the Plan administered by
"MIi" will be changed to "Select Account"
Commissioner Johnson seconded the motion and upon being put to a vote, the resolution was adopted on
a 5 to O vote.
Adopted at Fergus Falls, Minnesota this 17'" day of December 2013. These rules, as amended, will be
posted with the Board of Commissioners minutes and provided to employees on Otterweb.
Dated: -~Oc.,{c...-_,O,c_'1..c-_lc..'t,__ ___ _
Attest: _ _.k""""'~"""'l---~!4"'-""""o«--LarryKrotfn, cierk
OTC Board of Commissioners' Minutes
December 17, 2013
Page 5
Recess & Reconvene
At 11 :36 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for lunch break. The meeting was reconvened at 1 :15 p.m.
Tobacco Licenses
Motion by Froemming, second by Lindquist, and unanimously carried to approve the following applications
for license:
Dalton Corner Store
101 W Main
Dalton, MN 56324
Wagon Wheel of Richville, LLC
101 Main St. S.
Richville, MN 56576
Larry's Foods
102 Gilbertson St.
Battle Lake, MN 56515
2013 Public Health Department Budget
Motion by Rogness, second by Lindquist, and unanimously carried to adjust the 2013 Public Health
Department Budget as follows:
Expenditure Budget from $2,424,067 to $2,687,2g1 (an increase of $263,224)
Revenue Budget (Non Tax) from $1,682,201 to $1,925,425 (an increase of $263,224)
Gross Property Tax Revenue -no change
2014 Ditch Maintenance Assessments
Motion by Rogness, second by Froemming, and unanimously carried to establish the 2014 ditch
maintenance assessments and to authorize, if necessary, any December 31, 2013 inter-fund loans in
January of 2014, for the various Otter Tail County Drainage Systems.
PAYABLE 2014 OTTER TAIL COUNTY GROSS AND NET
PROPE~TY TAX LEVY RESOLUTION
Otter Tail County Resolution No. 2013 -68
After discussion regarding reserves and fund balances, the following resolution was offered by
Commissioner Lindquist, who moved for the adoption of Otter Tail County's Payable 2014 Gross and Net
Proper:ty Tax Levies:
WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or
before Monday, September 16, 2013, a proposed Payable 2014 Property Tax Levy and.to select a date for
a public meeting for the purpose of discussing and receiving public comment regarding the Proposed
Proper:ty Tax Levy, which must be held during the period of November 25th through December 30th; and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 10, 2013 adopted
Otter Tail County's proposed Payable 2014 Gross and Net Property Tax Levy and selected Wednesday,
December 4, 2013 as the date for the public meeting; and
WHEREAS, the Otter Tail County Board of Commissioners at 7:00 p.m. on Wednesday, December 4,
2013 held the required. meeting; and
OTC Board of Commissioners' Minutes
December 17, 2013
Page6
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail
County's final Payable 2014 Gross and Net Property Tax Levy no later than Monday, December 30, 2013,
and the Otter Tail County Board of Commissioners is required to certify Otter Tail County's final Payable
2014 Gross and Net Property Tax Levy to the County Auditor's office on or before Friday, December 30,
2013.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies
for the payable year 2014, upon the taxable net tax capacity of the property of Otter Tail County, the
following amounts as detailed below:
Fund Breakdown -Net Tax Capacity Based Levies
Gross Levy CPA Net Levy
General Revenue 17,003,696 (1,060818) 15,942,878
Debt Service -
Series 2012A 118,283 0 118,283
Government Services Building Bonds 929,741 0 929,741
Ottertail Operations Center 525,840 0 525,840
Veteran Nursing Home Bonds 130,000 0 130,000
Human Services •
Social Services 5,507,969 (343,628) 5,164,341
Administration 2,012,079 (125,529) 1,886,550
Public Health 768,882 (47 969) 720,913
Probation 1,666,487 (103,968) 1,562,519
Road and Bridge 3,338,300 (208 268) 3,130,032
Capital Improvement 3,108,248 (193,916) 2,914,332
Total County -Excluding Regional Library 35,109,525 (2,084,096) 33,025,429
Regional Library System 515,971 0 515,971
Total County -Including Regional Library 35,625,496 (2,084,096) 33,541,400
Lake Improvement Districts -
Pelican Group of Lakes 120,000 0 120,000
Pine Lakes 33,150 0 33,150
McDonald, Kerbs & Paul 125,000 0 125,000
Big'McDonald 12,000 0 12,000
Total County -Including Lake Improvement
Districts 35,915,646 (2,084.096) 33,831,550
Special Taxing District Tax -
Otter Tail County HRA 416,000 0 416,000
Grand Total -Otter Tail County 36,331,646 (2,084,096) 34,247,550
OTC Board of Commissioners' Minutes
December 17, 2013
Page 7
NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners
hereby certifies the above amount to the County Auditor's office as Otter Tail County's Final Gross/Net
Property Tax .levies for the payable year 2014, and directs the County Auditor's office to spread these
levies against the taxable net tax capacity of the property of Otter Tail County.
The resolution was seconded by Commissioner Johnson and carried, with the members of the Otter Tail
County Boa,rd of Commissioners voting as follows:
Commissioner
Wayne D.' Johnson
John Lindquist
Roger Froemming
Lee Rogness
Doug H.uebsch
For
X
X
X
X
X
Adopted at Fergus Falls, Minnesota this 17th day of December 2013
Dated: -~0...,1+/=()~7+/~1'1~---
Against
OARD OF COMMISSIONERS
PAYABLE 2014 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT
SPECIAL TAXING DISTRICT GR.OSS A.ND NET PROPERTY TAX LEVY RESOLUTION
Otter Tail Count,v Resolution No. 2013 --69
The following resolution was offered by Commissioner Froemming, who moved for the authorization of the
Otter Tail County Housing and Redevelopment Special Taxing District 2014 Gross and Net Property Tax
Levy:
WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under
the provisions of Minnesota Statute Chapter 469, and
WHEREAS, the Otter Tail County Housing and Redevelopment Authority had requested a Payable 2014
Gross and Net Property Tax Levy of $416,000, and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 10, 2013, adopted the
Otter Tail County Housing and Redevelopment Authority's request of $416,000 as the proposed Gross/Net
Property Tax Levy for Payable Year 2014, and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the
·special. taxing district's Payable 2013 Gross and Net Property Tax Levy no later than Monday, December
30, 2013, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County
Housing and Redevelopment Authority's final Payable 2013 Gross and Net Property Tax Levy to the
Coun.ty Auditor's office on or before Friday, December 30, 2013.
OTC Board of Commissioners' Minutes
December 17, 2013
Page 8
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after
consideration and discussion by the Otter Tail County. Budget Committee with the Otter Tail County HRA,
hereby authorizes/adopts, on behalf of the Otter Tail County Housing and Redevelopment Authority, a final
Payable 2014 Gross and Net Property Tax Levy of $416,000 and hereby certifies the same to the County
Auditor's office to be spread against the taxable property of the Otter Tail County Housing and
Redevelopment Authority.
The resolution was seconded by Commissioner Johnson and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Commissioner
John Lindquist
Roger Froemming
Lee Rogness
Wayne D. Johnson
Doug Huebsch
For
X
X
X
X
X
Adopted at Fergus Falls, Minnesota this 17th day of December 2013
Dated: _ ___,,C>C-'1'-l-/'-"o'--'1'-l-/"-1-"-l/ ___ _
Attest: -1-h=w.r,u',tf-~~v ;J""'""---
Larry Kr911n'.~"""""
Against
OARD OF COMMISSIONERS
RESOLUTION ADOPTING THE CALENDAR YEAR 2014 BUDGET
Otter Tail County Resolution No. 2013 -70
The following resolution was offered by Commissioner Rogness, who moved for the adoption of the
calendar year 2014 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the
Debt Service Funds.
WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or
before Monday, September 16, 2013, a proposed Calendar Year 2014 Budget and to select a date for a
public meeting for the purpose of discussing and receiving public comment regarding the proposed
Calendar Year 2014 budget, which must be held during the period of November 251" through December
30th ; and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 10, 2013 adopted
Otter Tail County's proposed Calendar Year 2014 Budget for the General Fund, for the Budgeted Special
Revenue Funds, and for the Debt Service Fund, and selected Wednesday, December 4, 2013 as the date
for the public hearing, and
WHEREAS, the Otter Tail County Board of Commissioners at 7:00 p.m. on Wednesday, December 4,
2013 held the required hearing; and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail
County's final Calendar Year 2014Budget for the General Fund, for the Budgeted Special Revenue Funds,
and for the Debt Service Funds no later than Monday, December 30, 2013 and also recog'nizes the
requirement to adopt the final Calendar Year 2014 Budget after the adoption of the final payable 2014
Gross and Net Property Tax Levy.
OTC Board of Commissioners' Minutes
December 17, 2013
Page 9
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the
amount of $80,563,497 as the County's Calendar Year 2014 Budget for the General Fund, for the
Budgeted Special Revenue Funds, and for 'the Debt Service Funds, as summarized and detailed in the
.budget documents ti.tied "Budget Worksheets 2014 11272013 (RD COMP) CB" filed with the County
Auditor's of(ice.
The above.resolution was seconded by Commissioner Lindquist and carried with the members of the Otter
Tail County Board of Commissioners voting as follows:
Commissioner
Roger Froemming
Wayne D. Johnson
John Lindquist
Lee Rogness
Doug Huebsch
For
X
X
X
X
X
Against
Adopted at Fergus Falls, Minnesota this 17th day of December 2013
Dated: _ _,.0'-'l,_.,/...,,6'-'7+/_,__t_._L{ ___ _ OTTER TAIL ARD OF COMMISSIONERS
Attes< k;~ ~ LarryKro~Chl
REQUEST TO REPURCHASE TAX FORFEITED PROPERTY
Otter. Tail County Resolution No. 2013 -71
Commissioner Johnson introduced the following resolution and moved its adoption:
R.ESOLVED., by the OtterTail County Board of Commissioners of Otter Tail County, Minnesota, that
WHEREAS, Earl Thom, owner has made application to repurchase the following legally describ'ed parcel:
Parcel No. 76-000-99-0652-000
Mueller's Addition to the City of Pelican Rapids
Lot 2 Block 1
Said property having forfeited to the State of Minnesota on the 29th·day of July, 2013, for nonpayment of
,the 2009, 2010, 2011, 2012, and 2013 property taxes, and
WHEREAS, an application to repurchase the above described property was timely submitted on Thursday,
December5,2013, and
WHEREAS, the sum of $1,887.87 represents the aggregate of all delinquent and current taxes, penalties,
costs, assessments and fees as of October 31, 2013, that would have been due and payable had the
above described parcel not forfeited to the State of Minnesota, and
WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider this
applicaUon to repurchase the above-described parcel and.has requested thatthe Otter Tail County Board
,of Cori;imissioners approve the applicant's request to repurchase the above-described property.
OTC Board of Commissioners' Minutes
December 17, 2013
Page 10
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
approves the repurchase of the above described tax forfeited property, and
BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners hereby finds that the
repurchase is in the best public interest, and that it will relieve any undue hardship which has result from
the forfeiture.
Commissioner Rogness seconded the motion, and upon being put to vote, the resolution was unanimously
adopted.
Adopted this 17th day of December, 2013
Dated: -~0~1+/~t>-'.l~/,-,t~Y----
Attest:
L~, tf/!
Reg·uest for Forgiveness of Tax Penalty
Steve Andrews, Treasurer,. presented a· request for forgiveness of tax penalty, in the amount of $79.12, for
James W. Schatschneider (parcel no. 12-000-07-0045-001). The request was submitted by Guardian,
Lynn Braaten· on behalf of Mr. Schatschneider. Motion by Rogness, second by ·Johnson; and unanimously
carried to forgive the tax penalty of $79.12 on parcel no. 12-000-07-0045-001 as requested, because the
situation meets the provisions of the County's guideline for approval.
Minnesota River Board Report
John Lindquist reported that he attended a Minnesota River Board meeting December 16, 2013. The MRB
has been struggling; therefore, they outlined four options to either disband the MRB or make a
recommendation to the legislature for a new basin-level entity with specific structure and funding.
Mr. Lindquist indicated that the four options were:
Option A: Bottom-up watershed-based planning w/local revenue generation (w/MRB
outreach/legislative support)
Option B: Option A PLUS additional basin board revenue generation (w/MRB
outreach/legislative support)
Option C: Recommendation to the State for Option A or B (no additional MRB involvement)
Option D: Recommendation of other alternative(s) or no recommendation (no additional
MRB involvement)
Mr. Lindquist indicated that a straw poll was taken with 56 votes for Option D to disband the MRB and 42 in
favor of either A, B, or C. The MRB voted in favor of Option C to recommend to the legislature one
watershed entity that would set levies and counties would collect the money for the new MN River
Watershed. Mr. Lindquist asked Commissioners to contact their legislatures and lobby against the
recommendation because there are watersheds and other conservation entities who are already doing
these necessary projects.
OTC Board of Commissioners' Minutes
December 17, 2013
Page 11
E-government and Website Development
Technology Committee Members presented a document titled "E-Government in Otter Tail County". They
discussed a proposal to replace and improve the Otter Tail County website to deliver services more
effectively to the public. Motion by Rogness, second by Johnson, and unanimously carried. to a_uthorize the
Administrator to en_ter into a three-year purchase of service agreement with CivicPLus at a cost of $46,733.
·Funding sources include technology funding, departmental operational budgets and reserve funds from
current cash reserves. Commissioners stressed that the upgrade include interaction with the new Otter
Country Tourism website. Implementation is expected in about 4 months.
MOH Delegation Agreement Discussion .. .
Diane Thorson, Public Health Director, discussed staffing and enforcement requirements for Otter Tail
County to enter into a Food, Pool and Lodging Services Delegation Agreement with the State of
Minnesota. Commissioners requested further negotiations in the matter.
Otter Tail.County Planning Commission
Motion by Johnson, second by Rogness, and' unanimously carried to appoint Brent Frazier (2nd District)
and reappoint Rick Wilson (5th District) to the Otter Tail County Planning Commission for a three-year term
effective January 1, 2014. The motion included payment of per diem and mileage for Brent Frazier for the
December joint meeting held on December 11, 2013.
Land & Resource Department Fee Schedule
Bill Kalar, Land & Resource Director, provided the current Land & Resource Department Fee Schedule.
Commissioners requested a breakdown of the number of services provided in each category for CY2013
along with history of fees charged to the public.
Otter Tail County Sanitation Code
Bill Kalar submitted the proposed Otter Tail County Sanitation Code adopting and modifying Minnesota
Rules Chapters 7080, 7081, and 7082. Additional modifications were discussed. A Public Hearing will be
scheduled for comments prior to adoption.
Closed to the Public
At 3:15 p.m., Chairman Huebsch declared the Board of Commissioners meeting closed to the public to
discuss litigation involving construction of the 60-Bed Chemical Dependency Facility. The closed session
is authorized under Attorney-Client privilege, M.S. §130.05, Subd. 3(b). Present were all five seated
Commissioners, Attorney Steve Rufer, County Attorney, Facilities Operations Manager, Facilities
Operations Supervisor, and Board Secretary. At 3:43 p.m., Chairman Huebsch declared the closed
session complete and opened the Board of Commissioners meeting to the public.
HVAC Agreement for 60-Bed CD Facility
Motion by Rogness, second by Lindquist, and unanimously carried to approve the appropriate County
Officials' signatures to execute an agreement between the County of Otter Tail and Rousevac, Inc. to
complete the HVAC system work at the 60-Bed CD Facility without the performance bond requirement.
Engineer Contract
Motion by Johnson, second by Rogness, and unanimously carried to approve the appropriate County
Officials signatures to execute an Engineer Contract between the County of Otter Tail and Rick West,
County Highway Engineer and Public Works Director. The Contract sets forth specific terms and
conditions of employment as presented by the County Attorney.
OTC Board of Commissioners' Minutes
December 17. 2013
Page 12
Contract with Lakeland Mental Health Center
Motion by Froemming, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Purchase of Service Agreement for psychological evaluation services for
Otter Tail County Court Administration. The agreement, between the County of Otter Tail and LMHC,
includes a 1 % rate increase for services.
Adjourrinient
At 3:50 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, January 7, 2014.
Dated: _ _,,o'--'-1-1-/-'-o--'?_,./-'-J-'-'f----RD OF COMMISSIONERS
Attest:
CB/kd
OTC Board of Commissioners' Minutes
December 17, 2013
Attachment A, Page 1
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Clli!GAN OF \\' . .UJENA
D & T VE.NTl :Jl.ES LLC
DL TOl\1NG
D . .\.l\'S TOWING & REPAIR
DATASPEC INC
Amount
1501317
171 .00
2 38.26
3 080.43
672.35
42. 756. 35
559 56
64.50
463 22
550.83
733.48
9.427.43
129 99
1.020.00
55.56
97 52
1935000
34.38
427.50
5.305.61
772.37
99 99
359.44
150.00
70.60
12 .65
19.916.79
164 .66
86.94
1.402 298.00
4 32.26
360 20
132.97
248.48
4,095 84
3.773.00
33. 71
78.78
1,089 00
373 53
186.28
2.094 00
OTC Board of Commissioners' Minutes
December 17, 2013
Attachment A, Page 2
Vendor \"ame
DENZEl.'S REGION WASTE INC
DIGITAL ['ITElJJGE.'KE NC
DRAKE DDSiDR TERRY A
E 470 Pt:llUC fflGHWAY ACTHORJTI'
EGGE CONSTRCCTJON me
El.DIE.'\//MlCHEill M
£.',,!BLEM ENTERPRISES me
EVERTS Ll'MBER CO
F . .\R.GO GL.\SS AND P • .\L'il' CO
FAIL\IERS CO OP Oil. ASSN
FAIL\.IERS ELEVATOR OF FERGCS F . .\Ll.S
FAIL'\/Al>l'S GE.¾ulKE PARTS me
FERGUS FALLS DAil. Y JOt:1t.'l . .\l
FERGUS F . .\l.LS/Cm· OF
FERGUS PO\\'ER PFMP IXC
FERGUS TIRE C8'TER
FINA.'\/CE & COMMERCE INC
FJESTAD ZACH
FR..\ZEE ELECTRIC NC
G & l: SER \lCES
G . .\l.LS llC
GAST CONSTRl'CTION CO IXC
GE CAPIT . .\l (CA)
GOPHER ST . .\TE OKE CAll
GRAINGER INC
l-l.\RRJS,/l>UCHAEL
l-l.\l'SER/DA \ 1D
l-l.\\\'ES SEPTIC TA.'\/K PD1PL'\/G
HEDAHl.S HEADOCARTERS
HENNING At:TO P . .\R.TS INC
HER.MAK/CRYSTAL
HESS EXC..\\'ATING
Hll.l TOP LU!>IBER INC
HOFF /l'>L.\RL.\ND
P.-il)EPENDE.'-ff EMERGENCY SER\lCES
L'\/DEPENDE.'\/T /THE
Nl.A"'\/D TRl.'CK P . .\R.TS AND SER\ lCE
INKO\'ATIVE OFFICE SOLlTIONS
DfTEGRA TELECO~I
NTERSTATE E.'\/GNEERIKG INC
P.-i'\1SION EYE CARE
JAKE'S JOHNS UC
Amount
391.95
1.664.00
594.00
12 70
20,993.36
269.94
41.56
71.4 7
1.227.94
1,439.40
358.03
727.17
4.4 32.48
5.379.02
3,520.00
285.22
270.00
12.00
1 36.65
1,038.96
1 503.94
573.818.00
398.63
26.75
564.40
376.99
860.98
75.00
75.76
744.48
130. 78
200.00
23.96
6,875.00
64.22
7.689.04
78.21
2.872.13
390.46
880.00
137. 70
270.00
•
\·endor :-;am~
JK SPORTS
JOID/SON/DE.-',N
JOSEPH !>L.\K0 .-\PPR.-\IS.-\LS
UEPRS NC
Ull Y SE.R \ 1CES L>.:C
KIMB.-Ul_ ~IID\HST
L-1.KE REGION HE.-\.1. THC.-\.RE CORP
L.\.U REGION HE.-\L THC.-1.RE CORP
L.\.US .-\RE..\. C00PER.-\ffil:
L.\.KES CO\.iNTRY SE.R\1CE CO OP
L .\.US R. W IO
L-1.KE\\'AY ~l-1.RKET LLC
L.\.RRY OTT r-lC TRl'CK SER\ 1CE
L .\.RR Y'S SCPER.l\lARKET
L .\.RS0 N/ P . .\ l:J.
L-1.WS0K PR0Dl'CTS L'lC
UEITHOM.-\S
UL'{ ERlC
L0C.-\T0RS & SlTPPUES r-lC
Ll ~'Dr-I; K. -I.REN
~I & I LOO:.BOX MCCC
~I-R SIGN CO~IP.-\.'iY L'iC
l--l.\.RCO INC
~t.\.RCO INC ST LOllS
),t-1.RJ.: S.-\.'!D & GR..>._ \'EL CO
~l-1.RKS FLEET Sl'PPL Y INC
~UTIIlS0K CO
~i.\ ITHE\I' BE."IDER & cm-lP.-\.\!Y r-lC
MCCC MI 33
~IEKD COR.RECTI0N.-\.1. C . .\.RE
METRO S.-\US INC
~!IC KELSON !RICK
~IIDWEST M . .\CHINERY CO
~UD\l'ESTER.'11 ~UT RDIT.-\.1. & Sl l'PLY CC
MN Bl'REAF OF CRDITN.-\L .-\PPREHENSI0
),IJ\ CONTJNl'ING LEG.-\.1. EDl'CA TION
~ll\ DEPT OF TRANSP0RT.-\TI0K
~IN MOTOR C0).IP.-\.'l'l.
~L'l OFFICE OF S',7"ERPRISE TECHNOL0G
~L'l RES0!c'RCE REC0\'ERY .-\SS0CL-\TI0N
~!0OR.E MEDIC.-\1 LLC
MORTON S.-\1 T NC
OTC Board of Commissioners' Minutes
December 17, 2013
Attachment A, Page 3
Amount
860 00
180.00
14.930.00
6.198.41
878.73
155.05
4.523 00
7.724 53
1.28217
50.00
54.00
26.00
2.415.00
35.74
484.76
182.48
334.05
9.59
1 221.89
14.48
40.00
209 69
3.015.17
856 68
20.868.88
128.96
174,55
688.17
23.541.66
8.45 7 .49
20 186.50
10.371 74
80.16
79.99
430 00
284.84
60000
267 70
2,34800
750.00
57 39
6.463.85
OTC Board of Commissioners' Minutes
December 17, 2013
Attachment A, Page 4
\·endor :s;arne
NAC\'SO
NAPA CENTRAL MN
NAPA FERGUS FALLS
NATIONAL Bl'SlNESS SYSTDIS lNC
NELSON . .\llTO CE.",'TER
NEOGO\'
:-.1:\l'BORG/;;.E\ 1N
!-<1:1\'!>l.\_\i P . .\L'ff1\iG L'lC
!-<lCE TIIREADS
OLSOK OIL CO lNC
OLSON/GARY
OTTER TAIL CO SHERIFF'S POSSE
OTTER TAIL TEI.COM
OTTERTAIL TRl'CU'lG lNC
O\'ERHEAD DOOR CO OF FERGL'S FALLS
O\'ERL.\_'il) MECH..\_'!IC . .\L SER\ 1CES
P . .\RK REGION CO OP
P . .\RKERS PR. .>JRJ.El CITY OF
PAIi' PlTBUC . .\TIONS LLC BATTLE L.\KE R
PELICAN R..\PIDS PRESS
PE.'l,IBERTON SOR.LIE RUFER ;;.ERSHXER Pl
PERH..\M FOCl'S
PERHAM./Cffi' OF
PETE'S AMOCO
PETE'S BODY SHOP & T0\\1NG
POll"ERPL.\.'< OIB
PR..\IRIE L.\KES Mll\lCIP . .\L SOLID \\'ASTI
PR..\.\AlR DISTRIBUTION l'IIC
PRECISE MRM LLC
PREMI1..'M WATERS INC
PRO AG FARMERS CO OP
PROACTION l1'1FORMS
PROFESSIOSAL PORTABLE\· R..>, Y INC
OUIC;;. SNAP.-'\ AUTO P . .\RTS
QUILL CORPOR..\TION
R..\PP !DOl'G
RDO TRl'C;;. CEhTIRS
RDO TRUST F80· 6130
RECYCLING ASSOCL-'ITION OF ~lINNESOT
RED HORSE R.J,NCH ARENA INC
RE.'-"E\\"ABLE RESOl'RCE CONSl1. T . .\_\fTS l
RlNGDAHl A~!Bll.ANCE INC
Amount
90.00
509.28
287 .80
14,500 00
304.59
7.410.00
40.68
875.00
160.00
1.64 7 .49
34.97
753.41
2 325.00
21,06367
619.60
230.38
549.87
325.00
644 .80
690. 33
1.937.40
638.85
1,833.08
224.44
335 03
1,063 05
91,070.02
561 09
396. 71
7.48
1 036 18
21.36
300.00
129.11
78.65
236.50
2,590.05
904.24
510.00
500.00
61.404.85
150.00
' .
\·endor :-:ame
ROY . .\!. TIRE !NC
RRT DESIGK & COKSTRUCT!0K
RlTFJUDGE JOWsS0'.'l EOl'IP CO INC
S.W.L1'C
SAFELITE FUl.fll.L\!E."{T INC
S.-\J, DIEGO LE.-\.THER INC
SCHIERERiSTEVE
SCHW . .\ll V0LLH . .\BER Llilllt-\ TT SER\ 1CE
SCHl\'ANK.E./\1CKI
scan H0FL-\.'iD C0KSTRlTTI0'.'l lNC
SE.-'.L'-USTER
SER\1CE FOOD Sll'ER V . .\Ll'.
S£11· PERFECT BRJDAL
SHERBROOKE TI'.RF lNC
SHl'.LTZ & .-\SS0CL-\TES LTD
S!GELM-\'.'l '>TEEL & RECYClll\'G NC
SL'\IE','G.-\.-\RD/PAl 1.
Sl'<1PERClt-\FT INC
SRTSll'PLY
STEINS INC
STEUSSY DIESEL INC
STEVE'S 5.-\.'i!TATI0N NC
STlt-\.'ID H.-\RDW.-\RE & lt-\DI0 SHAO;:
STREICHERS
Sl'PERJ0R JETTING !KC
TH0\!S0'.'l REUTERS· WEST
THR!Fn· \\'HITE PHAJt',,l-\CY
THRIFn· WHITE PH.-\R.'>l-\CY
THYSSEN KRl'PP ELE\'A TOR CO RPO It-\ Tl
TIRDL-\.\_, SER\1CE CL'.'TER
TIRES PLUS TOTA.I. CAR CARE
IDAN ACCESS .-\CCOL'!-11
TXT REPAIR !KC
T0SHIB.-\ Bl'.SNESS SOLl'TlONS l'SA
TO\\~l-\STER
TRJSYS INC
Tl\1.'i PlNES PRODUCTS
UGGERl 1)/\\'.-\RD
UGSTAD PLFMBING NC
UNIFORMS l'NL.I.\IITED L'IC
\ 'ER.GAS H.-\RDW.-\RE
\1CT0R Ll'NDEE.'I COMP.-\.'.,·
OTC Board of Commissioners' Minutes
December 17, 2013
Attachment A, Page 5
Amount
1.804.57
445.684 00
107 38
1.415 00
279 75
382.95
291.67
496.92
54.24
5,975 00
710 53
11 4 7
1000
1 500.00
6. 376 24
191.1 3
128 82
74.00
468.00
10.120. 72
27 .26
7.523.80
24.55
380 02
1.81930
2.206.51
1.510.61
32 39
815.43
539.24
3.642.39
114 27
972.19
88.88
200.18
739.00
590.90
297 89
132.57
280.40
25 09
52019
OTC Board of Commissioners' Minutes
December 17, 2013
Attachment A, Page 6
\·11ndor I\am11
\1".-\DEJ>JA ASPH.-U T INC
IVALL-\CE COMPA.NY
\',.-UL\\'ORK TRlTK CE:S.'TER
WASTE ~l-\NAGE.ME.'s'T
WENCK .-\SSOCL-\TES C>lC
\\"}ITTE B.-\.'s:/ER FNIFORM SHOP
\\1D SETH S~IITH NOL TING & ASSOC
\\11.SON i\\".-\RRL'l R
\\'SB & ASSOCL-\TES INC
.\ERO.\ CORPOR.-\TIOK
ZIEGLER INC
Final Total:
Amount
13. 745.25
15.775.0C
1 258 03
9.418.52
1.890.80
385.00
841.82
237 01
14.885.00
195. 34
3.46
3,095,554 85