HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/04/2013MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
December 4, 2013
3:00 p.m.
Call to Order
The Otter Tail County Board of Commissioners convened Wednesday, December 4. 2013 at 3:00 p.m .. at
the Otter Tail County Government Services Center in Fergus Falls, MN. with Commissioners
Doug Huebsch, Chairman; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and
Lee Rogness present.
Approval of Agenda
Chairman Huebsch called for approval of the December 4, 2013 agenda. Motion by Rogness, second by
Froemming, and unanimously carried to approve the Board of Commissioners agenda of December 4,
2013 with the following modifications:
Marco AudioNisual Presentation Postponed & Replaced by
Personnel Rules Update & Proposed Modifications
Public Health Agenda Item Cancelled
Approval of Minutes
Motion by Johnson, second by Lindquist, and unanimously carried to approve the November 26, 2013
Board of Commissioners meeting minutes as presented.
Personnel Rules Proposed Amendments
On behalf of the Personnel Board, John Dinsmore provided proposed changes to the Otter Tail County
Personnel Rules. A handout entitled "Otter Tail County Personnel Rules Proposed Changes Developed by
the Personnel Board" dated December 4, 2013 was submitted. The purpose of the change is to disband
the role and functions of the Personnel Board and reassign them to the Administrator, Personnel Director,
and/or Division Directors; therefore, requiring corresponding modification of references to the term
"Personnel Board" contained in the Personnel Rules. Mr. Dinsmore briefed Commissioners on the
background and history of the past role of the Otter Tail County Personnel Board. At this time, most of the
members of the Personnel Board are also Division Directors so this proposed action will reduce
redundancy and align with the new division organizational structure. Motion by Rogness, second by
Johnson, and unanimously carried to approve the recommendation to disband the Personnel Board and
amend the Personnel Rules accordingly as submitted.
Highway Engineering Agreement
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Proposal for Professional Services between the County of Otter Tail and
Widseth Smith Nolting for old TH 235 (Hwy 38) rural design between Parkers Prairie and Urbank at an
estimated cost of $205,000.
Highway Project Update
Chuck Grotte, Assistant Highway Engineer, submitted a handout entitled "Project Update" dated
December 4, 2013. · He briefed Commissioners on construction projects completed this year and design
projects that are in process. Discussion followed regarding projects throughout the County including the
CSAH 9 Reconstruction project, Highway 32 overlay project, 2014 Traffic Marking, and Highway Safety
Improvement Program.
OTC Board of Commissioners· Minutes
December 4, 2013
Page 2
Recess & Reconvene
At 3:53 p.m., Chairman Huebsch declared the meeting of the _Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 4:00 p.m.
License Application
Motion by Froemming, second by Johnson, and unanimously carried to approve the following application
for tobacco sale license: Bluffton Oil Company, 101 Prospect St, Bluffton, MN, 56518
Application for Exempt Permit
Motion by Lindquist. second by Johnson, and unanimously carried to approve, with no waiting period, the
LG220 Application for Exempt Permit as submitted by the VFW Post 4020 for an event scheduled for
Tuesday, December 31, 2013 at The Cactus located at 43521 Fort Thunder Road, Perham, MN.
Fund Transfer
Motion by Johnson, second by Rogness, and unanimously carried to approve a transfer from the Capital
Improvement Fund to Road and Bridge Fund for the following:
C.P. 13:SC Seal Coat for Countv Proiects $200,000.00 Contract
Bituminous Overlav -CR#135 162,104.57 Contract
2014 Ford F 250 Pickuo 30 582.56 CIC 20130716301013
Cold Storane Buildinn -Concrete Floor 12,452.00 CIC20131015301015
10 HPComnan 6300 ProALL-in One PC & Monitor 10 863.84 CIC 20131015301014 I
Total $416,002.97
Approval to Pay BIiis
Motion by Rogness, second by Froemming, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
LCSC Annual Membership Fee
Motion by Rogness, second by Johnson, and unanimously carried to approve the Lakes Country Service
Cooperative membership fee of $250.00 for CY2014.
Recess & Reconvene
At 4:37 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a Land Services Committee meeting. The Board of Commissioners' meeting was reconvened
at 5:25 p.m.
Tourism Website and Branding Update
On behalf of the Otter Tail Country Tourism Association, Nick Leonard presented information about their
efforts to market tourism in Otter Tail County and the surrounding region. He provided statistics on the
direct and indirect economic impact of tourism in our area. Mr. Leonard explained that the Branding
Survey originated from visitors and he explained the Branding Study Results. He presented the new
OTCTA logo, the meaning of its design, and the specifics of the new responsive design website. The goal
is for this website to become a comprehensive resource for visitors and local residents for recreation and
dining. Mr. Leonard thanked the County Board for their financial contribution to this project. Chairman
Huebsch invited Mr. Leonard to present information on the new tourism website to the Economic
Development Committee at their meeting on December 16th.
Recess & Reconvene
At 6:05 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for supper break.
OTC Board of Commissioners' Minutes
December 4, 2013
Page 3
Budget and Levy Public Meeting
Doug Huebsch, Chair reconvened the Otter Tail County Board of Commissioners' meeting at 7:00 p.m. for
the purpose of holding the required meeting to review the proposed budget and levy for 2014. The
following were in attendance:
Commissioners -
County Administrator -
Assistant County Attorney -
· Other County Staff -
Assistant County Highway Engineer -
Community Services Div_ision Director -
County Assessor -
County Auditor -
County Treasurer -
Facilities Operation Manager -
Land and Resource Director -
Public in attendance -
1. Will Blasczyk
2. Earl Fietek
3. Julie Fietek
4. Peg Werner, Viking Library System
5. Perry Werner
Doug Huebsch, Chair, Wayne Johnson, Vice-Chair,
Roger Froemming, John Lindquist and Lee Rogness
Larry Krohn
Nicole Hansen
Charles Grotte
John Dinsmore
Doug Walvatne
Wayne Stein
Steve Andrews
Terry Hoff
Bill Kalar
Wayne Stein, County Auditor, used a power point presentation to overview and explain the County's
budget and levy process. The presentation addressed the following:
1. the purpose of the meeting,
2. the County's overall tax base (taxable market value and net tax capacity),
3. the major budget and levy areas,
4. the number of different issues considered when developing the overall budget and when
determining the amount of the property tax levy,
5. the County's final pay 2013 levy and the proposed levy for pay 2014,
6. a review of the tax rates based on the final and proposed levies and their impact,
7. the proposed levies per major fund area and the factors impacting the change,
8. the County's long term debt position.
9. the overall revenue and expenditure budget and the major sources o(revenues available to the
County and the major area were funds are expended,
10. the new sales tax exemption and the resulting saving from that exemption, and
11. the remaining process and issues that will be considered before the final budget and levy is
adopted.
During the presentation it was noted that the proposed net property tax levy for Pay 2014, including the
levy for the Otter Tail County Housing and Redevelopment Authority and the various lake improvement
districts is $34,247,550, which is 3.65% over the final property tax levy for Pay 2013. The proposed levy
will support an overall budget of approximately 80.5 million.
OTC Board of Commissioners' Minutes
December 4, 2013
Page4
Doug Huebsch, Chair, opened the meeting to the public for questions and comments concerning the
County's proposed budget and levy. Mr. and Mrs. Fietek had questions regarding their property valuation
They were directed to make an appointment with the County Assessor's office for discussion and review of
the issues regarding the value of their property.
Mr. Blasczyk noted the following:
1. The County's property tax levy history. Information was provided indicating the County's gross
levy for the period of 2001 through 2013.
2. The percentage of increase for pay 2014.
3. Personal Income levels and if personal incomes have kept up with the levy increases over the past
years.
4. The possibility of drug testing for those individuals that receive public assistance. This concern
was addressed by John Dinsmore, Community Services Division Director.
5. Concern with the continued increase of the County levy. Members of the Board noted that the
County is making decisions and changes that will hopefully in the future help to slow down the tax
levy grow1h.
It was noted that action on the final 2014 Budget and Levy will be considered at 1 :15 p.m. on Tuesday,
December 17. 2013. Hearing no other public comments, questions or concerns, the reconvened meeting
of the Otter Tail County Board of Commissioner was adjourned by Doug Huebsch, Chair at 7:52 pm.
The next meeting of the Board of Commissioners is scheduled at 10:00 a.m. on Tuesday, December 17,
2013.
Dated: _,_,/:,.:::...,_/ n-'-'/ Z.'-"--='.3=----
Attest: _,=../4,a.'/.~~<1-' -"'~~=-:-
Larry Krohrr'. Clerk
CBlkd/ws
OTC Board of Commissioners' Minutes
December 4, 2013
Attachment A, Page 1
WARRANTS APPROVED ON 1210412013
\'endor ;\'amP
.-\\1..\."lDS UC
,-\LE\.-\.\'DRl.\ TECH & COM~! COLLEGE
..\!\DER SON ;'.·\..'/DRE\\'
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ASSOCLHION OF Ml\' CODiTIES
BABCOCJ.;/TOBBIE
BACID-l-\.'1 PR.IKT!l\'G COMP.-\.,1ES
BA TTI.E L-\KE/cm· OF
BEl\' FR.-\.1\li!N STORE
BRAl'N 1}.TERTEC CORPOR.HJON
CD\\'. GO\'ER.'IMENT lNC
CHAPTER Il MSVi
CODE 4 SER \1CES UC
coll.EGE WA y Al 'TO lNC
CO\f:\lISSIONER OF TR.-\NSPC,RTATION
CO~l'IJSSIONER OF TR.-\.,SPORTA no:si
CO~!J'LTER IXFOR.\l-\TIO:--. SYSTEMS
COOPERS TECH.'IOLOGY GROl 1'
cnl.IG.-\.\' \\'ATER CONDITIONING
D.-\COT . .\H PAPER COMP.-\.l\'\'
DAL TON/cm· OF
DEER CR.EE1'/cm· OF
DENT !CITY OF
DENZEL'$ R.EGION WASTE C'<C
DETROIT L.\1'E> OVERHEAD DOOR SER\'.
ELECTJO:-: sYST~{S & soml' . .\RE I.Ix(
EUZ.-\JlITHiCTfY OF
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FARGO GL-\SS ASD PAINT CO
EE.RGl'S F.-\LLS DAILY JOL~'l . .\l
FERGl'S F . .\l.l.SiCm· OF
FERGl'S F.-\11.S/Cm· OF
FR.-\ZEE FORl~! NC
FREITAG /MIC H.-\.EL
GR.-\1:-:GER INC
HE.-\!. THC . .\RE EJ,Y!RON:\-IE\"T,.\l SER \1CI
HENNING/CITY OF
HESS E.,CA \'A TlNG
HIGH PL-\mS TECHNOLOGY
HOl'STON ENGL'IEERING L\'C
HUBER ELECTRIC
L'INOVA IB'E OFFICE SOLL'TIONS
Amount
10.974.42
100.00
56.92
92.00
100.00
11.80
428.71
1.1B8.37
17.94
2.313.50
7.538.81
25 00
3.656.23
225 49
3 76 7 09
150.00
21.07150
2.566 63
10.69
421.41
523.62
1 027 09
438.02
204. 75
57.50
1.129.61
629.34
372.57
774 4G
156.00
452100
30000
138. 76
334.06
1.018.1D
205.50
1,736.98
610.00
4,785 00
275 00
1,025 00
523.91
OTC Board of Commissioners' Minutes
December 4, 2013
Attachment A, Page 2
\·r.ndor :same-
C-.'TERNA TIONAI. RJGHT OF WAY ASSOC!
NTERSTATE E.'IGL\fEEJUKG !NC
JE!'iSEN/JAY
JJ.: SPORTS
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J.:..EEPRS L'IC
J.:..Ell.Y SER\1CES INC
J.:..ESIJTAl.O/IJNDA
KEY GOVERN~f:El',T FINANCE INC
KRIS ENG[NEERl.'IG L'IC
L & 0 ACRES TR.°"'ISPORT C'iC
L-'..KE REGION HE.-\1. THC.-'.RE CO RP
L\Kf.S .-\REA PEST COJ\'TROI. UC
L\K.ES COL'NTRY SER\1CE CO OP
L\RRY OTT INC TRL'Ck SER\'lCE
LE.AF RIVER EUCTRJC UC
llBERn· TIRE RECYCLING I.LC
LJNDER..M_°"\f PS\lJ ABPP/ROSDUR Y S
UTTll FAI..I.S MACHINE lN C
LOCATORS & SI.JPPLIES INC
~URCO INC ST LOllS
M.-\RK & BRENDA CONSTRLCCTION lNC
,L-\RK S."'-''ID & GR.\ VEL CO
~!EYER/GEORGE
,IN ATTORNEY GENER.-\.1."S OFFICE
,IN DEPT OF L~OR ·"'-'"-D INDl'STRY
MN SOCIEn· OF PROFESSIO!'i.-\1. Sl'RVE\l
MOSHER/DE.'<1'15
NAPA FERGUS F.-\.1..LS
NEW YOR..k Mll..l.S/cm· OF
NE\\1'!A'I PAINTING INC
NORTH AMER.IC.-\.N SALT CO
NORTHERN WOODWORk INC
NORTHL-\ND BUSINESS SYSTE.\IS INC
NORTHWEST DIVERS
NOVA FIRE PROTECTIO!'i
OTTER EliCTRJC Ll.C
OTTER TAll. CO TRE..-\SURER
P.\.RKERS PRAIRJ.E/ cm· 0 F
PELICAN RAPIDS PRESS
PEllC.-\N R_.\P!DS/cm· OF
PERH."'-'\f!CITY OF
Amounr
231.00
997.50
150.00
183.98
500.00
956.51
1 223.33
195. 99
8,788 78
21.894.42
1.763.44
175.00
85.50
59.00
2,845.00
288.00
3,067 56
1.25000
814 02
2,930 55
933. 79
2.960.00
1G.159.50
48.59
191.44
11000
80 00
13.56
51. 75
1.439.94
1.425.00.
14,948.12
228.71
533. 31
2.379.89
150.00
1.067 77
3.0754 7
956.60
38.00
2048.91
3.645. 79
\·endor Name
PHOENIX Sl 'l'PLY
PINE PL-UA n' & APPil·\NCE
O1.:lli CORPORATIOK
R.'\M
RDO TRL'ST "80· 6130
RE1'T-U. STORE;THE
RICH\ 1LLE/CITY OF
ROCK R!YER A.R.\1S NC
ROTHS.-\ Lem· OF
SER\lCE FOOD Sl'l'ER \'.-\.Ll'
SHER\\ 1N I\ 1lll.-\M S
SHOOTERS OF COUJMBUS
SO~IEPL~CE SAFE
SOl71-! Mll.l. SERVICE
SRF CONSULTING GROUP INC
STAPLES .-\DVA'ITAGE
STElNS INC
STEPP MFG
STREICHERS
L>. SER INTERJ,..\ no :--.-.-1.L
THIS \\'EEKS SHOPPING NEWS
THRim· \\'HITE PH..\.R.\IACY
TIRES PLl'S TOTAL C.-\R C.-\RE
TIUMIN SYSTEMS INC
TRUE.'<ORTH STEEL
Lil SCID!ID; Sl'SA,\/
LNDER\\'00D.'CITY OF
llNIFOR.\IS L1'IDITTTIJ NC
llNI\ usm· OF MN
LiRB.-\.NhiCfn' OF
L'S .-\LTOFORCE
V.-\RJTECH lNDL'.STRlES
\ 'ERG..\S/crn· OF
\lCTOR Ll'!--.UEE.l\" COMPA.KY
11'.-U. \'.-\ T:-.1:/'\.->J.ERlE
\\'.-\STE M.-\.!,..\GEME.\/T
\\'EST TOOL & DESI GK INC
\11LKIN CO SHERlFF
\\'ORLD ~[ED!C.-\.L GO\'E.R.\'~IENT SOLLTJr
Final Total:
OTC Board of Commissioners' Minutes
December 4, 2013
Attachment A, Page 3
Amount
490.37
192 29
143 78
510.00
786.28
89.78
568 92
2,800 00
558.86
16.56
21. 51
1,504 gg
70 00
665.56
10.348 32
1,048 75
5,584 44
825.32
72043
3 34. 97
158.40
1.92315
954.63
2.505.99
4.561.43
132.78
589 07
193 60
170.00
6 74.65
5 74.52
2,340.56
991.84
15 .11
22 .81
41,339.74
656.00
5000
708 1 E,
262.232 07