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Home My WebLink AboutBoard of Commissioners - Minutes - 11/26/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN November 26, 2013 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 26, 2013 at 9:30 a.m, at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chairman; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist. and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the November 26, 2013 agenda. Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of November 26, 2013 with the following additions: Final Payments for Highway Projects Tax Increment Financing 30-Day Waiver Request Planning Commission Reappointment Approval of Minutes Motion by Froemming, second by Lindquist, and unanimously carried to approve the November 19, 2013 Board of Commissioners meeting minutes as written. Approval to Pay Bills Motion by Rogness, second by Lindquist, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Consent Agenda Larry Krohn, Administrator, reported that a consent agenda will be included with the regular County Board of Commissioners Age·nda starting January 7, 2014. Discussion followed. Transportation Alliance Update Margaret Donahoe,. Transportation Alliance Executive Director, submitted several handouts. She discussed transportation funding that has been approved by other states to collect more tax at the fuel pump for the preservation of highway systems. Ms. Donahoe indicated that about twelve billion dollars is needed for Minnesota State highways and eighteen billion dollars for local roads in the next twenty years. Lengthy discussion took place regarding various methods and calculations for increased revenue, Metro transportation costs, and greater Minnesota transit needs. Ms. Donahoe asked Commissioners to talk with the Governor, legislators, and constituents about the need for additional transportation funding. Motion by Rogness, second by Johnson, and unanimously carried to support the Move MN Campaign which is a diverse coalition dedicated to erasing Minnesota's transportation deficit by securing a comprehensive transportation funding package during the 2014 legislative session. Final Payment for Highway Project Motion by Rogness, second by Froemming, and unanimously carried to approve Final Estimate No. 5, in the amount of ,$143,909.61, payable to Mark Sand & Gravel Co. of Fergus Falls, MN, for completion of SAP. 056-642-009, Etc; CSAH 42 Overlay project. OTC Board of Commissioners' Minutes November 26, 2013 Page 2 Final Payments for Highway Projects Motion by Froemming, second by Johnson, and unanimously carried to approve Final Estimate No. 7, in the amount of $31,308.74, payable to Tri-City Paving, Inc. of Little Falls, MN, for completion of SAP. 056- 673-006: CSAH 73 Overlay project. Motion by Lindquist, second by Johnson and unanimously carried to approve Final Estimate No. 19. in the amount of $62,892.29. payable to R. L. Larson Excavating, Inc. of St. Cloud, MN, for completion of SAP. 056-609-003; CSAH 9 Phase 1 Reconstruction project. Motion by Froemming, second by Lindquist, and unanimously carried to approve Final Estimate No. 5, in the amount of $14,887.07, payable to Traffic Marking Service, Inc. of Maple Lake, MN, for completion of C.P.13:TM. Etc; 2013 County Wide Traffic Marking services. Recess & Reconvene At 10:29 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:35 a.m. Meeting Rescheduled A joint County Board/Planning Commission/Board of Adjustment meeting was rescheduled from Thursday. December 12, 2013 to Wednesday, December 11, 2013 beginning at 6:30 p.m. at the Government Services Center in Fergus Falls. The Land & Resource Director will submit an Agenda to Board members prior to the meeting. Planning Commission Reappointment Motion by Lindquist. second by Froemming, and unanimously carried to nominate and reappoint Bert Olson (3rd District) to the Otter Tail County Planning Commission effective January 1, 2013 for a three year term. 60-Bed Chemical Dependency Treatment Facility Terry Hoff, Plant Manager, briefed the Board regarding a new contractor hired by Steen Engineering to reconfigure the heating system at the 60-Bed CD Facility. David Hauser, County Attorney, indicated that this contractor is a substitution as the original contractor has declined the job. The new contractor has a different plan from the original contractor to fix the HVAC system and will start the project as soon as the agreement is. approved. Motion by Johnson. second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute a contract between the County of Otter Tail and ROUSEVAV,INC, subject to the contractor obtaining a performance bond for the proJect and the payment schedule is 113rd at beginning, 113rd midway through the project and 113"' upon acceptance and assurance that the HVAC system at the 60-Bed CD facility functions adequately. Total cost of the project is not to exceed $151,000. Safety Training Exercise Patrick Waletzko, Emergency Manager, reported that a safety training exercise similar to the exercis·e recently held at the New York Mills office building is scheduled for Tuesday, December 17'" from 8 a.m. to 10 a.m. at the Government Services Center. Motion by Johnson, second by Lindquist, and unanimously carried to approve a safety training exercise as presented by the Emergency Manager and to authorize the Government Services Center closed to the public during the exercise. Human Services Bills & Claims Motion by Johnson, second by Lindquist, and unanimously carried to approve the Human Services bills and claims as presented. OTC Board of Commissioners' Minutes November 26, 2013 Page 3 Human Services Contract Renewals Motion by Froemming, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signalures to execute the following Human Services contracts and addendum: Agency Program Effective Targeted Amount of Contract/ Date Pooulation Fundlna Source Lakeland Home Home & Community 01-01-14 Elderly & Disabled County of Responsibility: Care Based Waiver Services through Approved County Rates 12-31-15 LMHC Adult & Children MH 01-01-14 Aull & Children County of Responsibility & Programs through MA Funds: Approved County 12-31-14 Rates Productive Volunteer Transportation 01-01-14 Residents in Need $51,445. 71/annual; Otter Tail Alternative, Inc. Program through of Transportation to County, Managed Care 12-31-14 Medical Organizations, & MA Annointments Some Place Safe -Supervised Parent/Child 01-01-14 Children $35.00 per hour: County of , Parenting Time Visitations through Financial Responsibility ! Center . 12-31-14 .. . .. -·-------···--· ··-··--· State of MN OHS; Insurance Exchange 01-01-14 Clients Eligible for Federal/State/County and MNsure through MA & MNCare Client 12-31-14 Addendum to Extend Contract Lifeline Systems Heallh Related Services 01-01-14 Elderly & Disabled 8/\/, AC, CADI and MA; through Approved Rates and Units of 12-31-14 Services Tobacco License Motion by Johnson, second by Lindquist, and unanimously carried to approve the following application for license: Battle Lake Standard, 420 Lake Ave S, Battle Lal<e, MN 56515 Tax Increment Financing Waiver Motion by Johnson, second by Froemming, and unanimously carried to waive the 30 day advance notice of a public hearing to be held December 10, 2013 for the proposed modification to the Tax Increment Financing Plan for TIF District No. 1 in the City of Pelican Rapids. COMMISSIONERS COMPENSATION Otter Tail County Resolution No. 2013 -65 Commissioner Johnson offered the following and moved its adoption: WHEREAS, Minnesota Statutes 375.055 provides that County Commissioners may receive per diem payments and reimbursement for necessary expenses incurred in performance of the duties of the office and shall receive compensation of annual salaries, as set by resolution of the County Board; and WHEREAS, the current annual salary for Otter Tail County Commissioners is $33,200.00 effective January 1, 2013; and NOW, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be established as $33,862.00 effective January 1, 2014 which reflects a 2% Cost-of-Living Adjustment similar to increases received. by other employee groups, OTC Board of Commissioners' Minutes November 26, 2013 Page4 NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual benefits compensation for CY2014 will be set at $1,050.00 per month, similar to increases received by other employee groups. Commissioner Froemming seconded the motion and YEAS and NAYS are as follows: Commissioner John Lindquist Leland R. Rogness Wayne D. Johnson Roger Froemming Doug Huebsch For X X X X X Against Adopted at Fergus Falls. Minnesota this 26m day of November 2013 Dated: __ I :,......,/'--&4___,_/-=13'--------OTTER TAIL COUNTY BOARD OF COMMISSIONERS L, . .vk' AtteSt: -L"'a"'rry"'~"""'l-h-n,_,\,..,._~le""r""'k=-- STATUTORY ELECTED OFFICIALS SALARIES ESTABLISHED Otter Tall County Resolution No. 2013 -66 Commissioner Rogness offered the following and moved its adoption: WHEREAS, Minnesota Statutes 384.151, 385.373, 386.015, 387.20, and 388.18 require that the County Board of Commissioners, prior to the first date on which applicants may file for office of County Auditor/Treasurer, County Recorder, County Sheriff, and County Attorney, shall set, by resolution, the minimum salary to be paid for the terms next following; and WHEREAS, the Statutes also provide that in counties with 40,000 or more inhabitants. that the minimum salary shall not be less than $8,000.00 per year; and WHEREAS, Otter Tail County has adopted a standard pay policy, which includes elected officials; and NOW, THEREFORE, BE IT RESOLVED, that the minimum salaries for the next terms for Elected Officials are as follows: County Attorney County Sheriff County Auditor/Treasurer County Recorder $110,654.00 $ 96,221.00 $ 80,267.00 $ 60,091.00 Commissioner Johnson seconded the motion and upon being put to a vote, the resolution was adopted on a 5 to O vote. Dated: __ I _'Z.~/ ~_'-1_..,} 1_3 ___ _ Attest: ~lu':"""1--+,/~ Ci La~n.~....._ OTTER T Adjournment OTC Board of Commissioners' Minutes November 26, 2013 Page 5 At 11 :30 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 3:00 p.m. on Wednesday, December 4, 2013. Dated: _ _,_1=:z."-/-'-0-''"i'-'/-'-r_,,!,'------ Attest b~ ({/!. l.'.arryK( h n 7erk CB/kd OTC Board of Commissioners· Minutes November 26, 2013 Attachment A, Page 1 WARRANTS APPROVED 11/26/2013 ,·~ndor 1\"dme Amount 321 gg 700 00 AC~!E TOOLS ASSOCU TION Of MN co1.:-:-n1Es Al'TO Fl\ BAILEY/LOR.EK K BAKKEN/GA 11.0N BERGOl'!ST.IRICJ-L.>JlD BEST Bl'Y 81.'SL'iESS .-\D\".-\.'!TAGE ACCOl BOB'S ST.-\.'!D . .>JlD Bll.K SER\lCE BOYER/RODNEY BRANDBORG.'HEA THER BUY-MOR PARTS & SER\lCE llC CDW GO\'ER.'!MENT INC COOPERS TECW-:OLOGY GROl'P DO:',!HOLTiK.ATHY FERGt.:5 PO\l"ER Pl'MP INC FRAZEE ELECTRIC INC FRONTIER PRECISION L"iC G & K SER \lCES GABE.JRlCJ-L-\RD B GODEL/DA 1\"N GODFATHERS E.\TER.\[l}\"ATJNG INC H.-\."1SE.l\". NICOLE H.-'.R.RIS,':',[]CHAEL HEDAHLS HE.-\DOL'.-\RTERS HO LO/SANDY HOUGH INC HOUSTON ENGNEERING L'!C NNO\'ATl\'E OFFICE SOllTIONS l\"ERSON:'JAMES JP. COOKE CO J}; SPORTS JOHNSON,G.-\RY l JOHNSON.· :'-llCH.--r:L LLD. LEA',lNG INC , K.EEPRS r,,;c K.£1.L Y SE.R \lCES IT\"C K.INETIC LEASING L'!C IJRBY A K.EN)IEDY & .-\SSOCl-\TES L-\KES ARE.-\. COOPER.-\. T!VE L-\.US COCNTRY SE.R\lCE CO OP L-\KES RADIO L-\RSO!\"/BER..N.-\.RD 36.28 215 54 364 97 206. 50 4.643 98 135.46 559.89 108.48 21. 34 2.320.Gl 559.63 56.39 420.00 3.778.84 1 60. 31 1.241.14 254.53 132.44 123.98 1 31. 56 295. 77 2. 78 339.38 6.171.00 2.197.77 628.48 62.00 77.05 190.00 309.94 1 77 12 303 35 922.69 866.22 752.40 1.335.50 353.21 6. 779 50 1 .802.85 236.45 OTC Board of Commissioners' Minutes November 26. 2013 Attachment A, Page 2 Vendor ;\"ame L\RSON/P,\L1. U:E <THO~L-\S LIBERTI' TIRE RECYCL!NG UC LOC.HORS & Sl1'PLIES INC ~UllTL'\SON/J.-\..\IES ).U THJSON CO ~IINNl:OTA E.';"'\1RO SER\1CES INC ~IN MOTOR CO).!Pc',NY ).!K OFFlCE OF EKTEllPRISE TECHNOLOG. ).IN SHERIFFS' ASSOCL-\ TION NF HELD .-\l!HR.'\.CT CO NAPA FEllGl'S F.-\l.l.S :-IARDL'/l FlllE EOl'lPMEST :-IEW YORK MILLS.• CITY OF 'WRTHER.'1 SAF£1Y TECHNOLOGY INC :-O\'.-\ FIRE PROTECTlON OFHCDL-\..\ INCORPOR..>, TED OLSON Oil CO L'IC OLSOr-:/BERTOK OTTER lliCTRJC UC OTTER TAil CO SHERJFF'S POSSE OTTER TAil CO TREASURER OTTER TAil CO TRE.>.Sl'RER OTTER T.>.Il CO TRE.>.Sl'RER OTTER TAil MARlNE OTTERT.'JL TIWCl:ING INC P.>.lll: REGlON CO OP PIT:-:EY BOWES PRO.-\CTION l'N!FORMS PRODl'CTl\'E Al TER..'1Affi1.S L'iC RDO TRl'S T •80· 61 30 ROGAVl:EITH RT\lS!ON L,C S \\' £KC SAIELITE FL1.Illl.MENT INC SCHIERERi S TE\'E SCHWARTZ, ROBERT E SER11CE FOOD Sl'PER \'.-\LU SRTSl'PPLY STREICHERS T . .lJ\l'iERiCO:-iKIE THm!SON RELTE.RS · WEST ..i..mounr 528.83 585 .18 6,820.69 . 9G.17 300 00 115.00 29.00 528.25 9,072 00 165.00 4,200.00 24 67 1 120.00 26.41 914.61 320.00 63.42 117 .66 17 3 7 3 93.00 1.280.51 4,950.00 11. 79 97. 79 59.43 9 046. 73 119.85 1.985.63 70.60 265 89 1.394, 72 30.00 5.949.85 225.00 161.22 335 18 292.95 18. 75 3.01 B40 413.54 22 11 80001 \·fndor i\'ame TIGGE5/DE1'"NlS TR..\XOt:IlJTY BL1LDL,G SER\lCES L'GGERUD/1\'ARD L'GSTAD PLL,!BL"<G L'\C UNIFORMS L:Xl.1\ITTED INC \\'ASS 'DA \'lD F l\1L50N/\\'..\RREN R Final Total OTC Board of Commissioners' Minutes November 26, 2013 Altachment A, Page 3 Amount 201.98 454 22 25 7 92 115. 93 235.20 248.31 213.28 97.867.73