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Home My WebLink AboutBoard of Commissioners - Minutes - 11/19/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN N_ovember 19, 2013 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 19, 2013 at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chairman; Wayne Johnson, Vice-Chair; Roger Froemming, and John Lindquist, present. Commissioner Lee Rogness was ab_sent. Approval of Agenda Chairman Huebsch called for approval of the November 19, 2013 agenda. Motion by Johnson, second by Froemming, and unanimously carried lo approve the Board of Commissioners agenda of November 19, 2013 with the following additions: Request for Forgiveness of Penalty Dog Bite Order Waiver for Tax Increment Financing District Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the November 12, 2013 Board of Commissioners meeting minutes as written. Approval to Pay Bills Motion by Johnson, second by Lindquist, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. PartnerSHIP4Health CHB Joint Powers Agreement Diane Thorson, Public Health Director, briefed the Board regarding the proposed CHB Joint Powers Agreement and the composition of the Governing Board. Motion by Johnson, second by Lindquist, and unanimously carried to adopt the "Joint Powers Agreement Between the Counties of Becker, Clay, Otter Tail, and Wilkin to Establish a Joint Entity Community Health Board" as presented by Ms. Thorson. The JPA will be effective July 1, 2014. The by-laws and operating procedures are being developed. Contract for Funding Coordinator on Aging Position Motion by Johnson, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute an agreement between the County of Otter Tail and the Land of the Dancing Sky West Central Area Agency on Aging. The WCAM funds $22,500.00 towards the County's Coordinator on Aging position. Dog Bite Order Motion by Johnson, second by Froemming, and unanimously carried to approve the Finding of Fact and Order as presented by the County Attorney, regarding the dachshund, Frankie, owned by Phyllis Joyce Osander. Cost-of-Living Adjustment and Employer Benefit Contribution Motion by Johnson, second by Lindquist, and unanimously carried to approve a 2% COLA and increase the Benefit Employer Contribution from $1,025.00 per month to $1,050.00 per month effective January 1, 2014 lor non-union employees. OTC Board of Commissioners' Minutes November 19, 2013 Page 2 County Highway 110 Culvert Replacement Motion by Lindquist, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Engineering Services Agreement between the County of Otter Tail and Houston Engineering, Inc. for the hydraulic design for replacement of a culvert on CR 110. SPEED ZONE STUDY REQUEST A segment of CSAH No. 1 in the City of Fergus Falls, MN Otter Tail County Resolution No. 2013 -63 Motion by Johnson, seconded by Lindquist, and unanimously carried to adopt the following resolution: WHEREAS, the City of Fergus Falls has requested that the County of Otter Tail take such action as may be necessary in order to pursue a reduced speed limit on the segment of County State Aid Highway No. 1 from the intersection of County Highway No. 111 East approximately 1. 75 miles to Diversion Drive, AND WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial in this area. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area be studied by the Minnesota Department of Transportation to determine the need for a reduced speed zone, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceeds with establishing a legal speed zone if the findings of the traffic study are supportive. Adopted at Fergus Falls, Minnesota, this 19'" day of November, 2013 Dated: ---''"'1,_.h'-"1,+f.::il-0"'-"'(3'-----, Attest 1~~ Larry Kr n7eri< OTTER TAIL COUNTY BOARD OF COMMISSIONERS SPEED ZONE STUDY REQUEST Nitche Lake Road in Pine Lake Township, Otter Tail County, MN Otter Tail County Resolution No. 2013 -64 Motion by Froemming, seconded by Lindquist, and unanimously carried to adopt the following resolution: WHEREAS, the Township of Pine Lake has requested that the County of Otter Tail take such action as may be necessary in order to pursue a reduced speed limit on Nitche Lake Road from the intersection of CSAH No. 53 West and North to the North line of Pine Lake Township, AND WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial in this area NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area be studied by the Minnesota Department of Transportation to determine the need for a reduced speed zone, if any. OTC Board of Commissioners' Minutes November 19, 2013 Page 3 BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceeds with establishing a legal speed zone if the findings of the traffic study are supportive Adopted at Fergus Falls, Minnesota, this 191" day of November, 2013 Dated: _....,lci.11,_.h,.,1,._,/,_..2.e""'-'1""3 ____ _ IL COUNTY BOARD OF COMMISSIONERS Highway Agreement Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Agreement between the County of Otter Tail and the City of Pelican Rapids for replacement of Bridge No. L5805, SAP. 056-597-001. Recess & Reconvene At 10:26 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:35 a.m. Tobacco-Free Policy Motion by Lindquist, second by Johnson, and unanimously carried to adopt the Otter Tail County Tobacco- Free Policy as presented by the Public Health Director and Wellness Committee. The new policy is effective January 1, 2014. License Renewals Motion by Froemming, second by Johnson, and unanimously carried to approve the following applications for license: Pawn N Shop 530 N Broadway Pelican Rapids, MN 56571 Lakeside Markel 28465 County Highway 145 Battle Lake, MN 56515 Pawnbroker License (subject to approval of Sheriff) Tobacco License County Credit Card Motion by Lindquist, second by Froemming, and unanimously carried to approve the issuance of a County credit card, with a 30-day limit of $1,000.00, to Sharon Funk, Extension Office Manager as requested by the Community Services Director. Payment Approval Motion by Lindquist, second by Froemming, and unanimously carried to approve payment, in the amount of $1,000.00, from the Tax Forfeiture Fund to Timothy Stoll, MOH Asbestos Inspector, for the preparation of the pre-demo inspection reports for the County's five tax forfeited demolition projects. OTC Board of Commissioners' Minutes November 19, 2013 Page 4 GASB 45 Agreement Motion by Johnson, second by Lindquist, and unanimously carried to authorize the Auditor to sign an agreement with Hildi, Inc. for preparation and completion of the GASB 45 actuarial valuation study for fiscal year 2014 which can be used for two disclosure cycles at a base cost of $4,500.00. Application for Exempt Permit . . Motion by Johnson. second by Froemming, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Pelican Rapids Jaycees for an event scheduled for Sunday, January 26, 2014 on Lake Lida, County Highway 4, Pelican Rapids, MN. Modification of Tax Increment Financing District Motion by Lindquist, second by Froemming, and unanimously carried to authorize Commissioner, Wayne Johnson. to sign the waiver of the required 30 days notification prior to the publication of the public hearing notice for City of Pelican Rapids TIF District No. 1. Request for Forgiveness of Tax Penalty Steve Andrews, Treasurer, presented a request for forgiveness of tax penalty due to late payment. Motion by Lindquist, second by Froemming, and unanimously carried to deny forgiveness of tax penalty for Connie Torgerson, parcel no. 71-003-99-0871-000, in the amount of $39.13. Planning Commission Recommendations Preliminary Plat "Star View Estates'1/Marv Hex um: Motion by Johnson, second by Froemming, and unanimously carried to approve the Preliminary Plat entitled "Star View Estates" consisting of 1 lot for single family residential use with conditions as recommended by the Planning Commission The proposal is located in Pt of GL 2, Section 1 of Star Lake Township; Star Lake (56-385), GD. Conditional Use Penni/ -Brian L. & Debra I. Houkom: Motion by Johnson, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for earthmoving for new home construction with a condition as recommended by the Planning· Commission. The project is located on Lot 1 Blk 1 & Lot 1 Blk 2 Franklin Acres, Section 3 of Lida Township; Franklin Lake (56-759), RD. Conditional Use Pennit-Kris Davick-Ha/fen Tst et al. Motion by Lindquist. second by Froemming, and unanimously carried to add to an existing 4-plex townhome as presented. The project is located in Pt GL 3. 3.01 acres, Section 28 of Everts Township; Silver Lake (56-302), RD. AIS Task Force Presentation AIS Task Force members briefed the Board regarding their past efforts to reduce the spread of Aquatic Invasive Species in the County's lakes, rivers, and streams. They thanked the Board for past funding, discussed their work with area lake associations, and submitted information about Internet Landing Installed Device Sensors (I-LIDS). Bernie Steeves will be researching this camera option further. Jeff Stabnow indicated that the Minnesota COLA has applied for legacy funds to help reduce the spread of AIS. Lengthy discussion followed. OTC Board of Commissioners' Minutes November 19, 2013 Page 5 Sheriff Office Outstanding Checks Motion by Froemming, second by Johnson, and unanimously carried to return the amount of the following outstanding checks to the Otter Tail County Treasurer's office: Check #9547 Check #9713 Check #9725 Check #9746 Check #9902 Check #10088 Total Jeffery Fiedler Craig & Margaret Palan Edmund Campion Shapiro & Zielke Timothy & Lori McKnight Jodi D. Liukkonen Adjournment $ 5.00 5.93 5.00 14.80 4.11 5.00 $39.84 At 11:46 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, Novemb€r 26, 2013. Dated: _ __./r.Ltµ/2...J<,",/f-'2-""o"'-'-"/s.,_ __ _ Attest: _ _J:;l .. a-~"""'-'~-=-""''---L a rry Krohi{ C !erk CB/kd OTC Board of Commissioners' Minutes November 19. 2013 Attachment A Page1 WARRANTS APPROVED ON 11/19/2013 \·endor ?\ame .·\.ABERG/J.-\.'i!CE .-\.BR.-\ ~CT FERGUS FALLS .\KEJL\l-\.'i/Rl CHARD .->J. S REFRJGER.-\TIOK A.\L.\ZOS E.:'l\1R0!\1'1ENT.-\.L INC .-\.\IEJUC.-\..>," l\"El.DL'iG & GAS L'\C .-\.'!DERSEKiDL.\NE .-1.NDER.SON_'RY . .\K BECl-:Ll">i'D OIL CO BEYER BODY SHOP INC BJELDE PLU:0,IBl};G UC BOBCAT OF OTrER. TAIL COL'NTY BRE.:'IN.-\.'i /KE\ 1N BR.l-\.",1"S REPAIR· NORTHL-\.'iD REBl.1LDC BR.O\\"N EYED SCS.-\.'\S LI.C sn·-MOR PARTS & SER\"ICE LLC C.-\.R.J\'S L-\.KE COl.1'7"R Y Sl l'ER.\HR.KET C.-\.RR'S TREE SER\1CE CD\\" GOl'EIL'\MENT INC CERTIFIED Al'TO REPAIR CER. TIFIED L .\BO R.-\T O RIES CIP CITIZEKS ADVOC.-\ TE CODE -l SER\ lCES Il.C CO:O.IPlTIR JNFOR.\H TION SYSTE.\lS COOPERS TECHNOLOGY GR.OCP ClUIGAN OF WADENA D & T \'ENTl'RES LLC DP S~L.\LL EXGINES D.-\.JIJ:-; APPLIED DEXZEL'S REGION \\"ASTE INC DIGIT."1 . .\LL Y INC EVERGREEN EOl'IP~IEl\'T INC E\'ERGREL'I L-\.\\'N C.-\.RE FERGUS FALLS DAILY )01."R.N.-\.l FERGUS POl\"E.R Pl'MP INC FE.RGLTS TI.RE CEl\TI.R FOTH !KFR.ASTRL'.Cn'RES & E},"\lR.O~IEl\'' G & R. CONTROLS G.-\.lLS Il.C GILL/).L.\RJON GODF.-\THER.S E.'\TER.\UNATING INC Amounr 69.98 1.280 20 36.72 901.34 7 .614.00 79.09 8 02 23.5 7 3.122.49 3.189.41 255.00 1.1 39. 77 361 30 3362.86 625.00 25.859.13 83.38 76.03 1.075.44 932.84 405.00 1.020.892 .00 70 00 · 305.37 41 .841. 50 3.819.96 57 03 1.089 00 26 90 390.00 187. 20 440.24 169 09 42. 75 2.609.13 4.400.00 1.779.91 8,375.60 226.50 644.00 468.65 263.13 OTC Board of Commissioners' Minutes November 19, 2013 Attachment A, Page 2 ,·endor \·ame GOPHER STATE ONE C.J,U GR.'J1'GER me GR:\.NTS ~IECH.-V--.lC.-U HElJ> SYSTEMS IL UC HENNING HARDll' . .\RE HO FF/M:\.R.L .>,. 'ID HOLM/SHELDON HONEY\\'EI..L r,l)EPE.'iDE:,.;, EMERGENCY SER\lCES L'iDEPENDE\'T /THE L'iNOVA ffi"E OFFICE SOLL TIONS J.P. STRL'CTI'RES LNC J1: SPORTS HUY SER\·1CES INC KOHL/FRED L & 0 ACRES TR..\.NSPOR T I:NC LJ,IT REGION HE.-U THC..l,RE CORP L-\KES ARE.-\ PEST COt-,.'TROL LLC L-\RRY OTT INC TR.CCI: SER\1CE L-\.RSON.-'L \:IN UTILE FAll S \UC HTh"E IK C LOCATORS & SUPPLIES INC \I· R SIG!\ cm1P.-\.NY L'iC. ~L-\RCO ['.'JC \!END CORRECTIONAL CARE ~IN OFF!CE OF E.t-,.'TERPRJSE TECHKOLOG \lJ',; SHERIFFS' ASSOCUTION ~!OREY PHD/ELDO}; L NAPA FERGUS FALLS NAPA OF PERH.~f N.-\TL"RES GARDEN l\'ORLD !'."ELSON AFTO CL',TER NE\l'BORG/H\ 1.'i !'iORTHERN L'\/Gl!',1: & Sl'PPLY INC :,.;TsS TRrn: & EOllPMTh'T ONE CALL LOCATORS LTD OTTER TAil. CO TRE.-\SL'RER OTTER TAIL TRl'CJ-:JNG L'<C O\TRHE.-\D DOOR CO OF FERGn FAUS O\'ERL.>,.'\/D MECH.J,."<lCAL SER\KES P.-U~IER/GEORGE PAW Pl'BlJCATIONS UC BATTLE L-\.1:.E R . ..\mounr 25.30 672.29 62B.73 319.33 167 52 3.520.00 53B.48 1.796.00 64.22 203.00 12 .10 1.241.334 73 570.00 611.67 100.00 3.581.54 9,22B 05 85.50 4G5.00 237,90 1.169.74 1031.99 9,901 JG 39. 707 28 8.457.49 1.700.00 400.00 385.00 7.68 37.42 3,976.90 30.97 5311 1.995.00 12,584 71 1 Gl 00 110.00 20.36 7 ,52 128.00 151 96 440.40 841.82 \·endor \:ame PE.'lROSE Oil CO:!>(PANY PE!lliAM FOCl'5 PERR.>,,.M OFFICE Sl l'PL Y PERH.-',,.'-1. CITY OF PETE'S BODY SHOP & Tm1~,; PO\\ BU'L-1.:, OIB PREMJl>I WATERS INC PRO AG FARMERS CO OP PRO 5\l'EEP lNC PROFESSION . .>J. PORTABLE\· R.-\Y L"iC Ollll. CORPOR..>,,TJON RDO TRCCK CE};TERS RE!\'E\l' . .\BLE RESOl'.RCE CONSl1.. T..\.NTS l RRT DESIGN & CONSTRl'CTION RYCOM INSTRUMH,,S INC S.W.INC SCHMIDT/JOYCE SER\1CE FOOD Sll'ER V . .>J.l' SHER\\Th \\lLU.IJ,15 SHOPKO SOlJTHTO\l'N OF PELIC . ..\.."-RAPIDS l!\'C STE.INS INC STREICHE.RS SL'l'ERJOR L~!P INC SWANSTON EOIJIPME),ff COR.P THIS \\'EEKS SHOPPlNG NE\\'S THO:!>!SON RE1.7rERS -WEST THRIFn· WHITT PHARMACY TOSHIB.-',, Bl'S!NESS SOLl ,10:-,:5 l'SA TOW:!>l-',,STE.R l.~lFOR.MS l -XIB!ITED INC \1CTOR LL1'1JEEN COMJ'.-',,.'-iY VOSS LIGHTlliG l'iALETZKO.-P . .>,, TRlCK V.-. .>,,UWORK TRUCK C E'.\,ER WASTE MA'-'AGEME.''1 \\1l.KJN CO SHEJUFF ZIEGLER INC Final Total: OTC Board of Commissioners· Minutes November 19, 2013 Attachment A. Page 3 . .i..mount 1596.15 41. 70 42.98 15 389 35 .359013 4 4 51 2B 7 .48 3600 130 00 300.00 41 10 5,688.97 104 016.85 890.586 00 324.44 775 00 37 .61 14 07 203 01 12.87 11. 70 613 47 2.879.11 324 .36 72 31 175.84 219.08 34.98 88 88 7 090 89 70.81 319.14 884 86 138 19 1 139.18 54.367.15 110.00 682 32 3.602 908 50