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Home My WebLink AboutBoard of Commissioners - Minutes - 11/12/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN November 12, 2013 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 12, 2013 at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chairman; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the November 12, 2013 agenda. Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of November 12, 2013 as presented. Approval of Minutes Motion by Rogness, second by Johnson, and unanimously carried to approve the November 5, 2013 Board of Commissioners meeting minutes as written. Approval to Pay Bills Motion by Johnson, second by Rogness, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Dog Bite Hearing -Phyllis Osander Chairman Huebsch opened a Dog Bite Hearing for a dachshund belonging to Phyllis Osander. Diane Thorson, Public Health Director, reported that the dachshund named Frankie had bitten twice; once . on February 17, 2013 and once on October 24, 2013. Ms. Osander was unable to attend the Public Hearing; however, a prior agreement had been discussed. Ms. Thorson reported that the dog, Frankie, is a house dog, lives in the country, and will be put in a separate room when visitors are expected. Motion by Lindquist, second by Johnson, and unanimously carried to accept the prior agreement as described by the Public Health Director. The County Attorney will draft an Order of Findings for the case. Recess & Reconvene At 9:50 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:00 a.m. Human Services Department Update John Dinsmore, Community Services Director, reported on a plan for shared support services in the Community Services Division in the New York Mills offices. Discussion took place regarding budget, controlling workforce expansion, streamlining services and technology, and the case banking model of service. Mr. Dinsmore provided several documents regarding the Minnesota Association of County Social Service Administrators (MACSSA) key messages addressing the need for simplification of program rules. He reported that there are thirty-three different reporting standards for the various Human Services programs and ten categories of asset regards and disregards. Discussion followed regarding the complexities. Mr. Dinsmore requested that Commissioners promote and advocate the MACSSA message with the Association of Minnesota Counties (AMC) and other lobbying bodies. OTC Board of Commissioners' Minutes November 12, 2013 Page 2 Human Services Contract Renewals Motion by Froemming, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Human Services contracts and addendums: Agency Program Effective Targeted Amount of Contract/ Date Pooulation Fundino Source St. Williams Annex Community Support 01-01-14 Individuals with Max of $46,377 for CY2014; Program Services through serious mental Additional funding of $19,897 12-31-14 illness throuah Adult MH Initiative Productive Alternatives, Residential Crisis 01-01-14 Individuals with Max of $230,202 for CY2014 Inc. Services through serious mental Adult MH Initiative Funds 12-31-14 illness A Place To Belong Social Club 01-01-14 CSP-Adults with Max of $162,640; BCOW through serious mental Initiative Funds 12-31-14 illness Moorhead Public BCOW Bridges Program 01-01-14 Adu It Mental Bridges: $131,400 & Housing & Permanent Supported through Health Supported Housing: Housina Proaram 12-31-14 $117,000; BCOW Funds Rural MN Concentrated DWP & MFIP 01-01-14 Low income $343,905 Employment Employment Program Employment Services through families eligible Services; MFIP/CCSA State /CEP\ 12-31-14 for MFIP Grant OTC Court Representation for 01-01-14 Children and their Total cost not to exceed Administration Parents in CHIPS & TPR through families $52,583; Otter Tail County Cases 12-31-14 Gull Harbor Intensive Residential 01-01-14 Individuals with Non-MA clients not to exceed Treatment & Crisis through serious mental $60,000;'Adult MH Initiative Stabilization Pro□ram 12-31-14 illness Funds Trans$Em Supported Employment 01-01-14 Individuals with Max of $104,230 for CY2014; through serious mental Adult MH Initiative Funds 12-31-14 illness Prairie Community Nursing Services 01-01-14 Individuals with One time funding of $15,000 Services through serious mental at a rate of $30/hr; Adult MH 12-31-14 illness Initiative Funds Addendum to Extend Contracts Harmony Home Health Residential Services/ 01-01-14 Elderly AC/EW/CADlfTBl/or CAC Care Assisted Living through Waiver Funds per appropriate 12-31-14 rates Accra Home Health Residential Services/ 01-01-14 Elderly Shall not exceed the OTC Care Assisted Living through approved rate 12-31-14 Northern Safety & Supplies & Equipment 01-01-14 Elderly & AC/EW/CACfTBI/CADI or Security through Disabled MRRC Waiver; Unit cost not 12-31-14 to exceed $100.00/month. Arvig Enterprise, Inc. Supplies & Equipment 01-01-14 through Eligible Clients AC/EW/CADlfTBI or CAC Waiver Funds; Unit cost not 12-31-14 to exceed $29.95/month Perham Health Medical Supplies & Equipment 01-01-14 Eligible Clients AC/EW/CADlfTBI or CAC Accessories through Waiver Funds 12-31-14 Human Services Bills & Claims Motion by Johnson, second by Lindquist, and unanimously carried to approve the Human Services bills and claims as presented. Tobacco License Applications OTC Board of Commissioners' Minutes November 12, 2013 Page 3 Motion by Lindquist, second by Froemming, and unanimously carried to approve the following tobacco license applications: DJ's Powerhouse 106 Center St. Bluffton, MN 56518 Underwood Quick-Stop 29346 State Highway 210 Underwood, MN 56586 Credit Cards Issued Motion by Johnson, second by Froemming,-and unanimously carried to approve the issuance of a County credit card, with a 30-day limit of $500_00 to Chad Campion, Social Worker, anq-to increase the 30-day limit from $500_00 to $1,000_00 on a current County credit card for Heathi:ir' Rosenthal; Social'Worker, as requested by the Community Services Director. Payment Approved Motion by Johnson, second by Froemming, and unanimously carried to approve the payment to Minnesota Counties Computer Cooperative (MCCC) from the funds accrued prior to January 1, 2011 in the County Compliance Fund for the following: MCCC Invoice 2Y131119 LRMS-Xerox Tax Project (7_5% of Contract Amount-$202,500) LRMS-Xerox GAMA Project (7_5% of Contract Amount-$225,000) LR MS-Xerox Tax Project (Project Management Costs) LRMS-Xerox GAMA Project (Project Management Costs) Total Application for Exempt Permit $15,187_50 $16,875_00 $ 5,ooo_oo $ 5,000_00 $42,062_50 Motion by Froemming, second by Lindquist, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Lake Country Sportsmen's Club for an event scheduled for February 24, 2014 at Amor Rumors Restaurant located at 30932 Larsen Road, Battle Lake, MN_ Tobacco License Application Motion by Johnson, second by Rogness, and unanimously carried to approve the following tobacco license application: Manny's Rocky's Bait, 521 Fergus Ave, Erhard, MN 56534 Planning Commission Reappointments Motion by Froemming and seconded by Huebsch to nominate Robert Schwartz (4th District) and Rod Boyer (1 st District) for reappointment to the Otter Tail County Planning Commission for a three year term ending December 31, 2016_ Motion carried unanimously_ Tobacco Free Policy Review Janet Lindberg, Wellness Coordinator, presented several proposed documents to implement the Otter Tail County Tobacco-Free Policy effective January 1, 2014_ Commissioners and Ms_ Lindberg discussed several provisions of the proposed policy and the process for communication and implementation_ Ms_ Lindberg will highlight changes in the policy and return to the County Board at their next regular Board meeting_ L OTC Board of Commissioners' Minutes November 12, 2013 Page 4 Adjournment At 11 :00 a.m., Chair Huebsch decl_ared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, November 19, 2013. Dated: ___,l"--f ,l-'ft'-'-9,1-(t,_3.,__ ___ _ Attest: La~.~ CB/kd OTTER ~IL COUNTY BOARD OF COMMISSIONERS By: -,,-..!'."1..J&c:!j;,.,,f;~~{p,~,.,,__ __ ----,-, __ Doug Hue s , Board of Commissioners Chair OTC Board of Commissioners' Minutes November 12, 2013 Attachment A, Page 1 WARRANTS APPROVED ON 11/12/2013 Vendor :\ame A"YIANDS llC .•,.MERJCA."< COMMUNICATIONS INC ANDERSON/GREG ANDERSON !SCOTT . .\RM OF MINNESOTA .-\UTO VAU'E FERGl'S FALLS BEN HOLZER ll\1 . .l.MITED BEYER BODY SHOP INC BLFESTONE TECHNOLOGIES INC BRAUN \'ENDING INC BUSID,,L-\. 'VJ OHN CBCIKNO\15 L'!C CDW GO\.EIL'!MENT INC CERTIFIED Al'TO REPAIR CH.-\RTER COM!--flMCA TIONS CI.Jl"l°E/GORDON CO OP SER\lCES INC CODE -1 SER\lCES llC COOPERS TECHNOLOGY GROCP CUlll G.-\.'! DAKOTA PRINTERS LI..C DEN BOER/N.-\.'!CY DENZEL'S REGION \\' . .\STE INC EVERGREEN L-\\\'N CARE E\ "ERTS Ll'MBER CO E.\ 'TREME t.U.RINE LLC FERGl'S F . .\llS DAILY JOURNAL FERGUS TIRE CENTER FOR.CE .-\.\!ERICA DISTR!Bl'TING llC FR. .\ZEE ELECTRIC INC G . .\llS LI..C GAST CONSTRUCTION CO INC GE CAPITAL (CA) GOERDT1STEPHEN HAUGRUD/BRUCE M HAWES SEPTIC TANK P1..,1'fPING HENNING H.-\RD\\°ARE HIGH PL.\INS TECHNOLOGY HITES!>U.1'! & WOLD PA JAKE'S JOHNS LLC JENSEN!t.l-\ TT JE.'!SEN/t.flCHAEL .. .\mount 9.898.50 7,50000 69.64 8.02 1.490.00 35 7 .98 60.38 288.56 6.300.00 53.37 10.00 37.95 870. 77 423.65 86.94 55.76 338.31 443.16 1.997.98 33.71 483 02 373.49 124.82 32 06 109. 77 641.60 753.70 668. 54 1.204 58 2.452.20 699.80 497.620 00 398.63 10.00 10.00 75.00 175.82 6,000.00 256.00 270.00 8.02 6.63 OTC Board of Commissioners' Minutes November 12, 2013 Attachment A, Page 2 Vendor Name J1: SPORTS liEPRS INC illl. Y SER \1CES INC L.\KES COUNTRY SER\ 1CE CO OP L-¼RY OTT INC TRl'.CK SER\1CE LEITCH EXCAVATING LEROY MOTORSPORTS LOCATORS & SUPPLIES INC !,,L,>.RCO INC MARCO INC ST LOL'lS MCCOilOUGH WELDING MIDWEST TREE & MAil'<-rENANCE MN DEPT OF CORRECTIONS MN DNR ECO WATERS MN MOTOR COMPANY )>!N SHERIFFS' ASSOCL-\ TION ~IOORE MEDICAL ilC MORTON SALT me NAPA CEl'iTRAL MN NAPA FERGUS FAilS NELSON AUTO CENTER NORTHL-\ND CONSTRUCTION OF u"NDEF NPELRA OLSON Oil. CO INC OTTER TAIL CO PUBLIC HEALTH OTTER TAIL TEI.COM OTTERTAIL TRUCKING INC OVERHEAD DOOR CO OF FERGCS FAilS O\"ERL-\.'ID MECHA.'<1CAL SER\lCES PARKERS PRA1RlE; cm· OF PEBBLE L-\KE AL'TO REP.-\IR PELICAN RAPIDS PRESS PERFORMANCE PAVING PERHAM FOCUS PHOEJIIX SUPPLY PRECISE MRM ilC Ol:lil CORPORATION RINGDAHL .-\.\!Bu1--\NCE INC Jti,ffi E.111\lRONML'ITAL L-\BORATORIES D ROYAL TIRE INC SCOTT HOFL-\.'ID CONSTRUCTIOK INC SER\1CE FOOD SUPER \'ALU Amount 113.00 477.72 2,686.80 7.00 1,690.00 464.00 104,33 36.00 8,474.21 591,37 457.43 1.242,15 360.00 150.00 289.94 100.00 43,69 21.217.30 221.46 51.65 2,280.57 12,452.00 200,00 666.21 412.74 75.00 13.080.37 668.00 37.00 260.00 266.97 420.94 850,00 312.30 111.57 401.22 42.13 150.00 100.00 58.28 7,775.00 16.46 \·endor \"ame SHULTZ & ASSOCL.\TES LTD SIMD1GA.-\RDIPAl1. SMITH/GE.'IE STE1NS [)IC STE\TS SA .. 'i!TATIO!'-l L'iC STRAND H.-\RD\1" . .\RE & RADIO SH.-'.C!-: STREICHERS sururr FIRE PROTECTION SUPER SEPTIC & EXCA\"ATJON TREFOIi. Cll.TUR.\L .-'.ND EN\1RON).JD.7" UNIFORMS l:NUMITID me US Al7"OFORCE VERGAS H.-\RDWAR.E \ 1CTOR LCNDEE..,.-COMPANY \\'ADEN . .\ ASPH . .\LT INC \\"ASTE MANAGE.'.fENT \\"Eli.ER OIi. CO WL"iC!-: ASSOCU TES [)IC WHITE B • .\.~ER l');TFORM SHOP \ITDSETH S~IITH !'-lOL TlliG & . .\SSOC WOESSNER CO!>lSTRl'CTION L'iC WORLD MED!C . .\L GO\"ER'iMENT SOLlT!• XEROX CORPORATION ZIEGLER INC Final Total: OTC Board of Commissioners' Minutes November 12, 2013 Attachment A, Page 3 Amount 6.376 24 43.28 23.74 1.043 24 17.221.80 47 83 768.39 350.00 102.19 4.397 .00 111.95 574 52 16.36 226 21 44,380.93 826.16 223.08 632.50 89.00 4.01200 6.068.38 300 60 187. 78 875.57 711,011.92