HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/05/2013MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
November 5, 2013
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, November 5, 2013 at 9:30 a.m., at the
Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch,
Chairman; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present.
Approval of Agenda
Chairman Huebsch called for approval of the November 5, 2013 agenda. Motion by Froemming, second
by Rogness, and unanimously carried to approve the Board of Commissioners agenda of November 5,
2013 with the following addition:
Solid Waste Market Price Resolution
Approval of Minutes
Motion by Rogness, second by Johnson, and unanimously carried to approve the October 22, 2013 Board
of Commissioners meeting minutes as written.
Approval to Pay Bills
Motion by Johnson, second by Lindquist, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Public Health Staffing
Motion by Rogness, second by Lindquist, and unanimously carried to convert Kristin Erickson's part time
Public Health Nurse position to a full time PHN position, effective November 1, 2013, to facilitate an
increase of 10 hours per week to work on requirements for the State Health Improvement Grant, as
requested by the Public Health Director. Diane Thorson, Public Health Director, also addressed
reassignment of duties for an Administrative Assistant position and discussed co-location of the long term
care staff in the New York Mills offices.
ASSURANCES AND AGREEMENTS CONTRACT
Otter Tail County Resolution No. 2013 -61
Upon a motion by Johnson, second by Rogness, and unanimously carried, the following resolution was
adopted:
WHEREAS, the Otter Tail County Board of Commissioners acting as the Community Health Board must
appoint a person to act on its behalf who may be reached between Board meetings; and
WHEREAS, Diane Thorson, Public Health Director/CHS Administrator is duly qualified to perform this
function; and
WHEREAS, the Authorized Official Agrees and Assures that Local Public Health Act, Title V, and TANF
Family Home Visiting Funding will be used in accordance with the terms outlined in the Community Health
Board's Master Contract effective January 1, 2009 and as amended to December 2014; and
WHEREAS, application is made for funding and for the purposes stated in the Assurances and
Agreements, the Community Health Board agrees to comply with conditions and reporting requirements
consistent with applicable Minnesota Statute and Rule; and
OTC Board of Commissioners' Minutes
November 5, 2013
Page2
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners hereby designates Diane
Thorson as the Authorized Official and authorizes the Chair or Vice-Chair of the Community Health Board
to affix their signature to the Assurances and Agreement document and will submit invoices monthly.
Dated: _ _.1..,il'-'1..;..;z.+-/ ... l)'------' '
Attest: ~ ~
Lairyl<ron, ~rk
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:~~ c:iouguebsch,BoardofCommissioners Chair
Partnership4Health CHB (P4H CHB)
A draft of bylaws for the P4H CHB has been completed. The Joint Powers Agreement will be brought to
the County Board for adoption November 19, 2013. The Minnesota Department of Health, Food, Pool, and
Lodging staff will meet with Otter Tail and Clay County staff to discuss the requirements for entering into a
delegation agreement.
DWI Court Grant Agreement
Motion by Froemming, second by Rogness, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a revised Agreement for Professional Services between the State of
Minnesota, Seventh Judicial District and Otter Tail County Probation for the period of October 1, 2013
through September 30, 2014. The Grant Agreement provides $74,278.00 to Otter Tail County Probation
for DWI Court services with a requirement for matching funds of $18,570.00.
West Central Regional Juvenile Center (WCRJC)
Chuck Kitzman, Probation Director, submitted WCRJC Advisory Board information from the October 17,
2013 meeting. Mr. Kitzman reviewed statistics and budget information for the facility. Discussion followed.
Motion by Rogness, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Agreement between the County of Otter Tail and the WCRJC in
Moorhead, MN for CY2014 which includes a funding increase for Otter Tail County as a participating
member of about 3.7%.
Common Interest Community
Motion by Froemming, second by Lindquist, and unanimously carried to approve CIC No. 64 entitled
"Miller's Buchanan Oaks" located in Buchanan Oaks, Sec. 35, T.135, R39, Rush Lake Township;
Buchanan Lake (56-209).
Public Informational Meeting
Bill Kalar, Land & Resource Director, submitted a draft notice for a public meeting on the new Sanitation
Code the County is required to adopt by February of 2014. The intent is to adopt the State rules with
several exceptions that need discussion and public input. Motion by Johnson, second by Rogness, and
unanimously carried to schedule the Public Information Hearing on a new Sanitation Code at 7:00 p.m.,
Thursday, December 5, 2013 at the Government Services Center in Fergus Falls, MN.
Minnesota Snowmobile Trails Assistance Program
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the FY 2014 Snowmobile Maintenance and Grooming Grant Agreement
between the County of Otter Tail, State of Minnesota, and Snowmobile Trail Clubs. Funding is provided as
follows:
Henning Snow Cruisers
O.C.T.A.
Otter Trail Riders
Prairie Snow Drifters
$16,779.00
100,888.20
50,158.50
11,923.80
OTC Board of Commissioners' Minutes
November 5, 2013
Page3
Emergency Management Performance Grant
Motion by Rogness, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Grant Agreement between the Minnesota Department of Public Safety
and Otter Tail County for the County's EMPG (A-EMPG-2013-OTTERCO-00243). This year's EMPG is
$38,655.00 and will be used to fund the notifications system and purchase items for the County's
emergency operations center.
MARKET PRICE FOR THE SOLID WASTE MANAGEMENT TAX
Otter Tail County Resolution No. 2013 -59
Upon a motion by Froemming, second by Lindquist, and unanimously carried, the following resolution was
adopted:
WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution a
market price if the political subdivision:
Subsidizes the cost of service at a facility;
WHEREAS, the political subdivision will be liable for the solid waste management tax based only on the
market price amount identified through this resolution;
WHEREAS, the market price is identified in state statutes as the "lowest price available in the area";
WHEREAS, Otter Tail County has periormed research to identify the lowest price available in the area;
THEREFORE, the County of Otter Tail declares a market price of $60.62 per ton for a facility, based on a
tipping fee amount of $35.87 per ton at the Dakota Landfill and an additional contracted transportation cost
of $24.75 per ton.
Approved by the Otter Tail County Board of Commissioners on this 5th day of November 2013
Dated: -~''-'-luhc:2---:.J.l'-'1i~----1 I
Attest: ~~(t_
Larry Kr n,lerk
Doug Hue sch, Board of Commissioners Chair
Part Time Corrections Officers
Larry Krohn, Administrator, discussed the need to keep an active eligibility list for part time Corrections
Officers. Motion by Johnson, second by Rogness, and unanimously carried to approve the continuous
recruitment of part time Corrections Officers to facilitate an active eligibility list.
Recess & Reconvene
At 10:36 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break.
Closed to the Public
At 10:43 a.m., Chairman Huebsch declared the Board of Commissioners meeting reconvened and closed
to the public for purposes of discussing labor negotiation strategies regarding the Teamsters Law
Enforcement and Government Services Technical unions and the AFSCME Highway Maintenance union.
Present were Attorney Mike Rengel; five seated Commissioners; Assistant County Attorney,
Nicole Hansen; County Administrator; and Board Secretary.
OTC Board of Commissioners' Minutes
November 5, 2013
Page4
Recess & Reconvene
At 11 :40 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for lunch break and committee meetings. The Board meeting was reconvened at 1 :48 p.m.
Deadman Lake Project Contract
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Highway Construction Contract between the County of Otter Tail and
Barry Construction, Inc. of Fergus Falls, MN to complete a Field Access and Culvert Project on Deadman
Lake. Approval of the Contract is contingent upon the review and approval of the County Attorney.
RESOLUTION ESTABLISHING COUNTY STATE AID HIGHWAYS
Otter Tail County Resolution No. 2013 -60
Upon a motion by Froemming and seconded by Johnson, the following resolution was offered:
WHEREAS, it appears to the Otter Tail County Board of Commissioners that the road hereinafter
described should be designated County Aid State Highway under the provisions of Minnesota Law.
NOW THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners that the road
described as follows, to-wit
From the intersection of CSAH 59 in Urbank to the intersection of MN TH 29 in Parkers
Prairie, Length 10.03 miles (map provided) be, and hereby is established, located, and
designated a County State Aid Highway of said County, subject to the approval of the
Commissioner of Transportation of the State of Minnesota.
BE IT FUTHER RESOLVED, that the County Board Clerk is hereby authorized and directed to forward two
certified copies of this resolution to the Commissioner of Transportation for consideration, and that upon
his approval of the designation of said road or portion thereof, that same be constructed, improved and
maintained as a County State Aid Highway of the County of Otter Tail, to be number and known as County
State Aid Highway 38. ,
Commissioner Huebsch called for a roll call vote as follows:
Board of County Commissioners
Leland R. Rogness
John Lindquist
Roger Froemming
Wayne D. Johnson
Doug Huebsch
YEA
X
X
X
X
X
NAY ABSENT
Adopted at Fergus Falls, Minnesota this 5th day of November 2013
ABSTAIN
Dated: _ _...11+/,__t "-z.'-'/t"",3..__ ___ _ OTTER TAIL COUN BOARD OF COMMISSIONERS
'""'" L,.,,,;j; tJ2 Lfur; K hn, Clerk
OTC Board of Commissioners' Minutes
November 5, 2013
Pages
Highway System Preservation Study
Rick West, Public Works Director, updated the Board regarding presentations to be made throughout the
County regarding the System Preservation Study and Highway Capital Improvement Program. Meetings
are being planning in Fergus Falls, Pelican Rapids, Perham and Henning.
Transportation Research Board Conference
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Public Works Director
to attend the Transportation Research Board Conference January 12-15, 2014 in Washington, DC.
Conference expenses are funded by the MN Local Road Research Board.
County Ditch #29 & #5/68
Kevin Fellbaum, Ditch Inspector, presented updates regarding beavers and beaver dams in Ditch #29 and
Ditch #5/68. Motion by Froemming, second by Johnson, and unanimously carried to authorize beaver dam
removal and beaver trapping ·work in Ditch #29 and #5/68 as presented by the Ditch Inspector.
County Ditch #70
Mr. Fellbaum presented a revised proposal for engineering services and proposed project cost for the
Drainage System Outlet Improvement project for Ditch #70. Houston Engineering's total estimated project
cost was reported as $350,000 with total benefits on Ditch #70 reported as $360,000. Houston
Engineering has completed several days of survey work and will continue to assess the new route for
drainage. Lengthy discussion took place regarding the new route, what happens to the existing
route/drainage, maintenance work that may be needed on the original route, and improvement vs. new
ditch petition requirements. Motion by Rogness, second by Lindquist, and unanimously carried to approve
a contract between the County of Otter Tail and Houston Engineering, Inc. for engineering services for
Otter Tail County Ditch #70 not to exceed a cost of $35,000.
Tobacco License Applications
Motion by Froemming, second by Lindquist, and unanimously carried to approve the following tobacco
license applications:
Elizabeth General Store
102 W Broadway
Elizabeth, MN 56533
Ron's Ready Mart
21136 County Road 5
Clitherall, MN 56524
PREMISE PERMIT
Lakeland General Store
22438 Old 59 Road
Pelican Rapids, MN 56572
Otter Tail County Resolution No. 2013 -62
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and
permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, the Minnesota Flyers Gymnastics has made an application to the Gambling Control Board for
the purpose of conducting lawful gambling at the Pelican Supper Club located at 44086 US Highway 59 in
Pelican Township of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners
approving the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by the Minnesota Flyers Gymnastics at the Pelican Supper Club located at 44086 US
Highway 59 in Pelican Toyvnship of Otter Tail County.
OTC Board of Commissioners' Minutes
November 5, 2013
Page6
NOW, THEREFORE, BE IT RESOLVED, that the Otter.Tail County Board of Commissioners hereby
approves the conduct of lawful gambling by the Minnesota Flyers Gymnastics at Pelican Supper Club
located at 44086 Highway 59 in Pelican Township of Otter Tail County, provided the applicant meets all the
necessary criteria for the licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township
of Pelican by sending them a copy of this resolution.
Commissioner Froemming seconded the motion and upon being put to a vote, the resolution was
unanimously adopted.
Dated: -~",..../~,,~/,_.1..3~---/ I
Attest: -~k--~~7-'✓...,..~~~-
LarryK7oiln%'rk
Applications for Exempt Permit
Motion by Rogness, second by Froemming, and unanimously carried to approve, with no waiting period,
the following LG220 Applications for Exempt Permit:
Perham Lakes Lions February 7, 2014 The Cactus located at 43521 Fort Thunder Road
Perham MN
Boys & Girls Club
of Detroit Lakes
Kinship of the Perham
Area
December 8, 2013 The Cactus located at 43521 Fort Thunder Road
Perham MN
February 9, 2014 Zorbaz Pizza & Mexican on Little Pine Lake located
at 45738 Cty Hwy 51, Perham, MN
Payment Approval
Motion by Johnson, second by Froemming, and unanimously carried to approve payment, in the amount of
$4,900.00, to Active911, Inc. for 490 Agency Device Subscriptions. Otter Tail County is the fiscal host for
the Active911 Texting Program.
Governor's Visit
Motion by Rogness, second by Johnson, and unanimously carried to appoint Chairman Huebsch as the
County's representative at the Governor's speaking engagements during his Deer Hunter Opener
weekend.
Adjournment
At 3:05 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, November 12, 2013.
Dated: _ _,_/J4/_,_t.c2-l--'/1'-3,..__ __ _ f4 OTTER T.
Doug Hu bsch, Board of Commissioners Chair
OTC Board of Commissioners' Minutes
November 5, 2013
Attachment A, Page 1
WARRANTS APPROVED ON 11/05/2013
Vendor Name
ABRA MN FERGUS FAILS
• .\DAMS/NATH..\..'li
AGGREGATE INDUSTruES MWR INC
ALPHA TRAINJNG & TACTICS U.C
• .\..'IDERSON L-\.'ID SURVEYING INC
ARMSTRONG/BRL\ .. l\!
ARMSTRONG/TI1.ER
BACl,'.MAN/KELI.Y
BARRY CONSTRUCTION INC
BATn..E L.\KE STAt-:LlARD
BECUUND Oll. CO
BEYER BODY SHOP INC
BLUESTO:NE TECHNOLOGIES INC
BOB'S STANDARD BUIK SERVICE
BOBC.-\T OF OTTER TAIL COUNlY
BRA,'IDBORG/HEATHER
CAROLINA somvARE
CARR'S L.\KE COl'l\;lRY SUPERl\l.\RKET
CDW GO\'EJL'li!IIENT INC
CEKTR..-\1. SPECL-\L TIES INC
CO'.\ll\IlSSIONER OF TR...\NSPORTATION
CONCEPT CATERING
COOPERS TECHNOLOGY GROUP
COUNTRY GL.\SS INC
CRAGUN CORPOR...\llON
CUlllG • .\..'i W • .\TER COl'mmoNJNG
Cl..J1'1MINS NPOWER U.C
DACOTAH PAPER COMPA.Jvi'
DAKOTA 1.VHOI..ESAI..E TIRE
DEN BOER/N • .\..'l'CY
DEX E.\ST
ELDIEN/MICHELI.E M
FARGO GL.\SS • .\..'<D PAINT CO
FAR'.\lERS CO OP Oil. ASSN
FERGUS FALLS SCHOOL DIST 54-l
FERGUS FALLS/cm· OF
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
FORTIVENGLI.R ELECTRIC INC
G.-\1.LS UC
GAST CONSTRlJCTION CO INC
GODFATHERS E"\."TER..."11NATING INC
Amount
2,623.70
81.50
29,917.40
93.68
435.00
46.33
80.17
65.24
40.232.98
194.45
3.622.87
240.47
758.23
119.56
181.82
21.47
297.70
41.32
12,973,74
2,063.35
758.44
248.48
5.527.62
581.00
226.76
10,69
4,111.77
235.59
1,529.42
11.50
31.03
340.79
3.773.42
1.572.34
179.09
4,449.52
390.00
15.00
10.00
418. 75
454.772.00
338.31,
OTC Board of Commissioners' Minutes
November 5, 2013
Attachment A, Page 2
Vendor Name
GRAINGER INC
HAROLD SWENSON POST 612
HOFF/MARL.\ND
HOFF1'L"u'l/RANDY
HOIUM/RICK
INNOVATIVE OFFICE SOLUTIONS
INTEGRA TELECOM
J J KEllER & ASSOCL-\ TES INC
JP COOKE CO
jK SPORTS
JONES . .\ND !,L-\GNUS
K.I.D. LEASING INC
KEEPRS INC
KEUY SERVICES INC
KFGO·AM
KROHN/LARRY
L-\KE REGION HEALTHCARE CORP
L-\KEL~D MENTAL HEALTH CE>'<TER
L-\KES AREA COOPERATIVE
L-\KES RADIO
L~Y OTT INC TRUCK SERvlCE
L-\RSON/LYNN
L-\WSON PRODUCTS INC
LEE/JASON
UTT.LE BEAR TOWJNG
UTT.LE FAUS 1'L-\CHINE INC
LOCATORS & SUPPLIES INC
M· R SIGN COMPANY INC.
1'L-\RCO INC
l,L-\RCO INC ST LOUIS
l,L-\RK & BRENDA CONSTRUCTION INC
1'L-\THISON CO
MGK INDUSTRIES INC OBA OK TIRE
1'llCKELSON/RICK
MIDWEST PRINTING CO
MIDWESTERN 1'L-\ T RENTAL & SUPPLY CC
MN FA.l..l. MAINTENANCE EXPO
MN MOTOR COMPANY
MN STATE AUDITOR
MOREY PHD/ELDON L
NAPA FERGUS FAUS
NARDINI FIRE EOUIPML'<T
Amount
415.74
200.00
4,922.50
87.99
169.95
2,435.89
390.46
142.06
190.60
388.00
3.465.00
303.35
2.184.53
3,305.95
1,110.00
142.38
1,064.00
1,772.25
500.70
421.50
3,310.00
74.22
427.83
319.98
333.45
4,569.19
234.85
10,398.44
126.34
2,604.91
7,173.24
115.00
186. 78
854. 79
11.22
164.47
375.00
1,025.44
61,768.82
385.00
129.22
144.88
\·endor Name
NELSON AUTO CENTE.R.
NEWM.-\.."i P • .\INTING INC
NORTHLWD CONSTRUCTION OF l)l'<"DEJ
NORTHWEST IRON F1REMEN INC
OFFlCEM.-\..'i: INCORPORATED
OTTER ELECTR1C UC
OTTER EXPRESS TR.WSIT A..LTER.NAID'E~
OTTER TAil. CO TREASURER
OTTER TAil. CO TREASURER.
OTTER TAIL F.-\..'\lll.Y SER.\'ICES COIL~O
OTTERTAIL BAKERY
OTTERTAIL TRUCKING INC
OUTDOOR RENOVATIONS L-\NDSCAPE &
O\'ERHE.AD DOOR CO OF FERGUS FAUS
PEDERSEN/AL\ 1N
PERH.-\..1\I HEAL TH
PETI=:'S AMOCO
PINE PL-\ZA TI' & APPll.\J.'l!CE
PITNEY B01',TS
POLK COll?sTi CLERK OF COURT
PR.A\AIR DISTR.lBUTION INC
PRICE F.-V.lll.Y CONSTRVCTJON
PR.ODliCIB'E AL TE.R..'fA ID 'ES INC
Ol'Ill CORPORATION
RAZOR BLWE CO)IPANY/THE
RDO TRUST #SO-6130
R.E.GL'ITS OF THE UNI\TRSITY OF MN
ROGAL/KHTH
ROYAL TIRE. INC
S.W.INC
SA,'l!ITATlON PRODUCTS INC
SCHAKEi.TON HEATING & AIR CONDmc
SCHEIDECKER/KEVIN
SCW.fiDT/JOYCE
SCH"\V.-\.."lluV\·lCKI
SER\·1CE FOOD SUPER VAi.tr
SHER\\lN \\11.ll-\MS
SHOLl\!AKER/BRENDA
SIGNWORKS SlGNS & BANNERS LLC
SMITH MD, OTC CORONER/GREGORY
SRF CONSULTING GROliP INC
STAPLES .WV.-\..'l!TAGE
OTC Board of Commissioners' Minutes
November 5, 2013
Attachment A, Page 3
. .unount
29,116.02
975.00
12,452.00
128.25
78.80
862.02
440.00
15.00
159.00
725.00
22.00
46,853.64
400.00
240.00
94.99
18.00
280.16
42.73
2,361.23
7.50
178.05
166.00
173.59
174.49
128.63
4,962.93
835.00
10.00
1.232.14
1.115.00
492.17
3.309.40
119.41
40.57
157.60
23.73
306.90
147.16
187.03
781.45
9.303.67
415.40
OTC Board of Commissioners' Minutes
November 5, 2013
Attachment A, Page 4
Vendor Name
STEINS INC
STOEL RIVES LLP
STRATEGIC EOUIPME."IT A,'ID SUPPLY
STREICHERS
TACTICAL MEDICAL SOLUTIONS INC
THELEN HEATING & ROOFING INC
THIS WEEls:S SHOPPING NEWS
THOMSON REUTERS · WEST
TIRES PLUS TOTAL CAR CARE
TITAN ll-U.CHINERY INC
TNT REPAIR INC
TRANOUllln· Bu1LDING SERVICES
UGSTAD PLU~IBING INC
UNIFORMS u"Nl.ThllTED INC
VFW POST 612
VICTOR LUNDEE.1'/ COMPANY
WAI. VATNE/VAl.ERIE
WASHINGTON CO SHERIFF'S OFFICE
WASTE MANAGE.'.fENT
Final Total:
Amount
3,544.48
4,925.25
1,379.47
828. 72
713.15
871.00
100.48
3,973.82
674.92
37.30
2.236.99
454.22
853.10
514.54
160.00
122.99
61.41
75.00
52.742.93
885.769.85