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Home My WebLink AboutBoard of Commissioners - Minutes - 10/01/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN October 1, 2013 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, October 1, 2013 at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chairman; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the October 1, 2013 agenda. Motion by Lindquist, second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of October 1, 2013 with the following addition: Multi-Use Trail Discussion Approval of Minutes Motion by Johnson, second by Rogness, and unanimously carried to approve the September 17, 2013 Board of Commissioners meeting minutes as written. Approval to Pay Bills Motion by Johnson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. A Workplace Accident and Injury Reduction Program (AWAIR) Patrick Waletzko, Safety Program Liaison, presented a revised AWAIR policy which is the umbrella safety policy for Otter Tail County. This policy incorporates the Division structure and reviews how the safety program operates and identifies roles and responsibilities. Subsequent safety policies will be developed by the Division Directors. The revised AWAIR policy includes a series of goals and objectives which is a requirement of the MN Occupational Safety and Health Act. Motion by Johnson, second by Lindquist, and unanimously carried to approve the AWAIR Program policy effective October 2, 2013 as presented by the Safety Program Liaison. Human Services Contracts Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Human Services contracts: Agency Program Effective Targeted Amount of Date Population ContracUFunding Source Sanford Medical Residential 07-01-13 Amount to be paid for Center; dba Sanford Services/Assisted through Elderly purchased services shall not Home Care Living 06-30-15 exceed the OTC approved rate. State of Minnesota MNsure Health 08-01-13 Uninsured Low Medical Assistance and (MNsure) Exchange through Income MinnesotaCare 12-31-14 Residents OTC Board of Commissioners' Minutes October 1, 2013 Page 2 Human Services Bills & Claims Motion by Johnson, second by Froemming, and unanimously carried to approve the Human Services bills and claims as presented. Recess & Reconvene At 9:50 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 9:59 a.m. RELEASE OF RIGHT-OF-WAY Otter Tail County Resolution No. 2013 -54 WHEREAS, the County of Otter Tail has received a request for the vacation of a portion of right-of-way on County State Aid Highway 82, and which property is no longer required for right-of-way purposes; and WHEREAS, there remains adequate right-of-way for highway purposes; and WHEREAS, the following legal description was prepared by Anderson Land Surveying and approved by the Otter Tail County Highway Department. Any and all public roads located in that part of the Southwest Quarter of the Northwest Quarter of Section 11, Township 132, Range 43, Otter Tail County, Minnesota, described as follows Commencing at the northwest corner of said Section 11; thence South 00 degrees 16 minutes 19 seconds West on an assumed bearing along the west line of said Section 11, a distance of 1154.73 feet; thence North 89 degrees 44 minutes 41 seconds East a distance of 495.37 feet; thence South 03 degrees 12 minutes 40 seconds West a distance of 288.57 feet; thence South 84 degrees 29 minutes 37 seconds East a distance of 168.50 feet; thence South 00 degrees 40 minutes 08 seconds West a distance of 197.53 feet; thence South 85 degrees 15 minutes 25 seconds East a distance of 309.46 feet; thence North 00 degrees 32 minutes 23 seconds West a distance of 61.10 feet to the southwest corner of that certain tract of land described in Torrens Document No. 5625, according to the recorded files thereof; thence North 89 degrees 32 minutes 24 seconds East along the south line of said tract of land, a distance of 264.66 feet to the west right-of-way line of County State Aid Highway No. 82, as monumented and constructed, the point of beginning of the land to be described; thence southerly, along said west right-of-way line, on a non- tangential curve concave to the east, having a radius of 2014.86 feet, a delta angle of 07 degrees 57 minutes 44 seconds and a chord bearing of South 06 degrees 20 minutes 24 seconds East, for an arc distance of 280.00 feet; thence North 03 degrees 53 minutes 10 seconds West a distance of 278.80 feet to the intersection with the easterly extension of said south line of the tract of land described in Torrens Document No. 5625; thence South 89 degrees 32 minutes 24 seconds West along said south line, a distance of 12.00 feet to the point of beginning. Containing 2,577 square feet more or less IT IS HEREBY RESOLVED that the above-described portion of the highway easement for County State Aid Highway 82 is hereby vacated. Upon the motion of Johnson, second by Froemming, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 1st day of October 2013 Dated: __ l....,o'-l--/,..,154/'-'-1'"",3 __ _ I --, ~ Attest ,£a. . Laf~, Clek OTTERT RELEASE OF RIGHT-OF-WAY OTC Board of Commissioners' Minutes October 1, 2013 Page 3 Otter Tail County Resolution No. 2013 -55 WHEREAS, the County of Otter Tail has received a request for the vacation of a portion of right-of-way on County State Aid Highway 4, and which property is no longer required for right-of-way purposes; and WHEREAS, there remains adequate right-of-way for highway purposes; and WHEREAS, the following legal description was prepared by Meadowland Surveying, Inc. and approved by the Otter Tail County Highway Department. Any and all public roads located in that part of County State Aid Highway No. 4 right-of-way easement located in Sublet 4 of the plat of SU BLOTS 2, 3 AND 4 OF GOVERNMENT LOTS 3 AND 4, SECTION 25, T. 137, R. 41, said plat is recorded as Document No. 182423 in the office of the Recorder in Otter Tail County, Minnesota, described as follow~: Commencing at a found iron monument which designates the southwest c,o.rner of Section 25, Township 137 North, Range 41 West of the Fifth Principal Meridian in said County, thence South 89 · degrees 52 minutes 02 seconds East 700.07 feet on an assumed bearing along the south line of said Section 25 to the intersection with the easterly line of the westerly 700.00 feet of said Section 25; thence North 00 degrees 39 minutes 16 seconds West 400.03 feet along said easterly line of the westerly 700.00 feet to the northerly line of BENNETT'S SOUTH VIEW FIRST ADDITION, said plat is on file and of record in the office of the Recorder in said County; thence South 89 degrees 52 minutes 02 seconds East 183.81 feet along the northerly line of said BENNETT'S SOUTH VIEW FIRST ADDITION to a found iron monument thence continuing South 89 degrees 52 minutes 02 seconds East 527.41 feet along the northerly line of said BENNETT'S SOUTH VIEW FIRST ADDITION to a found iron monument at the northeasterly corner of said BENNETT'S SOUTH VIEW FIRST ADDITION and also being the northwesterly corner of BENNETT'S SOUTH VIEW, said plat is on file and of record in the office of the Recorder in said County; thence continuing South 89 degrees 52 minutes 02 seconds East 760.49 feet along the northerly line of said BENNETT'S SOUTH VIEW to a found iron monument at the northeasterly corner of said BENNETT'S SOUTH VIEW, said point also being on the southwesterly right-of-way line of County State Aid Highway No. 35; thence North 45 degrees 56 minutes 56 seconds West 1035. 78 feet along the southwesterly right- of-way line of said County State Aid Highway No. 35 to a found iron monument; thence northwesterly continuing along the southwesterly right-of-way line of said County State Aid Highway No. 35 on a curve concave to the southwest, having a central angle of 12 degrees 51 minutes 19 seconds and a radius of 904.93 feet, for a distance of 203.04 feet (chord bearing North 52 degrees 22 minutes 36 seconds West) to a found iron monument, said point is the point of beginning of the road vacation to be described: thence South 76 degrees 03 minutes 36 seconds West 68.33 feet to the former centerline of County State Aid Highway No. 4; OTC Board of Commissioners' Minutes October 1, 2013 Page 4 thence southwesterly along the former centerline of said County State Aid Highway No. 4 on a curve concave to the northwest, having a central angle of 32 degrees 58 minutes 02 seconds and a radius of 716.20 feet, for a distance of 412.09 feet (chord bearing South 47 degrees 20 minutes 41 seconds West); thence southwesterly on a curve concave_ to Jhe northwest, having a central angle of 13 degrees 18 minutes 44 seconds and a radius·of 101493'feet, for a distance of 235.81 feet (chord bearing South 58 degrees 34 minutes 37 seconds West) to the southeasterly right-of-way line of said County State Aid Highway No. 4; thence North 73 degrees 16 minutes 58 seconds East 109.92 feetalong the southeasterly right-of-way line said County State Aid Highway No. 4 to a found iron monument; thence northeasterly continuing along the southeasterly right-of-way line of said County State Aid Highway No. 4 on a curve concave to the northwest, having a central angle of 46 degrees 01 minute 29 seconds and a radius of 766.20 feet, for a distance of 615.48 feet (chord bearing North 50 degrees 16 minutes 13 seconds East) to the point of beginning of said road vacation. The above described road vacation area contains 28,114 square feet (0.65 of an acre). IT IS HEREBY RESOLVED that the above-described portion of the highway easement for County State Aid Highway 4 is hereby vacated. Upon the motion of Johnson, seconded by Froemming, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 1st day of October 2013 Dated: _ __,_,!o4/'-Ltw.£,-1-I.L-'13--_ __ _ Attest _.,,./="'=u"+-..,d-,><1==-- La~n,Clerk Findings of Facts and Order Motion by Johnson, second by Lindquist, and unanimously carried to authorize the Chairman's signature to execute two (2) Dog Bite Orders as follows: • Finding of Facts and Order Regarding the mixed breed dog, Harley, owned by Scott Rolland Sibert • Finding of Facts and Order Regarding the dog named Bella owned by Dustin Raymond Shepherd Otter Tail County Logo Members of the Branding Task Force provided samples of letterhead, vehicle decal, business card and clothing with the proposed Otter Tail County Logo. Discussion followed. Motion by Rogness, second by Johnson, and unanimously carried to approve the Logo as presented as the official Otter Tail County Logo. The motion also included a directive to the Branding Task Force to develop a policy/guideline for style and usage of the Logo. Multi-Use Trails OTC Board of Commissioners' Minutes October 1, 2013 Page 5 Commissioner John Lindquist opened discussion regarding the County's various multi-use trail projects. He indicated that he has received phone· calls concerned with the design of some of the trails and cost of the trail projects. Discussion took place regarding the funding process and. use of federal enhancement dollars and legacy funds. Commissioners requested that this topic be placed on a future agenda for education from funding multi-use trails to project completion. Presentation of Law Officer of the Year Award Bill Schulz, representing the American Legion Post #30 of Fergus Falls, presented the Henkes-Mortensen Law Officer of the Year award to Otter Tail County Chief Deputy, Stacy Paulseth, a 27-year law enforcement veteran. Chief Deputy Paulseth humbly accepted the award and thanked the large crowd and his wife for their recognition and support. Recess & Reconvene At 10:30 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:39 a.m. Tobacco License Fee Motion by Johnson, second by Froemming, and unanimously carried to increase the tobacco license fee from $100.00 to $125.00 effective for the 2014 renewals. Application for Exempt Permits Motion by Froemming, second by Lindquist, and unanimously carried to approve the LG220 Application for Exempt Permit as submitted by the Perham Jaycees for an event scheduled for Saturday, October 12, 2013 at the Cactus located at 43521 Fort Thunder Road, Perham, MN. OTC Sewage Treatment System Property Transfer Form Motion by Johnson, second by Rogness, and unanimously carried to grant the County Auditor discretion regarding the requirement of the Otter Tail County Sewage Treatment System Property Transfer form (exemption #4 of the form) for those documents that do not require a Certificate of Real Estate Value. Project Award -Dead man ·Lake Field Access & Culvert Motion by Rogness, second by Lindquist, and unanimously carried to award the Deadman Lake Field Access and Culvert Project to Barry Construction of Fergus Falls, MN at a quotation amount of $12,849.26 as recommended by the Public Works Director. Engineering Services -Proposed Bridge Replacement Motion by Johnson, second by Froemming, and unanimously carried to approve the Engineering Services of Braun lntertec, West Fargo, ND for a proposed Bridge Replacement project (SAP 056-599-061) over Spruce Creek in Eastern Township at an estimated cost of $7,682.00. Road Ditch Cleanout Application Motion by Froemming, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Application from David Harren for cleaning a County Road Ditch on CSAH 46 about 2,150' from CH 141 intersection north. OTC Board of Commissioners' Minutes October 1, 2013 Page 6 CSAH 8 Culvert Replacement Contract Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Highway Construction Contract between the County of Otter Tail and Barry Construction, Inc. of Fergus Falls, MN for a Culvert Replacement project on CSAH 8 Northeast of Perham. The estimated project cost is $35,875.00. · Draft Resolution of Support for Transportation Investment Motion by Johnson and seconded by Rogness to adopt a draft Resolution of Support for additional financial investment into the State Transportation System. Chairman Huebsch called for a roll call vote as follows: Board of County Commissioners Wayne D. Johnson Roger Froemming John Lindquist Leland R. Rogness Doug Huebsch YEA X X X X X NAY ABSENT Ditch #70 Discussion ABSTAIN Kevin Fellbaum, Ditch Inspector, reported that he researched the possibility of applying for Clean Water Funds for the proposed Ditch #70 Improvement project. A Board of Water and Soil Resources (BWSR) representative indicated that the funding is for water quality; therefore, the Ditch #70 Improvement project would likely not be funded through this grant. Due to the lengthy application process and small chance of obtaining funding, Mr. Fellbaum recommended the possibility of using a new corridor for the Outlet Improvement project. He will work with the Engineer on the project. Adjournment At 11 :15 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next regular County Board meeting is scheduled for Tuesday, October 15, 2013. Dated: --'--'' oc+/-'-'15t...,l ...... 1...,..3'----- Attest: ~ (¢- Lar~Cerk CB/kd OTC Board of Commissioners' Minutes October 1, 2013 Attachment A Page 1 WARRANTS APPROVED ON 10/01/2013 Yendor !',;amp A-1 LOCK & KEY . .\'\·1A .. NDS UC Abbott/Cyndi A .. \IERJGAS . .\nderson Land Su:r,:e;~ng Inc Assonation Of Mn Counties Al!TO CONJ\.'ECTION Auto Value Fergus Falls BAII.EYiLORE.N i;: Ballard Sarutation Inc BEYER BODY SHOP INC Bob Barker Company Inc Bobcat Of Otter Tail CountY BOYER/RODNEY Brandborg/Heather Brownells Inc Budke/Mrrna BliTnH.IIER'S DO All L'iC Carr's Lake Countrv Supermarket CDW Government Inc Chemsearch CIP Citizens Ad,·ocare Code 4 Senices LLC College Way Auto Inc Commissioner Of Transportation Commissioner Of Transportation Concept Catering Coopers Technology Group Crop Production Senices CFSTOM EA.R.TH Dacorah Paper Company Denzel's Region Waste Inc Dex East Emirotech Senices Inc E,·ergreen EqUipment Inc Fergus Falls Dail,· Journal Fergus Power Pump Inc Flint Hills Resources Lp Frazee Electric Inc G &K Senices GABE /RlCHA.R.D B Amount 7.25 7,343 25 34.42 23.51 1.200.00 623.74 848.34 11 .24 214.47 1 700.00 522.65 45.28 400.78 394.50 217.53 506.84 25.00 1,060,36 66.71 17,38237 682.57 617,565.00 1 36. 25 44.00 752,94 1,656 49 150.00 331. 31 2,004.89 541.93 2.997.00 271.57 374.40 17.05 5.611 .71 9,081 1 3 2.81661 300.00 177,841 55 2,862.20 1.056.48 261.87 OTC Board of Commissioners' Minutes October 1, 2013 Attachment A, Page 2 Vendor :\ame GAI.LS U.C Glll/MARION Godfathers E.,..-termmartng Inc Goodin Compam· GraJnger Inc Grtffm/Patnck HA.RR.JS/MICHAEL HE..\.!. Y HOL\.I HE..U Y l',l.\R.KETING GROl:1 Herman/Ct;·stal HOFF~V.RIAND Holo/Sandr Houston Engineertn& Inc Independent/The Inn ova tin Office Solutions Interstate Engineering Inc J.P STRL'CTlllES L'IC JJ"s Company E.xcavartng LLC JOBSHO Jones And Magnus Kl.D. LE..\S!NG INC Kadrmas Lee & Jackson Inc ls.eeprs Inc ls.e!ly Senices Inc !:EY GOVERNMEl\T FINANCE INC 1'INDRED PLlJ1,IB!NG A.'ID HEATING INC ls.lNETIC LE..\SING INC Koep's Septic L & 0 Acres Transport Inc Lake Region Healthcare Corp Lakeland Mental Health Center L>.NGE/1',llCHAEL 1.arr1· Ott Inc Truck Sen 1ce L>.RSOK/BEfu\fARD Larson/Paul LE..\GUE OF MN CITIES !H/THOl',l.\S UBERn' TIRE RECYCLING U.C llttle Bear Towing Locators & Supplies Inc M· R Sign Company Inc. l',l.\RCO INC ~larco Inc St Lollis Amount 1,705.18 239.84 139.15 77.90 67.20 107.58 303.12 29.28 512.45 5,087.50 448.42 4.503.75 224.60 133.87 1.155.00 411.493.46 330.00 341 80 4.771.62 303,35 5.400.00 66.60 2.567.11 8. 788.78 35,450.00 752.40 65.00 17.526.94 2,171.81 3.101.00 22.60 4,105.00 257.35 391.68 45.00 481.37 789.51 571.78 447.18 184.36 2,074, 72 1.029 76 Vendor :-<ame Mark Sand & GraYel Co M.-\ Tl-ilSOK CO Matthew Bender & Compam· lnc .!>lcgee Md/Michael B ~led-Tech Resource Inc .!>fEnD Correctional Care MFU MGK INDliSTRIES INC DBA OK TIRE Mid-Central Equipment Inc .!>!IDWESTERN .!>HT RL'IT.-\l. & Sl'PPL Y CC .!>tike's Lock & Ker Senice MINNKOTA EJ•,'\1RO SER\lCES INC .!>fN ASSOC OF DR.-\JNAGE INSPECTORS .!>IN CO!\J!NUING LEGAL EDUC.-\ TIO!\ .!>IN DEPT OF TR.-\..'ISPORTATIOK .!>IN Motor Compam· :!>L"I SCL-\ Mn State Law 1Jbran· MOORE MEDICAL LLC Moms/Jason Mortenson/Kurt A Mueller/.-\nne NAPA FERGVS FALLS NAP.-\ Of Perham Nanonal Pen Corporation Nelson Auto Center NEWM.-\..'l PAINTING INC :-lorthem Bank Note Co Northland Business Systems Inc Northwest Iron Firemen Inc No\·a Fire Proteetion Occupational Development Center Inc Office max Incorporated One Call Locators Ltd OTTER ELECTRIC LLC Otter Tail Co Detention Facility Ottertail Ba.ken· Ottertail Trudang lnc Ottertail/Clty Of Pace Analytical Sen,ces Inc Park Region Co Op Parkers Prairie/City Of OTC Board of Commissioners' Minutes October 1, 2013 Attachment A. Page 3 . .unount 38.117.14 71.97 343 01 500.00 1z987 170.67 150.00 35.00 19.62 164.47 439. 75 53.00 25.00 115.43 1.652 10 32.46 390.00 250.00 81.92 51 21 479.90 117 .69 36.17 9. 71 176.90 206.85 847.30 1,309 00 204.85 128.25 430.00 2,069 5 7 151.40 352 04 602.86 828.00 69.17 49.029 22 13,216.80 290. 70 424 95 325.00 OTC Board of Commissioners' Minutes October 1, 2013 Attachment A, Page 4 Vendor Name Pebble Lake Auto Repair Pemberton Sorlie Rufer Kershner PU.P PERHAM AREA EMS PERH..\M HEAL TH Perham Sand & Graw! Pete's Amoco Pete's Bodr Shop & Towmg Phll!Jpe Law Office Pitner Bowes PMRINC POIVERPHONE INC PRECISE MRM LLC Premium Waters Inc PRICE FAMILY CONSTRUCTION Productive Alternati\•es Inc PROFESSIONAL PORTABLE X· RAY INC PUblic Agency Trauung Council Ouill Corporation RDO Truck Centers Red Horse Ranch Arena Inc Renewable Resource Consultants 11.C Rental Store/The RINGDAHL A.',[Bl!lANCE INC RIPLE\"S INC Rora! Tire Inc Rubber Stamp Champ Ruttgers Bar Lake Lodge S & S Construction S.W.Inc Sand Creek Group Ltd.'The SBLC FF SCHIERER/STEVE Schoene berger Funeral Home SCHWARTZ/ROBERT E SELL HAJU)WARE INC Sernce Food Super Valu Sewer Senice SRF CONSULTING GROUP INC Staples Adrantage Stems Inc STEUSSY DIESEL INC STE\\'.-\.RT'S TREE & L.\.WN SERVICE 11.C :\.mount 3,182.26 27.528.91 670.00 18.00 825.00 83.09 251.69 690.90 1.076.00 70.84 1,065.00 810. 70 36.26 166.00 140.69 150,00 425.00 544.61 4,891.65 1,000.00 98,557 26 947.92 300.00 435.00 1,300.07 47,97 44 7 .40 3,850.00 675.00 2.733 90 45.15 328.40 500.00 294.65 171.80 74.09 160.00 727 .20 350.37 2,670.73 1,483.57 587 .81 \"endor l\ame Strategic Eqwpment And Supph· Streichers SUPERCARS SWA.'IA Srnergy Graphics TACTICAL SOLUTIONS THO¼SON REUTERS -WEST THRITTY WHITE PHAR.\UCY THRIFTY WHITE PH.-\R..\UCY TNT REP.-illl rK C TranquilitY Buildmg ,en1ces CGGERFD,\\"ARD l;~IFORMS DH.l."IITED L1'/C \",\.N'S FL>.GS & FL.\.GPOLES VFW POST 61c Victor Lundeen Company WASS/DAv1D F Waste Management WILSON/WARREN R WONDERllCH ATTOR.'-IEY/SCOTT WORLD ~1ED!C . .\.L GO\"ER.'iMENT SOLL1J1 \\" othe ,1uk€ Yellow Medicine Co Shenff Office Ziegler Inc Final To ta!: OTC Board of Commissioners' Minutes October 1, 2013 Attachment A Page 5 .-:.mount 1 53.14 562.34 154 79 195.00 1. 717 .90 1.212.88 3,225.60 1.108.61 149.24 3.751.23 4 54.22 24 7 18 664 .84 173.41 120.00 43.30 5 54 .11 74,31557 213 28 2.125.00 756.16 7308 75.00 3,355.61 1.748.075 4B