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Home My WebLink AboutBoard of Commissioners - Minutes - 09/10/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN September 10, 2013 9:30 a.m. Call to Order I I I The Otter Tail County Board of Commissioners convened Tuesday, September 10, 2013 at 9:35 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the September 10, 2013 agenda. Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of September 10, 2013 as mailed. . . Approval of Minutes Motion by Johnson, second by Lindquist, and·unanimously carried to approve the September 3, 2013 Board of Commissioners meeting minutes as written. Approval to Pay Bills Motion by Froemming, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. REQUEST TO REPURCHASE TAX FORFEITED PROPERTY Otter Tail County Resolution No. 2013 -50 Commissioner Rogness introduced the following resolution and moved its adoption: RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that WHEREAS, Paulette Anderson, heir/representative of heirs of John E. Landberg, has made application to repurchase the following legally described parcel: Parcel No. 71-003-99-0620-000 CUTLER'S 4TH ADDN LOT6 BLK 7 Said property having forfeited to the State of Minnesota on the 29th day of July, 2013, for nonpayment of the 2007, 2011, 2012, and 2013 property taxes, and WHEREAS, an application to repurchase the above described property was timely submitted on Monday, September 9, 2013, and WHEREAS, the sum of $1,867.33 represents the aggregate of all delinquent and current taxes, penalties, costs, assessments, and fees as of August 31, 2013, that would have been due and payable had the above described parcel not forfeited to the State of Minnesota, and OTC Board of Commissioners' Minutes September 10, 2013 Page 2 WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider this application to repurchase the above-described parcel and has requested that the Otter Tail County Board of Commissioners approve the applicant's request to repurchase the above-described property. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the repurchase of the above described tax forfeited property, and BE IT FURTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby finds that the repurchase is in the best public interest, and that it will relieve any undue hardship which has resulted from the forfeiture. Commissioner Johnson seconded the motion, and upon being put to vote, the motion was unanimously carried. Adopted this 10th day of September, 2013 Dated: _O~'t~/1_7+-/~' ,3~----- Attest~~ Larry ~n,lerk Absentee Ballot Board Motion by Lindquist, second by Johnson, and unanimously carried to appoint the following individuals to the Absentee Ballot Board for the processing of both regular and UOCACA absentee ballots for the November 5, 2013 ISD No. 548 Special Election: Julie Greene Dawn Godel Heather Jacobson Pat Larum Kirsten Olson Connie Tanner Leslie Swartz Tracy Williams Payment Approval Motion by Froemming, second by Rogness, and unanimously carried to approve payment, in the amount of $5,900.00, to JJ's Co. Excavating, LLC for the costs associated with the demolition of the structure on the Urbank City tax forfeited parcel as detailed in Invoice Number 13-691. Credit Card Limit Motion by Johnson, second by Lindquist, and unanimously carried to approve increasing the 30 day credit card limit to $5,000.00 for Patrick Waletzko, Emergency Manager and Safety Program Liaison, as recommended by the County Administrator. ADOPTION OF PRELIMINARY BUDGET AND LEVY Otter Tail.County Resolution No. 2013 -51 Proposed 2014 Budget and Net Property Tax Levy for Payable 2014 - Payable 2014 Payable 2013 Gross County Property Tax Levy (Non Debt) -33,921,632 32,301,573 Percent 5.02% Gross Debt Levy - Veteran's Home Bonds Master Facility Plan Bonds Ottertail Operations Center Bonds Ethanol Plant Bonds Government Services Bldg. Bonds Total Gross County Property Tax Levy County Program Aid (Certified) Net County Property Tax Levy - Gross/Net Lake Improvement District Levies - Pelican Group of Lakes Pine Lakes McDonald, Kerbs & Paul Big McDonald Total Net County Levy Including Lake Improvement Dist. Special Taxing District Levy - Otter Tail County HRA Proposed Total Net Property Tax Levy RECAP- Gross Tax Levy (Total) County Program Aid Net Tax Levy (Total) OTC Board of Commissioners' Minutes 130,000 118,283 525,840 0 929,741 35,625,496 2,084,096 33,541,400 120,000 33,150 125,000 12,000 33,831,550 416,000 34,247,550 36,331,646 2,084,096 34,247,550 September 10, 2013 Page 3 134,200 -3.13% 118,283 0.00% 524,160 0.32% 0 0.00% 929,751 0.00% 34,007,967 4.76% 1,635,042 27.46% 32,372,925 3.61% 120,000 0.00% 33,150 0.00% 100,000 25.00% 0 0.00% 32,626,075 3.69% 416,000 0.00% 33,042,075 3.65% 34,677,117 4.77% 1,635,042 27.46% 33,042,075 3.65% After discussion and consideration, a motion was offered by Froemming and seconded by Johnson to adopt the following resolution: WHEREAS, on or before September 15, 2013, Otter Tail County must adopt a Proposed Budget for Fiscal/Calendar Year 2014 and must adopt and certify a proposed net property tax levy for Payable Year 2014, and WHEREAS, the Otter Tail County Auditor's office has accumulated the Departmental and outside agency requests, and WHEREAS, the Otter Tail County Budget Committee has met to discuss and review in general terms levy and budgetary guidelines, as well as the proposed department budgets and various agency requests, and WHEREAS, the Otter Tail County Budget Committee and Capital Improvement Committee will complete additional review and discussion, as needed and required, of the 2014 proposed tax levy and budget prior to final adoption in December of 2013. OTC Board of Commissioners' Minutes September 10, 2013 Page4 NOW, THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that The amount of $35,625,496 be adopted as Otter Tail County's Proposed Gross Property Tax Levy for the Payable Year 2014 representing a 4.76% increase from the Gross Property Tax Levy for the Payable Year 2013, and that the amount of $33,541,400 be adopted as Otter Tail County's Proposed Net Property Tax Levy for the Payable Year 2014 representing a 3.61 % increase over the Net Property Tax Levy for the Payable Year 2013, and that The amount of $290,150 be adopted by Otter Tail County as the Proposed Lake Improvement District Property Tax Levies for the Payable Year 2014, representing a 14.62% increase from the Lake Improvement District Property Tax Levies as adopted by Otter Tail County for the Payable Year 2013, and that The amount of $416,000 be adopted by Otter Tail County as the Proposed Otter Tail County HRA Special District Property Tax Levy for the Payable Year 2014, representing no change from the Property Tax Levy as adopted by Otter Tail County for the Payable Year 2013. BE IT FURTHER RESOLVED, that the amount of $80,500.00 be adopted as Otter Tail County's Proposed Budget for the General Fund, for the Budgeted Special Revenue Funds and for the Budgeted Debt Service Funds for the Fiscal/Calendar Year 2014 (Expendituresrrransfers/Other Uses). Chairman Huebsch called for a roll call vote to adopt the resolution as follows: Board of County Commissioners John Lindquist Roger Froemming Leland R. Rogness Wayne Johnson Doug Huebsch Dated: _ _,_,'l/~/_,7/~t=3 ___ _ YEA X X X X X NAY Establish Meeting Dates ABSENT ABSTAIN Motion by Johnson, second by Froemming, and unanimously carried to set the Budget and Levy Hearing for 7:00 p.m. on Wednesday, December 4, 2013. Motion by Johnson, second by Froemming, and unanimously carried to cancel the regular County Board meeting on Tuesday, December 10, 2013 (due to annual AMC meeting) and to begin the County Board meeting on Wednesday, December 4, 2013 at 3:00 p.m. Recess & Reconvene At 10:00 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10: 10 a.m. City/County Auction OTC Board of Commissioners' Minutes September 10, 2013 Page 5 Larry Krohn, County Administrator, reported that the City of Fergus Falls and Otter Tail County will be sponsoring an auction September 19, 2013 at the Otter Tail County Fairgrounds. The City of Fergus Falls will be handling the details. Sentence-to-Service Contract Mr. Krohn reported that the MN Department of Corrections has requested that a new Sentence-to-Service Contract be signed due to an error(s) in the original contract. Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute the corrected Sentence-to-Service Contract. County Negotiations Motion by Johnson, second by Lindquist, and unanimously carried to hire Attorney, Mike Rengel, as Otter Tail County's negotiator for upcoming collective bargaining agreement negotiations. Human Services Bills & Claims Motion by Johnson, second by Froemming, and unanimously carried to approve the Human Services bills and claims as presented. Payment Approval David Hauser, County Attorney, reported that Otter Tail County received a $76,000.00 settlement check and requested payment of the contingency fee for the Otter Tail vs. Steen Engineering, Inc. settlement. Motion by Rogness, second by Froemming, and unanimously carried to approve payment, in the amount of $27,400.96, to Pemberton Sorlie Rufer Kershner PLLP related to the 60 bed Chemical Dependency Treatment facility. Recess & Reconvene At 10:35 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings. City/County Joint Meeting At noon, Chairman Huebsch reconvened the Otter Tail County Board of Commissioners meeting with City of Fergus Falls officials for a joint meeting. Introductions were made and an agenda provided. The City of Fergus Falls provided information regarding their 2014 proposed property tax levy which showed a 0.00% change. Chairman Huebsch discussed the County's proposed budget and levy. Mark Sievert, City Administrator, discussed the Regional Treatment Center plans and parking issues. County Public Works Director, Rick West, reviewed transportation statistics and funding resources. He presented several documents. The transportation system funding has not been indexed in past years and consequently, the road system is aging and funding is inadequate. Mr. West talked about local transportation funding options and the need for public education. Adjournment At 1 :DO p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next regular County Board meeting is scheduled for Tuesday, September 17, 2013. Dated: _ _,._<t+J.,_174/..,,.1,..,_5 ___ _ ( I OTTER TAIL COUNTY BOARD OF COMMISSIONER~ By:-:¥,,~~(-,~ OTC Board of Commissioners' Minutes September 10, 2013 Attachment A, Page 1 WARRANTS APPROVED ON 9/10/2013 \"endor ?\ame .>.-v1ANDS UC ABG Maintenance Inc . .\BRA MN FERGUS FALLS Accurate Controls Inc Allied Fire Protection Inc . .\LPHA TRAINING & TACTICS UC Auto Value Fergus Falls Battle Lake . .\rea Frre Assoc Battle Lake Hardware & Rental BEYER BODY SHOP INC Brandon Communications Inc Braun Intertec Corporanon Braun Vending Inc Brooberg/Jan BLT• MOR PARTS & SER\1CE LLC BWSR CBClnno\ is Inc cmr Go,·ernrnent Inc Charter Communications Colll!Illssioner Of Transportation Comstock Construction Of Mn Coopers Technology Group Crop Producnon Sen1ces Dick's Standard Fargo Freightlrner Fortwengler EJecnic Inc Foth Infrastructure & Emironment LLC Frazee Electnc Inc Frazee Forum Inc GAST CONSTRUCTION CO L'IC Hilltop Lumber Inc HOFF /MARLAND Hohdav Inn St Cloud Hometo,rn Repair Hom· Equipmenr Co Of :-ID Independent The rnno,·at1w Office Solutions ts'TEGR.A TELECOM INTERNAT!ON . .\L ACADDUES OF EMERG JK Sports h..l.D. LEASING INC ;;.e!ly Senices Inc Amount 11,719.76 171.00 410.92 43,855.00 275.00 128.14 284.09 80000 42.93 3.262 87 4 77. 75 17.772.75 40.87 90.80 2.10252 82.00 50.60 890 48 81.61 3,523.28 1.710.00 1.942 .52 23.165 .90 208.41 13.5 39 56 153. 79 6013.25 1.985.00 53.68 245,080.00 26 71 4.757 50 186 42 213.61 894 00 72.34 163 74 390.46 60.00 205.00 303 35 3 859 09 OTC Board of Commissioners' Minutes September 10, 2013 Attachment A, Page 2 vendor :--:ame Lake Region Healthcare Corp Lakes Radio Larrr Ort Inc Truck Sen ice Larrr· s Supermarket MARCO INC Mcquay Internauonal MORA ~flDWESTERN ~L.\T R.L'IT . .\L & SL"PPLY CC MN CVSO SECRETARIES & ASSIST ASS!\ MN DEPT OF L.\BOR A}iD INDCSTRY MN Motor Company MN VIEWERS ASSOCL.\TION NAPA FERGUS FAll.S Nardiru Fire Equipment OLSON GRAVEL INC Oller Tail Co Treasurer Ottertail Trucking Inc Pelican Rapids Press PERHAM FOCt:S Pete's Body Shop & Towing PINE PL.\ZA TV & APPLU .. "ICE Productl\'e AltemaU\·es Inc RDO EOUPMENT RDO TRCST !180-6130 RINGDAHL A),[BUL-\NCE INC SBLC FF Scott Holland Construction Inc SECRETARY OF STATE Sen1ce Food Super Valu Shernin Williams SHl:1.TZ & ASSOCHTES LTD SunplexGrinnell South Mill Sen1ce Stems Inc STEPP MFG Stretchers Thrssen Krupp EIHator Corporation Titan Access Account TNT REPAIR INC Victor Lundeen Company Wadena Asphalt Inc Waletzko/Patrick Final Total: 606,808.04 Amount 550.00 239.90 465.00 37.45 213.09 7,531.00 50.00 79.99 79.00 220.00 426.60 200.00 28.49 95.50 224.00 183.70 22.880. 75 163.38 125.10 370.32 464.85 28.05 1.683.28 28,096 33 300.00 3.89 6,575.00 120.00 231.98 92.23 8.365.03 1.332.40 25 7 .95 557.05 1,012.75 187.96 815.43 405.42 16.93 1,247.50 129,714.20 89.84