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Home My WebLink AboutBoard of Commissioners - Minutes - 09/03/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN September 3, 2013 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 3, 2013 at 9:35 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the September 3, 2013 agenda. Motion by Rogness, second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of September 3, 2013 with the following addition: Star Lake Improvement District Special Election Order Approval of Minutes Motion by Froemming, second by Lindquist, and unanimously carried to approve the August 27, 2013 Board of Commissioners meeting minutes as written. Approval to Pay Bills Motion by Rogness, second by Lindquist, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Software Applications Update Brian Armstrong, Land Services Director, briefed the Board on processes in the Land Division and in the GIS Department There will be a new CAMA tax system in 2015; therefore, the GIS Department is creating software applications that will allow the County to maximize the new computer sysfem. Sherry Leabo, GIS Coordinator, designed a computerized s~anning and. permitting process that can be used by multiple departments without multiple 'data entry:',Ms~ Leabo provided a power point presentation with examples of the computerized permitting process, mapping of County buildings, and computerized sales data. Lengthy discussion took place about future applications to track and expense inventory and mapping in the field to create digital projects. Star Lake Improvement District Order Motion by Johnson, second by Lindquist, and unanimously carried to authorize the appropriate County officials' signatures to execute the Star Lake Improvement District Order staying the establishment of the District and establishing a special election pursuant to M.S. 103B.545 for Saturday. July 5, 2014. Recess & Reconvene At 10:18 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a Public Works Committee. The meeting was reconvened at 10:44 a.m. TRUNK HIGHWAY 235 JURISDICTIONAL REVERSION ("Turnback") Agreement-MnDOT Agreement No. 04557 Otter Tail County Resolution No. 2013 -49 A motion was offered by Froemming and seconded by Rogness to approve the following resolution: WHEREAS: Minnesota Statutes 161.20 authorizes MnDOT to enter into agreements with other government authorities to carry out the purposes of Minnesota Statutes Chapter 161; and OTC Board of Commissioners' Minutes September 3, 2013 Page 2 WHEREAS: Otter Tail County is a Road Authority as defined in Minnesota Statutes 160.02 (subd. 25); and WHEREAS: MnDOT has determined that Trunk Highway 235 from Urbank to Parkers Prairie ("Roadway Segment") is no longer needed for trunk highway purposes; and WHEREAS: MnDOT has determined that the Roadway Segment will revert to another road authority in accordance with Minnesota Statutes 161.16 and MnDOT has further determined that Otter Tail County is the proper road authority; and WHEREAS: The parties have entered into this Agreement to provide for the orderly reversion of TH 235 to the jurisdiction of Otter Tail County. BE IT FURTHER RESOLVED, the County Board Chair and The County Board Clerk are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said Trunk Highway Jurisdictional Reversion ("Turnback") Agreement as set forth and contained in "Minnesota Department of Transportation Agreement No. 04557", a copy of which said agreement was before the County Board and which is made a part hereof by reference. Commissioner Huebsch called for a roll call vote to adopt the resolution as follows: Board of County Commissioners Wayne D. Johnson John Lindquist Roger Froemming Leland R. Rogness Doug Huebsch YEA X X X X X NAY ABSENT ABSTAIN Dated: G''I Ito //3 OTTER TAIL COUNTY BOARD OF COMMISSIONERS ,-I By:~~ Douguebsch, Board of Commissioners Chair Otter Tail County Public Works Approach Application Motion by Rogness, second by Johnson, and unanimously carried to adopt the revised "Otter Tail County Public Works Division Approach Application Requirements" dated September, 2013 and the corresponding application as presented by the Public Works Director. CSAH 8 Culvert Replacement Project Award After previously advertising for quotations for CSAH 8 Culvert Replacement, two quotations were received. Motion by Johnson, second by Rogness, and unanimously carried to award the CSAH 8 Culvert Replacement project to Barry Construction, Inc. of Fergus Falls, MN with the low quotation of $35,875.00. Pomme de Terre Sewage System Grant Bill Kalar, Land & Resource Director, continued discussion with the Board regarding the Pomme de Terre River Protective Buffer project and answered several finance and procedure questions. OTC Board of Commissioners' Minutes September 3, 2013 Page 3 RESOLUTION OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Resolution No. 2013 -48 A motion was offered by Lindquist and seconded by Rogness to approve the following resolution: BE IT RESOLVED by the Otter Tail County Board of Commissioners that it hereby designates Bill Kalar, Land & Resource Director, as Project Representative for the implementation of the Pomme de Terre River Protective Buffer Clean Water Partnership Project for Otter Tail County. The Project Representative shall have the authority to represent the Otter Tail County Board of Commissioners in all Project matters that do not specifically require action by the Otter Tail County Board of Commissioners. BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners enters into the attached Minnesota Clean Water Partnership Project Implementation Loan Agreement along with Pomme de Terre River BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners that the County Board Chair, Doug Huebsch, be authorized to execute the Minnesota Clean Water Partnership Project Implementation Loan Agreement for the above referenced Project (2013CWP/SRF Loan Agreement 10#62519) on behalf of the Board as Loan Sponsor. BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners that the Otter Tail County Auditor, Wayne Stein, be authorized to execute loan disbursement requests for the above referenced project to the Minnesota Pollution Control Agency on behalf of the Board. WHEREUPON the above resolution was adopted at Fergus Falls, MN, this 3rd day of September, 2013 on a 5-0 vote. Dated: _.cOc...:..T,_,(l'-"o'I-/.Lt_?,.__ __ _ OTTER T AtteS b,~ t:,,Q_ Larry Kr n, Clerk Adjournment At 11 :20 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next regular County Board meeting is scheduled for 9:30 a.m. on Tuesday, September 10, 2013. Dated: ----'0~9,_U_o_,_/_t 3,=-----OTTER,ijAIL COUNTY BOARD OF COMMISSIONERS By: _;!.I 1~,~~~~;:---:-.,...-----:::,,......,-- Doug H bsch, Board of Commissioners Chair CB/kd OTC Board of Commissioners' Minutes September 3, 2013 Attachment A, Page 1 WARRANTS APPROVED ON 9/03/2013 Vendor Name 3Rd Dismct Shenffs Associanon Al's Refngeration BAC1.,\'00DS WELDING Bob's Standard Bwk Senice Code 4 Senices U.C College Way Auto Inc Coopers Technologv Group CrossCountrr Freight Solutions Inc CulJJgan Water Conditiorung Design Electronics EIFERT 'ZACH Fastenal Companr Fergus T!Ie Center GALLS U.C · Hoff/Terry Innovative Office Solutions Keeprs Inc Krupich/JeremJas L & O . .\cres Transport Inc Lake Region Healthcare Corp Lakes Country Sernce Co Op Lakes Radio Larry Ott Inc Truck Sen1ce ~L.\RCO INC Marco Inc St Louis Mariposa Publishing Mark Sand & Graw! Co ~Iatthew Bender & Company Inc MINNKOTA ENVIRO SER\1CES INC ~1'/ C01''T!NlJING LEGAL £DUCA TIO:-/ Mn Dept Of Transportation Mn Pollution Control Agency ~lotorola Natures Garden World Northland Communny & Techrucal Colle! Otter Tail Co Public Health Otter Tail Co Treasurer Ottertail Trucking Inc Pace Analytical Sel'\ices Inc PERH-\M AREA EMS Perham Printing Prairie Restorations Inc Amount 50.00 964.19 25.00 130.17 374.00 54 45 12.80 100 22 10.69 42.94 36.24 2.03 15.00 261.60 128.85 824.30 214.05 98 97 7 678 71 175.00 29 50 99.00 725.00 67.455.96 509.20 16.24 21.122 70 866.89 29.00 304.60 103.67 45.00 37.495.20 3.256. 78 249.55 124 .12 1,726.42 10,667.69 5.439.00 335.00 43.28 372.05 OTC Board of Commissioners' Minutes September 3, 2013 Attachment A, Page 2 Vendor.Name Pro Ag Farmers Cooperative Productive Alternatives Inc Ouill Corporanon RDO TRUST #80· 6130 RTh"\1llE co ADMINISTRATION omcE RINGDAHL AJ,!BUI.ANCE INC IU,{8 EN\'JRO!\"ML','TAL L-\BORATORIES Il Rubber Stamp Champ Schwan.ke/\'1ckl Sernce Food Super Yalu Staples Ad\·antage State Industrial Products Steins Inc Streichers THOMSON REUTERS · WEST Tires Plus Total Car Care Tungseth!Chris tine UNIFOR..'dS L'NIDIITED INC Victor Lundeen Companv Waste Management Final Total: Amount 441.00 28.05 60.09 265.39 1,000.00 24.00 480.50 22.50 158.20 22.00 413.41 269.59 396.48 742.65 3,871,93 921.18 22.95 52.89 142.04 26.976.66 198,526.57