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Home My WebLink AboutBoard of Commissioners - Minutes - 08/27/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN August27,2013 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 27, 2013 at 8:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the August 27, 2013 agenda. Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of August 27, 2013 with the following addition: Public Works Committee Meeting Approval of Minutes Motion by Rogness, second by Lindquist, and unanimously carried to approve the August 20, 2013 Board of Commissioners meeting minutes as presented. Approval to Pay Bills Motion by Johnson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Public Health Planning Diane Thorson, Public Health Director, briefed the Board regarding a proposed Joint Powers Agreement for Becker, Clay, Wilkin and Otter Tail counties. Ms. Thorson reported that entering into the JPA will require Otter Tail County to license and inspect food, pool, and lodging facilities and non-community public water supply settings. These inspections have been the responsibility of the State Department of Health. Lengthy discussion took place regarding representation on the JPA Board. Commissioners offered advice that the Board not be too large and consumer representation, as an at-large position, could bring new ideas to the group. MOH Grant Agreement Motion by Johnson, second by Lindquist, and unanimously carried to authorize the appropriate County officials signatures to execute a Grant Agreement between Otter Tail County Public Health and the State of Minnesota DOH for the Health Insurance Exchange (HIE) software with an extended grant expiration date of December 31, 2013. Pomme de Terre Sewage System Grant Bill Kalar, Land & Resource Director, and Brad Mergens, WOTSWCD Manager; presented information regarding the Pomme de Terre River Protective Buffer Clean Water Partnership project. The Pomme de Terre River Association has received a grant. These dollars are used to provide loans to landowners to upgrade septic systems in the County. Lengthy discussion took place regarding the process/procedures to insure funding to the contractor through the program. Motion by Lindquist, second by Rogness, and unanimously carried to approve the concept of the Pomme de Terre River Clean Water Partnership project with further research and discussion regarding the details of the process. Mr. Kalar will return to the Board at their next regularly scheduled meeting. OTC Board of Commissioners' Minutes August27,2013 Page2 Safety Training Motion by Johnson, second by Rogness, and unanimously carried to close the New York Mills office building to the public at 3:00 p.m. on Tuesday, October 8th to conduct employee safety training exercises. Human Services Contracts Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Human Services contracts: r Agencyt;.,z,1:·;,/d&i;'. ?. 'Prcigriim'•",'';0,1wc:,·.•1c; :: Etf8cti'Ve..:"1lft-t;,;ri,;.,.1 ,Targetedf:Ci\i, ~A_l1]~!!!!\~';S~~t[.ac%u,~~t~~-~";.;; i~ {t;:. l~\~}:t:31~:;;_;~~::(i 'k>'.:1¾-J.ti:.;ttit~};t~~t~![~(."·c: "·oate "1ri;:1ri:_J,~1;m; ',:-' ' ,1/lr ~_..,-"t•~ ~ <(', l; f' ,~~l ,i • .;,.'l,J-, ,f!'opulat1oni: lSource.ts .0·;r. . ..e :,><il 1l;t.8_ ·:0:ti:;.,,;.;-.k,t}V'-·~•.~'· ,,., ,;,i, 07-01-13 Valkommen-Hem Residential through Elderly & CAC, CADI DD, Bl, EW, and AC Inn, Fergus Falls Services 06-30-15 Disabled Waiver Proaram 07-01-13 Perham Living, Residential through Elderly & CAC, CADI DD, Bl, EW,andAC Perham Services 06-30-15 Disabled Waiver Program Mahube-Otwa Fathers Resource 09-01-13 Costs of the program are not to Community Programs through Fathers exceed $160,000.00 Action Council Services 08-31-14 Productive On-The-Job 07/01/13 Otter Tail County Human Alternatives Training Program through Disabled Services 06/30/14 Human Services Bills & Claims Motion by Johnson, second by Froemming, and unanimously carried to approve the Human Services bills and claims as presented. Prairie Wetlands Funding John Dinsmore, Community Services Director, reported that he received a request from Prairie Wetlands for funding to replace dollars recently lost. This request came through the Extension Service. Commissioners indicated that if a formal request is received for funding, it should be considered by the Budget Committee. Buffalo-Red River Watershed District The County Auditor notified the Board regarding the BRRWD Wilkin County appointee, Catherine Affield. He also provided a document about the Watershed District meeting for Thursday, August 29, 2013 at the Rothsay Community Center to define the Eastern boundary of the District. Payment Approval Motion by Johnson, second by Froemming, and unanimously carried to approve payment, in the amount of $1,000.00, from the County Ditch fund to Renville County for Otter Tail County's s~are of the cost associated with the Ridgewater College Customized Training Income Contract for curriculum and project development for the Ditch Viewer program. 2014 Levy Limits Wayne Stein, County Auditor, submitted a copy of the Minnesota DOR 2014 Levy Limit form which reports Otter Tail County's levy limit for payable 2014 as $32,626,075.00. OTC Board of Commissioners' Minutes August27,2013 Page3 Star Lake Improvement District Report The County Auditor reviewed the results of the Petition for Referendum for the proposed Star Lake Improvement District. The Petition contained 393 signatures with 321 accepted which makes it a valid Petition. Motion by Johnson, second by Lindquist, and unanimously carried to call a special election from 2:00 p.m. to 8:00 p.m., Saturday, July 5, 2014 for the purpose of a referendum vote of all qualified voters and property owners regarding the establishment of the proposed Star Lake Improvement District governed by M.S. 1038.545, Subd. 2. Location is to be determined. Recess & Reconvene At 9:40 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 9:45 a.m. Phelps Mill Park Exterior Painting Project The Public Works Director reported that Fresh Look Painting, LLC, the previous low bidder for the Phelps Mill Exterior Painting project and H-K Painting, the second lowest bidder, have both withdrawn from the project. Motion by Johnson, second by Froemming, and unanimously carried to reject all quotations for the Phelps Mill Exterior Painting and authorize a rebidding process nex1 spring. Highway Agreements Motion by Johnson, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Agreement between the County of Otter Tail and SRF Consulting Group, Inc. for Professional Services for a proposed recreational trail from Perham to Pelican Rapids. Motion by Froemming, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Agreement for Perham to Pelican Rapids Trail Master planning. The Agreement is between the County of Otter Tail and the cities of Perham and Pelican Rapids with an estimated professional cost of $66,383.00. Transportation Funding Motion by Johnson, second by Froemming, and unanimously carried to authorize Commissioners to attend a meeting scheduled for September 5, 2013 at 4:30 p.m., with the Commissioner of Transportation in Morris, MN to discuss the need for increased transportation funding on a state level. Drainage Issue The Public Works Director and Board had a brief discussion regarding the high water situation at the intersection of CSAH 15 and CH112. The State Department of Natural Resources has established the Ordinary High Water Level (OHWL) of the wetland at this location. Highway Department officials will discuss reconsideration of the wetland OHWL in this area with the DNA. Drainage Systems Ditch #25: Kevin Fellbaum, Ditch Inspector, submitted a letter dated August 15, 2013 from Widseth Smith and Nolting Engineers regarding County Ditch 25 Repair Report. Motion by Johnson, second by Lindquist, and unanimously carried to approve the first phase of work for the development of CD 25 Repair Report at an hourly cost not to exceed a total cost of $5,800.00. OTC Board of Commissioners' Minutes August27,2013 Page4 Ditch #70: Jeff Langen from Houston Engineering discussed a proposal regarding Ditch #70 and County Ditch #52. Discussion took place regarding resizing the outlet, downstream characteristics of CD #52, and the total value of benefits in the CD #70 system. Motion by Rogness, second by Johnson, and unanimously carried to approve the Drainage System #70 proposal submitted by Houston Engineering, with a focus to determine the estimated benefits of the ditch based on the proposed improvement during the beginning phase of the engineering process. Frequent reports should be shared with the Ditch Inspector, County Board and Petitioners. 60-Bed CD Facility Settlement Motion by Froemming, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute a General Contract Agreement between R.T. Moore Company, MN, Inc. and the County of Otter Tail for certain labor and materials for constriction at the C.A.R.E. facility, subject to receiving a check from Steen Engineering pursuant to the settlement agreement. Adjournment At 10:55 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next regular County Board meeting is scheduled for 9:30 a.m. on Tuesday, September 3, 2013. Dated: _....cO'l--'+'/63..,'+-/"'"'t 3=----OTTERT CB/kd Vendor Name A-1 LOCK & i;:n· ADAMS/NATil.-\a'l Auto Value Fergus Falls Baumgartner/Jane BEST BUY BUSINESS • .u>V.-\a'ffAGE ACCOl Brandner/Steve Braun Vending Inc C.-\NNELL/KAREN CDW Go,·emment Inc Certified Auto Repair CHRISTENSEN/BRA,'IDON C & GREITA A CIP Clean Plus Inc College War Auto Inc Coopers Technology Group CORDES/CRAIG J & DAWN R. Dacotah Paper Companr Dex East DRAKE DDS/DR TERRY A ECKHOFF/G.-\RY & JO.-\a'IN ELLSTRm,VLEE J Fresonl:e/Shari GABE/RICHARD B Godfathers Exterminating Inc Grainger Inc Grand \1ew Lodge Healthcare Emironmental Senices Inc HOIUM/RICK Interstate Engineering Inc JP. STillfCTilR.ES INC JAWORSKI/TANYA ZERR AND D\\1GHT [ JK. Spons Kan'Onen & Son FUneral Home Kl:.ATING TRUST/Wlll.lA~I A & VIRGINL.\ Kellr Sen ices Inc i;:n· GOVERN~IE!l,"T FINANCE INC KINETIC LEASING INC KOSTER MOISTURE TESTER INC Lake Region Healthcare Corp Lake Region Healthcare Corp Lakes Area Pest Control LLC Larrr Ott Inc Truck Sernce OTC Board of Commissioners' Minutes August 27, 2013 Attachment A, Page 1 Amount 42.72 12.83 181.63 15.35 1.178.24 158.80 775.00 62.15 1,118.38 42.75 500.00 523.026.00 277.09 37.66 1,921.81 2,854.00 199. 11 23.25 283.19 928.00 2.448.00 84.75 376.42 338.31 197.04 404.00 35.10 245.12 4,008.00 1.312.560. 72 1,363.00 195.00 940.00 6,114.00 2,067.60 8.788.78 752.40 432.99 625.00 273.00 171.00 1.655.00 OTC Board of Commissioners' Minutes August 27, 2013 Attachment A, Page 2 Vendor Name L.\RSON/BERNARD UBER TI' TIRE RECYCLING LLC Lien/Eric Little Bear To\\ing M-R Sign Company Inc. Marco Inc St Louis Midwest Printing Co MlNNKOTA ENVIRO SERVICES INC MN DEPT OF LABOR AND INDUSTilY NAPA FERGUS FALLS New York Mills/City Of Nova Fire Protection OLSON/BERTON Ottertail Aggregate Pete's Amoco Pitner Bowes Pitner Bowes PRAIRIE L.\KES CO OP PRECISE MRM LLC Productive Alternatives Inc RENDZ/TONY RIGGLE/DANIEL & SHANNON Royal Tire Inc SCHMIDT /SHAWN SCHW . .\RTZ/ROBERT E Ser.ice Food Super Valu Shoemaker/Brenda SimplexGrinnell Southtown Of Pelican Rapids Inc STA VE/DOUGL-\.S & GINA Steins Inc Stoel Rives LLP Streichers Tires Plus Total Car Care TNT REPAIR INC Tranquility Building Sen ices TilITES/DA \ID VAN DYKE DVM/TERRENCE Victor Lundeen Company Voss Ugh ting WASS/DAVID F WILSON/W . .\RREN R Ziegler Inc Final Total: Amount 244.36 5.261.04 62.00 429.64 3,315.05 1,012.94 92.98 54.00 80.00 13.18 150.00 300.00 17 3. 31 3,075.00 290. 70 162.59 1,985.63 400.00 719.06 129.87 450.00 500.00 1,314.08 49.30 277.70 34.10 25,18 5,139.00 16.00 2,481.00 2,004.92 7,850.25 54,48 932.23 2,927.18 454.22 343.65 350.00 394.10 41.42 238.14 216.67 241.30 1,921,999.46