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Home My WebLink AboutBoard of Commissioners - Minutes - 08/06/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN August 6, 2013 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 6, 2013 at 8:30 a.m , at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the August 6, 2013 agenda. Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of August 6, 2013 with the following additions: Office Space Lease Renewal Performance Appraisal Summary Contract Extension for 800 MHz Communication System Approval of Minutes Motion by Lindquist, second by Rogness, and unanimously carried to approve the July 23, 2013 Board of Commissioners meeting minutes as presented. Approval to Pay Bills Motion by Rogness, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Out-of-State Travel for Conference Motion by Johnson, second by Lindquist, and unanimously carried to authorize Out-of-State travel for Patrick Waletzko, Emergency Manager, to attend the International Emergency Management Conference to be held in Reno, NV, October 26th through October 31'1. Mr. Waletzko was nominated to represent the 18 County West Central portion of Minnesota at this conference. Travel costs and lodging expenses will be reimbursed by the State of Minnesota. Motion by Johnson, second by Rogness, and unanimously carried to authorize Out-of-State travel for the Fraud Investigation Officer and Collections Officer to the National United Council on Welfare Fraud annual conference in Des Moines, IA, September 10th through September 12th. Registration expense is $275.00 per person plus lodging and travel. Report on 60 Bed Chemical Dependency Facility David Hauser, County Attorney, reported on the final settlement regarding the 60 Bed CD Facility. Commissioners requested that Terry Hoff, Facilities Manager, provide a progress report on the projects at the facility at the next County Board meeting. County Drainage System Reports Ditch #18 & #37.· Kevin Fellbaum, Ditch Inspector, submitted a document relative to County Ditches #18/37. Discussion followed the report. Motion by Johnson, second by Froemming, and unanimously carried to authorize the redetermination of County Drainage System #18 and #37. After the redeterminations are completed, the Drainage Authority will consider combining the two ditch systems. OTC Board of Commissioners' Minutes August6,2013 Page 2 Ditch #21: Mr. Fellbaum reported that beavers have been trapped out of County Ditch #21. A map was provided showing the area of the beaver dam. Hess Excavating will remove the beaver dam. Ditch #16: Mr. Fellbaum reported a problem in a culvert that flows underneath State Hwy 210 in County Ditch #16. A beaver dam is plugging the culvert. Mike Nelson will trap the beavers and then MnDOT will remove the beaver dam to restore flow through the culvert. Ditch #25: Mr. Fellbaum updated the Board on County Ditch #25. He indicated that Ditch Viewers will be starting the redetermination process. Approval of Letter in Support of Federal Courthouse Motion by Johnson, second by Froemming, and unanimously carried to approve a letter of support for the continued operation of the Federal Courthouse in Fergus Falls, MN and the renaming of the Courthouse as submitted by the County Attorney. Performance Evaluation Motion by Rogness, second by Lindquist, and unanimously carried to document a satisfactory performance evaluation for Larry Krohn, County Administrator, based on an evaluation that occurred on July 9, 2013. Amendment to Next Generation 911 Contract Motion by Lindquist, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute Amendment No. 1 to Grant Contract 3000017471 for the high speed voice and data network that routes and delivers emergency calls. Office Space Lease for University of Minnesota Motion by Froemming, second by Lindquist, and unanimously carried to renew the University of Minnesota office space lease for Doug Holen, Extension Educator, for the next two years under the same terms and conditions as the previous lease. Deer Creek Township Bridge Motion by Froemming, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute Amendment No. 1 to a Consulting Services Agreement between the County of Otter Tail and Interstate Engineering, Inc. for S.A.P. 056-599-059, replacement of Old Bridge No. L0944 over the Leaf River on 530th Avenue in Deer Creek Township. · Eastern Township Bridge Motion by Rogness, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Engineering Services Agreement between the County of Otter Tail and Interstate Engineering Inc., for S.A.P. 056-599-061, replacement of the existing structure over Spruce Creek in Eastern Township. Phelps Mill Park Painting Project After previously advertising for quotations, the Public Works Director submitted a Quotation Summary and Recommendation for Award document. Motion by Lindquist, second by Johnson, and unanimously carried to award Phelps Mill Exterior Painting to the low bidder, Fresh Look Painting, LLC of Fergus Falls, MN in the amount of $6,000.00. OTC Board of Commissioners' Minutes August 6, 2013 Page 3 Highway Department Annual Report Rick West, Public Works Director, submitted the Otter Tail County Highway Dept. 2012 Annual Report. Public Works Tour The Otter Tail County Public Works Tour for the west portion of the County is scheduled for Friday, October 4, 2013 beginning at 8:30 a.m. at the Government Services Center in Fergus Falls, MN. Sanitation Code Discussion Lengthy discussion took place regarding the language in the Otter Tail County Sanitation Code and the practical application of the language as it relates to Compliance Certificate vs. Compliance Inspection. County officials will meet to review the County Board's intent for administering the Sanitation Code and return to the Board at their next regular County Board meeting. Perham to Pelican Rapids Recreational Trail Mr. West reported that the City of .Perham has submitted an application for 2.45 million dollars for a proposed 30-mile recreational trail from' Perham to Pelican Rapids. The City of Pelican Rapids, City of Perham, DNR, MnDOT, Otter Tail County and State Health Improvement Plan entities have been meeting regarding the proposed trail. The various entities have committed funding towards a scoping document for the project to secure additional legacy grant funds. Motion by Johnson, second by Rogness, and unanimously carried to approve funding from Otter Tail County, in the amount of $30,000.00, to be used towards the cost of a scoping document for the proposed recreational trail. SRF Engineering has estimated the cost of the document at $66,000.00. Letter of Support to University of Minnesota Motion by Johnson, second. by Rogness, and unanimously carried to approve a proposed letter to the University of Minnesota dated August 1, 2013, regarding the University's assistance to develop a long term plan for the sustainability of Otter Tail County's abundant natural resources. RESOLUTION OF THE BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY RESOLUTION NO. 2013 · 46 WHEREAS, the legislature of the State of Minnesota requires that Minnesota counties develop a Solid Waste Management .Plan in accordance with Minn. Stat. 115A.46; 115A.471: 115A.551 subds. 6-7; 115A.552; 115A.557 subds. 2-3; 115A.63; 115A.84; 115A.914; 115A.96 subds. 6-7; 115A.917: 115A.97; 115.46 subds. 1 (f) (g); Minnesota Rules 9215 and all other applicable statutes and rules: and, WHEREAS, Otter Tail County recognizes the. need and responsibility to plan for and practice environmentally sound methods for 'managing its solid waste stream: and, WHEREAS, in 1989 the legislature of the State of Minnesota enacted legislation to require that Solid Waste Management Plans be amended to include the requirements in Minn. Stat115A.914 and 115A.96 (1991), 115A.46 (2003); and, WHEREAS, Otter Tail County recognizes the need to plan for and implement waste reduction, recycling, yard waste management programs, special waste management programs and MSW management programs OTC Board of Commissioners' Minutes August6,2013 Page 4 NOW THEREFORE. BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves and adopts the Otter Tail County Solid Waste Management Plan and supporting documents for the period 2013-2023. BE IT THEREFORE, FURTHER RESOLVED, that the Otter Tail County Board of Commissioners submits said document to the Minnesota Pollution Control Agency for final approval pursuant to applicable Minnesota laws and rules. A motion to adopt OTC Resolution No. 2013 -46 was offered by Commissioner Froemming, seconded by Commissioner Rogness, and carried on a 5 -0 vote. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: ~ /{L Lafry ~. Board Clerk Meeting Location Changed Motion by Johnson, second by Rogness, and unanimously carried to change the location of the Otter Tail County Board of Commissioners' meeting for Tuesday, August 20, 2013 to the New York Mills, MN County Offices to facilitate attendance at the employee picnic. Employee of the Month Program Motion by Froemming, second by Johnson, and unanimously carried to transfer of $623.86 from the Commissioners Budget to the County Employees' Committee for the 2012 Employee of the Month Program expenses. Sentencing to Service Contract Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreement between the County of Otter Tail and the State of Minnesota DOC for the Sentencing to Service Program effective July 1, 2013 through June 30, 2015. Adjournment At 10:40 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next regular County Board meeting is scheduled for 8:30 a.m. on Tuesday, August 13, 2013. Dated: __ c>---'8::....!../ 1...:3:..:/'-.:l.---"-o..:;13=---IL COUNTY BOARD OF COMMISSIONERS Attest: CB/kd \·endor :-.:ame AVL-\NDSllC Affiliated Computer Sen ices Anderson land Survenng Inc AUTO ffi AverylPeggY BAC!,,.,VOODS WELDING Bank Of The West Battle lake Auto Parts Baille lake Hardware & Rental BERGOUST, RICHARD BEH.R BODY SHO!' lNC Bluestone Technologies Inc BOEN/DA\·ID BOYER/RODNEY Brandon Communications Inc Brogard Plumbing Co Bugbee/Wade Carr·s Lake Counm· Supermarket CD\\' GoHrnment Inc Central States \\'ire Products Inc Cernfied Auto Repau- Cline •Gordon Code 4 Sen1ces 11.C Commissioner Of Transportation Colllllllssioner Of Transponanon Comstock Consrruction Of Mn Coopers Technology Group Culligan Water Conditioning Dakota Printers 11.C Demuth/John DIC!: Bl'SS & ASSOCL.>,.TES 11.C DFLlfTHICm· OF Egge Construction Inc Fastenal Company Foth Infrastructure & Ennronment 11.C FREITAG/MICHAEL GALLS 11.C Gene's Sport Shop Gill/MARION GILl\!ORE WEIK POST 525~ Godel/Dawn Godfathers Exte1minating Inc OTC Board of Commissioners' Meeting August6,2013 Attachment A, Page 1 Amount 3,737.05 5,312 22 2.714.00 62 03 34.46 25.00 48.31 34.89 19.22 229. 38 96.19 6.300.00 60.00 261.87 1.515.12 168.10 64.26 284. 71 2.281 81 7.268.23 110.36 204 06 1.591 33 464.58 150.00 73.590.29 1.305.36 50.19 20.100.00 11.88 6.000.00 16.94 810.00 1. 709.03 7,765.10 150.00 481.27 4,061.25 790.41 200.00 39.78 87.53 OTC Board of Commissioners' Minutes August 6, 2013 Attachment A, Page 2 Vendor Name Go\·ernment Management Group Inc Grtffin/Patnck Hendrid::x/ Alan HOFF/MARLAND Holm/Sheldon Information S\·stems Corp Innont1ve Office Solunons INTEGRA TELECOM Interstate Engmeertng Inc J & i;: Marine J.P. STRUCTt.:RES INC JK Sports JOHNSON/MICHAEL !;:.l.D. LEASING INC J;.eeprs Inc !;:el!r Senices Inc Kleier Companies/The i;:JNETIC LEA SING INC Knutson Electric RebUildmg !;:OSTER MOISTI'RE TESTER L'IC Lakes Radio Lam· Ott Inc Truck Sen1ee L.\RSON/BERNARD Leitch Excavating Locators & Supplies Inc M· R Sign Companr Inc. MARCO INC ~larco Inc St Lows Mark Sand & Gra\·el Co Matthew Bender & Company Inc MECHANICAL DATA CORPORATION :'<!Jdwest Printing Co MID\l'ESTERN MAT RENTAL & SUPPLY CC MINNESOTA L-\.W REVIEW MINNKOTA ENVIRO SERV1CES INC MN CONTINlHNG LEGAL EDUCATION Mn Office Of Enterprtse Technology MN State Auditor MN V!EWERS ASSOCL-\.TION MOREY PHD/ELDON L Mrhre/Jim Nelson Reporting Senice Amounr 6,300.00 14.97 53.67 5.142.50 390.97 785.00 1,526 55 390.46 10, 10630 188,97 457,980.86 402.00 227.12 303.35 314.85 3.719.00 191,37 752,40 347 34 414 99 9900 2.155.00 248.31 891.00 121.45 1,566.59 3,891.25 2.347.06 4,889 60 1,58481 2.800 00 444,01 164.47 40.00 53.00 906.48 9,072.00 2.602.18 300.00 805,00 37,86 389,50 Vendor Name NEWMA."< PAJNTING INC Nice Threads Officemax Incorporated OLSON GRA \cl INC OLSOK /BER TON OTIS ELEVATOR CO OTTER EI.ECTRJC llC Otter Tau Co Sheliffs Posse Otter Tau Co Treasurer Otter Tail Telcom Ottertail Trucklng Inc O\wland Insurance Agency PALMER/GEORGE Pebble Lake . .\uto Repair Pelican Rapids Press PERHAM HEAL TH PHOENL\ Sl l'PL Y PINE PL.\Z . .\ n · & . .\PPLL\ .. "KE Pnne,· Bowes PRECISE MR.'-! llC PRO SWEEP WC RlCHVIll.E COMMUNllT SENIOR CENTER RlNGDAHI. AMBUL.\NCE INC ROGER HUTCHINS TREE SERv1CE Royal Tire Inc RRT DESIGN & CONSTRCCTION S.W.lnc SAFARIL.\.c\/D Ll.C SBLC FF SCHWARTZ/ROBERT E Sen1ce Food Super Valu Sewer Sen1ce Sheils/Ric k S]gnworks Signs & Banners Lie SimplexGrinnell ST CLOUD FIRE EQUIPMENT CO Staples Ad\'antage Steins Inc STEWART'S TREE & L.\\\o/ SER\1CE LLC Strand Hard,rnre & Radio Shack Streichers Swanston Eqwpmenr Corp OTC Board of Commissioners' Minutes August 6, 2013 Attachment A. Page 3 Amount 675.00 331.00 90,81 2.139 20 173. 73 445. 74 93.00 1 015 39 4.243.43 9.758.95 10J04,24 8.381.00 245.20 1.011,85 45 75 18 00 1 409.31 3.712.78 3.451 01 280.00 1,235.00 15000 300.00 268.43 1,246.60 85.490.00 1 510.00 895.00 39.00 567.82 11.97 120 00 49 93 283, 74 5,841.20 331.37 295.44 2,977 33 34 7. 34 640 1.174.73 6,257.50 OTC Board of Commissioners' Minutes August 6, 2013 Attachment A, Page 4 Vendor l\"ame Swartz/Leslle TAG UP This \\'eeks Shopping News THOMSON REUTERS • WEST THORSON/JOl:L'I TIGGES/DENNIS Tires Plus Total Car Care TNT REPAlR INC Tranquility Building Sernces UNIFORMS liNIDnTED INC \',\ND~UY/RODNEY Victor Lundeen Compan;- VJsual GO\' Solutions UC 11·aJetzko/Patnck WARNER GAR..\.GE DOOR INC WASS/DA \'ID F Waste Management WAYNE'S TOOLWAGON Wells Road Grading Western Nanonal Mutual Insurance Co l\1LSON1il'ARREN R WORLD MEDICAL GO\"EIL'sMENT SOLLT11 Xerox Corporation Yellow Med.!cme Co Shenff Office Ziegler Inc Final Total: Amount 18.65 35.38 113.04 3.281.12 300.00 247.46 1,013.78 88.71 454.22 32 06 1 050.00 273. 78 177 .34 266.68 761.00 237 01 25,089.61 395.36 48000 118.297.00 238.14 781.93 60.53 75.00 523.69 987,083.07