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Home My WebLink AboutBoard of Commissioners - Minutes - 06/18/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN June 18, 2013 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 18, 2013 at 8:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the June 18, 2013 agenda. Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of June 18, 2013 with the following additions: Representation on the Big McDonald Lake Improvement District LEAN Training Update Compensation/Classification Policies Approval of Minutes Motion by Johnson, second by Rogness, and unanimously carried to approve the June 11, 2013 Board of Commissioners meeting minutes as presented. Approval to Pay Bills Motion by Lindquist, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Lean Training Larry Krohn, Administrator, briefed the Board on recent Lean Training provided to County supervisors. He indicated that the training was well received and the next step is to determine participation for the facilitator training. License Application Motion by Froemming, second by Johnson, and unanimously carried to approve the following application for license: Vacationland Resort On/Off Sale 3.2 Malt Liquor 38555 Wagon Tr. Loop Battle Lake, MN 56515 (The application above is subject to the approval of the County Attorney and County Sheriff). Payment Approval Motion by Lindquist, second by Rogness, and unanimously carried to approve payment to Douglas County Hospital, in the amount of $483.64, for costs incurred under the provision of Minnesota Statute 609.35. Sale of County Owned Property After advertising, bids were received prior to June 14, 2013 for the sale of County owned property. Motion by Lindquist, second by Froemming, and unanimously carried to accept the highest base bid of $18,650.00 and to award the sale of Parcel No. 38-000-99-0808-000, Lot 1 Block 3 Oakview Shores, to Mark H. Bechtel with a scheduled closing date of July 1, 2013. OTC Board of Commissioners' Minutes June 18, 2013 Page 2 Application for Exempt Permit Motion by Johnson, second by Rogness, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by Lake Region Healthcare Foundation for an event scheduled for Saturday, August 10, 2013 at the Red Horse Ranch Arena located at 22671 County Highway 10, Fergus Falls, MN. Big McDonald Lake Improvement District Representation Motion by Johnson, second by Rogness, and unanimously carried to appoint the following individuals to the Big McDonald Lake Improvement District Board of Directors: Cyndy Wedryk (Engstrom Beach) Roger Fenstad (Bill's Beach/Engstrom 5th) Don Beck (McDonald Shores/Berger Addition) Rob Campbell (McDonald Shores/Berger Addition) Jim Yost (Engstrom Beach 5th Addition) Craig Johnson (Kozelnik Beach) Jon Lundby (Walida Heights Addition) Amendment to Food Service Management Agreement Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute Amendment Number Eight to the Detention Facility Food Service Management Agreement between the County of Otter Tail and A'viands, LLC for the period of July 1, 2013 through June 30, 2014. The Amendment reflects a 2.3% price increase. Recess & Reconvene At 8:58 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at g:o5 a.m. West Central Initiative Update Greg Wagner, WCI Economic Development Planner, submitted a "Comprehensive Economic Development Strategy Executive Summary" dated June 18, 2013 and briefed the Board on the CEDS. CEDS is a 5 year plan containing socio-economic data and is a tool for regional economic planning. It also provides compliance with the State EDA. Lengthy discussion took place regarding various topics including jobs and concern with the unemployment rate. Tom McSparron, WCI Donor Services Officer, provided the West Central Initiative 2012 Annual Report, reported on last year's WCI activities and projects, and requested a $20,000.00 commitment from Otter Tail County for CY2014. WCI will meet with the Budget Committee regarding the participation funding as they have in past years. Immunization Report Diane Thorson, Public Health Director, submitted an immunization report. She reported that the national immunization goal is 90% of children immunized for all childhood diseases. Otter Tail County schools and daycare rates were reported higher than the 90% national goal except the Fergus Falls and New York Mills Schools. The Public Health Department will focus additional resources at these two schools to increase the immunization rate. Emergency Preparedness Contract Motion by Johnson, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute the Emergency Preparedness Contract between the County of Otter Tail and the MN Department of Health. Otter Tail County Classification and Compensation Policies The County Administrator reported that the Classification and Compensation policies are available to employees at the County Administrator's office and on the County Intranet. These policies are effective July 1, 2013 in conjunction with the new Compensation Plan. OTC Board of Commissioners' Minutes June 18, 2013 Page 3 Safety Administration Contract Renewal Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreement entitled "Lakes Country Service Cooperative Health and Safety Program" between the County of Otter Tail and Lakes Country Service Cooperative for the period of July 1, 2013 through June 30, 2014. The agreement provides for LCSC to administer the County's Safety Program. Human Services Staffing Request Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Community Services Director to replace a Social Worker in the Long Term Care Program. Guardianship Attorney Fees On behalf of Court Administration, the County Attorney requested an increase for the attorneys who work on guardianship cases. Mr. Hauser indicated that there has been no increase for these Attorney fees since 2003. Motion by Rogness, second by Lindquist and unanimously carried to approve an increase for Guardianship Attorney Fees to $75.00 per hour with a maximum of $1,375.00 per case. The maximum amount per case for New Guardianship and/or Conservatorship with emergency proceedings is $1,875.00. Any cases exceeding these rates require Court approval. Bid Award for Phase 2 Courthouse Remodeling Project After previously advertising for bids, Terry Hoff, Plant Manager and David Shultz, Architect, presented a document containing the Courthouse Phase 2 Budget, Courthouse Phase 2 Construction Award Base Bid, and Courthouse Phase 2 Construction Award with alternates. Lengthy discussion followed regarding alternates, contingency funds, Court Administration's technical equipment requests, and what is included in the base bid. Motion by Johnson, second by Rogness, and unanimously carried to accept the Base Bid, Alternate 2 and Alternate 9, and award the Phase 2 Courthouse Remodeling project to Gast Construction, the lowest responsible bidder, at a total project cost of $3,816,640.00. Highway Contract Amendments Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute Amendment No. 1 to the Geotechnical Agreement with Braun lntertec for the Deer Creek Township Bridge Project (FA-13-00056) over the Leaf River. The Amendment reflects an additional cost of $1,074.00 for the soil borings for the project with a total cost of $8,603.00. Motion by Johnson, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute Amendment No. 1 to the Consulting Services Agreement with Interstate Engineering for the Dunn Township Bridge project (SAP 056-599-058) which required a bridge instead of a box culvert. The additional cost of Amendment No. 1 is $22,300.00. Phelps Mill Mower Chuck Grotte, Assistant County Engineer, presented the quotation summary and recommendation for award of a mower for the Phelps Mill Park. Motion by Johnson, second by Lindquist, and carried with Rogness abstaining, to award a John Deere Z950R, 27 HP, 60" Mower to RDO Equipment Co. of Fergus Falls, MN, at the lowest responsible bid amount of $1,575.00 plus sales tax. District 4 Traffic Marking Project Mr. Grotte presented the quotation summary and recommendation for award for MN Project No. HSIP 8813(234), District 4 Traffic Marking Project. Motion by Johnson, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Contract with AAA Striping Service Co. of St. Michael, MN, the lowest responsible bidder, in the amount of $429,649.45, for S. P. 088-070-034 OTC Board of Commissioners' Minutes June 18, 2013 Page4 Planning Commission Recommendations Conditional Use Penni/ -Roger & Eloise Johnson: Motion by Johnson, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for a Grade & Fill project with conditions as recommended by the Planning Commission. The project is located on Lot 20 Blk 1, Freedom Flyer Estates, Section 29 of Hobart Township; Long Lake (56-388), RD. Conditional Use Permit -Jacqueline Christensen: Motion by Froemming, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for construction of a driveway as presented. The project is located in Pt of Govt. Lot 2 (1.60 AC), Section 28 & Pt N½ SW¼ (.24 AC), Section 27 of Girard Township; West Battle Lake (56-239), GD. Recess & Reconvene At 11 :17 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :23 a.m. Buffalo-Red River Watershed District Update Bruce Albright, BRRWD Administrator, submitted the Draft BRRWD Advisory Committee minutes and a document regarding funding and benefits for 20% flow reduction on the Red River at Fargo and the Redpath Project in the Bois de Sioux Watershed. Discussion took place regarding the Advisory Committee minutes and consideration for the BRRWD to join the Red River Watershed Management Board (RRWMB). Pros and cons of joining the larger Watershed (RRWMB) were discussed. Commissioners agreed that open communication is needed between BRRWD and RRWMB in order to make future decisions. Adjournment At 11:55 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned for committee meetings until 8:30 a.m. on Tuesday, June 25, 2013. Dated: -----=o-=~'--_,,J;""'S=---';;).o'-"'""I 3=---- Attest: ~~ ~ Larry Kron,lerk CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ..!{Lµlc::/--.-=f;L~Jl:•~,:=:::-~----- vendor Name A'\ 1ANDS ll.C AD,-\MSON NORM'.AN POST 30 Al's Refngeration Amelican Welding & Gas Inc AlTOFlX Auto Value Fergus Falls Ballard Sanitation Inc Battle Lake Auto Part, Becklund Oil Co BEYER BODY SHOP INC BOL'ND TREE MEDICAL ll.C BOYERiRODNEY Braun \' ending Inc Brian's Repair-Nortltland Rebuilding Brmmells Inc Bl'REL!lACH POST 61 BUY· MOR PARTS & SER\1CE llC CDW Go\·ernment Inc Certified Auto Repair Christensen Consrrucnon UP CO OP Sen1ces Inc Code 4 Sen1ces ll.C Comstock Construction Of Mn Coopers Technology Group CUWGA.'1 OF WADENA D & T Ventures ll.C Denzel's Region \\'aste Inc Design Electrorucs Dick's Standard Edward Carlson Post 283 ERGOMETRJCS Ewrgreen Eqwpment Inc Ewns Lumber Co rarnam·s Genuine Pans Inc Fastenal Company Fergus Falls Daily Jownal Fergus Power Pump Inc Fergus Tire Center Fom\'engler Electlic Inc Four Season Propertr Care Inc G & K Sen ices OTC Board of Commissioners' Minutes June 18, 2013 Page 1 Amount 6,575.68 200.00 106 53 207.64 36.28 504 27 68000 35.09 1,906.80 1.522.69 470.65 268.65 28.37 347.34 63.94 200.00 58 64 1.19260 307 55 5,004 00 410.215.00 205.43 482.55 195.836.14 221 34 107. 78 1,089.00 187 21 182 53 29.10 200.00 510 34 2.81423 184 64 797 79 8.49 4,624 42 30000 1,202.64 25 33 2.440.00 1.06916 OTC Board of Commissioners' Minutes June 18, 2013 Page 2 Vendor :--Jame GAUS UC George Bergem Post -189 Gobble lJp Barbequed Tw-keys Gopher State One Call GO\DEAI.S Hagen/Enin Hairnerl Americm Legion Post US Henning Auto Parts Inc Henning Hardware HENRY SCHEIN INC Hilltop Lumber Inc HOFF/MARL>.ND I}.DEPENDE'ff EMERGENCY SER\KES ,JE'ISEN'S ELECTRIC UC 1':ellr Sen ices Inc L & O Acres Transport Inc Lake Region Healthcare Corp Lakes .. ~rea Cooperam-e Larrr Ott Inc Truck Sen ice Larwn!Pat Little Bear Tomng Little Falls Machine Inc M· R Sign Company Inc. MARCO INC Marco Inc St Louis Marks Fleet Supply Inc MATiiISON CO MEnD Correctional Care Mencke! l..unJber Midsota Manufacrunng Inc MIDWEST COMMl.lNICATIONS OF FARGO Mn Bw-eau Of Cnminal Apprehension Mn Dept Of Trmsportanon MN Motor Company Mn Office Of Enterpme Technologr NAPA Central MN NAPA FERGUS FA.I.LS NAPA Of Perham Narures Garden World Nelson Auto Center Newborg/Ke\ in O'Reilly Automotlw Inc Amount 178.21 200.00 35.00 51.40 431.25 12.80 200.00 19.37 235.43 437.83 124 07 4.592.50 64.22 233. 74 2.584.37 3,938.15 6,988.00 49.00 930.00 107.18 133.59 1.569.85 3,118.58 6.373. 71 64189 81.72 115.00 8.457.49 65.81 58.98 700.00 190.00 300.00 75.49 1.700.00 726.14 32.87 104.05 861.10 287.80 109.05 25.63 Vendor Name OLSOI\ STITZEL POST ~ J 9 Olson/llichard OTTER ELECTRIC UC Otter Ta!I Co Public Health Ottertail Trucking Inc Q\·erhead Door Co Of Fergus Falls Pace .-illalvticil Sermes Inc Park Region Co Op Paul Putnam Amencan Legion Post c89 PAI\" PlllUCATIO'.'!S lLC BATTLE L.\ll R Pebble Lake Auto Repair PEDERSON TRIPP POST 357 Pelican Rapids Press Perham Ace Hardware PHOENIX Sl'PPLY Pinnacle Black Signs Praxair Distribution Inc Premum Waters Inc Pro Build Fergus Falls PRO S\l'EEP INC OualitY Overhead lLC Ray· s Oil Company RDO Truck Centers Reliable Office Supplies Renewable Resource Consultants U..C Rldgewater College ROD WA!l.'DERUCH CONSTRUCTION Royal Tire Inc Sarutation Products Inc SCID-nDT /SHAWN Sen ice Food Super Yalu ShultvJerrv Sigelman Steel & Recwllng Inc Smith/Gene Staples Ad,·mtage Steins Inc Stew·s Sanilation Inc Stinar Sturdevant Stolz Post Jl6 Strand Hardware & Radio Shack Streichers Super Septic & Exca,•ation Swanston Equipment Corp OTC Board of Commissioners' Minutes June 18, 2013 Page 3 Amount 200.00 1,81140 652.30 350.00 18.22836 375.52 571 60 124 32 200 00 564 28 246.69 200 00 45.75 63 71 884 84 208.41 308 98 30 26 188 79 925.00 211 00 161 79 695 92 91 79 101,050 27 167 .45 2,034.80 1,865.96 867.08 137 99 13. 32 159.99 44856 63.42 172.82 1.72390 12,909.05 20000 56.05 968 12 204 38 2,544,88 OTC Board of Commissioners' Minutes June 18. 2013 Page 4 vendor Namr> ThyssenKrupp Ele,·ator Corporation Tires Plus Total CV Care Toshiba Business Solutions USA TRUE NORTH TOWER Vergas 66 Gas & Con\'enience Inc Vergas Hardware \1ctor Lundeen Company Wal\·ame/Doug!as Waste Management Weller Oil Co \\'est Central Turkey \I'll.SON/WARREN R WORLD MEDIC..\l. GOVEIU...MEh'T SOLL TI• Final Total: Amount 815.43 1,426.28 88.88 1,409.90 115.04 69.90 123.33 21.37 27,748.35 251.85 140.00 439.55 40.91 875,210.65