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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/11/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN June 11, 2013 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 11, 2013 at 8:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the June 11, 2013 agenda. Motion by Froemming, second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of June 11, 2013 with the following additions: Presentation of Donation for Phelps Mill Park Establish Agenda Date and Time for Star LID Proposal Approval of Minutes Motion by Froemming, second by Lindquist, and unanimously carried to approve the June 4, 2013 Board of Commissioners meeting minutes as presented. Approval to Pay Bills Motion by Froemming, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. License Applications Motion by Johnson, second by Froemming, and unanimously carried to approve the following applications for license: Big Chief, Inc. 22518 Big Chief Road Fergus Falls, MN 56537 The Cactus 43521 Fort Thunder Road PO Box 275 Perham, MN 56573 On Sale Wine On/Off Sale 3.2 Malt Liquor On Sale Liquor and Sunday Liquor The Pickle Factory Bar and Grill On Sale Liquor and Sunday Liquor 29961 41 51" St. Vergas, MN 56587 (The above applications are subject to the approval of the County Attorney and County Sheriff). Marion Lake Improvement District Special Election Wayne Stein, Auditor, presented copies of several documents that will be provided to property owners and qualified voters regarding the Special Election for the proposed Marion LID. The documents included a Notice of Special Election, Application for Absentee Ballot, Absentee Ballot Instructions, and a Voter Certificate. Mr. Stein also provided general information relating to the proposed District. Motion by Lindquist, second by Rogness, and unanimously carried to establish voting hours for the Special Election for the referendum vote on the proposed Marion Lake Improvement District from 3:00 p.m. to 8:00 p.m. on Saturday, July 20, 2013 at the Richville Senior Citizens Center. OTC Board of Commissioners' Minutes June 11, 2013 Page 2 Patient-Centered Outcomes Research Institute Tax Motion by Johnson, second by Lindquist, and unanimously carried to authorize the County Auditor's office to complete IRS 720 for the 2012 PCORI Taxes and to remit the amount of $599.50. Application for Exempt Perm it Motion by Froemming, second by Lindquist and unanimously carried to approve either the LG220 Application for Exempt Permit or the LG 2408 Application to conduct Excluded Bingo as submitted by the St. James Catholic Church for an event scheduled for Sunday, July 28, 2013 at the St. James Catholic Church in Underwood, MN. REQUEST TO REPURCHASE TAX FORFEITED PROPERTY Otter Tail County Resolution No. 2013 -45 Commissioner Rogness introduced the following resolution and moved its adoption: RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota that; WHEREAS, Jennifer Zender, owner, has made application to repurchase the following legally described parcel: PARCEL NO. 71-003-99-0850-000 HILL & TOD'S ADDITION ALL NORTH OF RR WEST 18' OF 13 ALL LOT 14 AND EAST 7' OF 15 BLOCK 1 Said property having forfeited to the State of Minnesota on the 24th day of July 2012 for nonpayment of the 2008, 2009, 2010, 2011, and 2012 property taxes. and; WHEREAS, an application to repurchase the above described property was timely submitted on Monday, June 3, 2013, and; WHEREAS, the sum of $521.25 represents the aggregate of all delinquent and current taxes, penalties, costs, assessments, and fees as of May 31, 2013, that would have been due and payable had the above described parcel not forfeited to the State of Minnesota, and WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider her application to repurchase the above-described parcel and has requested that the Otter Tail County Board of Commissioners approve the applicant's request to repurchase the above-described property. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the repurchase of the above described tax forfeited property, and; BE IT FURTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby finds that the repurchase is in the best public interest and that it will relieve any undue hardship which has resulted from the forfeiture. Commissioner Lindquist seconded the motion and upon being put to a vote, the motion was unanimously carried. Dated: Oi,-;8-/3 Doug H ebsch, Board of Commissioners Chair OTC Board of Commissioners' Minutes June 11, 2013 Page 3 Employee Safety Committee Mission Statement Patrick Waletzko, Safety Program Liaison, and Michelle Jevne, Safety Committee Co-Chair; requested modifications to the current Employee Safety Committee Mission Statement. Motion by Rogness, second by Lindquist and unanimously carried to amend the CESC Mission Statement as presented. MIR3 Notification System Contract Motion by Rogness, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Notification Services Subscription Agreement between the County of Otter Tail and BroadBlast Managed Communication Systems for emergency communications at a cost of $29,550.00. Cities, hospitals, and other entities are on the MIR3 System. Each entity initiates their own notifications for their areas and pays annual user fees. Transportation Revenue Discussion Commissioner Rogness submitted a document entitled "New Transportation Revenue Sources" from the Association of Minnesota Counties (AMC) District IV meeting. Discussion took place regarding Wheelage Tax and possible transportation revenue from a ½ Cent Sales Tax. The Public Works Director will present additional information to the Board regarding the current status of Otter Tail County roads and possible options for funding additional road projects. Proposed Star Lake Improvement District A Public Hearing was held on Monday, June 10, 2013 for establishment of the proposed Star LID. Commissioners requested that the decision for the formation of the Star LID be scheduled on their County Board agenda at 10:00 a.m. on June 25, 2013. Recess & Reconvene At 9:13 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 9:16 a.m. PSAP Host for 911 Equipment Motion by Johnson, second by Lindquist, and unanimously carried to authorize the Sheriff Office to share 911 Equipment with other counties. Joint Powers or Cooperative Agreements will be drafted with Otter Tail County acting as Host County for the cooperative arrangements. Out-of-State Travel Motion by Rogness, second by Froemming, and unanimously carried to authorize Out-of-State travel for a Sheriffs Deputy to attend Drug Recognition Training. Part of the training is to work on the streets of a major city. The training will take place in either San Jose or Phoenix and is included in the 2013 Sheriffs Office budget. Revised Plat Book Contract Motion by Rogness, second by Johnson, and unanimously carried to approve the Project Proposal/Agreement between the County of Otter Tail and North Point Geographic Solutions to create cartographic plat book template creation and training at an approximate cost of $7,800.00. This application would be available by smart phone and tablets. Phelps Mill Park Donation Phelps Mill Country members presented a $2,000.00 donation to the County Board to be used for improvements at the Phelps Mill Park. Motion by Johnson, second by Rogness, and unanimously carried to accept the donation. Commissioners expressed their appreciation for the work by Phelps Mill Country to put together the annual Phelps Mill Festival that brings many tourists to our lakes area. OTC Board of Commissioners' Minutes June 11, 2013 Page 4 Request for Forgiveness of Tax Penalty Motion by Rogness, second by Johnson, and unanimously carried to deny the request of Harry & Audrey Hanson for forgiveness of tax penalty, in the amount of $6.60, for Parcel No. R72-000-99-0366-001. County records indicate that the tax statement address was correct. Motion by Rogness, second by Lindquist, and unanimously carried to deny the request of Vining Properties, LLC for forgiveness of tax penalty, in the amount of $296.80, for Parcel No. 83-000-12-0014-002 as the late payment was not due to County error. Recess & Reconvene At 10:15 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:21 a.m. Bid Award for Retaining Wall Repairs After previously advertising, quotations were received until May 14, 2013 for retaining wall repairs. Motion by Johnson, second by Rogness, and unanimously carried to award the Retaining Wall Repairs over the Otter Tail River (Bridge No. 56526) project on CSAH 3 to Ben Wolden Landscaping of Fergus Falls, MN, in the amount of $18,950.00. Natures Garden World submitted the lowest bid for the project; however, has withdrawn their bid and declined to do the work. Highway Construction Contract Motion by Lindquist, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Highway Construction Contract between the County of Otter Tail and Morris Sealcoat and Trucking, Inc. of Morris, MN, for the County Wide Seal Coat project; S.A.P. 056-604-014 & Etc. County Drainage Systems Ditch #18: Kevin Fellbaum, Ditch Inspector, reported to the Board on a problem with a restriction under Highway 210 that creates standing water on Mark Schoening's field. Mr. Schoening has requested authorization to tile into the second inlet (as shown on County Ditch #18 map) to allow the water to run to the east and flow into a current low land which ultimately flows into Ditch #18. Motion by Johnson, second by Lindquist and unanimously carried to authorize Mark Schoening to complete tile repair work in Ditch #18 as presented. Mr. Schoening will be responsible for all costs to complete the project. Ditch #37: Motion by Rogness, second by Lindquist, and unanimously carried to authorize Mark Schoening to unplug the tile in Ditch #37 by Underwood that drains out of Bass Lake (North side of Hwy 210). Mr. Schoening will be responsible for all costs to complete the work. Ditch #45: Motion by Froemming, second by Johnson, and unanimously carried to authorize Joe Wagner to clean out a portion of Ditch #45 from 130th Street to Fish Lake (as shown on Ditch #45 map), subject to maintaining the original design and size of the ditch. Mr. Wagner will be responsible to follow any rules that apply relative to the County Land and Resource Office and will be responsible for all costs of the cleanout. The work will be monitored by the Ditch Inspector. Ditch #5: Mr. Fellbaum reported that Ditch #5 needs a cleanout; however, Ditch #5 is scheduled to be combined with Ditch #'s 68 and 36 and then a redetermination of benefits will be completed. Currently, there are very little funds in any of these ditch maintenance accounts. Ditch #38: OTC Board of Commissioners' Minutes June 11, 2013 Page 5 Mr. Fellbaum reported that there is an area within the CSAH 67 right-of-way that needs cleanout to allow Ditch #38 to flow at its intended capacity. Bob Sonnenberg has requested that this work be completed. The Public Works Director has indicated that County road funds may be used for this project. Bob Sonnenberg also requested approval to remove beaver dams and other debris that plugs Ditch #38 at various times. Motion by Lindquist, second by Froemming, and unanimously carried to authorize the County Ditch Inspector to complete the ditch cleanout work in Ditch #38 as presented and to give the County Ditch Inspector discretion to allow Mr. Sonnenberg to remove beaver dams or other debris plugging Ditch #38 with his equipment. Motion by Johnson, second by Rogness, and unanimously carried to authorize the County Ditch Inspector to hire trappers as needed for beaver removal in County Ditch Systems. Bois de Sioux Watershed District Motion by Rogness, second by Johnson, and unanimously carried to request that Commissioner Lindquist communicate with Otter Tail County's Bois de Sioux Watershed District representative. Amendments to Shoreland Management & Sanitation Code Ordinances Bill Kalar, Land & Resource Director and the County Board discussed amendments to the SMO including items under the categories of Stormwater Management, Site Permits, Administrative Officer, and Interim Use Permits. The final draft SMO will be presented to the Board next week with a final decision scheduled for Tuesday, June 25, 2013. The effective dale of the amendments and a fee schedule change will be determined. Conditional Use Permit -Katherine Gardner Bill Kalar provided background information and a corresponding letter dated May 30, 2013 regarding the Conditional Use Permit request of Katherine Gardner. Mr. Kalar also submitted a letter from Tom and Kathy Gardner dated June 6, 2013. Lengthy discussion followed. Motion by Lindquist, second by Froemming, and unanimously carried to approve a Conditional Use Permit to construct a new driveway as requested subject to the conditions that 1) the road placement is entirely on the Gardner's property and supported by a survey and professional drawing, and 2) the Gardner's are responsible for appropriate erosion control on their own property. The proposal is located in Pt GL 6, (5.01 AC), Section 1 of Sverdrup Township; East Lost Lake (56-378), RD. Adjournment At 11 :50 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, June 18, 2013. Dated: --=,:'J-=f,,:....-_/c..:/s:....--=/-=3a-__ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Doug H ebsch, Board of Commissioners Chair CB/kd \·endor '\'ame AYIAND S I.LC ABG Maintenance Inc Ballard Sarutation Inc Banl:: Of The West Battle Lake Auto Parts Ben Holzer Unlimited BERTELSON TOTAL OFFICE SOLCTIONS BEST BL-Y BUSINESS AD\'.-\.'l'TAGE ACCOt Bob's Standard Bull: Sernce BOEN/DAVID BUY-~fOR PARTS & SER\1CE LLC Carr's Lake Countr;· Supermarket CD11· Go1·ernment Inc Charter commurucanons Chem search Citizens Ad\"ocate Code 4 Senices UC College Way Auto Inc Coopers Technology Group Cornell Swerson Post 17 Crop Production Sen ices Culligan Dacotah Paper Compan,· Dakota Printers UC DA\" CI-HPTER 2 5 Evergreen Lawn Care Fastenal Company Fergus Falls Dailr Journal Fergus Falls/Cir;• Of Fergus Power Pump Inc Ge Capital (Ca) Gill/MARJ ON Gralnger Inc HAWES SEPTIC T.-\.',J.: Pl'MPING Healthcare Ennronmental Sen,ces Inc Heart Of The Lakes Post ?702 Innonnw Office Solutions C,,7"EGRA TELECOM J,-\KE'S JOH1'S I.LC JK Sports K.l.D. LEASING INC Keeprs Inc OTC Board of Commissioners' Minutes June 11, 2013 Attachment A, Page 1 Amount 3.305.40 171.00 848 00 45.62 71.44 99.38 170.42 6.066.32 132.74 45.35 64 13 69.93 3.105.58 81.61 2. 780.88 146. 75 964.18 231.52 65,310.14 200.00 12.4 73. 77 33. 71 360.85 470. 74 200.00 80.16 31 76 1 .133.80 1.331 86 10.540.00 398.63 451.00 120 34 75.00 35.10 200.00 1 099.58 390.46 270.00 389.96 303.35 391.97 OTC Board of Commissioners' Minutes June 11, 2013 Attachment A, Page 2 vendor Name Kelly Senices Inc IJNETIC LEASING INC L & o Acres Transport Inc Lakes Country Sen ice Co Op Lakes Radio Larry Ott Inc Truck Senice Larry's Supermarket L.\RSON/BERNARD Leaf River Ag Sen~ce UBERTY TIRE RECYCLING Il.C lil. BOB'S ELECTRlC Little Bear Towing M-R Sign Company Inc. MAPPING SOLUTIONS MARCO INC MCCC MI33 Midwest Printing Co MIDWESTEIL'I :1-L.\. T RENTAL & Su-PPLY CC MN Motor Company Mn Pollution Control Agency MOORE MEDICAL UC Nardiru Fu-e Equipment Nelson Auto Center Officemax Incorporated Olson Otl Co Inc OTTER ELECTRlC UC Otter Tail Co Public Health Otter Tail Telcom Ottertail Aggregate outdoor RenO\•ations Landscape & Nurse O\·erland Mechanical Sen ices Parkers Prairie/Cit:,-Of PAW PUBLICATIONS UC R..\.TI1.E L.\.KE R Pebble Lake Au to Repair Pelican Rapids Press PERHAM FOCUS PRAIRIE L.\.KE.S MU1'1CIPAL SOLID WASTI PRICE FAMILY CONSTRUCTION Priority Dispatch Producti\'e Altematt\'es Inc Protection Systems Inc Ouill Corporation Amount 1,584.25 902.40 1.937 .11 29.50 281.60 1.450.00 16207 510.19 280.00 1.372.74 381 04 240.4 7 7.269.64 120.00 15,602.54 75.00 160.31 79.99 211. 78 285.00 50.08 1 .845.99 2,073.68 57.97 1,286.99 113.50 725.00 462.62 168.00 200.00 435.34 260.00 83.20 2.689.35 414.37 833.90 96,770.25 332.00 38,463.00 109.61 336.66 41.40 Vendor Name RDO Truck Centers RDO Trust #80-6130 RJNGDAHL A.\IBUlANCE L'iC RJ,,!B ENv1RONMENTA1 L-\BOR.-\ TORIES Ro,·al Tue Inc S.\\'.Inc Schreader/Michael SCHWARTZ/ROBERT E Scott Hofland Construction Inc SeT\ice Food Super \'alu Sigelman Steel & Recycling Inc Simengaard/Paul SimplexGrinnell Southto1,1,-n Of Pelican Rapids Inc Steins Inc Swanston Equipment Corp This Weeks Shopping News Titan Maclunerr Inc Tungseth/Chlistine l'l','JFORMS L "NIDIITED INC VAllEY WATER RESCUE VAN DYKE DVM/ITRRE.'\'CE V1Ctor Lundeen Company Waletzko/Patrick WASS/DAVID F Waste Management Wenck Associates Inc Widseth Smith Nolting & Assoc \11LSONiW.-\RREN R \\'ORLD MEDIC.-\! GO\'EIL'\'ML',;"T SOLL"'fl, Xerox Corporanon Ziegler Inc Final To ta!: OTC Board of Commissioners' Minutes June 11, 2013 Attachment A, Page 3 . .\mount 13,09 105.52 300.00 488,54 1,490.34 1.640,00 249.45 562, 17 5,375 00 44.23 72.80 42. 71 1,536,08 36.74 4,728 34 6,840.00 213,52 439,30 210.90 317.44 50,00 150 00 2,505.50 50,85 520.21 751.48 1.602,00 8,379 35 191.81 198.47 200.07 244 50 334,931 38