The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 06/04/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN June 4, 2013 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 4, 2013 at 8:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the June 4, 2013 agenda. Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of June 4, 2013 as presented. Approval of Minutes Motion by Froemming, second by Johnson, and unanimously carried to approve the May 21, 2013 Board of Commissioners meeting minutes as written. Approval to Pay Bills Motion by Johnson, second by Lindquist, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Amendment to MN Department of Corrections Rental Lease Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Amendment to State of Minnesota Lease No. 11871 between the County of Otter Tail and the Minnesota Department of Corrections for alterations to the premises in the New York Mills building rented by the DOC. The State DOC will be responsible for the alteration expenses which are estimated at $6,190.00. Plant Operations Staffing Requests Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Plant Operations Manager to fill two 30 hour per week Maintenance Worker 1 positions. One position is a replacement due to a retirement and the other position is included in the Operations 2013 Budget. Human Services Staffing Requests Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Community Services Director to replace an Office Support Staff (OSS) position due to a termination of employment. Motion by Lindquist, second by Rogness, and unanimously carried to authorize the Community Services Director to fill two Office Support Staff (OSS) positions and two Eligibility Worker (EW) positions to assist with an estimated increase of 1,400 residents eligible for various healthcare programs due to the Affordability Care Act health insurance mandate. Otter Tail County will be eligible for 75% reimbursement for these positions from Federal and/or State government starting October 1, 2013. Payment of salaries will be from the Human Services Reserve Account until reimbursement is received. OTC Board of Commissioners' Minutes June 4, 2013 Page 2 Motion by Lindquist, second by Rogness, and unanimously carried to authorize the Community Services Director to fill two Social Worker (Certified Assessor) positions in September of 2013 to assist with the new Department of Human Services (DHS) required assessments for Medicaid eligible clients under the MnCHOICES program, These positions are eligible for Social Services Time Study (SSTS) revenue estimated to fund 44% of the total cost. License Applications Motion by Froemming, second by Johnson, and unanimously carried to approve the following applications for license: Balmoral Golf Course On Sale Liquor and Sunday Liquor 28294 State Highway 78 Battle Lake, MN 56515 Firehouse Bar and Grille, Inc. 63131 US Highway 10 Wadena, MN 56482 Guzzlers Bar and Grill 35776 County Highway 72 Battle Lake, MN 56515 Lida Greens 22950 State Highway 108 Pelican Rapids, MN 56572 Madsen's Resort 27102 State Highway 78 Battle Lake, MN 56515 Oakwood Supper Club 47420 County Highway 16 Henning, MN 56551 Perham Oasis 43937 Fort Thunder Road Perham, MN 56573 Ron's Ready Mart 21136 County Highway 5 Clitherall, MN 56524 Silver Moon Lounge & Steakhouse 1117 W Main St. Perham, MN 56573 Stalker Lake Golf Course Bar and Grill 15786 Golf Course Road Dalton, MN 56324 On Sale Liquor On Sale Liquor and Sunday Liquor Seasonal (July 1 -October 31, 2013) On Sale 3.2 Malt Liquor On/Off Sale 3.2 Malt Liquor On Sale Liquor and Sunday Liquor Off Sale 3.2 Malt Liquor On Sale 3.2 Malt Liquor On Sale Liquor and Sunday Liquor On Sale Liquor and Sunday Liquor (The above applications are subject to the approval of the County Attorney and County Sheriff offices.} Payment Request Denied OTC Board of Commissioners' Minutes June 4, 2013 Page 3 Motion by Froemming, second by Johnson, and unanimously carried to deny the request of Lester L. and Sharon K. Loney for reimbursement of costs incurred to riprap the shoreline at their lake cabin located on Lot 6 Linda Beach in Clitherall Township (Parcel 10-000-99-0309-000). Computer Software Project Motion by Johnson, second by Rogness, and unanimously carried to approve payment to Minnesota Counties Computer Cooperative (MCCC) from the funds accrued prior to January 1, 2011, in the County Recorder's Fee Compliance Fund for the following software: MCCC Invoice 2Y130602: LRMS -Xerox Tax Project (7.5% of Contract Amount) LRMS -Xerox GAMA Project (7.5% of Contract) LRMS -Xerox Tax Project (Project Management Costs) LRMS -Xerox GAMA Project (Project Management Costs) $15,187.50 16,875.00 3,000.00 3,000.00 Marion Lake Improvement District Election Date Established Motion by Johnson, second by Rogness, and unanimously carried to establish the special election for the referendum vote on the proposed Marion LID for Saturday, July 20, 2013 from 5:00 p.m. to 8:00 p.m. Fergus Falls Transfer Station Water Line Mike Hanan. Solid Waste Director, updated the Board regarding the repair of the water line at the Fergus Falls Transfer Station. Total cost of material and labor to complete the project was $11,673.04 as submitted by Mark & Brenda Construction, Inc. on Invoice #2013-1363. Sale of Recycling Building After considering bids submitted, a motion was offered by Johnson, seconded by Rogness, and unanimously carried to sell the Recycling Building in Perham to Kelly Melgaard in the amount of $2,500.00 subject to removal of the building by the purchaser by the end of June 2013. Residential Household Hazardous Waste Mike Hanan, Solid Waste Director, reported that rules have changed for Household Hazardous Waste which indemnifies Otter Tail County for liability when transferring residential waste to the Minnesota Department of Agriculture. Motion by Froemming, second by Lindquist, and unanimously carried to authorize the Solid Waste Director to accept the residential portion of the agriculture waste and transfer to the State Agriculture Department. The State will pay $0.25 per lb. to receive the waste and the County is indemnified of liability when accepting this waste for the State. Recess & Reconvene At 9:50 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:00 a.m. Attorney's Office Staffing Motion by Johnson, second by Lindquist, and unanimously carried to authorize the County Attorney to hire an Assistant County Attorney. Bid Award for County Wide Traffic Marking Project After previously advertising for bids for the County Wide Traffic Marking Project, bids were opened at 1 :00 p.m. on May 22, 2013. Motion by Rogness, second by Johnson, and unanimously carried to award C.P. 13:TM, 2013 County Wide Traffic Marking, to the low bidder, Traffic Marking Service, Inc. of Maple Lake, MN, in the bid amount of $284,858.63. OTC Board of Commissioners' Minutes June 4, 2013 Page 4 RESOLUTION TO ENTER INTO MnDOT AGREEMENT FOR GLENDALOUGH TRAIL FROM CSAH 89 TO CSAH 16 Otter Tail County Resolution No. 2013 -43 Upon a motion by Johnson, second by Froemming, and unanimously carried, the following resolution was adopted. BE IT RESOLVED, that pursuant to Minnesota Statute, Sec. 161.36, the Commissioner of Transportation be appointed as Agent of Otter Tail County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, that the County Board Chair and the County Board Clerk are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 03601", a copy of which said agreement was before the County Board and which is made a part hereof by reference. Adopted at Fergus Falls, Minnesota, this 4th day of June, 2013. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: --6'L"'~"""~""'""I-1-.4-/-...:C..,_ __ _ Larry 7<i-,6i, Werk By:~~~~ Do~~ sc~oard of Commissioners Chair REGULAR TO MUNICIPAL ADVANCE RESOLUTION Otter Tail County Resolution No. 2013 -44 Upon a motion by Froemming, second by Lindquist, and unanimously carried, the following resolution was adopted. WHEREAS, the County of Otter Tail has obtained the Commissioner's approval of the plans for the following County State-Aid Project(s): SAP. 056-604-014 SAP. 056-604-015 S.A.P. 056-608-025 S.A.P. 056-665-008 AND, WHEREAS, said County is prepared to proceed with the construction of said project(s) by providing county regular funds to supplement the available funds in the County Municipal Account, and WHEREAS, repayment of the funds so advanced by the County is desired in accordance with the provisions of Minnesota Statutes 162.08, Subd. 5 & 7 and Minnesota Rules 8820.1500, Subp.9. NOW, THEREFORE, BE IT RESOLVED: That the Commissioner of Transportation be and is hereby requested to approve this basis for financing said construction project(s) and to authorize repayments from subsequent accruals to said Account, in the amounts as herein indicated. Transfer the Yearly Municipal Construction Allotment, beginning in 2014, to the Regular Construction Allotment until the borrowed funds are repaid in full to the Regular Construction Allotment Account. OTC Board of Commissioners' Minutes June 4, 2013 Page 5 Adopted at Fergus Falls, Minnesota, this 4th day of June, 2013 Dated: _ _,O"""G""<>'--_,_11'--_,_!""'3"------OTTER IL COUNTY BOARD OF COMMISSIONERS Attest: /41£; ~ Larry Kr n, erk By:__!~~~f;il..1,,.,1,,.{Jl!~------ Sale of Snow Plow Motion by Johnson, second by Rogness, and unanimously carried to approve the sale of a 1996 Ford L9000 Snow Plow (unit 81) to Erhards Grove Township at a purchase price of $23,000.00. Out-of-State Travel Request Motion by Rogness, second by Johnson, and unanimously carried to approve Out-of-State travel for the PEER to PEER Local Road Safety Exchange conference with all expenses paid from federal highway funds. Recess & Reconvene At 10:20 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:30 a.m. Minnesota Counties Insurance Trust Annual Report Jane Hennagir, MCIT Risk Management Consultant, presented the 2013 MCIT Report to Otter Tail County and briefed the Board on Property/Casualty and Workers' Compensation Insurance. Premium and dividend comparisons included calendar years 2009 through 2012. Discussion also took place regarding reserves, mitigating risk, and MCIT's recommended liability insurance· for contractors working for the County of $1.5 million per occurrence and $3 million aggregate. Planning Commission Recommendation Conditional Use Permit -The Homestead at Otteltai/ RV Park and Resort: Bill Kalar, Land & Resource Director, presented the chronology and dates for each step of the Conditional Use Permit request for the proposed Homestead at Ottertail RV Park and Resort. Mr. Kalar indicated that the Otter Tail County Planning Commission accepted public comments on the proposal at their meeting on May 22, 2013. He read the conditions for approval of the project that were recommended by the Planning Commission. County Board members discussed various aspects of the conditions and requested some clarification. Letters in opposition of the proposed project from Jan Nermoe, Chair of Friends of Ottertail Lake, Al & Sharon Carlson, and Monica & Jim Campbell were recognized. Commissioners had previously received and read the letters. Based on the recommendation from the Planning Commission and comments received by email, fax and phone, a motion was offered by Commissioner Johnson and seconded by Commissioner Rogness to approve a Conditional Use Permit for "The Homestead at Ottertail RV Park and Resort" owned by Greg & Beth Swanberg, subject to the eleven conditions identified in the Planning Commission minutes of May 22, 2013. Reasons for the approval are also identified in the May 22, 2013 Planning Commission minutes. The project is located in Pt of SE¼ NE¼ & Lot 1 & 2 ex tr, Doc# 996380, Section 29 in Otter Tail Township; Otter Tail Lake (56-242) RD. Chairman Huebsch called for a vote and the motion carried unanimously. Recess & Reconvene At 11 :32 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :35 a.m. OTC Board of Commissioners' Minutes June 4, 2013 Page 6 Final Plat Approval Motion by Johnson, second by Froemming, and carried with Lindquist abstaining, to approve the Final Plat of James L. and Pamela J. Haugen entitled "Lonesome Dove Jolly Ann Lake" located in the S½ SE¼ of Section 18 of Eagle Lake Township; Jolly f-nn Lake (56-037) NE. Revised Land Acquisition Form , Motion by Rogness, second by Johnson, and unanimously carried to adopt the revised "Otter Tail County Land Acquisition Requested Information" form dated June 4, 2013. Informational Documents The County Administrator provided the 2013 Legislative Session Summary and Levy Limits and Sales Tax Reporting Requirements document from the Association of Minnesota Counties (AMC) dated May 2013. District 4 AMC Meeting Motion by Johnson, second by Lindquist, and unanimously carried to approve attendance at the District 4 Association of Minnesota Counties (AMC) meeting June 7, 2013, in Alexandria, MN. Adjournment At 12:00 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, June 11, 2013. Dated: ---=O'--'&>=-----.,_.,//_-_,l...,o"----- Attest k~ J,('__ ~ LarryKroKn, ctrr· CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:~~-~ DouciHL(bsch, Board of Commissioners Chair OTC Board of Commissioners' Minutes June 4, 2013 Attachment A, Page 1 WARRANTS APPROVED ON 06/04/2013 \·endor ~ame . .\ VL-\NDS l.LC Akerman/lUchard American Solutions For Business BEYER BODY SHOP INC Bigwood E\·ent Center Bob Barker Compan,-Inc Bob's Standard Bulk Senice Bobcat Of Otter Tail Counn- BOOMER.-\NG ~L.\Rr.'iE & SPORTS BranbY1Sten Braun Vending Inc Bro,rnells Inc BUY-MOR PARTS & SERVICE LLC Carr's Tree Senice Central Lakes College Certified Auto Reparr Cheney /Greg CO OP Sen1ces Inc Code 4 Senices l.LC Commissioner Of Transportation Commurucat10n B1iefings Computer Information Svstems Concept Catering Coopers Technology Group Culligan Water Conditionmg Denzel's Region Waste Inc Dex East Diesel Components Elernic Motor Senice ES Precision Auto Glass Fastenal Compam· Fergus Power Pump Inc Frontier Powersports GALLS l.LC Go\·ernment Finame Officers Assoc Grainger Inc Griffin/Pa trick H & L Mesabi HAHN/STACIE H Hess E.,cavating HOFF /MARI.AND HOIUM/RJCK .-\mount 7,523 32 120.35 9.02B 98 90.84 213 03 16 7 .30 228.55 13.41 680.36 129.99 775.00 5,113.85 69.07 64.00 3,200.00 42.75 504.00 56.30 883 64 149. 38 139.00 17 05000 149.09 196.93 10.69 187 .20 23.25 64.00 71.92 271.61 10.70 450 00 61.10 415.26 50.00 98.72 110.07 426 40 130.00 495.00 5.032.50 71 19 Vendor Name HOWELL CNM/JEA.NNE M Independent/The lnno\'alin Office Solutions Keeprs Inc Kellr Sen ices Inc KEY GOVERNMENT FINANCE INC Knutson/Kim Krup1ch/Jeremias L & O Acres Transport Inc Lake Region Healthcare Corp Lakes Area Pest Control LLC Lakes Country Senice Co Op Larry Ott Inc Truck Sen1ce Locators & Supplies Inc M· R Sign Company Inc. MARCO INC Marco Inc St Lows :!.l~ & BRENDA CONSTRVCTION INC ~l-\THISON CO Matthew Bender & Compan,· Inc Midsota Manufacturing Inc MIDWESTEJL'I :!.l.\T Rfu"ITAL & SUPPLY CC MINNKOTA EN\lRO SER\1CES INC '.\IN CO GIS ASSOCl-\TION '.\In Co Intergovernmental Trust '.\In Pollution Control Agency MN POST BOARD '.\In Shenffs' Assooation '.\In State Bar Association Modern Assemblies Inc MOREY !'HD/ELDON L NAPA FERGl'S FALLS Nice Threads OELSL.\GER/M.\RC OTTER ELECTRJC LLC OTTER EXPRESS TRANSIT ALTERNATIVE! Otter Tail Co Treasurer Otter Tail Telcom Ottertail Truckmg Inc O\'erhead Door Co Of Fergus Falls Pemberton Sorlie Rufer Kershner PLLP PERHAM FOCUS OTC Board of Commissioners' Minutes June 4, 2013 Attachment A, Page 2 Amount 200.00 4,698.70 77.22 218.97 4.004.96 8.788.78 71.40 112,06 15,686, 73 1.171.25 171.00 154.66 1.655.00 68.37 74,135.56 10.491.91 1.163.46 11,673.04 40.09 134.94 19.21 84.48 24,00 100.00 276.00 240.00 990.00 240,00 438.20 55.00 385.00 43.10 194,00 100.00 415.50 412.50 135.68 5,749.05 21,50945 105.00 168.45 49.00 OTC Board of Commissioners' Minutes June 4, 2013 Attachment A, Page 3 vendor Kame PEIU!A.>.f HEAL TH PITERSON/CHRlS Pitner Bowes Pitner Bowes PR..!JJUE LJJ:ES Ml:1\1C1PAL SOLID W.>.STI Pro Tamer Producnn Alternat11·es Inc Oua!Jtr Onrhead LLC Ouill Corporation Razor Blade Companr;The RDO Trust #80· 6130 Rundle/Thomas RUTHER/ROBERT Senice Food Super \'alu SimplexGrtnnell Staples .>.drnntage Stems Inc Ste,·e Schierer Appraisals Stewart· James Streichers nrr REPAIR INC Tranquility Building Sen1ees TRUENORTH STEEL UMP HEART Cl.INlC Victor Lundeen Company Wagner/Scott \\'aletzko/Patrtck \\'aste ),lanagement \\'est Parment Center White Banner l'niform Shop Final Total . .\mount 750.00 9.60 401.57 1.076 00 100.00 3 140.00 208.63 2.557 00 460.39 128.63 54.48 195.42 600.00 15. 77 798.58 540.18 1 414 76 750.00 12. 36 955.02 1,10031 454.22 39,954.06 90.00 937.41 470.25 50.85 39.18041 2.066 55 248.99 319.741.91