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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/21/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN May 21, 2013 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, May 21, 2013 at 9:33 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Chairman Doug Huebsch was present at 9:50 a.m. Approval of Agenda Vice-Chair Johnson called for approval of the May 21, 2013 agenda. Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of May 21, 2013 with the following modifications: Reassign General Discussion to 9:35 a.m. and the Ordinance Discussion to 9:45 a.m. Approval of Minutes Motion by Froemming, second by Lindquist, and unanimously carried to approve the May 14, 2013 Board of Commissioners meeting minutes as presented. Approval to Pay Bills Motion by Rogness, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Planning Commission Resignation Motion by Johnson, second by Rogness, and unanimously carried to regretfully accept the resignation of Ken Erickson representing District 2 on the Otter Tail County Planning Commission. Conditional Use Permit Application Update Bill Kalar, Land & Resource Administrator, briefed the Board regarding the viewing of the Katherine Gardner property. He spoke briefly about the survey completed by the Gardners and the location of the road in relation to that survey. Mr. Kalar will draft a letter to both parties in this situation (Gardners & Hales) requesting that both parties grant their neighbor an easement to use the existing road. After the first section of the road, each party would proceed to their home on their own road. If the Hales survey their property and the survey does not match the current survey completed by the Gardners, the dispute should be taken to District Court. Further update will be provided at the Board's June 11, 2013 regularly scheduled meeting. Proposed Amendments to Shoreland Management Ordinance Mr. Kalar reported that the Public Works Committee reviewed the comments provided at the Public Hearing on April 29, 2013, regarding the proposed amendments to the SMO. He submitted a document with proposed language to address some of the concerns. Lengthy discussion followed regarding the proposed language. Commissioner Johnson also raised a concern on behalf of a resident regarding two dwellings on a lot while a home is built and the inability to repurpose a building. Final proposed amendments to the SMO will be presented to the Commissioners at an upcoming Board meeting. OTC Board of Commissioners' Minutes May 21, 2013 Page 2 Long Term Care Staffing Motion by Lindquist, second by Johnson, and unanimously carried to approve an increase from 80% time (32 hours per week) to full time (40 hours per week) for a Public Health position in the Long Term Care unit. Supplemental Agreement for Community Health Board Motion by Johnson, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Supplemental Agreement (000197309) to a Grant Project Agreement between the Otter Tail County CHB and the MN Department of Health to distribute funds for health screening and follow-up services to tuberculosis and foreign born persons. The supplemental grant is in the amount of $1,132.00 for the period of June 21, 2013 through April 30, 2014. West Central Area Agency on Aging Motion by Johnson, second by Lindquist, and unanimously carried to authorize the Public Health Director to submit an application for training for the Coordinator for Aging to assist the elderly population in navigating the new health insurance exchange website. Funding to sign up people on the MNSure website may be available. Review of MNSure and MnCHOICES Policy Initiatives John Dinsmore, Community Services Director, submitted a document entitled "MnCHOICES & MNSure Initiatives Program Overview and Recommendations Update" dated May 14, 2013. He reported that the eligibility for Medicaid (MA) will not be available on the MNSure website for the first two years of the Affordable Care Act (ACA) implementation. He recommended filling four positions to assist with Medicaid and MNCare clients for two years which would be 75% federally funded. A total of 7.5 FTE positions may be needed in the future for the MnCHOICES program which is assessing individuals in need of long term services and support. Mr. Dinsmore estimated funding for MnCHOICES programs at about 40% from federal and state resources. Veterans Service Financial Report VSO Charlie Kampa submitted a VA Expenditures Report for Otter Tail County veterans from 2009 through 2012. He reported that over 30 million dollars of federal and state pension and other benefit dollars are brought into Otter Tail County through the Veterans Service Office. Demobilization Eventlsl Mr. Kampa requested approval of out-of-state travel for demobilization efforts. Motion by Froemming, second by Johnson, and unanimously carried to authorize out-of-state travel for VSO Charlie Kampa to assist with demobilization events. Expenses are paid by the MN National Guard. Veterans Transportation Mr. Kampa reported that the National Disabled American Veterans Organization has purchased vans for transport of veterans to health care appointments in Fargo and St. Cloud. One van will serve the northern lier counties. Other vans will serve the 1-94 corridor, Highway 71, and Highway 10. Emergency Medical Dispatch Software Motion by Johnson, second by Lindquist, and unanimously carried to authorize the Sheriff to purchase an Emergency Medical Dispatch program from Priority Dispatch at an approximate cost of $30,000.00 with the expense to be paid out of the E911 funds. Recess & Reconvene At 11: 15 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for two Internal Services Committee meetings and lunch break. The meeting was reconvened at 1:00 p.m. Recognition for Donations OTC Board of Commissioners' Minutes May 21, 2013 Page 3 Motion by Froemming, second by Lindquist, and unanimously carried to approve two letters of appreciation for the following donations to the Phelps Mill Park: Family of Don Neary $350.00 and greenspire linden tree for park improvements Parkers Prairie Lions Club $100.00 towards purchase of new playground equipment Highway Project Awarded After advertising, four quotations were received by May 14, 2013, for retaining wall repairs on Bridge No. 56526 over the Otter Tail River on CSAH 3. Motion by Rogness, second by Froemming, and unanimously carried to award the Bridge No. 56526 retaining wall project to the low bidder, Nature Garden World of Fergus Falls, MN, in the amount of $8,950.00. RESOLUTION DESIGNATING COUNTY STATE AID HIGHWAY LOCATION County State Aid Highway No. 50 Otter Tail County Resolution No. 2013 41 Upon a motion by Froemming, second by Lindquist, and unanimously carried, the following resolution was adopted. WHEREAS, it appears to the County Board of Commissioners of the County of Otter Tail that the highway right of way required for County State Aid Highway No. 50 under S.A.P. 056-650-007 should be accurately described and located by a highway right of way plat. NOW, THEREFORE, BE IT RESOLVED by the County Board of Commissioners of the County of Otter Tail that the Board of County Commissioners for the County of Otter Tail is hereby designating the definite location of County State Aid Highway No. 50, in Sections 30 and 31, Township 134 North, Range 37 West and in Sections 25 and 36, Township 134 North, Range 38 West all of the 5th Principal Meridian as shown on the 2 pages of OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 25. Adopted at Fergus Falls, Minnesota, this 21 st day of May, 2013. Dated: ot, -04-f .5 TAIL COUNTY BOARD OF COMMISSIONERS RELEASE OF RIGHT-OF-WAY Otter Tail County Resolution No. 2013 -42 WHEREAS, the County of Otter Tail has received a request for the vacation of a portion of right-of-way on County State Aid Highway 41, and which property is no longer required for right-of-way purposes; and WHEREAS, there remains adequate right-of-way for highway purposes; and WHEREAS, the following legal description was prepared by Anderson Land Surveying, Inc. and approved by the Otter Tail County Highway Department: OTC Board of Commissioners' Minutes May 21, 2013 Page 4 Any and all public roads located in that part of Government Lot 7 in Section 32, Township 136, Range 41 in Otter Tail County, Minnesota, lying easterly of the following described line: Commencing at the Southeast corner of said Section 32; thence North 01 degree 36 minutes 59 seconds West (bearing is based on Otter Tail County Coordinates -1996 Adjustment) along the east line of said Section 32, a distance of 1323.33 feet to the southeast corner of said Government Lot 7; thence North 89 degrees 26 minutes 36 seconds West along the south line of said Government Lot 7, a distance of 56.83 feet to the centerline of an obliterated roadway, being the point of beginning of the line to be described; thence northerly, along said centerline on a non-tangential curve concave to the southwest, having a radius of 680.00 feet, a delta angle of 19 degrees 00 minutes 00 seconds and a chord bearing of North 35 degrees 55 minutes 18 seconds West, for an arc distance of 225.50 feet; thence North 45 degrees 25 minutes 18 seconds West along said centerline, a distance 98.97 feet; thence North 10 degrees 18 minutes 37 seconds East a distance of 40 feet more or less. to the shoreline of East Silent Lake and there terminating. IT IS HEREBY RESOLVED that the above-described portion of the highway easement for County State Aid Highway 41 is hereby vacated. Upon the motion of Rogness, seconded by Lindquist, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 21 st day of May, 2013. Dated: Q~,-o'/-/.3 AIL COUNTY BOARD OF COMMISSIONERS Doug H ebsch, Board of Commissioners Chair Geotechnical Evaluation for S.A.P. 56-599-059 Motion by Johnson, second ·by Froemming, .and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreemerirbetween the County of Otter T_ail and Braun lntertec of West Fargo, ND for a geotechnical evaluation for proposed Bridge L0944 replaceme'nt over the Leaf River in Deer Creek Township. ' · Engineering Services for S.P. 056-070-014 Motion by Rogness, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreement between the County of Otter Tail and JK Engineering for engineering services for roadway lighting at twenty-one rural intersections. This is a MnDOT District 4 multi-county grant project. Culvert Replacement Motion by Lindquist, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Highway Construction Contract between the County of Otter Tail and Landwehr Construction, Inc. of St. Cloud, MN, for a culvert replacement on CSAH 15 in the E½ NE¼, Section 34 of Western Township, Southwest of Fergus Falls, MN. OTC Board of Commissioners' Minutes May 21, 2013 Page 5 County Administrator Updates Larry Krohn, County Administrator, reported on the ability of counties to levy a wheelage tax and increase sales tax for special projects. He provided Association of Minnesota Counties updates that address County Commissioners' disclosure requirements and levy limit information. Mr. Krohn reported that Allina Health has withdrawn their application for a statewide ambulance service. The Branding Task Force has finalized their work product and will be giving a presentation to Division Directors and the County Board. Commissioner Johnson reported that a survey for branding for Otter Tail Country Tourism is underway. Classification and Compensation Policies Mr. Krohn stated the need to approve Compensation Plan policies in conjunction with the new Otter Tail County Compensation Plan. Motion by Rogness, second by Johnson, and unanimously carried to approve the "Otter Tail County Classification and Compensation Policies" to be implemented in conjunction with the Compensation Plan beginning July 1, 2013. County Drainage Systems Ditch #21: Motion by Lindquist, second by Johnson, and unanimously carried to authorize the removal and replacement of a culvert at the same size and elevation of the original culvert underneath Sverdrup Township's Sem Road. This culvert is in Ditch #21 and there are ditch funds to cover the cost of the work. Ditch #37: Motion by Froemming, second by Rogness, and unanimously carried to authorize Delzer's Construction to complete repair work in Ditch #37 on a tiled drainage system underneath E Dane Prairie Rd as presented by the County Ditch Inspector. Ditch #38: Motion by Rogness, second by Johnson, and unanimously carried to approve trapping beavers in Ditch #38 as requested by the Ditch Inspector. PLMSWA Investment Policy Motion by Rogness, second by Johnson, and unanimously carried to approve the attached (Attachment B) Otter Tail County Investment Policy for the Prairie Lakes Municipal Solid Waste Authority. License Applications Motion by Johnson, second by Froemming, and unanimously carried to approve the following applications for license: Battle View Landing 22540 County Highway 5 Henning, MN 56551 Clear Lake Resort 12296 275th Ave Dalton, MN 56324 Cozy Cove Resort 38811 Cozy Cove Road Dent, MN 56528 On/Off Sale 3.2 Malt Liquor On Sale Wine On/Off Sale 3.2 Malt Liquor Renewal of Consumption & Display Permit On/Off Sale 3.2 Malt Liquor OTC Board of Commissioners' Minutes May 21, 2013 Page 6 Heisler's Country Pub 31870 County Highway 4 Vergas, MN 56587 Underwood Quik-Stop 29346 State Highway 210 Underwood, MN 56586 On/Off Sale 3.2 Malt Liquor Off Sale 3.2 Malt Liquor Addendum Contract for Arbitrage Monitoring Services Motion by Rogness, second by Froemming, and unanimously carried to authorize the County Auditor to sign the Addendum Contract for Arbitrage Monitoring Services for the $19,380,000 General Obligation Waste Disposal Revenue Bonds, Series 2013A. Payment Approvals Motion by Johnson, second by Lindquist, and unanimously carried to approve payment, in the amount of $2,885.37, to CDW Government from the Capital Improvement Fund for GIS Computer Equipment. Motion by Lindquist, second by Johnson, and unanimously carried to approve payment, in the amount of $200.00, to Jeanne M. Howell CNM for costs incurred under the provision of Minnesota Statute 609.35. Waiver of 30 Day Notice Motion by Rogness, second by Froemming, and unanimously carried to waive the required 30 day notification prior to the publication of the public hearing notice for the proposed modification of Tax Increment Financing District No. 2-32 in the City of Perham. Forgiveness of Tax Penalty Motion by Johnson, second by Froemming, and unanimously carried to deny a request for forgiveness of tax penalty, in the amount of $4.41, from Mike Edman for parcel #71-004-99-0603-000. Adjournment At 12:13 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, June 4, 2013. Dated: Ob -o'-/-/3 Attest: _L ... ,:i ..... -,µ.,,,~'-,-K,J:_~~J- Larry KroAn, s-rrk CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS OTC Board of Commissioners' Minutes May 21, 2013 Attachment A, Page 1 WARRANTS APPROVED ON 5/21/2013 Vendor Kame A & S Training A· l LOCK & KEY .->:\1A.>ms UC . .\.\1ERJMARK DIRECT Battle Lake Hardware & Rental BERTELSON TOTAL omcE SOLv 71ONS BEYER BODY SHOP INC Bobcat Of Otter Tail County BOYER/RODNEY Brandon Communications Inc BUY-MOR PARTS & SERVICE LLC CAR.Gill INCORPORATED CBCinno,is Inc Citizens Ad,·ocate Code -l ser,1ces UC Comstock Construction Of Mn Concept Catering Coopers Technology Group CORNER.HOUSE Cossette/Da,id CUI.LIGAil OF WADENA D & V's Perham Baken· Dacotah Paper Company Dan's To'\\ing & Repair DenzeJ's Region Waste Inc E~!ERSON NETWORK POWER Fergus Falls DailY Journal Fergus Falls/Cm· Of Fomvengler Electric Inc Foth Infrastructure & Emirorunent UC G&K Senices GALLSU.C Godfathers E.,,emnnating Inc GORR/KURT Griffin!Panick GUBRll)/PAtTL HARRJS, "MICHAll Hauge/Mark HEETER/NICK Hots,· Equipment Of Mn Independent/The Kan·onen & Son Funeral Home Amount 475.00 37.00 4.185.61 1.555.87 19.38 97. 72 293.91 4 78.64 283.90 450.00 117 .26 69.440.50 12 .65 153.25 4 902 33 351,46314 331.31 16.32 2,40000 11.53 30.57 3080 367.24 168.86 62.41 1.675.37 172.80 3.201.00 25.33 5. 756.65 1,247 75 2.15467 263.13 89.99 7.00 67.24 248.31 10.00 178.46 1 5 78.4 7 36.00 900.00 OTC Board of Commissioners' Minutes May 21, 2013 Attachment A, Page 2 Vendor Name J,;eeprs Inc Kelly Sen ices Inc Knutson Electnc RebuJ.ldmg Knutson/lilln L & 0 Acres Transport Inc Lake Region Healthcare Corp Lakes Area Cooperative Lakes Countrr Senice Co Op !..arr}· Ott Inc Truck Senice !..arr}' s Supermarket Larson/Paul W/TH O!,L.\S Little Bear Towing Locators & Supplies Inc Matthew Bender & Company Inc Mccornuck/Melissa MEnD Correctional Care Midwest Prtnting Co Mil.LS/SEAN A MINNJ,;OTA ENVIRO SERVICES INC Mn State Bar Association NAPA Of Perham National Business Systems Inc NEWJ>l-\N PANTING INC Northern Safety Technology Inc Offlcemax Incorporated Olson/Richard One Call Loe a tors Ltd Ottertail Bakery Ottertail Trucking Inc Outdoor Reno,•ations Landscape & Nurse Overhead Door Co Of Fergus Falls Overland Insurance Agency PAW PUBIJCATIONS UC BATTI.E L-\KE R Pebble Lake Auto Repair Pelican Rapids Press Pete's Bod;-Shop & Towing PHOENIX SUPPLY Picchianni/Marco Pierce Jr/Norman Powerplan OIB Premium Waters Inc Amount 76 09 1.196.72 48.09 114.75 7.651.59 450.00 303.16 59.00 2,155.00 132. 71 372.47 365.69 224.44 2.012.99 2.520. 70 9.84 7.991.67 208.41 56.64 54.00 414.15 15.00 847.64 1,875.00 228.38 139.60 2,733.63 34.50 8.67 20,738.00 1,550.00 273.16 34.439.51 38.10 498.55 21.00 269. 75 372.18 53.98 8.91 2,041.04 14.67 VE<ndor Name Pro Ag Farmers Co Op Pro Build Fergus Falls ProductiYe Alternatiws Inc PROFESSION' . .\L PORTABLE X-RAY INC Pro1ection Systems Inc Ouick·s Napa Auto Parts RDO Truck Centers RECO:NROBOTJCS INC Renewable Resource Consultants UC Rora! Tire Inc RRT DESIGN & CONSTRl'CTION S.W.Inc SCHIERER.1STEVE Schwankei\'ickl Ser.ice Food Super \'alu SimplexGrtnnell Stems Inc Strand Hardware & Radio Shae k Srreichers THRIFTY WHITE PHAIU'1ACY UGGERUD/WARD UNIFORMS UNIDllTED INC VFW POST 612 Victor Lundeen Company W all\,·ork Truck Center 11·aste Management Wenck Associates Inc \\'est Pannent Center Ziegler Inc Final Total: OTC Board of Commissioners' Minutes May 21, 2013 Attachment A, Page 3 . .\mount 1.549.29 10.81 66 26 600.00 336.66 21.78 281.05 849.82 65.585.26 40.30 68,845 00 575.00 228 54 114.13 24.65 137.72 1.969.60 88.58 970.43 2.728.74 304.10 721.43 170.00 253. 77 L619.95 28.132.55 13.424.03 2.425.59 20.78 739,712.57 OTC Board of Commissioners' Minutes May 21, 2013 Attachment B, Page 1 Otter Tail County Investment Policy Prairie Lakes Municipal Solid Waste Authority It is the policy of Otter Tail County Treasurer to have safety as the first priority in the investment of county funds. Deposits are not maintained in any depository against collateral in excess of 90% of the market value of said collateral, or a lesser percentage dependent upon the nature of the collateral. All investment transactions shall be made with a degree of judgment and care. The standard of prudence, meaning not for speculation and with consideration of the safety of the capital as well as the investment return derived upon assets will be applied in all investment decisions. It is also the policy of the Otter Tail County Treasurer to determine the cash balance on a daily basis for the purpose of investing available funds, pool the cash for all funds for the purpose of making the maximum amount of funds available to investment. Place all investments through institutions chartered and regulated by the Comptroller of the Currency, with preference given to Minnesota institutions. Minn. Stat.§ 118A.06 limits who can hold a public entity's investments to: • The Federal Reserve Bank; • Banks with corporate trust powers; • Primary Reporting Dealers, to the Federal Reserve Bank of New York; and • Broker-dealers with principal executive offices in Minnesota, licensed under Minn. Stat. chapter 80A and regulated by the Securities and Exchange Commission. Said institutions will pledge collateral or submit bonds with supporting documentation through institutional action to assure perfected collateral and to eliminate custodial credit risk. State law defines the types of securities that a financial institution may pledge as collateral for public deposits. These securities include: • United State Treasury Issues; • Issues of U.S. Government Agencies and Instrumentalities; • Obligations of State and Local Governments; and • Time Deposits (Certificates of Deposits fully insured by the Federal Deposit Insurance Company or any federal agency). In addition to these securities, banks may pledge irrevocable standby letters of credit issued by federal home loan banks. The County will minimize deposit Custodial Credit Risk by obtaining collateral or bond for all uninsured amounts on deposit and by obtaining necessary documentation to show compliance with state law and a perfected security interest under federal law. The county will further eliminate investment custodial credit risk by permitting brokers that obtained investments for the county to hold them only to the extent there is SIPC and excess SIPC coverage available. This policy applies only to investments made by Ehlers on behalf of the Prairie Lakes Municipal Solid Waste Authority.