HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/14/2013MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Servic~s Center, Commissioners' Room
. 515 W. Fir Avenue, Fergus Falls, MN
May 14, 2013
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, May 14, 2013 at 9:30 a.m., at the Otter
Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair;
Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present.
Approval of Agenda
Chairman Huebsch called for approval of the May 14, 2013 agenda. Motion by Froemming, second by
Johnson, and unanimously carried to approve the Board of Commissioners agenda of May 14, 2013 with
the following additions:
During General Discussion:
o Fox/Lawson Compensation Implementation Discussion
o Auditor's Agenda Items
Approval of Minutes
Motion by Lindquist, second by Johnson, and unanimously carried to amend the May 7, 2013 Board of
Commissioners meeting minutes under the Heading entitled "Annual Prometheus M.C. Zoo Run" to add
the following language: Discussion took place regarding a loud noise complaint from last year. The
Event Planners agreed to be respectful of the level of noise in the early morning hours.
Motion by Rogness, second by Lindquist, and unanimously carried to approve the May 7, 2013 minutes
including the amendment.
Approval to Pay Bills
Motion by Lindquist, second by Johnson, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
West Central Regional Juvenile Center
Chuck Kitzman, Probation Director, submitted several documents regarding the WCRJC Advisory Board
and first quarter 2013 Statistics. Mr. Kitzman reviewed the Secure Program revenues and expenditures
and indicated that in the future, the facility may request a multi-year contract with participating members.
The facility will be installing a digital security system after issuing Request for Proposals. Discussion took
place regarding Otter Tail County's WCRJC Board representation. Motion by Lindquist, second by
Rogness, and unanimously carried to reaffirm Commissioner Lindquist as the County's representative on
the WCRJC Advisory Board with Commissioner Roger Froemming, Probation Director Chuck Kitzman and
Administrator Larry Krohn, serving as alternates.
Probation Department Staffing
Motion by Johnson, second by Froemming, and unanimously carried to authorize the DWI Court Probation
Officer position to increase from twenty-two hours per week to twenty-four hours per week. This position is
grant funded with the current grant ending September 30, 2013. If the grant is not renewed, need for the
position would be reviewed.
OTC Board of Commissioners' Minutes
May 14, 2013
Page 2
Animal Control Draft Ordinance
Diane Thorson, Public Health Director, updated the Board regarding a draft Animal Control Ordinance.
Discussion took place regarding the proposed Animal Control Officer, ability to assess the cost of rabies
determination back to the property owner, and the role of the County Board relating to enforcement and/or
an appeal process.
Public Health Planning Initiative
Motion by Huebsch, second by Rogness, and unanimously carried to proceed with a Joint Powers
Arrangement with Becker, Clay, Wilkin, and Otter Tail counties to provide shared public health services
through a Community Health Board under M.S. 145A and 471.59.
Recess & Reconvene
At 10:13 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:18 a.m.
Work Release Agreement
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Work Release Agreement between the County of Otter Tail and MN
Department of Corrections. The agreement authorizes the State to pay Otter Tail County $55 per day for
each inmate in the program.
Stipend for Computer and Internet Access
Motion by Lindquist, second by Johnson, and unanimously carried to authorize a monthly stipend of $50.00
to Dave Boen, Phelps Mill Caretaker, for cost of his phone and internet access which are used for County
business.
Bid Award -S.A.P. 56-604-014 & Etc.
After advertising for bids for the County Wide Seal Coat project, bids were opened at 1 :00 p.m. on
May 8, 2013. Motion by Froemming, second by Lindquist, and unanimously carried to award the County
Wide Seal Coat project to the low bidder, Morris Sealcoat & Trucking, Inc. of Morris, MN in the amount of
$1,875,852.72. This motion is contingent upon approval of all other entities involved in the project.
Compensation Implementation Discussion
On behalf of the Personnel Committee, David Hauser introduced discussion regarding a recommendation
for implementation of the new compensation plan for non-union employees. The Personnel Committee
requested that the implementation of the new compensation structure for non-union employees become
effective in one action rather than a multi-year phase-in approach. Motion by Rogness, second by
Johnson, and unanimously carried to implement the new Compensation Plan previously adopted
(February 26, 2013) for wages earned effective July 1, 2013 for non-union employees.
Chemical Dependency Unit 2012 Annual Report
Deb Sjostrom, Human Services Supervisor, and staff of the CD unit presented a 2012 Overview of the
program dated May 2013. Discussion followed regarding statistics, caseload, and future challenges.
Income Maintenance Program
Cheryl Ranum and Stacy Shebeck, Financial Assistance Supervisors, submitted an Income Maintenance
Program document comparing statistics from 2010 through 2012 for various food, childcare, and medical
service programs.
f OTC Board of Commissioners' Minutes
May 14, 2013
Page 3
Human Services Bills & Claims
Motion by Johnson, second by Froemming, and unanimously carried to approve the Human Services Bills
and Claims as presented.
Planning Commission Recommendations
Preliminary Plat & Conditional Use Permit Cross Point Addition and Resort/Daniel & Jane Wood:
Motion by Rogness, second by Lindquist and unanimously carried to approve the Preliminary Plat entitled
"Cross Point Addition" consisting of two single family residential lots with a condition as recommended by
the Planning Commission. The motion also approves a Conditional Use Permit to operate Cross Point
Resort which is downsizing from 28 sites to 13 sites as presented. The project includes a two year
completion timeframe. The property is described as Pt of GL 1 ex tr ex platted, Section 5 of Maplewood
Township; Lida (56-747), GD.
Conditional Use Permit -Tom & Pauline Parish:
Motion by Froemming, second by Johnson, and unanimously carried to approve a Conditional Use Permit
for topographical work to prepare for a building site as presented in the Revised Drawing dated March 6,
2013 along with the house plan and drawing received at the May 8, 2013 Planning Commission meeting.
The project is located on Lot 7 Mrugalas Beach, Section 28 of Girard Township; West Battle Lake
(56-239), GD.
Conditional Use Penni/-Elks Lodge 1093 & Duane Hanson:
Motion by Lindquist, second by Froemming, and unanimously carried to modify existing Conditional Use
Permit #6532 as requested because of a subdivision of property in CY2012 which was approved by the
Otter Tail County Board of Adjustment. The property is described as Pt of GL 1, Section 4 and Pt of GL 8,
Section 9 of Dane Prairie Township; Wall Lake (56-658), GD.
Conditional Use Permit-Sunshine Vil/a/Ronald & Jean Lemire:
Motion by Rogness, second by Johnson, and unanimously carried to approve a Conditional Use Permit to
add a storage unit to an existing structure within Common Interest Community #32 as presented. The
property is described as Sunshine Villa (10.7 Acres), Common Interest Community #32, Unit 1 & Int in
Outlot A ex tr, Section 23 of Pine Lake Township; Big Pine Lake (56-130), GD.
Conditional Use Permit Robert & Erica Hagemen:
Motion by Johnson, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for
topographical alteration to Lots 41 -43 as presented in the Revised Drawing dated May 1, 2013 and with
conditions as recommended by the Planning Commission. The property is described as Lots 41, 42, & 43
Blk 2, Crystal Beach, Section 24 of Dora Township; West McDonald Lake (56-386), RD.
Conditional Use Permit Hilarion Woronzoff-Dashkoff et al:
Motion by Lindquist, second by Froemming, and unanimously carried to approve a Conditional Use Permit
to construct a driveway with conditions as recommended by the Planning Commission. The property is
described as Pt GL 2, 6.06 AC, Section 30 of Everts Township; North Turtle Lake (56-379), NE.
Conditional Use Permit-Brian E. Schmidt Tst et al:
Motion by Lindquist, second by Rogness, and unanimously carried to approve a Conditional Use Permit to
build a driveway with a condition as recommended by the Planning Commission. The property is
described as Pt of GL 5 & Pt SW¼NW¼, 7.87 AC, Section 32 of Everts Township; Elbow Lake
(56-306), NE.
OTC Board of Commissioners' Minutes
May 14, 2013
Page4
Conditional Use Permit -Katherine Gardner:
Bill Kalar indicated that a Conditional Use Permit to construct a driveway as requested by Katherine
Gardner was recommended for denial by the Planning Commission because there is an existing joint
agreement for a shared driveway under CUP #6192. Tom and Katherine Gardner represented the
application to build a driveway and indicated that they need a permanent solution because the neighbors
have periodically blocked their access on the shared driveway. Mr. Kalar indicated that the Planning
Commission felt the current shared driveway solution limits environmental impact. Lengthy discussion took
place regarding the fact that an additional driveway would have minimal impact and would not affect the
lake. A motion was offered by Johnson and seconded by Froemming to approve a Conditional Use Permit
to use the existing driveway as a common (shared) drive for the first 300' and allow the Gardner's to
construct a driveway to service their home to the East subject to use of appropriate erosion control
measures and providing an easement to the neighbors (Hale's) to allow them to use the existing driveway.
Commissioners then discussed another alternative and the possibility of a mutual agreement. Motion by
Johnson, second by Froemming, and unanimously carried to withdraw the previous motion. Motion by
Froemming, second by Lindquist, and unanimously carried to table this request for a Conditional Use
Permit for a maximum of thirty days with approval of the Applicant, Katherine Gardner.
Amendment No. 2 to 60-Bed Engineering Proposal
Motion by Rogness, second by Lindquist, and unanimously carried to approve the Chairman's signature to
execute Amendment No. 2 to the Engineering Proposal between the County of Otter Tail and Interstate
Engineering, Inc. to correct water issues at the 60 Bed CD Facility at a cost not to exceed $5,000.00.
Change Order -Phase 1 of Courthouse Remodel Project
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Chairman's signature
to execute Change Order No. 9 to Comstock Construction of Fergus Falls, MN in the amount of
$63,573.96. Project Description #23 (deferral of masonry restoration and reroofing) in the amount of
$15,032.76 was delayed for approval until requested documentation has been received.
Final Payment -New York Mills Building Improvements
Motion by Rogness, second by Froemming, and unanimously carried to authorize the Chairman's
signature to execute Final Payment to Comstock Construction of Fergus Falls, MN, in the amount of
$64,085.44 for New York Mills Building Improvements (Project No. 1113).
License Applications
Motion by Froemming, second by Johnson, and unanimously carried to approve the following applications
for license:
St. Lawrence Church
46404 County Highway 14
· Perham, MN 56573
Zorbaz of Little Pine Lake
45806 County Highway 51
Perham, MN 56573
Temporary On-Sale 3.2 Malt Liquor
License Date -08/04/2013
Liquor and Sunday Liquor
(The above applications are subject to the approval of the County Attorney and County Sheriff Offices).
f
PREMISE PERMIT
OTC Board of Commissioners' Minutes
May 14, 2013
Page 5
Otter Tail County Resolution No. 2013 -40
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and
permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, the Detroit Lakes Shrine Color Guard, Detroit Lakes, MN, has made an application to the
Gambling Control Board for the purpose of conducting lawful gambling at Pelican Supper Club and
Lounge, located at 44086 US Highway 59 in Pelican Township of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners
approving the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by the Detroit Lakes Shrine Color Guard, Detroit Lakes, MN, at Pelican Supper Club and
Lounge, located at 44086 US Highway 59 in Pelican Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
approves the conduct of lawful gambling by the Detroit Lakes Shrine Color Guard, Detroit Lakes, MN, at
Pelican Supper Club and Lounge located at 44086 US Highway 59 in Pelican Township of Otter Tail
County, provided the applicant meets all the necessary criteria for the licenses and permits as required by
the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township
of Pelican by sending them a copy of this resolution.
Commissioner Froemming seconded the motion, and upon being put to a vote, the resolution was
unanimously adopted this 14th day of May, 2013.
Dated: _..1.0._;S::;2...-....so!"'"lc...-.L.,/ 3"'-----OTTER TAIL COUNTY BOARD OF COMMISSIONERS
~ AtleS!: _L_a,::&'-'~"'K"'ro"""'nc..,_,~,...1 "'r"'k-"==----
Applications for Exempt Permit
Motion by Froemming, second by Johnson, and unanimously carried to approve, with no waiting period,
the LG220 Application for Exempt Permit as submitted by the St. Lawrence Church for an event scheduled
for Sunday, August 4, 2013.
Credit Card Approval
Motion by Froemming, second by Johnson, and unanimously carried to approve increasing the 30 day limit
on the County issued credit card to Doug Walvatne, County Assessor, from $1,000 to $2,500.
OTC Board of Commissioners' Minutes
May 14, 2013
Page 6
Resignation Accepted
Motion by Lindquist, second by Johnson, and unanimously carried to regretfully accept the resignation of
Pat Shel, a District 5 representative on the Otter Tail County Planning Commission.
Cancellation of Board of Commission Meeting
Motion by Rogness, second by Lindquist, and unanimously carried to cancel the May 28, 2013 Board of
Commission meeting.
Adjournment
At 12:30 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, May 21, 2013.
Dated: _ _,.c,s""-,_---=.';J."-'/'--_,_l.::3:...._ __ _
Attest: _£}.=~=='-+/<;,---l'"'L="""'---Larr0<rlt,n ~rk
CB/kd
:~E~~ COMMISSIONERS
D~bsch, Board of Commissioners Chair
OTC Board of Commissioners' Minutes
May 14, 2013
Attachment A, Page 1
WARRANTS APPROVED ON 5/14/2013
Vendor Name
A'VIANDSUC
Advanced Auto care
American Welding & Gas Inc
Auto Value Fergus Falls
Bear Graphics Inc
Ben Holzer Unlimited
Best Western Kelly Inn
Bluestone Technologies Inc
Bluffton Oil Company
Bobcat Of oner Tail County
BOSS
Bo\\-man/Mal'Sha
Braun Intertec Corporation
Braun Vending Inc
Brown/Sandra
BUY· MOR PARTS & SER.VICE UC
CARGill. INCORPORATED
CBClnno~is Inc
CENTilAL CONCRETE CONSTRUCTION
Certified Auto Repair
Charter Communications
CHASE ON THE LAKE
Cline/Gordon
CO OP Ser\'ices Inc
Code 4 Services UC
Coopers Technology Group
CUlligan
CUWGAN OF WADENA
D & T Ventures I.LC
Dakota Printers UC
Dick's Standard
EMERSON NETIVORK POWER
Everts Lumber Co
Farmers Co Op Oil Assn
Farnam Tire Center
Farnam's Genuine Parts Inc
Fergus Falls Daily Journal
Fergus Tire Center
FROSETH/KAREN
GAUS UC
Ge Capital (Ca)
Godfathers EJ.."lerminating Inc
Amount
11,881.79
18.29
1,632.10
1,992.03
252.69
66.88
311.95
6,300.00
226.24
286.82
1,500.00
29.42
1,061.00
53.37
8.13
1,921.62
40,566.25
25.30
250.00
150.77
81.61
228.00
99.79
482.85
7,599.93
728.15
52.46
344.94
1,089.00
349.20
129.90
6,721.04
23.74
5,421.48
125.00
248.11
15,094.24
4,178.48
59.99
92.80
398.63
338.31
OTC Board of Commissioners' Minutes
May 14, 2013
Attachment A, Page 2
Vendor Name
Gopher State One Call
Griffin/Patrick
Hansen/Nicole
HARENS MEDL-\ TION CENTIR UC
HAWES SEPTIC TANK PUMPING
Healthcare Environmental Services Inc
Henning Auto Parts Inc
Henning Hardware
Herman/Crystal
High Plains Technology
lllGH TAil. RANCH AND RESCUE
Holo/Sandy
INDEPENDENT EMERGENCY SERVICES
Inno\'ative Office Solutions
JK Spons
Kelly Services Inc
KENNING, Ph.D.,LP., P.C./MARY
Lake RegiOn Healthcare Corp
Lakeland Mental Health Center
Lakes counuy Senice Co Op
Larry Ott Inc Truck Senice
M• R Sign Company Inc.
MAPPING SOLlITIONS
MARCO INC
Marco Inc St Louis
MAlHISONCO
Merickel Lumber
MHSRCRANGE
Midwest Printing Co
Mn Co Intergovernmental Trust
MN Motor Company
Mn Office Of Enterprise Technology
Mn Sheriffs' Association
MN ST BOARD OF ASSESSORS
MOREY PHO/ELDON L
NAPA Central MN
NAPA Of Perham
Nelson Auto Center
NewborgJKe,.in
OSI ENVIRONMENTAL INC
OTTER ELECTRIC UC
Ottertail Trucking Inc
Amount
13.70
21.36
128.82
900,00
75.00
35.10
240.93
290.28
9.31
112.50
2,811.00
719.36
64.22
385.46
244.98
1,034.60
1,500.00
9,880.00
4,127.00
29.50
1,190.00
9,453.09
150.00
44,456.43
854.33
115.00
206.54
396.00
774.85
104.00
181 .97
1,700.00
100.00
610.00
385.00
871.95
54.90
225.38
134.47
65.00
445. 74
13,810.16
f
Vendor Name
Overhead Door Co Of Fergus Falls
Park Region Co Op
Parkers Prairie/City Of
PAW PUBLICATIONS U.C BATTI.E Lo.KER
Pelican Rapids Press
Penrose Oil Company
PERHAM FOCUS
Perham Truck Senice Inc
Pete's Body Shop &Towing
Picchiarini/Marco
PRAIRIE lAKES MUNICIPAL SOLID WASTI
Praxair Disttibution Inc
PUBLIC GRANTS & TRAJNING INmA.TIVE
Quill Corporation
RDO EQUIPMENT
RDO Truck Centers
RDO Trust #80-6130
RINGDAHL AMBULANCE INC
SANFORD HEALTH FAl!.GO REGION
Scon Hofland Construction Inc
Senice Food Super Valu
Shoemaker/Brenda
Simple.xGrinnell
South Mill Sen'ice
Southto¥.'ll Of Pelican Rapids Inc
Steins Inc
Steve's Sanitation Inc
Streichers
TNT REPAIR INC
Toshiba Business Solutions USA
Towmaster
TRI CITY PAVING
UNIFORMS UNUM1TED INC
Vergas 66 Gas & Convenience Inc
Vergas Hardware
Victor Lundeen Company
Weetown OUtpost
WEST CENTRAL JAIL ADMINISTRATOR'S
West Payment Center
White Banner Uniform Shop
Woessner Construction Inc
Xerox Corporation
Ziegler Inc
Final Total:
OTC Board of Commissioners' Minutes
May 14, 2013
Attachment A, Page 3
Amount
223.84
262.91
260.00
137.80
71.89
2,475.20
305.80
95.02
156.50
13.04
92,745.28
129.27
5,000.00
65.43
322.49
9,259.27
1,899.31
425.58
32,584.78
5,975.00
22.88
96.81
1,370.81
124.06
15.65
1,493.19
6,421.00
26.71
2,119.60
80.81
193.66
8,250.11
67.60
144.00
21.37
277.66
740.00
20.00
761.92
265.00
949.58
12.96
2,622.35
389,836.37