Loading...
HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/23/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN April 23, 2013 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, April 23, 2013 at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair: Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist, and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the April 23, 2013 agenda. Motion by Johnson, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of April 23, 2013 as presented. Approval of Minutes Motion by Johnson, second by Lindquist, and unanimously carried to approve the April 16, 2013 Board of Commissioners meeting minutes as submitted. Approval to Pay Bills Motion by Rogness, second by Lindquist, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes Solid Waste Department Staffing Mike Hanan, Solid Waste Director, requested shifting staff into different positions for increased workload over the summer months and also, requested approval to hire two summer helpers for the recycling sorting line. Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Solid Waste Director to move a Recycling Worker to an Operator position and an Operator to a Truck Driver position for the summer season. These employees will receive increased compensation based on the classification of the temporary job. The motion also authorizes the Solid Waste Director to hire two Recycling Workers for the summer as recommended by the Internal Services Committee. Change Order for Courthouse Remodeling Phase 1 Motion by Rogness, second by Froemming, and unanimously carried to approve Change Order No. 8 for Project No. 1119, Phase 1 Courthouse Remodeling, in the amount of $7,776.18 payable to Comstock Construction Inc. of Fergus Falls, MN. Update for Phase 2 Courthouse Remodeling David Shultz, Architect, submitted a timeline for the completion of the Courthouse Phase 2 Remodeling project. Discussion took place regarding the deferral of exterior masonry_work arid jail roofing which were originally part of the Phase 1 stage of the project. These have been inOved for completion t0 April, May and June of 2014. There will be some additional expenses relative to the jail elevator. Discussion continued regarding the proposed bidding process. Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Architect to request bids for the Phase 2 Remodeling project at the Courthouse May 1, 2013. Final bids are due by May 16, 2013. OTC Board of Commissioners' Minutes April 23, 2013 Page 2 FOSTER CARE MONTH -MAY 2013 Otter Tail County Resolution No. 2013 -31 Commissioner Johnson offered the following and moved its adoption: WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the very foundation of our communities, our state, and our Country; and WHEREAS, in 2013 there were 46 children in the Otter Tail County licensed foster homes. Foster care provides a safe, secure and stable home for children also providing compassion and nurturance of a family setting, and WHEREAS, in 2013, Otter Tail County Human Services currently has 17 licensed foster families who have opened their homes and hearts to children whose families are in crisis, play a vital role helping children and families heal, reconnect, and launch children into successful adulthood, and WHEREAS, there are over 162 adults in licensed adult family foster care homes, and WHEREAS, there are over 48 licensed adult family foster care providers who have opened their homes to provide a family environment to individuals with developmental disabilities, mental illness or who are elderly, and WHEREAS, there are numerous individuals and public and private organizations who work to increase public awareness of the needs of children and adults in foster care as well as the enduring and valuable contribution of foster care providers. NOW, THEREFORE, we, the Otter Tail County Board of Commissioners, do hereby proclaim May as FOSTER CARE MONTH in Otter Tail County and urge all citizens to volunteer their talents and energies on behalf of children/adults in foster care, foster parents, and the professional staff working with them during this month and throughout the year. Commissioner Rogness seconded the motion and upon being put to a vote, the resolution was unanimously adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Adopted this 23rd day of April 2013 ByD~b~ Board of Commissioners OTC Board of Commissioners' Minutes April 23, 2013 Page 3 OTTER TAIL COUNTY PROCLAMATION FAMILY CHILD CARE PROVIDER WEEK MAY 5TH _10TH 2013 Otter Tail County Resolution No. 2013 -32 Commissioner Froemming offered the following and moved its adoption: WHEREAS, Otter Tail County has over 133 licensed family child care providers; and WHEREAS, Otter Tail County family child care providers serve approximately 1,350 children and their families; and WHEREAS, children are Otter Tail County's most valuable asset and resource; and WHEREAS, the care and education of Otter Tail County's children provided by licensed family child care givers is an invaluable occupation; and WHEREAS, many Otter Tail County families choose child care outside their own home; and WHEREAS, licensed family child care providers are highly competent, dedicated, caring, and concerned professionals. NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners hereby proclaims the week of May 6th -10th 2013, as Licensed Family Child Care Provider Week in Otter Tail County, in honor of its many licensed family child care providers, and asks the community to join in recognizing the valuable contributions these family child care providers make to our community. Commissioner Johnson seconded the motion and upon being put to a vote, the resolution was unanimously adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Adopted this 23rd day of April 2013 By:2!1:tb~ Attest: ~~ ¢. LarryKrnii: Cle Board of Commissioners CHILDREN'S MENTAL HEAL TH AWARENESS DAY PROCLAMATION Otter Tail County Resolution No, 2013 -33 Commissioner Johnson offered the following and moved its adoption: WHEREAS, addressing the complex mental health needs of children, youth and families today is fundamental to building _the health, resilience and future of Otter Tail County; and OTC Board of Commissioners' Minutes April 23, 2013 Page 4 WHEREAS, children even as young as 18 months can be affected by traumatic events and have serious emotional, behavioral and physical problems later in childhood and adulthood, More than 35 percent of children exposed to a single traumatic event will develop serious mental health problems. WHEREAS, with support from caring adults, children and youth can recover from traumatic events, reestablish a sense of well-being, and access treatment and other services if needed. WHEREAS, the need for comprehensive, coordinated mental health services for children, youth and families places upon our community a critical responsibility; and WHEREAS, it is appropriate that a day should be set apart each year for the direction of our thoughts and actions toward our children's mental health and well-being; and WHEREAS, Otter Tail County, in its policy and planning roles, supports effectively caring for the mental health needs of children, youth and families in our community. NOW, THEREFORE, We, The Otter Tail County Board of Commissioners do hereby proclaim May 9, 2013, to be Children's Mental Health Awareness Day throughout Otter Tail County and urge our citizens and all agencies and organizations interested in meeting every child's mental health needs to unite on that day in observance of such exercises as will acquaint the people of Otter Tail County with the fundamental necessity of nurturing the social and emotional well-being of children from birth and providing effective, accessible services and supports for children and youth with mental health needs and their families. Commissioner Froemming seconded the motion and upon being put to a vote, the resolution was unanimously adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Adopted this 23rd day of April 2013 Doug Hueb h, Chairperson Board of Commissioners Attest: ~" Larryl<ohn, Clerk Human Services 2012 Annual Report John Dinsmore, Community Services Director, presented the Otter Tail County Human Service 2012 Annual Report and reviewed the Cost Report for Human Services programs for 2002 through 2011. Mr. Dinsmore reported that 9,390 Otter Tail County residents are receiving publicly funded health care benefits, including seniors over age 65. Community Services Staffing Motion by Johnson, second by Lindquist and unanimously carried to authorize hiring for the following positions: o .5 FTE temporary Eligibility Worker Position in Human Services for a maximum of five months (May through September) to provide program servi_ces during medical leave of absence o two .8 FTE 4-H summer assistants contracted through the University of MN Extension Service for 10 weeks during the summer of 2013 Human Services Contract OTC Board of Commissioners' Minutes April 23, 2013 Page 5 Motion by Froemming, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Home and Community-Based Services Contract between the County of Otter Tail and Brady & Kathy Neubauer of Fergus Falls, MN, for the period of January 1, 2013 through December 31, 2014. Supplemental Nutrition Assistance Program Motion by Rogness, second by Johnson, and unanimously carried to authorize use of the SNAP performance bonus funds, in the amount of $9,041.00, to be used for staffing due to caseload growth, as recommended by the Community Services Director. Human Services Bills & Claims Motion by Johnson, second by Froemming, and unanimously carried to approve the Human Services Bills and Claims as presented. Recess & Reconvene At 10:44 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:50 a.m. Upgrade to County Website Motion by Johnson, second by Rogness, and unanimously carried to approve an Agreement between the County of Otter Tail and 'Houston Engineering, Inc. to develop a web-based tool for editing land-use polygons for Otter Tail County that will be used for Crop Productivity Index calculations for agricultural land assessments. The estimated cost for the work is $18,907 and will be paid out of the technology Funds. The Land Services Director indicated that this contract will replace the previous contracts approved on April 9, 2013 with Houston Engineering. OTTER COUNTRY TRAIL ASSOCIATION (OCTA) GRANT-IN-AID FUNDING Otter Tail County Resolution No, 2013 -34 Commissioner Lindquist offered the following and moved its adoption: WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney. THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Otter Country Trail Association Snowmobile Club for the 2013-2014 snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition. Commissioner Froemming seconded the resolution and, upon being put to vote, the resolution was unanimously adopted this 23rd day of April, 2013 Attest: Dated: _ __,t>c::S::...-..:":...7L-:...IL>, "i..,, __ __,._ L~o~ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _=1f:~~-/::J-~~~~.,........,..---=-:-~-- OTC Board of Commissioners' Minutes April 23, 2013 Page 6 HENNING SNO CRUISERS TRAIL ASSOCIATION GRANT-IN-AID FUNDING Otter Tail County Resolution No. 2013 -35 Commissioner Lindquist offered the following and moved its adoption: WHEREAS. Otter Tail County has sponsored Grant-In-Aid Systems in the past; and WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney. THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Henning Sno Cruisers Trail Association Snowmobile Club for the 2013-2014 snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition. Commissioner Froemming seconded the resolution and, upon being put to vote, the resolution was unanimously adopted this 23rd day of April, 2013 Dated: _...:0,::::5""--o-7::::...!_-....,.;i...o=:.J.I-).___ Attest: _4/""'° ,,,,..,.,u'1..-.!,~C!'C.---- La~n, Derk OTTER TAIL COUNTY BOARD OF COMMISSIONERS By fl PRAIRIE SNOW DRIFTERS TRAIL ASSOCIATION GRANT-IN-AID FUNDING Otter Tail County Resolution No. 2013 -36 Commissioner Lindquist offered the following and moved its adoption: WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney. THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Prairie Snow Drifters Trail Association Snowmobile Club for the 2013-2014 snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition. Commissioner Froemming seconded the resolution and, upon being put to vote, the resolution was unanimously adopted this 23rd day of April, 2013 Dated: _ __,,0""5,,_-__,6,::::7.:..--'lc_,~,<__ __ AtteSI: _L_a.L~,,,tl.!Lf~rord~11.n..J.~c.aL11':il!lrk.,...:.\_, ·_·' - OTTER TAIL COUNTY OARD OF COMMISSIONERS OTC Board of Commissioners' Minutes April 23, 2013 Page 7 OTTER TRAIL RIDERS TRAIL ASSOCIATION GRANT-IN-AID FUNDING Otter Tail County Resolution No. 2013 -37 Commissioner Lindquist offered the following and moved its adoption: WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney. THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Otter Trail Riders Trail Association Snowmobile Club for the 2013-2014 snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition. Commissioner Froemming seconded the resolution and, upon being put to vote, the resolution was unanimously adopted this 23rd day of April, 2013 Dated: _ _,,,05,.,._--o-'"'--"1,_-_,_!..,,3"'-__ _ OTTER TAIL COUNT.Y BOARD OF COMMISSIONERS Attest: ~ (/!- LarryKron, Cerk AIS Task Force Update Bill Kalar, Land & Resource Director, updated the Board on activities of the Aquatic Invasive Species Task Force as follows: 1) Train the teachers on invasive species prevention -nine school districts were interested and included this into their curriculums. 2) · Continue distributing the Invasive Species postcards that were developed last year. These postcards have been a good educational tool and have been distributed at public accesses, resorts, bait shops, DNR presentations, and with the fishing regulation and licensing process. 3) The Task Force will place ads in April & June in the Lakes Country Journal and new this summer, will be radio ads. 4) Also new this year will be the Burma Shave Sign Slogan sets. Mr. Kalar presented the sample Burma Shave Slogans and a picture of one set of slogans. The Task Force will not do billboards again this year as the slogans should be more effective. 5) AIS signs will be placed on the bottom of lake signs. AIS Grant Agreement Motion by Lindquist, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Grant Agreement between the State of Minnesota DNR and County of Otter Tail for an aquatic invasive species reimbursement grant, in the amount of $7,750.00. AIS funding will be spent and reimbursed based on the lakes listed in the agreement. Public Health Staffing Motion by Lindquist, second by Rogness, and unanimously carried to authorize an increase of hours for a Public Health Nurse from thirty to forty hours per week from May 1, 2013 to October 31, 2013. The additional ten hours per week will be used for the PartnerSHIP for Health collaborative project. OTC Board of Commissioners' Minutes April 23, 2013 Page 8 MEDICARE RESOLUTION Otter Tail County Resolution No. 2013 -38 Commissioner Rogness offered the following and moved its adoption: WHEREAS, Otter Tail County Public Health became a Medicare Part B Certified Provider as of October 9, 2002 with the assigned Medicare provider number of 870000827, and WHEREAS, Otter Tail County Public Health was assigned the National Provider Identification Number of 1023001260 on 08/23/2005, and WHEREAS, A Provider Revalidation Request has been received to update and certify provider information in accordance with the Patient Protection and Affordable Care Act, Section 6401 (a), and WHEREAS, Otter Tail County is required to attest that as a governmental organization, it will be legally and financially responsible in the event that there is an outstanding debt owed to the Center for Medicare and Medicaid Services, and WHEREAS, Diane Thorson has been appointed as the authorized official for the Otter Tail County Public Health Department and has been given the authority to legally and financially bind the organization to the laws, regulations, and program instructions of the Medicare Program. NOW, THEREFORE BE IT RESOLVED, that this resolution has been adopted by the Otter Tail County Board of Commissioners on April 23, 2013. Commissioner Johnson seconded the resolution and, upon being put to vote, the resolution was unanimously adopted. Dated: __ .,eD:..S._-_,o"'--'-J.:..-...,l _;i,..._ __ Attest: ~/2?=./~CJ#-!-/~ JJ_ Larry Krofm,~ OTTER TAIL COUNTY BOARD OF COMMISSIONERS License Applications Motion by Lindquist, second by Froemming, and unanimously carried to approve the following applications for license: Eimers Texas Barbeque On-Off Sale 3.2 Malt Liquor 27896 State Highway 78 On Sale Wine Battle Lake, MN 56515 Pelican Hills RV Park 20098 S Pelican Drive Pelican Rapids, MN 56572 Spanky's Stone Hearth 34785 County Road 4 PO Box 9 Frazee, MN 56544 The Corner Store on Otter Tail Lake 28045 County Highway 145 Battle Lake, MN 56515 Tobacco On Sale Liquor and Sunday Liquor On Sale 3.2 Malt Liquor Excess Property Sale OTC Board of Commissioners' Minutes April 23. 2013 Page 9 Wayne Stein, Auditor, requested approval to sell Parcel No. 38-000-99-0808-000 in Maine Township which was deeded to Otter Tail County several years ago. Commissioners requested additional information regarding the property. PLMSWA Investment Options The County's financial officials met with the Board to discuss investment options for the Perham Resource Recovery Facility project funds. After discussion, a motion was offered by Rogness and seconded by Johnson to indicate that the Otter Tail County Board has looked at two investment options with preference to have Ehlers Inc. mange the funds; however, the County supports the decision of the Prairie Lakes Municipal Solid Waste Authority. Chairman Huebsch called for the vote and the motion passed unanimously. Adjournment At 11 :53 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, May 7, 2013. Dated: __ 0,""'"'5,_--=o=-],_-_.{_._,3.,__ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: ~~ a LarryKroh, Clerk CBlkd OTC Board of Commissioners' Minutes April 23, 2013 Attachment A, Page 1 WARRANTS APPROVED ON 4/23/2013 Vendor Name A \'L·\NDS llC American Welding & Gas Inc Anoka County ~ledlcal E.xanliner Assooation Of ~In Counties AL'ROCHS \'ETI.RINARY SER\1CE Bachman Pnnrtng Comparues B.lJt'\A, Gl "ZY & STEFFE'l LID C.-\.RGil.1. INCORPOR.-\TED Carr's Lake Countn· Supermarket Cmzens .-\d\ocate CO OP 5e1,ices Inc Code 4 Sen1ces LLC Coopers Technology Group CRAIG'S TOWING & REPAIR D & Vs Perham Bakery Denzel's Region Waste Inc Dex East Eastwood/Garrett Ennrotech Sen1ces Inc Fergus Falls Dailr Journal Fitzgilibons/Bain- FJF.5TAD/ZACH Foth !nfrastruc11JN & En\ironment LLC GALLSLLC Godfathers E.'-.,erminatmg Inc Hedahls Headquarters Hmnan.,Crvstal Herness Construction LLC lnnontiw Office Solutions Kelly Sel'\ ices Inc KEY GO\ Il.NMENT FINANCE INC Lakes Area Cooperative Larrr Ott Inc Truck Sm ice Lawson Products Inc Little Falls Machine Inc Mannr's -Rod,,··s Bait M-\.RCO INC ¼-\.RPA GROl1'i1HE MFl-\ Mll\:-IKOTA El\'\1RO SER\lCES INC Mn Bureau Of Cruninal Apprehension Mn Dept Of Transportation Amount 4,645.11 16.11 2,000.00 175.00 1.11475 250 87 39.00 36,833 30 13 37 14 50 287.68 4,974.76 659 88 301.92 14.40 760.00 23.25 15000 11,237.07 1 54.63 4000 35.84 2,138.16 2,879.59 350.66 8 69 281 77 3,104.72 S 1 .31 1,233.56 8,788 78 2,277 92 725.00 451.09 964 50 865. 74 119,427.75 3.231.01 200 00 $4.00 500.00 4,247.45 OTC Board of Commissioners' Minutes April 23, 2013 Attachment A, Page 2 Vendor Name NAPA Central MN NAPA FERGUS FAUS Nelson Auto Center Occupational Dewlopment Center Inc Olson/Richard OTTER EI.ECTRJC 11.C Otter Tail co Treasurer Otter Tail Co Treasurer Penrose Oil Companr Personnel E\·aluation Inc Pete's Bodr Shop & Tomng ffi,'E PL-\ZA TV & .-,PPLIANCE Pime;-Bowes Pra.-.;air Distribution Inc Pro Ag Farmers Co Op PSS WORLD ~!IDICAL INC Ol'ARTE!U,t .\STIR Ou.tck s Napa Auro Pa.tts Quill Corporation Rec,-ding Associanon Of Minnesota Sernce Food Super \'alu SHOPKO Signworks Signs & Banners Uc Stre1chers TillUFff WHITE Pl-l~RMACY Titan Machinen· Inc Visual Go\· Solunons UC Voss Llghting West Pa\ment Center Final Total: Amount 195 23 107.02 132,711.24 1,554.39 2,351.80 206. 50 4,024.34 L575.96 5,701.93 40.00 1,126.18 91.25 2.534.00 129.27 2,915.92 175.98 22 69 134,64 118. 32 150.00 13.99 42 94 1, 754,97 1,67342 55.28 58.85 177 29 127.61 208,65 375,702.80 ' .