HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/09/2013MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
April 9, 2013
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, April 9, 2013 at 9:30 a.m., at the Otter
Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair;
Wayne Johnson, Vice-Chair; Roger Froemming, and Lee Rogness present. Commissioner John Lindquist
was absent.
Approval of Agenda
Chairman Huebsch called for approval of the April 9, 2013 agenda. Motion by Johnson, second by
Rogness, and unanimously carried to approve the Board of Commissioners agenda of April 9, 2013 with
the following addition:
Appointment to Planning Commission
Approval of Minutes
Motion by Froemming, second by Johnson, and unanimously carried to approve the April 2, 2013 Board of
Commissioners meeting minutes as amended.
Approval to Pay Bills
Motion by Johnson, second by Rogness, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Planning Commission Appointment
Motion by Johnson, second by Rogness, and unanimously carried to appoint Bernie Larson from Pelican
Rapids to the Otter Tail County Planning Commission replacing the position held by Joe Maske.
Commissioners expressed appreciation for Mr. Maske's past service to the County.
Noxious Weed Appeal Committee
Brad Mergens, WOTSWCD Manager, reported that the Soil & Water Conservation Districts and township
officials have discussed the agriculture inspector's duties and townships' responsibilities regarding the
State noxious weed law. Mr. Mergens presented recommendations for the Appeal Committee. Motion by
Rogness, second by Froemming, and unanimously carried to approve the following 2013 annual
appointments on the Otter Tail County Noxious Weed Appeal Committee:
West Otter Tail East Otter Tail
Russ Dewey Terry Christianson David Antonsen
31861 110th St 24085 440th Ave 29375 4301h St.
Ashby, MN 56309 Henning, MN 56551 Veraas, MN 56587
Rick Drevlow Robert Lahman
13502 330th St 12166 595th Ave
Rothsav, MN 56579 Parkers Prairie, MN 56361
Currently, Commissioner Roger Froemming represents East Otter Tail and Commissioner Wayne Johnson
represents West Otter Tail on the Noxious Weed Appeal Committee.
OTC Board of Commissioners' Minutes
April 9, 2013
Page 2
Upgrades to County Website
Brian Armstrong, Land/Property Division Director, requested approval of a contract to facilitate the creation
of CPI and live editing on the County website. Motion by Johnson, second by Rogness, and unanimously
carried to authorize the appropriate County Officials' signatures to execute a contract between the County
of Otter Tail and Houston Engineering, Inc. of Maple Grove, MN, for professional services as presented by
Mr. Armstrong. Estimated contract cost is $26,000.00.
Motion by Rogness, second by Johnson, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an agreement between the County of Otter Tail and Houston Engineering,
Inc. for on-site FlashBuilder and Esri-Flex training for GIS staff at a cost of $5,427.00.
New York Mills Improvements
Motion by Rogness, second by Froemming, and unanimously carried to approve Change Order No. 2, in
the amount of $10,818.65, payable to Comstock Construction, Inc. of Minnesota for work completed on
Project Number 1113.
Owner's Construction Representative
Motion by Rogness, second by Johnson, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Professional Service Agreement between the County of Otter Tail and
Marland Hoff of Detroit Lakes, MN. Mr. Hoff will be Otter Tail County's representative during continued
Courthouse remodeling and other County construction projects at an hourly rate of $55.00 per hour not to
exceed 32 hours per week.
License Renewal
Motion by Johnson, second by Froemming, and unanimously carried to approve the following applications
for license:
BPOE Elks Lodge 1093
20970 Elks Point Road
Fergus Falls, MN 56537
Campground Pub
Heisler's Country Pub
31870 County Highway 130
Vergas, MN 56587
On-Sale Seasonal and Sunday Liquor
Renewal of Consumption & Display Permit
PREMISE PERMIT
Otter Tail County Resolution No. 2013 -28
Commissioner Froemming offered the following and moved its adoption:
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and
permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, the Underwood Area Lions Club, Underwood, MN, has made an application to the Gambling
Control Board of the purpose of conducting lawful gambling at Zorbaz, located at 36108 County Highway
72 in Everts Township of Otter Tail County; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners
approving the application for a permit; and
OTC Board of Commissioners' Minutes
April 9, 2013
Page 3
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by the Underwood Area Lions Club, Underwood, MN, at Zorbaz, located at 36108 County
Highway 72 in Everts Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
approves the conduct of lawful gambling by the Underwood Area Lions Club, Underwood, MN, at Zorbaz
located at 36108 County Highway 72 in Everts Township of Otter Tail County, provided the applicant
meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township
of Everts by sending them a copy of this resolution.
Commissioner Johnson seconded the motion and upon being put to a vote, the motion was unanimously
carried.
Dated: _()_L/+/2'--"'·{p+/~f ,3~--OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Recess & Reconvene
At 10:15 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:25 a.m.
Ag Advisory Committee Update
Members of the Ag Advisory Committee and the Board discussed topics that are of interest for active
farmers. Ag Committee members mentioned the impact of the Green Acres law, regulations related to
water (potential buffer zones), animal agriculture, water resource as it relates to irrigation, and
.·. conservation draining. They provided a handout from the National Resource Conservation Service
announcing an Environmental Quality Incentive Program for farmers and indicated that the BRRWD will be
a pilot district for best management practices.
Homestead at Ottertail RV Park and Resort
At 10:50 a.m., Bill Kalar, Land & Resource Director, briefed the Board regarding the mandatory
Environmental Assessment Worksheet and associated comment period for the Homestead at Ottertail RV
Park and Resort and submitted the following documentation:
• Chronology-Homestead at Ottertail RV Park and Resort dated April 9, 2013
• Otter Tail County Assessor Value Per Frontage Foot for Years 2003-2013
• Summary-Timely Public And Agency Comments Received February 18, 2013
Through March 20, 2013 for the Environmental Assessment Worksheet for the project
• Decision On Need For EIS (Environmental Impact Statement) Minnesota Rules 4410.1700
Mr. Kalar indicated that the decision before the County Board is whether or not an EIS is needed for the
proposed Homestead at Ottertail RV Park project. The decision must be provided to the EQB
(Environmental Quality Board) on or before April 19, 2013. David Hauser, County Attorney, reported that if
the County Board determines that an EIS is not needed, a negative declaration will be prepared and if the
County Board determines that an EIS is needed, a positive declaration will be prepared. If a positive
.. declaration is made, the scope or specificity of the additional information needed will be identified. If the
additional information can be obtained within thirty (30) days, the County Board may specify a delay of up
to thirty (30) days.
OTC Board of Commissioners' Minutes
April 9, 2013
Page4
The sign-in sheet contained 36 signatures from members of the public. Several County Officials were
present in addition to the County Board. There were 241 comments about the project received during the
authorized comment period. There were 11 late comments received. Mr. Kalar showed a map of the
proposed project area and described the area that lies within 1,000 ft. of Otter Tail Lake (shoreland area).
He explained that the project requires a Conditional Use Permit for the complete property because a
portion of the property is within the shoreland area. Due to the large number of comments received, a
summary of the comments was prepared in the format of the EAW worksheet. The County Board
considered each comment and indicated 1) if the comment was an environmental issue; 2) if the comment
related to an environmental issue, would it be addressed and potentially mitigated in the Conditional Use
Process; 3) if additional information is needed to address the comment; and 4) whether or not there is
potential for significant environmental effects.
Several members of the public spoke in opposition to the project due to density, impervious surface, run
off, increased traffic, and concerns with use of the Wayside Rest. One member of the public spoke in favor
of the project. None indicated that any additional information is needed.
Based on the Commissioners discussions while reviewing the summary of EAW comments, the County
Attorney stated that the Board will consider a negative declaration for an EIS for The Homestead on
Ottertail RV Park and Resort at the next regular Board meeting.
Recess & Reconvene
At 1 :05 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for lunch break. The meeting was reconvened at 1 :32 p.m.
Adult Mental Health Local Advisory Committee
Luanne Hanson, representing the Adult MH LAC, briefed the Board regarding the LAC's activities. The
LAC is a mandated council and 60% of the membership is filled by consumers and family members. In
addition to the annual education/awareness events, the LAC continues to work on the jail/prison and
affordable housing projects.
MAY IS MENTAL HEALTH MONTH PROCLAMATION
Otter Tail County Resolution No. 2013 -30
Commissioner Johnson offered the following and moved its adoption:
WHEREAS, the U.S. Surgeon General states that mental health is fundamental to health and
indispensable to personal well-being, family and interpersonal relationships, and contributes to community
and society; and
WHEREAS, the U.S. Surgeon General confirms that mental illness affects one in five Americans every
year, regardless of age, gender, race, ethnicity, religion or economic status; and
WHEREAS, the U.S. Surgeon General has found that a range of treatment exists for most mental
disorders and the efficacy of mental health treatments are well documented; and
WHEREAS, Otter Tail County has made a commitment to community-based systems of mental health care
for all residents and has appointed Local Mental Health Advisory Committee for children and adults.
WHEREAS, the guiding principles of community mental health care have always been
comprehensiveness, cost-efficiency, effective management and high-quality and consumer responsive
services, and these principles are now being adopted by private and public healthcare payers; and
OTC Board of Commissioners' Minutes
April 9, 2013
Page 5
WHEREAS, the National Mental Health Association, the National Council for Community Behavioral
Healthcare and their national partners, the National Alliance for the Mentally Ill and their local affiliates
observe Mental Health Month every May to raise awareness and understanding of mental health and
illness;
THEREFORE, we, The Otter Tail County Board of Commissioners, by virtue of the authority vested in us
as County Commissioners of Otter Tail County, do hereby proclaim May 2013 Mental Health Month in
Otter Tail County. As County Commissioners of Otter Tail County we call all citizens, government
agencies, public and private institutions. business and schools to recommit our community to increasing
awareness and understanding of mental illness and the need for appropriate and accessible services for all
people with mental illness.
Commissioner Rogness seconded the motion and the resolution was unanimously adopted.
Adopted this 9th day of April 2013
Dated: _ __,,O""--Y-'-,1-'-/i""-leµ/; ...... 3._ __
Attest: / ~ J;:/, ,t2 -
La'iry Krain, ~
Human Services Bills & Claims
Motion by Johnson, second by Froemming, and unanimously carried to approve the Human Services Bills
and Claims as presented.
Family Services Collaborative Contract
Motion by Froemming, second by Rogness, and unanimously carried to renew a contract between Otter
Tail Family Services Collaborative and the County of Otter Tail through the Community Services Division
for Local Collaborative Time Study (LCTS) funding subject to the approval of the County Attorney. Otter
Tail County is the fiscal host and collects the funding for the collaborative. This motion authorizes the
Community Services Director to sign the contract.
Sheriff's Office Staffing
Motion by Froemming, second by Rogness, and unanimously carried to approve the reinstatement or new
hiring for six (6) part time Seasonal Water Patrol positions.
Motion by Rogness, second by Johnson, and unanimously carried to approve replacement of two full time
Corrections Officer positions.
Motion by Rogness, second by Froemming, and unanimously carried to approve replacement of a full time
Records Technician position in the Detention Facility.
Motion by Rogness, second by Froemming, and unanimously carried to replace, due to retirement, a full
time Deputy Sheriff position May 1, 2013.
OTC Board of Commissioners' Minutes
April 9, 2013
Page 6
Toward Zero Deaths (TZD)
Tom Kummrow, representing Northwest Minnesota for the Department of Traffic Safety, serves as a liaison
between local agencies and the State of Minnesota. He provided statistics regarding motor vehicle
fatalities, impaired driving, and distracted driving and submitted a document entitled "Vehicle Accident
Report" for CY2003 through 2012. Mr. Kummrow nominated the Otter Tail County Sheriffs Office for
equipment and consequently, presented new radar equipment for new patrol cars to the Sheriff, Motion by
Froemming, second by Johnson, and unanimously carried to thank Mr. Kummrow for his presentation and
accept the radar equipment
RESOLUTION
SUPPORT FOR ADDITIONAL STATE TRANSPORTATION FUNDING
Otter Tail County Resolution No. 2013 -29
Upon motion by Johnson, seconded by Rogness, and unanimously carried, the following resolution was
adopted:
WHEREAS: Minnesota Counties have had to rely increasingly on the local property tax to maintain our
roads and bridges; and
WHEREAS: the annual transportation funding gap for counties has resulted in deferring basic
maintenance, delaying reconstruction projects with resulting safety concerns, mounting congestion and
missed economic growth for business and commuters; and
WHEREAS: rural road networks in the state should be adequate to safely and efficiently bring goods to
market; and
WHEREAS: transportation-related jobs put over $2.8 billion in the pockets of Minnesotans and generated
almost $195 million in income tax revenue in 2011; and
WHEREAS: according to the Federal Highway Administration, (FHWA) every $1 billion invested in
highway construction would support approximately 27,800 jobs; and
WHEREAS: the overall transportation and transit funding gap for Minnesota exceeds $2.1 billion dollars
per year for the next twenty years; and
WHEREAS: transportation funding comes primarily from user fees and are constitutionally dedicated to
transportation purposes; and
WHEREAS: the wheelage fee and local option sales tax for transportation should be options for all county
boards to implement to meet their specific county needs; and
WHEREAS: a comprehensive transportation solution should include funding for roads, bridges and transit,
and address the varying needs in different parts of the state;
NOT THERFORE BE IT RESOLVED THAT: the Otter Tail County Board of Commissioners encourages
the Minnesota Legislature to pass and the Governor to sign a bill that brings adequate funding to
Minnesota's statewide transportation system.
Adopted this 9th day of April, 2013
Dated OY lu,a /13
' f
Attest ~~ ~ LarryKron, Cerk
County Ditch #23 & #28:
OTC Board of Commissioners' Minutes
April 9, 2013
Page 7
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Douglas H ebsch, Board of Commissioners Chair
County Ditch Discussion
Motion by Rogness, second by Johnson, and unanimously carried establish a Public Informational Meeting
for County Ditch #23 for Monday, June 24, 2013 at 7:00 p.m. at the Government Services Center in Fergus
Falls, and to set a Public Informational Meeting for County Ditch #28 for Monday June 24, 2013 at
8:00 p.m. also at the Government Services Center.
County Ditch # 18 & #3 7:
Motion by Rogness, second by Johnson, and unanimously carried to establish a Public Informational
Meeting for County Ditch# 18 and #37 for Monday, July 22, 2013 at 7:00 p.m. at the Government Services
Center in Fergus Falls to discuss the potential to combine the two ditches.
Animal Control Ordinance
Diane Thorson, Public Health Director, reported that the Otter Tail County Animal Control Ordinance needs
to be updated. Discussion followed.
Adjournment
At 3:00 p.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, April 16, 2013.
Dated: --'-'Qc.:::,4Ll-/-'--'/l"'-p µJ J..._3;__ __ I ~ COMMISSIONERS
~ Attest: l..au,
Larr0<rl'hn~
Doug Hu sch, Board of Commissioners Chair
CB/kd
OTC Board of Commissioners' Minutes
April 9, 2013
Attachment A, Page 1
WARRANTS APPROVED ON 4/09/2013
Vendor :,,,;ame
ABG Maintenance Inc
Ad\·anced En.gra,ing Inc
Apco International Inc
Arndt/Scott
Auto Value Fergus Falls
BARRETT DIS
Battelies Plus
Ben Holzer l;nlimited
BEYER BODY SHOP INC
Bob's Standard Bulk Sernce
Braun \"ending Inc
BFY-MOR PARTS & SER\1CE UC
CARGlll. INCORPOR.-'. TED
Carr's Lake Country Supermarket
CDW GoYernment Inc
CL-'. Y COliNTI" RECORDER. WORKSHOP
Comstock Consrruction Of Mn
Concept Catermg
Coopers Technology Group
CUlligan
D & Vs Perham Baken·
Dari's To.,ing & Repair
Denz,;,J.fuck
Ewns Lwnbe>r Co
Fastenal Company
Fergus Falls Dail\' Journal
Fergus Falls/C1rr Of
Fergus Power Pump Inc
Fergus Toe Center
F JEST.-'.D !ZACH
Frazee Electlic Inc
Frazee Forum Inc
Gallagher Benefit Ser11ces Inc
Grainger Inc
Haberer/Mark
Hanan/!l<like
Hanson·s Plumbing & Heating Inc
HARnn:N /TRENT
Hennepm Co Shenff
Henning Isd 5-45
Hilltop Lumber Inc
HOfCM/RICK
Amount
171.00
46 00
10000
4.345.00
1.884.09
720,00
523 18
34 38
561 ·10
125 36
22.12
2,054.65
62,930 92
462.58
1,581 32
100.00
251.004. 74
538.38
549. 74
33. 71
49.00
34.56
63.98
65.66
191 72
743.10
6.692.91
3.080.00
153.20
30.00
516.50
50.02
26,464 99
285 44
25.52
294.25
138.45
186.15
210.00
10.00
1 91
65.54
OTC Board of Commissioners' Minutes
April 9, 2013
Attachment A, Page 2
vendor Name
Hotsy Equipment Of Mn
HUBER ELECTIUC
lnno\"ati\·e Office Solutions
11',"TEGRA TELECOM
J.->J,ES JOHl'<-S UC
Jorgenson/~chelle
K. LD. LEAS!:'IG INC
ls.eeprs Inc
K.elly Senices Inc
Kiefer Companies/The
Lakes Radio
Lakeway Market UC
tarry on Inc Truck Sernce
tarn's Supermarket
Little Bear Towing
Locators & Supplies Inc
M· R Sign Company Inc.
Macqu<:>en Eqwpment In<
MARCO INC
Mamn·s Painting & More
MCCC MI 33
Mencke! Lumber
MES l>l!DAM
Midwest Plinting Co
MIDWESTEJL"l MAT RENT . .\L & SCPPLY CC
Mn Dept Of Commerce
MN Motor Company
Mn State Bar Assoaanon
Motorola
Nelson Auto Center
Newborg/Ke, in
Nonhland Business Systems Inc
Olson Oil Co Inc
OTTER ELECTIUC UC
Otter Tail Co Treasurer
Otter Tail Co Treasw·er
Ottertail Home Center & Hardware
011ertaJI Truckrng Inc
Paker Inc NW8935.
PEDERSE."i/ . .\L \ 1N
Pelican Rapids Press
PERH.>.MFOCUS
A.mount
36686
3,655.00
549.34
390.46
270.00
11 25
303 35
1,961 58
1,149.16
1,421.11
982.50
273. 33
2,880.00
90.24
256.50
456.34
794.35
318.96
1,959 29
2.6 75.00
970.00
15.11
100.85
92 98
84.48
75000
1,399 .. 02
772.18
97,540.59
49,974.96
46.90
1,700.64
1,220 89
1 880.00
587.140.64
124.86
66.22
11,755.50
769 '13
51 55
71 89
110.65
Vendor Name
Perham Prinnng & .Supply
Pete's BodY Shop & Towmg
Peterson ~lechanical Inc
Picc hiarirui!\larco
P[NE PL-'.Z.-. T\' & APPll-\.'./CE
PR.>JRJE L.\KES ~!lc--lClPAL SOLID \'iASTI
Pra."'3ir D1sniburion Inc
RDO Truck Centers
Scott Hofland Consn-ucrton Inc
Sernce Food Super Valu
Se\\·er Sen 1ce
Shemm 1\'ilhams
SHl 1. TZ & ASSOCHTES LTD
Sigelman Steel & Recycling Inc
Signworks Signs & Barmers Uc
Sl!Ilengaard/Paul
Sllllth,iGene
Spene er.1Sharon
St LOUlS Count;-Shenff Office
STADL'lll PLl'lllBING & GR-.VEL LLP
Stems Inc
STERll. i,;:0~1 USA INC
Sten's Sanitanon Inc
Strand Hardware & Radio Shack
Strategic Equipment And Supplr
Stre1chers
This Weeks Shopping News
Titan Access Account
l'Hl.M -\.', 'N /MONJC.-.
l1'1FORMS L1'1.1MITED INC
l :'il\'ER.sm· OF MINNESOTA
L'S BA.1','K
Vergas Hardware
Victor Lundeen Company
Voss lighting
Wadena Pioneer Jownal
Waste Management
Xerox Corporation
F1nal Total
OTC Board of Commissioners' Minutes
April 9, 2013
Attachment A, Page 3
Amount
57.98
172.60
1 243.73
105,00
321.63
120,84340
372.57
5,063.59
5,775 00
13.88
260 00
75.85
6.008 88
79 19
1.19186
72.09
56 61
174.80
5000
30000
1.789.19
44,581,00
2.664,00
13.88
736.80
7.01476
368 08
14 71
800
2,810.83
205.00
2 000 00
28 15
1.661 16
356.21
121. 20
13,899.63
190,96
1,365,249.25