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Home My WebLink AboutBoard of Commissioners - Minutes - 02/26/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN February 26, 2013 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 26, 2013 at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chairman; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the February 26, 2013 agenda. Motion by Froemming, second by, Rogness and unanimously carried to approve the Board of Commissioners agenda of February 26, 2013, as submitted. Approval of Minutes Motion by Johnson, second by Rogness, and unanimously carried to approve the February 19, 2013, Board of Commissioners meeting minutes as presented. Approval to Pay Bills Motion by Froemming, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Ditch #25 Redetermination of Benefits Discussion Ditch Inspectors, Tiny Holm, Richard Bergquist, and Dennis Tigges reported that on Thursday, February 21, 2013, they re-evaluated 41 properties. They reported there were 39 cabins and 2 farmland parcels re-evaluated and of those 7 were changed. Discussion followed. Motion made by Froemming, second by Johnson and unanimously carried to accept the amended ditch viewers report for County Ditch #25. Public Hearing Service Fee in Solid Waste Management Ordinance Chairman Huebsch opened the public hearing for the Service Fee in the Solid Waste Management Ordinance at 10: 12 a.m. There was no public comments and hearing was closed at 10: 13 a.m. RESOLUTION OF THE BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY RESOLUTION NO. 2013-20 Commissioner Rogness offered the following and moved its adoption: WHEREAS, Otter Tail County adopted a revised Solid Waste Management Ordinance governing solid waste management activities on September 18, 2012 (the "Ordinance"); and WHEREAS, Sections 4.02(8) and (C) and 4.03 of the Ordinance provide that the County Board shall by resolution after a public hearing act to establish or adjust the amounts or rates of solid waste management service charges and methods of collection. OTC Board of Commissioners' Minutes February 26, 2013 Page 2 WHEREAS, a public hearing regarding solid waste management service charges was duly held on February 26, 2013. WHEREAS, pursuant to Sections 5.05 and 5.06 of the Ordinance require the County Board to determine if regularly scheduled pickup of solid waste is reasonably available throughout the County. WHEREAS, Section 11.03 of the Ordinance requires the County Board to establish minimum limits for insurance coverage for any licensee or contractor operating under contract or agreement with a licensee under the Ordinance. WHEREAS, Section 11.04 of the Ordinance requires the County Board to establish a required bond amount and license fee amount for all solid waste collection and transportation license and vehicle permits. NOW, THEREFORE, BE IT RESOLVED, that the Schedule of Solid Waste Management Service Charges attached hereto as Exhibit A is hereby approved and adopted effective February 19, 2013. FURTHER RESOLVED, that the Schedule of Solid Waste Management Service Charges shall remain in effect until the County Board acts to adjust the rates or methods of collection therein in the manner provided in Section. 4.02(C) of the Ordinance. FURTHER RESOLVED, that the County Board hereby confirms that it has determined that regularly scheduled pickup of solid waste is reasonably available throughout the County and therefore, pursuant to Sections 5.05 and 5.06, burning of solid waste shall be allowed only in compliance with Minnesota Statutes §88.171 and 17 .135 and the exception for onsite burning in Minnesota Statutes §17.135 shall not apply. FURTHER RESOLVED, that the amount of the license fee and the amount of the bond required for any solid waste collection and transportation license or vehicle permit issued under the Ordinance shall be the amount listed on the Solid Waste Collection and Transportation License Fee and Bond Schedule attached hereto as Exhibit B. FURTHER RESOLVED, that minimum limits for insurance coverage pursuant to Section 11.03 of the Ordinance shall be as follows: (A) Auto Liability Combined Single Limit: $1,500,000 (B) Commercial General Liability: i. Each Occurrence: $1,500,000 ii. General Aggregate: $3,000,000 iii. Products and Completed Operations Aggregate: $3,000,000 iv. Personal Injury and Advertising Injury: $1,500,000 v. Fire Damage: $100,000 vi. Medical Expense: $5,000 (C) Employers' Liability: $500,000 OTC Board of Commissioners' Minutes February 26, 2013 Page 3 Commissioner Lindquist seconded the motion, and Commissioner Huebsch called for a roll call vote as follows: Board of County Commissioners Wayne D. Johnson YEA X NAY ABSENT ABSTAIN Doug Huebsch X Leland R. Rogness X John Lindquist X Roger Froemming X Dated: m. M A,, ,;., olo ,3 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: /~ ~ Larry Kron, Gerl< By:~~~~~~~' ~~~~~J~-L- REAM Grant Motion by Froemming, second by Johnson and unanimously carried to authorize the Probation Director to apply for the Remote Electronic Alcohol Monitoring (REAM) Grant. The grant is for $12,000 per authorized year. Caseload/Workload Reduction Grant Motion by Froemming, second by Johnson and unanimously carried to authorize the Probation Director to apply for the Caseload/Workload Reduction Grant. The grant is for $115,116 per authorized year. 2012 Probation Annual Report Chuck Kitzman, Probation Director, and Amy Kampa, Administrative Assistant, presented the 2012 Otter Tail County Probation Annual Report. Mr. Kitzman reviewed types of offenses and various probation programs utilized during the year. Recess & Reconvene At 10:45 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:52 a.m. Fraud & Collection Annual Report Sandy Holo, Investigator/Collections Supervisor, submitted a 2012 annual Fraud Investigation Program Activity Report. Total savings and overpayments due to fraud investigations was $187,076 for calendar year 2012. Crystal Herman, Collections Officer, reported collections of $609,720.70 for 2012 with $177,084.81 retained by Otter Tail County and the remainder sent to the State.and Federal government. LeeAnn Sudbeck, Case Aide, submitted a report regarding chemical dependency assessment, detox fees, and out of home placement fee recoveries. Human Services Contract Renewal Motion by Lindquist, second by Froemming and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Contract renewal with Otter Tail County Human Services: OTC Board of Commissioners' Minutes February 26, 2013 Page4 .. Agency ' Progr .. am .. Effective Targeted Population Amount Date of Contract/Funding Source Haven Residential 01-01-13 Elderly Per Attached Rate Manor on Services/Assisted Through Sheets/ Springen Living 12-31-14 AC/EW/CADI/TBI or CAC Waiver Funds. Human Services Bills & Claims Motion by Johnson, second by Lindquist, and unanimously carried to approve the Human Services Bills and Claims as presented. Classification Compensation Study Personnel Board Chairman, John Dinsmore presented the Otter Tail County Personnel Board's Final Classification & Compensation recommendations and discussion followed. Motion by Johnson, second by Lindquist and unanimously carried to accept the recommendations as follows and move forward with the process: 1. Recommendation 1: The County Board adopts the proposed classification structure. This County Board action to implement the approved recommendations will only pertain to non-union employees. All collective bargaining agreements will be recognized. Implementation of these recommendations will not supersede the terms of the labor agreements 2. Recommendation 2: To ensure that Otter Tail County has established and maintained an equitable compensation system in compliance with the Minnesota Local Government Pay Equity Act, the County Board adopts the Fox Lawson Associates (FLA) proposed salary structure, as summarized on page 22 of the Final Report, and the use of the Decision Band™ Method to establish and maintain internal equity. 3. Recommendation 3: The County Board adopts two of the FLA Compensation Study implementation methods (as described_on pages 25 & 26 of the Final Report) to be fully implemented over the course of three years (on or before 01/01/16), as follows: • Increase to the Minimum Method: Staff in positions whose salaries are below the market minimum standards will be increased to the minimum level of the new salary range. This will ensure that employees are paid at the minimum of the new salary range. • Increase to Step Method: Employees are placed at the appropriate step based on the years of service by each employee in their current job. For purposes of calculating the appropriate step assignment, the following formula will be used: ► Each year of experience in their current job, up to the midpoint of the salary range (Step 8), one step will equal one year ► From the midpoint to the maximum (steps 9-16), each step will equal two years 4. Recommendation 4: The County Board adopts a salary compensation structure that will include a 16 salary step model. There will be an annual salary step increase and it will be implemented in 15 equal steps. The percentage increase per step will be based on the 50% salary range for each of the job classes divided by the number of steps to the maximum salary of the range. OTC Board of Commissioners' Minutes February 26, 2013 Page 5 5. Recommendation 5: We recommend to the County Board that all positions whose salaries are above the maximum of the new salary range will be granted annual COLA increases at half of the county board approved rates until a 2015 market study update is completed and it is determined that the market range now includes their level of compensation. The County will conduct an updated market study in spring 2015. Recess & Reconvene At 11 :32 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :57 a.m. NG911 Grant Motion by Froemming, second by Lindquist and unanimously carried to authorize the appropriate County Official's signatures on the State of Minnesota Grant contract for NG911 Equipment. The grant is for $10,000. 2013 Boat and Water Grant Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute the 2013 State of Minnesota Annual County Boat and Water Safety Grant Agreement (contract #57810) between the County of Otter Tail and State of Minnesota. The State grant dollars, in the amount of $46,418.00, will be used toward Boat and Water Officer salaries. Credit Card Approval Motion by Lindquist second by Johnson and unanimously carried, to approve, as requested by John Dinsmore, Community Services Division Director, the issuance of an Otter Tail County Credit Card to the following: · Stacy Shebeck, Financial Assistance Supervisor (30 Day Limit -$2,500.00) Shantel S. Thorson, Financial Assistance Specialist (30 Day Limit -$500.00) Premise Permit Otter Tail County Resolution No. 2013 -21 Commissioner Froemming offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Underwood Area Lions Club, Underwood, MN, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Stalker Lake Bar and Grill, located at 15786 Golf Course Road in St. Olaf Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the applkation for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Underwood Area Lions Club, Underwood, MN, at Stalker Lake Bar and Grill, located at 15786 Golf Course Road in St. Olaf Township of Otter Tail County. OTC Board of Commissioners' Minutes February 26, 2013 Page 6 NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Underwood Area Lions Club, Underwood, MN, at Stalker Lake Bar and Grill located at 15786 Golf Course Road in St. Olaf Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of St. Olaf by sending them a copy of this resolution. Commissioner Lindquist seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 26th day of February, 2013. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: <~~ LarryKrohn,Clerk Premise Permit Otter Tail County Resolution No. 2013 -22 Commissioner Huebsch offered the following and moved its adoption: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Perham Area Youth Hockey Association, Perham, MN, has made an application to the Gambling Control Board for the purpose of conducting lawful gambling at Zorbaz of Little Pine Lake, Inc, located at 45738 County Road 51 in Perham Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Perham Area Youth Hockey Association, Perham, MN, at Zorbaz of Little Pine Lake, Inc, located at 45738 County Road 51 in Perham Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Perham Area Youth Hockey Association, Perham, MN, at Zorbaz of Little Pine Lake, Inc. located at 45738 County Road 51 in Perham Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. OTC Board of Commissioners' Minutes February 26, 2013 Page 7 IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Perham by sending them a copy of this resolution. Commissioner Froemming seconded the motion, and upon being put to a vote, was unanimously carried. Adopted and signed this 26th day of February, 2013. Dated: fY\tl.\cA I~, clol,3, OMMISSIONERS Attest: ~~ ~ Larry Kr.hn,ierk By: Adjournment At 11 :46 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 12, 2013. Dated: _,_/'(l'-""QJ,d,,...~."'/"",;l..,_1 _,,;;:i~Q"'lu..3.,___ Attest: -""/~-""" ·,__~J-~ ;J~-· __ La~n.~ CB/kc OTTER T, By: -lt'--b""'-:'--=t,"""'""=:'~--:-<:--<::=-'-.:;....,-<-,------::-:--,---- OTC Board of Commissioners' Minutes February 26, 2013 Attachment A, Page 1 WARRANTS APPROVED ON 02/26/2013 Vendor Name Amount A 'VIANDS UC 2,972.15 ABRA MN FERGUS FAUS 485.91 Allen's Auto Body & 24 Hr To-..ing 246.34 AMERIGAS 1,097.40 Brandl>org/Heather 224.96 Bram, Vending Inc 775.00 Bretz Harm.are 19.49 BUY-MOR PARTS & SERVICE 11.C 3,781.71 CDW Government Inc 6,140.87 Cline/Gordon 767.52 Code 4 S=ices UC 3,918.37 ctllllGAN OF WADENA 17.64 CUMMINS NPOWER UC 778.38 D & T Ventutts UC 400.00 Dan's To-..ing & Repair 261.84 DexEast 23.61 EICHERS/BRIAN 162.76 Election Systems & Sofn.,are Inc 35.484.20 Emirotech 5""ices Inc 11,276.02 E\'ergreen Equipment Inc 75.58 Fastenal Company 104.41 fire Fighter & Detect Alann 2,653.13 G & K Sel'ice.s 1.163.51 G & R Controls 1,889.50 GAU.Sue 25.99 GtantCoSru!riff 58.40 HOFF/MARIAND 4,235.00 1"'DEPENDEIS'T EMERGENCY SERVICES 64.22 Innovative Office Solutions 7.46 lntab Inc 124.55 lnto.'<imeters Inc 184.31 JK Sports 70.00 Keeprs Inc 100.46 KEY GOVERNMENT FINANCE INC 8,788.78 Lalre Region Dental Center 3.149.06 Lalres Area Cooperative 1,575.41 1.a111· On Inc Truck Sel'ice 1.395.00 Larum/Pat 24.30 Locators & SUpplies Inc 504.14 MARCO INC: 2,994.11 Marco Inc St Louis 662.79 MEnD C:O?Tectional Care 98.03 OTC Board of Commissioners' Minutes February 26, 2013 Attachment A, Page 2 Ziegler Inc MINNEAPOUS FINANCE DEPARTMENT MINNKOTA ENVIRO SERVICES INC Mn Dept Of Transportation Mn Sheriffs' Association MPCA Nanik's. Dectric Nelson Auto Center Nmtblan" Coronmuity & Technical Collei Nova Fire Protection Officemax Incorporated Olson/Richard 0\-erbead Door Co Of Fergus Falls l'arl< Region Co Op Penrose Oil Companr PERHAM FOCUS Perham Sand & Gravel Pete's Amoco Pi~•Bo,,.-es PRECISE MRM U.C Premium Waters Inc Pro Ag Farmers Co Op PSS WORID MEDICAL INC Quill Corporation RDO Trust #80-6130 S.W.Jnc Sand Creek Group Ltd/Toe Schlueter /Brian Ser\"ice Food SUper Valu Sller,,."in 1''illiams Staples Advantage Stearns Co Sheriff Steins Inc Streichers Synergy Graphics TNT REPAIR INC Toshiba Business Solutions USA UNIVERSllY OF MN Victor Lundeen Company Wadena Co Sheriff Waste Management West Paym•nt Center White Banner Uniform Shop flDaJ Total: 97.57 158,463.68 204.00 54.00 4.701.87 113.70 1,600.00 254.69 174.01 300.00 150.00 56.85 2.661.76 330.00 920.63 3,775.68 34.75 40.00 175.01 137.67 19,086.59 55.16 1,692.14 114.16 294.76 23.20 345.00 2.634.32 90.00 16.16 42.10 456.99 50.00 199.96 1,554.96 3,932.90 102.41 80.81 70.00 622.39 50.00 9,820.33 2.310.09 254.75 Exhibit A OTC Board of Commissioners' Minutes February 26, 2013 Exhibit A Schedule of Solid Waste Management Service Charges Solid Waste Service Fee The volume based service fee structure is as follows: All Homes All Mobile Homes All Seasonal Cabins All Apartment Units All Businesses Points · Factor Per Point 5 $8.50 5 $8.50 5 $8.50 4 $8.50 Based on Waste Generation Service Fee $42.50 $42.50 $42.50 $34.00 Note: The minimum value is 3 points for businesses when Otter Tail County has documented waste generation information and 6 points for businesses when Otter Tail County does not have documented waste generation information. There is no maximum value for businesses. All homes and mobile homes are first evaluated in regard to habitability as per Otter Tail County Assessor's Office records. If the home or mobile home is deemed uninhabitable then no points are assessed. All homes and mobile homes are secondly evaluated to determine potential use. Homes and mobile homes that have access to two of three utility services (water, sewer, electric) are deemed as likely to be used. OTC Board of Commissioners Minutes February 26, 2013 Exhibit B Exhibit B Solid Waste Collection and Transportation License Fee and Bond Schedule Beginning with the 2014 License year, a Person providing Solid Waste or Source Separated Materials Collection, Transportation or Disposal services in Otter Tail County shall pay a License Fee and provide a Surety Bond to Otter Tail County (this fee and bond does not apply to self-haulers). The License Fee and Bond shall be as follows: -Base Fee: $100 (includes the first collection vehicle license) -Additional Fee: $10 (per additional collection vehicle license) -A non-cancellable Surety Bond in the Amount of $5,000