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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/19/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN February 19, 2013 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 19, 2013 at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chairman; Wayne Johnson, Vice-Chair; Roger Froemming, John Lindquist and Lee Rogness present. Approval of Agenda Chairman Huebsch called for approval of the February 19, 2013 agenda. Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of February 19, 2013 as submitted. Approval of Minutes Motion by Froemming, second by Rogness, and unanimously carried to approve the February 5, 2013 Board of Commissioners meeting minutes as written. Approval to Pay Bills Motion by Johnson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Solid Waste Vehicle Replacement Motion by Rogness, second by Lindquist and unanimously carried to approve the replacement of a 2004 Dodge with a 2013 Ford F-150 at a base cost of $27,372.70 plus the addition of an ecoboost engine for additional $1,000 in the Solid Waste Department. The 2004 Dodge will be used at the Perham Resource Recovery Facility to replace a vehicle that is currently on loan from the City of Perham. Letter of Support Motion by Froemming, second by Johnson and unanimously carried to send a letter of support for Becker County. Becker County · is seeking funding to improve their solid waste and transfer capabilities. Extension Committee Appointment Motion by Froemming, second by Huebsch and unanimously carried to appoint Janice Huwe, to the Extension Committee. Audit Letter Motion by Johnson, second by Rogness and unanimously carried to authorize the County Board Chair, County Administrator and County Auditor to sign the confirmation letter for the County's audit for the year ended December 31, 2012. OTC Board of Commissioners' Minutes February 19, 2013 Page 2 EBay Account Motion by Rogness, second by Johnson, and unanimously carried to authorize the establishment of an Ebay account for the immediate disposal of surplus radio equipment and for the future disposal of other appropriate surplus, obsolete or used personal property. Exempt Permit Motion by Froemming, second by Johnson and unanimously carried to approve with no waiting period the LG220 Application for Exempt Permit as submitted by the Perham Jaycees for an event scheduled for Saturday, March 16, 2013 at Whiskey River Bar and Grill located at 4397 4 390th St. Smoke Free Policy Motion by Johnson, second by Lindquist and unanimously carried to approve the changes to the Otter Tail County Smoke -Free Policy as submitted. County Veterans Service Office Outreach Grant Resolution Otter Tail County Resolution No. 2013-18 BE IT RESOLVED by the Otter Tail County Board of Commissioners that the County enter into the Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Community Outreach Grant Program. The grant must be used for community outreach as defined in Minnesota Statutes, section 197.608, to all eligible veterans regarding the availability of benefits they have earned and especially those relating to posttraumatic stress disorder for all veterans, including World War 11, Korean War and Vietnam War era veterans, and should not be used to supplant or replace other funding. BE IT FURTHER RESOLVED by the Otter Tail County Board of Commissioners that the County Veterans Service Department, be authorized to execute the Grant Contract for the above-mentioned Program on behalf of the County. Upon a motion by Commissioner Johnson, and seconded by Commissioner Lindquist the Otter Tail County Board of Commissioners adopts the foregoing resolution by a unanimous vote: Adopted this 19th day of February, 2013 Dated: fetc .. "ij d-C.. ~I!, Attest: ~ /~ LarryKrhn, Cerk Recess & Reconvene At 9:57 a.m , Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:05 a.m. Meeting Attendance Motion by Johnson, second by Lindquist and unanimously carried to authorize commissioners who are available to attend the February 22,· 2013 9:30 -Noon meeting in Fergus Falls for a discussion on compressed natural gas. Recognition of Service OTC Board of Commissioners' Minutes February 19, 2013 Page 3 Motion by Froemming, second by Johnson and unanimously carried to send Sandy Dombeck a letter of thanks for years of service on the Extension Committee. Meeting Attendance Motion by Johnson, second by Lindquist and unanimously carried to authorize those Commissioners that are available to attend the OTC Conservation committee meeting being held February 20, 2013 at 7:00 p.m. at the DNR Office in Fergus Falls. Motion by Rogness, second by Froemming and unanimously carried to authorize those Commissioners available to attend the Public Information Meeting on CSAH 50. The meeting is being held at the Henning School Library on March 7, 2013 at 7:00 p.m. Approach Permit Revision Motion by Johnson, second by Rogness and unanimously carried revise the deposit required for an Approach Permit to read "a deposit of $250 for each private/residential approach or $500.00 for each commercial/agricultural approach is required. If the Contractor's Name is self (constructed by landowner), an additional $500 deposit is required." Final Payment Motion by Rogness, second by Froemming and unanimously carried to authorize Final Payment as detailed in Final Estimate No. 5, in the amount of $23,692.25, payable to Industrial Builders, Inc of Fargo ND, for S.P. 056-090-007, F.P. TEA>< 5611 (227) Bridge Restoration, etc. Archaeological Survey Agreements Motion by Froemming, second by Lindquist and unanimously carried to award the Archaeological Survey agreements for S.A.P. 056-609-005, CSAH 9 Reconstruction Phase 2; S.A.P. 056-599-059 Deer Creek Township Bridge and S.A.P. 056-599-060 Pine Lake Township Bridge Projects to low bidder Trefoil Cultural & Environmental Heritage of Sauk Rapids, MN. Resolution Joint Powers Agreement for the Administration of Federal HSIP Safety Grant Project No. S.P. 088-070-034 Otter Tail County Resolution No. 2013-19 IT IS RESOLVED that the County of Otter Tail enter into a Joint Powers agreement with the Four MN/DOT District 4 counties of Becker, Clay, Douglas and Otter Tail, for the following purpose: Define the rights and obligations of each county for the delivery of project S.P. 088-070-034, a district wide federal highway safety project that will provide safety improvements in the form of Chevrons, Rumble Strips, Rumble Stripes and Ground-In Wet Reflective Paint on selected eligible highway routes. BE IT FURTHER RESOLVED that the proper County officers be and hereby are authorized to execute such agreement and any amendments, and thereby assume for and on behalf of the County all of the obligations contained therein. OTC Board of Commissioners' Minutes February 19, 2013 Page4 Upon a motion by Commissioner Johnson, and seconded by Commissioner Froemming the Otter Tail County Board of Commissioners adopts the foregoing resolution by a unanimous vote: Adopted at Fergus Falls, Minnesota, this 19th day of February, 2013. Dated: Ki>c11 ··o ~(. 1 .;).o\3, Highway Project Retainage Reduction Motion by Rogness, second by Froemming and unanimously carried to authorize the request by R L Larson Excavating of St Cloud to reduce retainage from 5% to 2% for the CSAH 9, Phase 1 project as recommended by the Highway Engineer. Human Services Contract Renewals Motion by Froemming, second by Lindquist and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Contract renewals with Otter Tail County Human Services: · Agency · Program Effective Targeted Population Amount Date of Contract/ Funding· .. Source Donna Krull Residential Services/Home 01-01-13 Elderly & Disabled Per State Rate Schedule Plus/Foster Care Services Through AC/EW/CADI or TBI 12-31-14 Waivered Funds ylh Heaven Residential Services/Assisted 01-15-13 Elderly Per Attached Rate Asst Living Living Through Sheets AC/EW/CADI/TBI 12-31-14 or CAC Waiver Funds Some Supervised ParenUChild 01-01-13 Children Basic unit cost is $35.00 Place Safe Visitations Through per hour -Parenting 12-31-13 County of Financial Time Responsibility Center Human Services Bills & Claims Motion by Johnson, second by Rogness, and unanimously carried to approve the Human Services Bills and Claims as presented. Adjournment OTC Board of Commissioners' Minutes February 19, 2013 Page 5 · At 11 :15 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, February 26, 2013. OTTER TAIL COUNTY BOARD OF COMMISSIONERS CB/kc OTC Board of Commissioners' Minutes February 19, 2013 Attachment A, Page 1 WARRANTS APPROVED ON 02/19/2013 Vendor Name 5Tb DISTRICT JAR. ADMINISTRATOR'S A A 'VIANDS ll.C ABG Maintenance Inc AGASSIZ GRANITE TOPS ALEXANDRIA TECH & COMM COllEGE American Bio Medica Corporation American Instirutional SUpply Co American Welding & Gas Inc Arndt/ Jeffrey Auto Value Fergus Falls Ballard Sanitation Inc BARNA, GUZY & S IEFl!EN LID Battle Lake Auto Pans Battle Lake Standard Bear Graphics Inc Ben Holzer Unlimited Bob's Standard Bulk Service BOUND TREE MEDICAL llC Brandon CoIDIJPmications Inc Braun Vending Inc CADaf lAW GROUP Pll.C CARGIU. INCORPORATED Can's Lake Country Supermal1i:et CBCJ:nnmis Inc CDW Government Inc CENlRALCONCRETECONSTRUCTION Certified Auto Repair Charter Communications Clay Co Auditor Treasurer CO OP Services Inc Code 4 Sen'ices lLC Concept catering Coopers Technology Group Culligan CUWGAN OF WADENA D & T Venrures lLC D & V's Perham Bakery Dacotah Paper Company Dakota Printers lLC Dan's Towing & Repair Denzel's Region Waste Inc DLT SOLUI'IONS INC Amount 170.00 14,334.64 171.00 150.00 600.00 363.19 126.30 348.24 159.99 744.79 51.48 104.00 115.19 46.05 373.24 60.38 139.28 1,915.51 220.64 15.87 50.00 69,784.48 77.99 50.60 541.53 505.00 631.94 81.61 1,131.67 180.84 26,894.80 240.20 1,434.93 45.74 61.14 1,089.00 30.80 252.05 56.10 42.04 249.61 9,961.54 OTC Board of Commissioners' Minutes February19, 2013 Attachment A, Page 2 Egge Construction Inc Ehlen/Robert W Ell\irotech Ser.ices Inc Everts l.lnnber Co Fargo Freigbtllner Farmers Co Op Oil Assn Farnam's Genuine Pans Inc Fastenal Company Fergus Falls Daily Jomnal Fergus Falls Scllool Dist 544 Fergus Falls/Oty or Fergus Power Plllnp Inc FORCE AMERICA DISTRIBtmNG llC GAllS llC Ge Capital (ca) Goodin Company Gopher State One Call Grainger Inc Haberer/Dale Myron Haberer /Mark HARENS MEDIATION CENTER llC Hedallls Headquarters Hein-Kolo PsyD LP /Nancy Henning Auto Parts Inc Henning Hardware Honeywell Hotsy Equipment or Mn Innovative Office Solutions INVISION EYE CARE JAKE'S JOHNS llC JKSpons Jones And Magnus K.I.D. UASING INC KAM INK Keeprs Inc Lake Region Healthcare Corp Lakes Area Cooperati\'e Lakes Area Pest Control llC Lakes Country Ser.ice Co Op LaITy Ott Inc Truck Sen.ice Larry's SUpermarket LEADS ONLINE llC 375.00 92.82 5,594.37 53.19 63.41 7,033.22 786.93 108.48 10,118.97 1,657.50 990.00 1,980.00 3,359.18 245.SB 398,63 232.91 12.25 804.80 34.34 4S.73 1,633.96 22.14 2,100.00 317.72 138.4S 1,743.75 513.96 403.24 . 205.02 270.00 302.00 1,262.20 303.35 919.07 2,452.34 5.168.00 411.43 BS.SO 302,50 1,150.00 108.54 2,148.00 Lewis /Roger Locators & Supplies rnc M-R Sign Company me. Managed Design Uc MAPPING SOLUTIONS MARCO INC Marco me St Louis MARK & BRENDA CONSTRUCTION INC MATillSONCO McFartane rnc MCHRMA MEnD Correctional Care Meiickel Lumber Metro Sales me MID"\'i"ESTERN MAT RENTAL & SUPPLY CC MN ASSOCIATION OF TOWNSHIPS Mn Bureau or Ciilninal Apprehension MN DEPT OF IABOR AND INDUS1RY MN DNR ECO WATERS MN Motor Company Mn Office or Enterprise Teclmology Mn Pollution Control Agency Mn Sheriffs' Association MN VIE\v "ERS ASSOCIATION MOREY PHO/El.DON L Mo!Tis/Jason MPCA NAPA Central MN NAPA FERGUS FALLS Nelson Auto Center Nelson lntemational North Amertcan Salt Co Olson Oil Co me One Call Locators Ltd OTIS El£VATOR CO Otter Electrtc LLC Otter Tail Co Treasurer Otter Tail Telcom Ottertail Trucking rnc outdoor Renovations Landscape & Nurse O\•erland Mechanical Sen1ces Pace Analytical Services me 224.95 116.51 789.66 3,900.00 60.00 2,178.19 1,993.16 971.08 115.00 3,125.00 150.00 7,991.67 231.55 323.93 79.99 15.00 500.00 200.00 570.00 109.32 1,700.00 30.00 125.00 395.00 385.00 198.80 800.00 558.06 207.87 2,785.49 1,891.87 11,876.56 1,364.95 61.02 445.74 2,109.90 65,311.04 2,359.72 9,805.50 10,352.50 7.39 6,649.00 OTC Board of Commissioners' Minutes February 19, 2013 Attachment A, Page 3 OTC Board of Commissioners' Minutes February19, 2013 Attachment A, Page 4 Pan:ers Prairte/City or PEDERSEN/ ALVIN Pemberton Sorlie Rll!er Kershner PUJ' PERHAM FOCUS Perham Office Supply Pbillipe law Office PHOENIX SUPPLY PINE PLAZA 1V & APPLIANCE Po\<'eq)Jan om PRAIRIE lAKES MUNIOPAL SOUD WASTI Praxair Distribution Inc Productive Alternatives Inc PROFESSIONAL PORTABLE X-RAY INC PSS WORID MEDICAL INC Quick's Napa Auto Parts Quill Corporation RDO Truck Centers Renl!'A'able Resource Consultants U.C Ridgl!\<-ater College Rollies Sales & SeI\1ce Inc Royal Tire Inc Safelite Fulfillment Inc Sanitation Products Inc Schoeneberger Funeral Home scon Honand Construction Inc Service Food Super Valu Sewer Service S!IDLTZ &ASSOCIAilS LID Sigelman Steel & Recycling Inc Simengaard/Paul St aoud/City or State Industrial Products Steins Inc Steve's Sanitation Inc Storage Connection Strand Hardware & Radio Sback Streicbers Super Septic & E.xcavation Synergy Graphics This Weeks Shopping News 1HRIFIY WHITE PHARMACY Torgerson/Galy 260.00 15.30 4,340.55 370.45 102.34 256.80 313.25 461.66 742.19 149,093.72 130.92 128.51 300.00 124.60 58.50 909.87 1.695.76 88,269.75 2,212.55 239.40 864.48 39.95 146.85 325.00 4,575.00 80.17 320.00 21.963.53 766.27 125.54 3,877.06 143.82 6,363.79 2,792.14 1,500.00 60.66 731.74 252.19 3,331.95 224.10 2,227.45 159.99 llUSYSINC UNIFORMS UNI.IMl1E) INC US AUTOFORCE USA TODAY Van Dyke/Keith Vergas Hardware Victor Lundeen Company Voss Lighting Wadena Pioneer Journal Wall11.'0lk Truck Center Wenck Associates Inc West/Ricllard K WE'Il.AND PROFESSIONAL ASSOCIATION White Banner Uniform Shop WW' 11 Consulting Company Xerox Corporation Ziegler Inc Pinal Total: 739.00 48.45 2,597.04 390.00 175.00 63.49 537.78 1,386.66 181.80 495.08 27,030.85 550.00 20.00 27.00 1.290.88 172.99 164.88 669,386.00 OTC Board of Commissioners' Minutes February 19, 2013 Attachment A, Page 5