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Home My WebLink AboutBoard of Commissioners - Minutes - 01/08/2013MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN January 8, 2013 9:30 a.m. Call to Order -Oath of Office The Otter Tail County Board of Commissioners convened Tuesday, January 8, 2013, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair; Doug Huebsch, Vice-Chair; Wayne Johnson, Roger Froemming, and John Lindquist present. The Oath of Office was administered to the re-elected Commissioners. Year 2013 Otter Tail County Board Chair Larry Krohn, Board of Commissioners Clerk, requested nominations for the CY2013 Otter Tail County Board Chair. Motion by Commissioner Johnson and seconded by Commissioner Froemming to nominate Commissioner Douglas Huebsch as the Otter Tail County Board Chairman for 2013. A unanimous ballot was cast. Year 2013 Otter Tail County Board Vice-Chair Doug Huebsch, 2013 Board Chairman, requested nominations for the CY2013 Otter Tail County Board Vice-Chair. Motion by Commissioner Froemming and seconded by Commissioner Lindquist to nominate :commissioner Wayne Johnson as the Otter Tail County Board Vice-Chair for 2013. A unanimous ballot was'cast. ·· · Approval of Agenda Chairman Huebsch called for approval of the January 8, 2013 agenda. Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners January 8, 2013 agenda with the following modifications: Add Attorney/Client Privilege Closed Session -60-Bed CD Facility Litigation Change Time for Henning ARMER Site Amendment to 10:50 a.m. Approval of Minutes Motion by Johnson, second by Lindquist, and unanimously carried to approve the Board of Commissioners meeting minutes of December 18, 2012 as written. Approval to Pay Bills Motion by Rogness, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Public Health Contract Approvals Motion by Rogness, second by Johnson, and unanimously carried to authorize the Public Health Director to sign an agreement between Otter Tail County and Stratis Health. Stratis Health will organize nine partner agencies to work on health information exchange. The estimated cost for the service is $37,755 and is grant funded. Motion by Rogness, second by Lindquist, and unanimously carried to authorize the Public Health Director to sign the proof of concepts agreement as long as the cost is within the current grant allocations. The proof of concepts is for testing the appropriate exchange of health data from the PHDOC software system to health care providers. OTC Board of Commissioners' Minutes January 8, 2013 Page4 DEPOSITORY RESOLUTION Otter Tail County Resolution No. 2013 -01 Commissioner Johnson offered the following and moved its adoption: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including state and federal banks be and are hereby designated as depositories of County funds. Commissioner Rogness seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners Leland R. Rogness Wayne D. Johnson John Lindquist Roger Froemming Doug Huebsch Adopted this 8th day of January, 2013 Dated 01-15-d.o/ 3 Attest:~ (II_ LarryKrhn,lerk YEA X X X X X NAY ABSENT ABSTAIN INVESTMENTS RESOLUTION Otter Tail County Resolution No. 2013 -02 Commissioner Johnson offered the following and moved its adoption: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota. that the Otter Tail County Treasurer be and is hereby given authority to invest County funds as available. Commissioner Rogness seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners Leland R. Rogness Wayne D. Johnson John Lindquist Roger Froemming Doug Huebsch Adopted this 8th day of January, 2013 YEA X X X X X NAY ABSENT ABSTAIN Dated: _.,::O:,.f...1:t,_,,: ... -_,:d.0"""'/3..,_ __ _ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Attest: __,'-'"' j -= n--...,~=.:..:::'-'--- La7r;'R%h n,eierk Recess & Reconvene OTC Board of Commissioners' Minutes January 8, 2013 Page 5 At 10:30 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:34 a.m. Board of Commissioners 2013 Committees Motion by Rogness, second by Johnson, and unanimously carried to approve the 2013 committee appointments as presented by the Chairman and identified in these minutes as Attachment C. Board of Commissioners Meeting Schedule for CY2013 Motion by Johnson, second by Froemming, and unanimously carried to approve the following Calendar Year 2013 Board of Commissioners' meeting schedule: No Regular Board CY 2013 Month County Board County Board Start Meeting on These Meetina Date Time Tuesdavs January 8, 15, 22, & 29 9:30 a.m. February 5, 19, & 26 9:30 a.m. 2/12/13 March 12, 19 & 26 9:30 a.m. 3/5/13 April 2, 9, 16, & 23 9:30 a.m. 4/30/13 -Fifth Tuesday May 7, 14, 21, & 28 9:30 a.m. 8:30 a.m. June 4, 11, 18, & 25 End@ noon 8:30 a.m. 7/2/13 July 9, 16, & 23 End@ noon 7/30/13 -Fifth Tuesday 8:30 a.m. August 6, 13, 20, & 27 End@ noon September 3, 10, 17, & 24 9:30 a.m. 10/1/13 October 8,15,&22 9:30 a.m. 10/29/13-Fifth Tuesday November 5, 12, 19, & 26 9:30 a.m. 12/3/13 -Annual AMC December 4 (Wednesday) 6:00 p.m. Conference 10 & 17 9:30 a.m. 12/24/13 -Holidays 12/31/13 -Holidays OTC Board of Commissioners' Minutes January 8, 2013 Page 6 High Speed Internet Task Force Motion by Rogness, second by Lindquist, and unanimously carried to create a Task Force to facilitate countywide high speed internet service. The topic will be scheduled on the next regular County Board meeting. Amendment to User Agreement for Tower Site Motion by Froemming, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Communications Facility Use Agreement (#99848) Amendment 1 between the State of Minnesota DOT and the County of Otter Tail for connectivity to the Henning site for the ARMER System. Solid Waste Haulers Licenses Motion by Rogness, second by Lindquist, and unanimously carried to approve the following solid waste haulers' license applications as submitted by the Solid Waste Director: Ballard Sanitation Big Red Boxes City Dray Sanitation PO Box 368 18613 Co. Hwy 10 16497 US Hwy 71 Pelican Ranids, MN 56572 Elizabeth, MN 56533 Wadena, MN 56482 City of Fergus Falls Corrie's Sanitation Denzel's Region Waste PO Box 868 4966 River Place NE 27766 Joten Lake Road Fernus Falls, MN 56537 Carlos, MN 56319 Dalton, MN 56324 Fuch Sanitation G & T Sanitation Ken Saurer Garbage Box 204 12196 260'" St. Box 55 Glvndon, Mn 56547 Sebeka, MN 56477 Clitherall, MN 56524 Metro Disposal Minn-Kata Enviroservices Ottertail Trucking PO Box 947 PO Box 1864 PO Box 402 Farao, ND 58107 Farao, ND 58107 Feraus Falls, MN 56537 Steve's Sanitation Jon & Son Disposal Toutges Sanitation 140 6th Ave, NE PO Box 1475 49601 Brandborg Creek Rd Perham, MN 56573 Detroit Lakes, MN 56501 Hennina, MN 56551 Waste Management, Inc. Waste Management, Inc. West Central Roll-Off 420 Geneva Road 1800 NE Broadway St. 14047 Co. Hwy 81 Alexandria, MN 56308 Minneanolis, MN 55413 Battle Lake, MN 56515 Soberg Enterprises, Inc. Waste Management, Inc. Waste Management PO Box 479 1016 11 th Ave S 5170 21" Ave N Detroit Lakes. MN 56501 Wahoeton, ND 58075 Grand Forks, ND 58203 Recess & Reconvene At 11 :03 a.m., Chairman Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings and lunch break. The meeting was reconvened at 12:30 p.m. TRUNK HIGHWAY NO. 59 DETOUR ROUTE Otter Tail County Resolution No. 2013 -03 IT IS RESOLVED that Otter Tail County enter into Mn/DOT Agreement No. 02697 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for the use of County State Aid Highway No. 1 as a detour route during the contract construction to be performed upon, along and adjacent to U.S. Trunk Highway No. 59 from RP 197.20 to RP 212.20 under State Project No. 2611-16 (U.S. T.H. 59). OTC Board of Commissioners' Minutes January 8, 2013 Page 7 IT IS FURTHER RESOLVED that the County Board Chair and the County Board Clerk are authorized to execute the Agreement and any amendments to the Agreement. Upon the motion of Commissioner Lindquist, seconded by Commissioner Froemming, the Otter Tail County Board of Commissioners adopts the foregoing resolution by a unanimous vote: Dated: --"'0-'--1-..:.l-"'5'---'-,;z"'c,'"'"13=----- Attest: -~ /= -·:.=.¥ .:...J../4"':L_"'-"'='---L~n,"Jfe;k TRUNK HIGHWAY NO. 78 DETOUR ROUTE Otter Tail County Resolution No. 2013 -04 IT IS RESOLVED that Otter Tail County enter into Mn/DOT Agreement No. 02394 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for the use of County State Aid Highway 82 and County State Aid Highway 35 as a detour route during contract construction to be performed upon, along and adjacent to Trunk Highway No. 78 at R.P. 00.045 (Bridge 26802) under State Project No. 2614-07 (T.H. 78). IT IS FURTHER RESOLVED that the County Board Chair and the County Board Clerk are authorized to execute the Agreement and any amendments to the Agreement. Upon the motion of Commissioner Johnson, seconded by Commissioner Lindquist, the Otter Tail County Board of Commissioners adopts the foregoing resolution by a unanimous vote: Dated: 6/-tf;-.:J..ol,3 OTTER TAIL COUNTY BOARD OF COMMISSIONERS SAFE ROUTES TO SCHOOL PROJECT Otter Tail County Resolution No. 2013 -05 BE IT RESOLVED, that the County of Otter Tail act as sponsoring agency for the Safe Routes to School (SRTS) Project within the City of Pelican Rapids and acknowledges herewith that it is willing to be the project sponsor knowing full well that such sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. OTC Board of Commissioners' Minutes January 8, 2013 Page 8 BE IT FURTHER RESOLVED, that Richard K. West, County Engineer, is hereby authorized to act as agents on behalf of this applicant. AGREEMENT TO MAINTAIN FACILITY WHEREAS, The Federal Highway Administration (FHWA) requires that states agree to design, construct, operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way required without prior approval from the FHWA; and WHEREAS, SRTS projects receive federal funding from the reauthorization of the Surface Transportation Program (STP) of the Safe, Accountable, Flexible, Efficient Transportation Equity Act -A Legacy for Users (SAFETEA-LU) of 2005; and WHEREAS, The Minnesota Department of Transportation (MnDOT) has determined that for projects implemented with SRTS funds, this requirement should be applied to the project sponsor: and WHEREAS, The County of Otter Tail is the project sponsor for the SRTS project within the city of Pelican Rapids. THEREFORE BE IT RESOLVED, that the Project Sponsor hereby agrees to assume full responsibility for the design, construction, operation and maintenance of property and facilities related to the aforementioned SRTS project. Upon the motion of Commissioner Johnson, seconded by Commissioner Froemming, the Otter Tail County Board of Commissioners adopts the foregoing resolution by a unanimous vote. Adopted at Fergus Falls, Minnesota, this 8th day of January, 2013 Final Payment -S.A.P. 056-997-003 Motion by Lindquist, second by Rogness, and unanimously carried to approve Final Payment per Estimate No. 6, in the amount of $14,290.84, payable to Barry Construction of Fergus Falls for the Iverson Lake Drawdown project. Highway Department Project Update Mr. West provided a Project Update handout and briefed Commissioners on 2012/2013 highway construction and design projects. He also discussed drainage system needs and funding issues. License Applications Motion by Froemming, second by Lindquist, and unanimously carried to approve the following applications for tobacco license: Carr's Lake County Supermarket 320 MN Highway 78 N PO Box 38 Ottertail, MN 56571 Tobacco The Corner Store on Otter Tail Lake, Inc. 28045 County Highway 145 Battle Lake, MN 56515 DJ's Powerhouse, Inc. 106 Center St. Bluffton, MN 56518 Elizabeth General Store 102 West Broadway Elizabeth, MN 56533 Erhard Municipal Liquor Store 622 Fergus Ave PO Box 96 Erhard, MN 56534 JC's General Store 105 W Main St. PO Box 555 Dalton, MN 56324 Under Mart 300 Frontage Ave W Underwood, MN 56586 Wagon Wheel of Richville LLC 101 Main St. S PO Box 75 Richville, MN 56576 Payment Approval OTC Board of Commissioners' Minutes January 8, 2013 Page 9 Tobacco Tobacco Tobacco Tobacco Tobacco Tobacco . Tobacco Motion by Johnson, second by Froemming, and unanimously carried to approve payment, in the amount of $3,412.00 (Invoice No. 100) to High Tail Ranch and Rescue for cost incurred under the provisions of Minnesota Statute 343.23 for the board and care of 11 impounded horses (Court File 12030538). County Extension Committee Motion by Johnson, second by Lindquist, and unanimously carried to reappoint Willis Roehl to the Otter Tail County Extension Committee effective January 1, 2013 for a three year term. Board of Appeal and Equalization Motion by Froemming, second by Johnson, and· unanimously carried to convene the County Board of Appeal and Equalization on Monday, June 17, 2013 at 9:00 a.m. and to reconvene the Board of Equalization for final action on Tuesday, June 25, 2013 (M.S. 274.14). Payment Approvals Motion by Johnson, second by Lindquist, and unanimously carried to approve payment from the Capital Improvement Fund, in the amount of $97.10, to Kadrmas, Lee & Jackson, Inc. for engineering services related to S.P.56-090-07, the Historic Phelps Mill Bridge Restoration project. OTC Board of Commissioners' Minutes January 8, 2013 Page 10 Motion by Lindquist, seconded by Rogness, and unanimously carried to authorize payment of the following CY2013 annual appropriations: Annual Appropriation Approval West Central Initiative West Otter Tail Fair Association East Otter Tail Fair Association Otter Tail Country Tourism Association The History Museum Minnesota Red River Valley Development Monthly Appropriation (2013) OTC Humane Society (regular appropriation) Historical Society (regular appropriation) WOT SWCD (regular appropriation) WOT SWCD (Ag Inspector) EOT SWCD (regular appropriation) EOT SWCD (Shoreland Specialist) EOT SWCD (Ag Inspector) Requested 2013 $20,000.00 17,000.00 18,000.00 10,000.00 11,000.00 800.00 Annual -2013 $61,888.00 50,000.00 71,413.00 36,000.00 55,000.00 45,000.00 24,000.00 Approved 2013 $20,000.00 18,000.00 18,000.00 10,000.00 11,000.00 800.00 Monthly -2013 $5,157.33 4,166.67 5,951.08 3,000.00 4,583.33 3,750.00 2,000.00 CALENDAR YEAR 2013 POCKET GOPHER BOUNTY RESOLUTION (M.S. 348.12 and 348.13) Otter Tail County Resolution No. 2013 -06 Upon motion made by Johnson, seconded by Lindquist, and carried with Froemming opposed, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of thirty cents ($.30) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2013. Paid only in those cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.40) for each pocket gopher so killed. RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least seventy cents ($. 70) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 8th day of January 2013. Dated: Q/-15-~t:,J.;;, OTTER TAIL COUNTY BOARD OF COMMISSIONERS OTC Board of Commissioners' Minutes January 8, 2013 Page 11 CALENDAR YEAR 2013 TAX FORFEITED LAND SALE APPORTIONMENT RESOLUTION Otter Tail County Resolution No. 2013 -07 Upon motion made by Rogness, seconded by Lindquist and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08, and WHEREAS, Minn. Stat. 282.08 (4)(b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and· recreational area which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. ,Adopted at Fergus Falls, MN this 8th day of January 2013. Dated: _ _;c,=-/-...,_t~S"---'.:l.""o""/"'"'.3,.._ __ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Highway Project Advertisements Motion by Johnson, second by Rogness, and unanimously carried to designate the Otter Tail County website as the official publication for highway project advertisements for bids as authorized by Minnesota Statute 331A.12, Subd 2. 2013 Printing and Publishing Awards After previously advertising for bids, a motion was made by Lindquist, seconded by Johnson, and unanimously carried to designate the following newspapers for Otter Tail County's 2013 publishing and printing requirements with the exception of the official publication for highway project advertisements which will be posted on the County website. Legal Notices, Publications and Commissioners' Minutes: Daily Journal Annual Financial Statement Parkers Prairie Independent LLC Battle Lake Review First Publication Second Publication $15.23 per S.A.U. $15.23 per S.A.U. $15.23 per S.A.U. OTC Board of Commissioners' Minutes January 8, 2013 Page 12 Delinquent Tax List Parkers Prairie Independent, LLC Parkers Prairie Independent, LLC First Publication Second Publication 2013 Delinquent Publication Fee $15.23 per S.A.U. $ 9.50 per S.A.U. Motion by Rogness, second by Lindquist, and unanimously carried to set the cost assessed to delinquent real estate parcels that are published in the Delinquent Tax List at $44.00 per parcel (M.S. 279.092). Correction to December 18. 2012 Minutes Motion by Rogness, second by Lindquist, and unanimously carried to correct the following inter-fund loan approval in the December 18, 2012 minutes: County Drainage System No. 38 with an inter-fund loan of $3,342.90 is corrected as County Drainage System No. 37 with an inter-fund loan of $3,342.90. The December 18, 2012 adopted motion regarding Drainage System assessments is revised to individual drainage system resolutions as follows: RESOLUTION ADOPTING ASSESSMENT ORDER FOR COUNTY DRAINAGE SYSTEM NO. 16 Otter Tail County Resolution No. 2013 -08 Upon a motion made by Froemming, seconded by Rogness and unanimously carried, the following resolution was adopted: WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, has authorized and approved expenditures directly related to the benefited properties of County Drainage System No. 16, and WHEREAS, there were insufficient funds available in the account for Otter Tail County Drainage System No. 16 to finance the authorized and approved expenditures, and WHEREAS, inter-fund loans have been made to finance the authorized and approved expenditures relating to County Drainage System No. 16 from the County's General Revenue Fund to the County Drainage System No. 16 account. NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS, that a special assessment in the amount of $140,000, for the purpose of repaying the outstanding inter- fund loans and to build a maintenance fund, be levied against the benefited properties of County Drainage System No. 16, as listed in the most current auditor's tabular worksheet, a copy of which is on file in the County Auditor's office, is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therei_n included is hereby found to be benefited by the previously authorized and approved expenditures in the amount of the assessment levied against it. BE IT FURTHER RESOLVED, that such assessments shall be payable in an annual installments extending over a period of 3 years. To the first installment shall be added interest, at a rate of 4%, on the entire assessment from January 1, 2013 until December 31, 2014. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, on or before Monday, July 1, 2013, pay the entire assessment on such property to the County Auditor's office without additional interest. Adopted this 8th day of January, 2013 Attest -----'--"'/ A~ h-·"--==--Lar~ Clerk OTC Board of Commissioners' Minutes January 8, 2013 Page 13 OARD OF COMMISSIONERS RESOLUTION ADOPTING ASSESSMENT ORDER FOR COUNTY DRAINAGE SYSTEM NO. 37 Otter Tail County Resolution No. 2013 -09 Upon a motion made by Froemming, seconded by Rogness and unanimously carried, the following resolution was adopted: WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, has authorized and approved expenditures directly related to the benefited properties of County Drainage System No. 37, and WHEREAS, there were insufficient funds available in the account for Otter Tail County Drainage System No. 37 to finance the authorized and approved expenditures, and WHEREAS, inter-fund loans have been made to finance the authorized and approved expenditures relating to County Drainage System No. 37 from the County's General Revenue Fund to the County Drainage System No. 37 account. NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS, that a special assessment in the amount of $12,500 for the purpose of repaying the outstanding inter-fund loans, be levied against the benefited properties of County Drainage System No. 37, as listed in the most current auditor's tabular worksheet, a copy of which is on file in the County Auditor's office, is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therein included is hereby found to be benefited by the previously authorized and approved expenditures in the amount of the assessment levied against ii. ·· BE IT FURTHER RESOLVED, that such assessments shall be payable in an annual installments extending over a period of 3 years. To the first installment shall be added interest, at a rate of 4%, on the entire assessment from January 1, 2013 until December 31, 2014. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, on or before Monday, July 1, 2013, pay the entire assessment on such property to the County Auditor's office without additional interest. Adopted this 8th day of January, 2013 Dated: 0(-15-<~,o/3 Attest: ~" Larryl<ro n, Clerk OTTER TAIL COUNTY OARD OF COMMISSIONERS OTC Board of Commissioners' Minutes January 8, 2013 Page 14 RESOLUTION ADOPTING ASSESSMENT ORDER FOR COUNTY DRAINAGE SYSTEM NO. 39 Otter Tail County Resolution No. 2013 -10 Upon a motion made by Froemming, seconded by Rogness and unanimously carried, the following resolution was adopted: WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, has authorized and approved expenditures directly related to the benefited properties of County Drainage System No. 39, and WHEREAS, there were insufficient funds available in the account for Otter Tail County Drainage System No. 39 to finance the authorized and approved expenditures, and WHEREAS, inter-fund loans have been made to finance the authorized and approved expenditures relating to County Drainage System No. 39 from the County's General Revenue Fund to the County Drainage System No. 39 account. NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS, that a special assessment in the amount of $12,500 for the purpose of repaying the outstanding inter-fund loans, be levied against the benefited properties of County Drainage System No. 39, as listed in the most current auditor's tabular worksheet, a copy of which is on file in the County Auditor's office, is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therein included is hereby found to be benefited by the previously authorized and approved expenditures in the amount of the assessment levied against it. BE IT FURTHER RESOLVED, that such assessments shall be payable in an annual installments extending over a period of 3 years. To the first installment shall be added interest, at a rate of 4%, on the entire assessment from January 1, 2013 until December 31, 2014. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, on or before Monday, July 1, 2013, pay the entire assessment on such property to the County Auditor's office without additional interest. Adopted this 8th day of January, 2013 OTTER TAIL COUdY BOARD OF COMMISSIONERS By Rav~ L{ kctL DougHusdi~oard of Commissioners Chair Resolution Adopting Assessment Order for County Drainage System No. 41/65 Otter Tail County Resolution No. 2013 -11 Upon a motion made by Froemming, seconded by Rogness and unanimously carried, the following resolution was adopted: WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, has authorized and approved expenditures directly related to the benefited properties of County Drainage System No. 41/65, and OTC Board of Commissioners' Minutes January 8, 2013 Page 15 WHEREAS, there were insufficient funds available in the account for Otter Tail County Drainage System No. 41/65 to finance the authorized and approved expenditures, and WHEREAS, inter-fund loans have been made to finance the authorized and approved expenditures relating to County Drainage System No. 41 /65 from the County's General Revenue Fund to the County Drainage System No. 41/65 account. NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS, that a special assessment in the amount of $35,000, for the purpose of repaying the outstanding inter-fund loans and to build a maintenance fund, be levied against the benefited properties of County Drainage System No. 41/65, as listed in the most current auditor's tabular worksheet, a copy of which is on file in the County Auditor's office, is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therein included is hereby found to be benefited by the previously authorized and approved expenditures in the amount of the assessment levied against it. BE IT FURTHER RESOLVED, that such assessments shall be payable in an annual installments extending over a period of 3 years. To the first installment shall be added interest, at a rate of 4%, on the entire assessment from January 1, 2013 until December 31, 2014. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, on or before Monday, July 1, 2013, pay the entire assessment on such property to the County Auditor's office without additional interest. Adopted this 8th day of January, 2013 Dated: 6/-;5-;;Jo13 Attest: ki ~ La rryKro n, Cerk RESOLUTION ADOPTING ASSESSMENT ORDER FOR COUNTY DRAINAGE SYSTEM NO. 70 Otter Tail County Resolution No. 2013 -12 Upon a motion made by Froemming, seconded by Rogness and unanimously carried, the following resolution was adopted: WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, has authorized and approved expenditures directly related to the benefited properties of County Drainage System No. 70, and WHEREAS, there were insufficient funds available in the account for Otter Tail County Drainage System No. 70 to finance the authorized and approved expenditures, and WHEREAS, inter-fund loans have been made to finance the authorized and approved expenditures relating to County Drainage System No. 70 from the County's General Revenue Fund to the County Drainage System No. 70 account. OTC Board of Commissioners' Minutes January 8, 2013 Page 16 NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS, that a special assessment in the amount of $22,074.61, for the purpose of repaying the outstanding inter- fund loans, be levied against the benefited properties of County Drainage System No. 70, as listed in the most current auditor's tabular worksheet, a copy of which is on file in the County Auditor's office, is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therein included is hereby found to be benefited by the previously authorized and approved expenditures in the amount of the assessment levied against it. BE IT FURTHER RESOLVED, that such assessments shall be payable in an annual installments extending over a period of 3 years. To the first installment shall be added interest, at a rate of 4%, on the entire assessment from January 1, 2013 until December 31, 2014. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, on or before Monday, July 1, 2013, pay the entire assessment on such property to the County Auditor's office without additional interest. Adopted this 8th day of January, 2013 Dated: _ _,,,O"-l_-'--'I S..,__-<X=D'-'1..,,3"'------- Attest: _.,,./= n="'',,,_ ·.._/_.c..... /J-='------ La~n.~ OTTER TAIL COUNTY BOARD OF COMMISSIONERS Credit Card Approval Motion by Johnson, second by Lindquist, and unanimously carried to increase the 30 day limit on the credit card issue to Rick Hoium, Highway Department Supervisor, from $500.00 to $1,000.00. Application for Exempt Permit Motion by Johnson, second by Froemming, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit, as submitted by the Pelican Rapids Jaycees for an event scheduled for Saturday, February 9, 2013 on Lake Lida. License Approval Motion by Froemming, second by Huebsch, and unanimously carried to approve the following application for tobacco license: Bluffton Oil Company Tobacco 101 Prospect St. PO Box 43 Bluffton, MN 56518 Public Hearing Date Established -Drainage System #25 Motion by Rogness, second by Johnson, and unanimously carried to establish the Public Hearing for the Redetermination of Drainage System #25 at 7:00 p.m. on Monday, February 4, 2013 at the County Board room in the Government Services Center in Fergus Falls, MN. Lakeland Mental Health Center Board Motion by Johnson, second by Rogness, and unanimously carried to reappoint Commissioner Froemming to the Lakeland Mental Health Center Board for a three year term. Adjournment OTC Board of Commissioners' Minutes January 8, 2013 Page 17 At 1 :55 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 15, 2013. Dated: _>c'.o:.Ll_-_,.,l...,5~-o?"'-"'6.,_,_J,,,3,__ __ Attest: --+""'/,,,=-' "··~~ Lar~,Clerk CB/kd OTTER TAI COUNTY BOARD OF COMMISSIONERS OTC Board of Commissioners' Minutes January 8, 2013 Attachment A, Page 1 WARRANTS APPROVED ON 01/08/2013 \'endorName -1-H Exchange Program ABRA~ FERGl'S FALLS .-\IEXA'\'DRL\. TECH & COMM COLLEGE .-\mencan Welding & Gas Inc AMOR-l-H AP Technology Ark & Spark Assonation Of Mn Cowmes . .\l10 FIX Barna Guzy & Steffen Lld Banenes Plus BEN ~!EADOWS Beyer Body Shop Inc Bluffton Oil Company Bowman,'Ronald BOYER/RODNEY Brooberg/ Jan Bugbee/Wade Bushman/ John BLTY· ~!OR PARTS & SER\lCE LL( Cabela's Inc Cannell/Doug carr·s Lake Counm· Supermarket Carr's Tree Sen1ce CDW GoYemrnent Inc Ce111nl States \l"u-e Products Inc Certified Auto Repair CHAPTER II MSPS CO OP Sen ices Inc Code -l Semces U.C Commissioner Of Transportation CONNEY >..\FET'i Coopers Technology Group C0Uiltr\" Heating & Air Cond Cra1T/\"ince Culligan Water Conditioning Dex East OHS SOS . .\RC -l~, DKk"s Standard Digital Ally Inc DO~!BECI,:/S.-\NDY Dornholt/KathY A.mount 25000 2,593.18 600 00 62.59 250.00 175.00 64 67 18.856 00 125. 70 754.00 297.59 520 51 700 03 2.717.83 129 99 181 05 34.00 20.53 9 98 216.65 102.93 79.99 41 16 961 88 1.681 57 5,957 89 88.15 25.00 7045 98 84 3 499 12 158 52 1,077 50 839.32 176 00 10 69 23 25 750 00 73.69 434 87 106 42 35 52 OTC Board of Commissioners' Minutes January 8, 2013 Attachment A, Page 2 Vendor Name Ehrenberg/Chuck ESRI INC Fastenal Company FEWlAt:~(IKE\'IN FERGliS 4· H Fergus Falls/CitY Of Foth Infrastructure & Emironmenr UC GALLS UC Ge Capital (Cal G1bbs/ . .\nn Glll-•DO~'XA Glll.'~L->.RION Godfathers E.-1.,ermm.,nng Inc Goodin Compan,· Grabow/Jacob Adam Graff;'MJ ron H & R Construction Co H..\RE.'iS MEDL-\TION CENTER UC Hauge/Mark Haugrud/Bruce M H.-\ WES SEPTIC TANK Pl. 'W'ING Ho?dahls Headquarters Henning Auto Parts Inc Henning Hardware Hilltop lumber Inc HOFF.!MARLAND Holo/Gerald A Holo/SandY Independent/The Information Systems Corp INFRATICH Innovali\·e Office Solutions U-•ffEGR.-\ TELECOM JP Cooke Co JAKE'S JOHNS UC JK Spom ~U CASEWORKS Johnson/Dean Jones And Magnus JORGENSON •Ti UR M !;_LD LEASING INC !;_eUy Sen ices Inc .-\mount 224 45 1,816.88 109.19 490.95 250.00 24.995.46 17,691.89 717.53 398.63 73.32 70.00 212 13 263.13 94.95 54.49 283.20 1.110.00 2.818.14 169.93 9.98 7500 402 66 217.22 70.15 48.51 4,592.50 158.35 55.50 42.00 845.00 442.07 2,742.63 383.42 105.82 270.00 382 99 939.43 94.99 549.30 133.36 303.35 152. 75 vendor Name 1-esl:ltalo/linda L & 0 Acres Transport Inc Lake Region Healthcare Corp Ltl:eland ~lental Health Center Larr,· Ort Inc Truck Sernce LE.-'J' RI\ 'ER ELECTRIC LLC l.Jttle Falls :!,,!aclune Inc Locators & supplies Inc :!-L-'.CO !<V.N11:X :!,,L'.PJ..E\\"0OD 4· H :!-UPPING SOLT., 'TIONS Marco Inc St Louis ).t-'.SKE/l.ARllY J '.\fanh.,.,· Bender & Company Inc '.\lid· Central Equipment Inc '.\!IDWESTEllN M.->.T RE'-.'TAL & Sll'PLY CC :!,,!n Assoc Of Co Officers ~in Co Attorneys Association :!,,!n Co Intergo,·ernmental Trust 1fn Dept Of Public SafetY Mn Shertffs · Association 11N SOCIETY OF PROFESSIONAL SCR\Til Motorola NACo NAC\'SO NAP.-'. FERGliS FALLS NEOGOV NID.->.ROS 4· H Nor1hem SafetY Technology Inc :--iortWa.nd Busl!wss Sntems Inc OffKema., Incorporated OLSON;BERTON OSI EN\'IRONMDITAL INC Otter Electric LLC Ottertail Aggregate Ottertail Trucl:lng Inc Owrhead Door Co Of Fergus Falls O\'erland Mechanical Sen ices Paulseth/Stacy Pebble Lake .->.uto Repair Pelican Rapids Press OTC Board of Commissioners' Minutes January 8, 2013 Attachment A, Page 3 Amount 220 95 30,499.04 450.00 2.690.00 1 635 OD 270,00 2.157.4-4 241-16 2,13000 199.35 250.00 180 00 4.962 97 226 56 132 94 17 37 79 99 56.5 00 2'.:,6 51 768 062 00 315.00 9.230.00 115 00 2.271.09 1 143.00 60.00 52,36 7,4100<) 250 00 197 51 207. 79 11 L 72 526.51 115 00 895 80 20.923.05 10.537 00 340.00 962 75 1,10000 42699 86 63 OTC Board of Commissioners' Minutes January 8. 2013 Attachment A, Page 4 vendor Name Penrose Otl Compan\' PERHAM HEAL IB Pete· s Boclr Shop & Towing Phillipe Law Office Ptmer Bol\·es PtoductiYe :\ltemam·es Inc PFBUC SAFETY EOLlPMDff UC RDO Truck Centers RHO~i.\R INDCSTIUES INC Rldgewater College RINGDAHL A.\IBL1AKCE rsc ROEHl./\\11llS SW.Inc SCHW . .\RTZISTEVEN SCOTT WONDERUCH ATTORNEY Sen1ce Food Super \'alu Sewer Senice Shetls/Rlck Shem,n Williams Simpl~'Glinnell SJOSTROM. Jl 'l.JAN Sorkness/Ryan South Mill Sen ice St John's Act STADl'M Ptt:'Mll!NG & GRAVEL llP State industrial Products Steins Inc STEPP MFG Stolpman Law Office Strand Hardware & Radio Shack Stre1chers s,·erdrup :'Ion Stop ~-H Swanberg,!Rld..,· Swanston Eqwpment Corp S1nerg\' Graphics This Weeks Shopping :,,;ews Tltan Acee% Account Torgerson/Lethe Tranquilitr Building Sen ices Tnmin S;,tems Inc L, gs tad Plumbing Inc l:J\ lFOR.\.IS l:J\IBITTED INC Amount 1,229.81 35.10 1,297.05 190. 70 1,07600 209 95 210 00 166.25 333.42 432 55 150.00 91.37 1,135.00 85.53 2,568.70 58.87 160.00 80.27 553.04 45,763.24 126.28 124.00 84 51 250.00 339.25 268.87 4,318.85 60.83 287.42 14.94 825.45 250 00 89.99 566.64 3,730.00 174.30 25.89 294.94 454 22 3,102.58 318.56 116.84 vendor Name UNIVER.Sffi' OF MN USBANK Veolia Emironmental Sen ices Victor Lundeen Company VIKING PAINTS INC Voss Lighting Waste ¼magement 11·est Paunent Center \11Ute Baruwr l"rufonn Shop \lillte Pine Academy \Vll.SONiWARREN R ZL\IMERM.-'..'1/LEONA Zitzow/ll'\Ton Final Total; OTC Board of Commissioners' Minutes January 8, 2013 Attachment A, Page 5 Amount 2.955 00 2,000 00 16.485.45 440.03 171 04 1 602 80 8.536.54 3.445.34 1,620.00 25000 179 38 1.668. 78 144 00 1.093. 365.36 OTC Board of Commissioners' Minutes January 8, 2013 Attachment B Page 1 Public Health Charges for 2013 •Fees may be discounted due to inability to p.iy. Uninsured or underinsured persons are etieible for the Vuccine For Children Vaccine Program. Service Description HCPCS Code Immunization Administriltion Fee lu dose 90471 Immunization Administration Fee Additional vaccines 90472 -----·· . -·-·-·--·-···--·· -·-···--.. ··---·---11--'-'--"--lmmunization Administration Oral 90473 _____ , ___ ,, ___ ,, _______ ,_ _________ ,_ -----"._,_,,,---·----····· ----·- .g~l:l!:: Hep BAdult ·-·····-·-·· --··· All immunizations are VFC or UUAV .. lnfluenLa vaccine l Nurse Horne visit ----------------.. -~ - ---·------- Nurse Clinic.Visit(PHN. Med Mgmt/Case Mgmnt 90746 02038 ___ ,,_,,_,,_ G0008 S9123 T\015 Charge $25.00 discounted to $21.22 for MnVFC $20.00 ----··------···· . ---------·-. .. _gs,oo discou1ted t.?. $2.~_~2. for MnVFC $27.00 per 15 mirr ------ PCA Assessment PCA Service Update --··------·-·· T1001 $270,00 ------·---. ······-· ----t-T1001_~ ....•.• $140.00 _ --··---·-··. . .... ---·-· MSHO/MSC+/SNBC Case Management•Professional T1016 UC Contract nesctiation • ($24.65 curr_e_::!L. MSHO/M.SC+/SNBC Case .Mgmt-Para Professio_n_a I ___ T_l_Ol_6_T_F ..... u ..... c ........ -•-1-c_.o_r_n_ra_c_t _n~egoUation • ($9 .09. current) ····-· .. MSHO/MSC+/.SNBC Case Mgmt-Per Month Payment Contract negotiation T1013 Interpretive Seryices _ ------------·-·-· $60 per hour+ $30ad_d1t~r1a~_">_ho~.r_._ --·--···-···---"-····-------. ·------· ,_,,_ c.ar.s.eat 1ra_in,.ng S9445 i $80.00/per household/per member Car Seat _Tra_ini_ng_-Gro_~p-~-s;-ion-~==~~~-:~.--.-.. -.... -. --,_-?_-~-~-4i~~--... ___ ), J:i7.-□o/Pe! __ ~-~-l!J_C~~-1-~(P..~_r __ ~-~-~:-~-~·:_ _ - -. . 96110 $75.00 __ school reimburses at $67.50 . . ~~~[CTCScreening-3 yr. old ECS/CTC Scre~r,_ing -4 yr. old ECS/CTC Screening-5 yr. old ----+-9_6_1_1_0 ----+-$_50_._oo_.-scl1ool reimburse~ ~tj_4_5_.o_o __ l-'-96_1_1~0---···-l-$40.00-school reimburs_e~ .. •t $36.00 >--------·------------,_ _____ +--------------------- Developmental Testin~/ Brigance/ASQ-SE Blood Lead Lead Lab Fee ... -·-·· ·•---·-··--. -·-·-------··-· --· . --- 96110 83655 I $40.occo ___ _ Js20.oo 64600 $12.50 -· ·----·--·---· CapiUa rv. Draw_ _ -·---··----+ 3_6_41_6 ____ $3,06_··------·-.. Hematocrlt _U~i_n_.i lysis Mafltoux _____ ,. ______ _ ... ,. -·····-----·---.. -------------·--·-----·---- Dental Varnishing ·---·----·· Develop.~ental Testing/ Brigance/A5Q-5E Updated 01/02/2013 85013 81000 86580 D1206 96110 . _ $20.00 $20.00 $35.00 $25.00 -------------··-------·----··----··----$4000 Otter Tail County Committee Assignment-2013 Internal Committees Finance OM1lon ,iil<g,r>/Aoo<t Orur, tl,itb'iti', !ilwrnm"r,i Wilynr JOM\01' !ohfi ~1fld~;,;1~! ;.:;~1,1it~ Way~ Stf1r, Ol(l(t(;f Internal Services BuiW"1 lttRopMI Capital Improvement John lindQl.lil1 Col.lrtroomSmirity W,yne Johnson Al!er~te Perwnntl rm~t,~e Satery Tednclon Ao~io BOl.rd~ L,my K1oh~ o~ector Public Wor\s Highwiy Wayr1eJohrsol\ l,Jnd arid Reslll.lrce lteROf)M1 ~olio\.lS W«ds John U/ICquist AIWnate Tra:1$ and hOO JJ.:dioal Ditthe) OTC~tctr<, Rick Wm 01nct'to1 !Commllnity Ser\'ite~ l(orrw1:;111;1 hN:it'; )!'",-;(!''. Gmwh.11'tlt' iPu:iiir Ht>;;l1h fir,et1frnrmmin1, ihumm)l!1¥ice ! ~ter;n\ ~r\<C!'S l~f P,Cf~t",<. All~•nr,r John OimfflOrP 0.rfltc,,r Land Services Division """'°' 11.ct;ei f1otoimin! Reum!~r Jonn VridQlll!l GIS Wi1('1efo1111rot1 AUcmatr l1iid funC!ion of Aud:ter ;;,w1 A·rmlro:l 0,lttlef External Committees Solid Wasle/PlMSWA w~g Hut>h~ch f!o-gi>i fr~mming iJorio'..ind~;;;st !Extension i~'hi l.lndqul\-1 DouglM•b<irh WiyRr )O~fi$(ln WOTCSWCO John Lirll!eui~1 Wayriktll~Or EOTCSWCD DO'ugh.iemh Roger froe-111miot: oner Tail County COLA Doug Hu.bKl', W~y~Jonnroi, MRCC Rogt1f!'Of'rnmint WJy~ Johnson OTC Economic Dev./ WC MN EDD Do,g 1,t.:e~iC"· ~H iicernl OTC Board of Commissioners' Minutes January 8, 2013 Attachment C Page 1 OTC Conservation Committee J(ll11' (1r..:~~r;: Wa,r\f::1Jl:1w:n Aiter~m lakeland Mental H,altn !lc,;,erfrotmmirg Ooui i:ue~;,n A!w:im Altemm Agricultural Ad~sory OougH~W!l Ltt ROtnffi Mtm,ue law Library Rcgr1 ffOf!nM'llnf ll't ~¢t;re1~ Altem~li' Altemm MAH UBE OTWA Commun!y Action Council Rci,el I r0('mmirtt Do~,g ~u~~,t Ait~flld!? Otter Tail Problem Solving Couru WJrM Johnron \HROtnm Armnm Al1~1~a1r WCR Juvenile Center Board~ John I 1.1rlQ.1 >! ROF,tl ;'Cfl"'rii:1~ -.--~;tHna1e WC Area Agency on Aging/Dancing Sky W,hllC jGW1icn Water Shed Districts/Red River ~sin/Water Plan -7 Hl1ir: !1ce•n1f-int Ai:~HlJ\{ JuhnL,rdQu1st Way:w !ohnMir, lake Region Community Partners lrt>Rogre1~ Family Services Collaborative !);J\,E H11~bsi:h AilN~m D1;1vg HuetiiO\ Wa'(flf..lQ!lt1Wn Red Rivet Valley farmers and Homemakers ,, I fr~;;i;.hmhe Otter Tail County Tourism ;.iOOr Mif\f(tll'tf11 Ulmmitlw [!(Jut H~r~uj1 LQl.f,l'/'NJ.!~lf.ll Oo,t f!Utb-t{~ WJfll' 1ot1Mn r~l Ht~hh ).!( Ltt HO(r\\'11 ~i.•N~'im.mlVC R~gt1 !1~1'11!'.,r(