Loading...
HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/18/2012MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN September 18, 2012 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 18, 2012 at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chairman; Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present. Approval of Agenda Chairman Rogness called for approval of the September 18, 2012 agenda. Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of September 18, 2012 with the following addition: General Discussion -Bois De Sioux Watershed District Approval of Minutes Motion by Johnson, second by Froemming, and unanimously carried to approve the September 11, 2012 Board of Commissioners meeting minutes as presented. Approval to Pay Bills Motion by Lindquist, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Classification/Compensation Plan Presentation Mike Verdoorn, Fox Lawson & Associates Consultant, provided a power point presentation entitled "Otter Tail County Classification and Compensation Study Final Report" dated September 18, 2012. He provided background information on the process and briefed the Board on the following phases of the project: 1) Study Initiation and Administration, 2) Job Analysis & Classification, 3) Job Evaluation, 4) Compensation, and 5) Final Report. Discussion followed regarding the decision band methodology and timeframe and process for employees to receive classification information. David Hauser, County Attorney, indicated that the Board has several decisions to make in the process including: 1) affirmative or not affirmative to adopt the decision band method for classification, 2) if affirmative, does the Board wish to adopt a pay plan for the non-union group, 3) look at positions that are under or over the proposed pay plan, and 4) implementation. No action was taken. The County Administrator will return to the Board with updates. Veterans Service Officer Bernie Gamber, VSO, submitted a letter requesting not to be reappointed for the County's VSO position. Commissioners accepted the letter and thanked Mr. Gamber for his service to Otter Tail County and County veterans. Recess & Reconvene At 10:45 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:55 a.m. OTC Board of Commissioners' Minutes September 18, 2012 Page 2 Bois de Sioux Watershed District Commissioner John Lindquist briefed Board members regarding a potential immediate solution for the Rabbit River flooding. Motion by Lindquist, second by Huebsch, and unanimously carried to pursue a practical solution with the Bois de Sioux WO for the Rabbit River fiooding in consultation with the County Attorney and the Chair of the Wilkin County Board of Commissioners. The practical, less expensive proposal is likely to help the situation and the proposed impoundment can still be completed if the interim proposal is not sufficient. Planning Commission Recommendations Conditional Use Permit -Mark Fens/ad/Roger Fens/ad: Motion by Huebsch, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for topographical alterations as submitted on the revised drawing (including the erosion control plan) dated August 23, 2012. The proposal is located in Engstrom Beach Fifth Addition Lot 14 Blk 1, Section 18 of Edna Township; Big McDonald Lake (56-386), RD. Prelimina!V Plat-"Marion Ridge'1/Lasalle Street Services, LLC: Motion by Huebsch, second by Johnson, and unanimously carried to approve the Preliminary Plat known as "Marion Ridge" consisting of 9 single family residential back lots. The property is described as Parcel 14B AKA pt GL 3 & 4 and pt NW¼ SE¼ (15.59 AC), Section 5 of Rush Lake Township, Marion Lake (56-243), GD. Conditional Use Permit William & Karen Rohrich and Grego!V & Pam Fordyce: Motion by Huebsch, second by Johnson, and unanimously carried to approve a Conditional Use Permit to bring the lot up approximately 2' with washed sand and install driveway to building site with conditions as recommended by the Planning Commission. The project is located in Nedberg Nye Survey Lots called Lot 1 & Nedberg Nye Survey Lots GL 1, 2 & 3 on lake frt (called Lot #12) and Nedberg Nye Survey Lots GL 1, 2 & 3 no lk ft (called Lot #110), Section 1 of Edna Township; Devils Lake (56-245), GD. Conditional Use Permit -Church of Jesus Christ and Mike & Laural Blaskowski !Cutler's Cottages): A motion was offered by Johnson and seconded by Froemming to approve a Conditional Use Permit to allow operation of a resort with 3 cabins with conditions as recommended by the Planning Commission. Neighbor, Jim Eitzen expressed trespass concerns. Discussion took place. Commissioners encouraged Mr. Eitzen to pursue a solution with his neighbor regarding installation of a fence between the properties. The Chairman called for a vote on the motion. Motion carried unanimously. Land & Resource Management Items Bill Kalar, Land & Resource Administrator, updated the Board regarding membership of the AIS Task Force. Mr. Kalar submitted a letter from Donald Rudnick requesting waiver of the Site Permit fee. Commissioners expressed empathy for Mr. Rudnick's situation and suggested that he may wish to pursue removal of the culvert that is not operating instead of raising the cabin; however, waiver of the Site Permit fee may not be appropriate. Motion by Lindquist, second by Huebsch, and unanimously carried to deny the Site Permit fee waiver as requested. Closed to the Public At 11:43 a.m., Chairman Rogness declared the Board of Commissioners meeting closed to the public for purposes of discussing labor negotiation strategies regarding the Human Services, Nurses, and Facilities Maintenance unions. Present were all five seated Commissioners, County Attorney, County Administrator, and Board Secretary. OTC Board of Commissioners' Minutes September 18, 2012 Page 3 Recess & Reconvene At 12:05 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1:10 p.m. Management Representation Letter Motion by Huebsch, second by Johnson, and unanimously carried to authorize the Board Chair, County Administrator, and County Auditor to sign the Management Representation Letter for the audit of the December 31, 2011 year-end financial statements. Payment Approvals Motion by Froemming, second by Lindquist, and unanimously carried to approve payment of the following costs incurred under the provision of Minnesota Statutes 609.35: Essentia Health Account No. 19854180 ICR#12019317 Sanford Account No. 55627483 NA Outside Counsel $553.00 $830.20 Motion by Johnson, second by Lindquist and unanimously carried to authorize Otter Tail County to hire a Negotiator for labor/union contract negotiations for those contracts ending December 31, 2012. The motion includes that this decision is on a trial basis to gain outside perspective for negotiations, save staff time, and coincides with a new negotiator representing the unions. Construction Remodel Change Orders Motion by Johnson, second by Froemming, and unanimously carried to approve Change Order No. 1 for the New York Mills Improvements general construction (Project No. 1113). This decreased amount of ($40,080.29) is due to some deletions of expected work. Motion by Johnson, second by Huebsch, and unanimously carried to approve Change Order No. 1 for the Otter Tail County Courthouse Remodeling Phase I Project (No. 1119), in the amount of $10,146.41 and Change Order No. 2, in the amount of $51,729.21, payable to Comstock Construction, Inc. of Fergus Falls, MN. A brief Courthouse Project update was provided to the Board. Timeline for completion of the Phase I portion of the project is February of 2013. Public Health Department Contracts Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Public Health contracts: • Family Home Visiting contract with the MN Department of Health for expenses related to Nurse Family Partnership for training and fees, in the amount of $30,918.00, to the National Service Office; and . Nurse Family Partnersh_ip National Service Office for support, training, and data system for the next three year period; and . . . . Becker County Human Services for shared staffing for the NFP. • Childhood Immunization contract with MN Department of Health for Perinatal Hepatitis B Case Management with reimbursement based upon the various tasks and number of referrals during the contract period. • Early Hearing Detection and Intervention and Birth Defects Case Management with the MN Department of Health. Reimbursement is case by case and depends on the number of referrals during the contract period. OTC Board of Commissioners' Minutes September 18, 2012 Page 4 Easement for Construction and Maintenance of Water Control Structure Don Schultz, MN DNR Area Wildlife Supervisor, presented several documents and requested approval to purchase an easement to install a water control structure at the outlet of Mud Lake. The project would improve and maintain the lake as a valuable wildlife migratory feeding and resting area. Motion by Lindquist, second by Johnson, and unanimously carried to approve purchase of the following easement as part of a plan to manage water levels on Mud Lake to improve water quality and wildlife habitat through temporary draw downs and controlling undesirable fish populations: Access/OutleUFlowage Easement Mud Lake WPO (WPO00051), Parcel No. 1, Acquisition No. 143760 LeRoy and Cynthia Fronning to the State of Minnesota • The area encompasses approximately 26 acres and is described as Government Lot 5, Section 23, T. 131N., R43W. County Ditch #70 Rick West, Interim Ditch Inspector, opened discussion regarding potential repairs or improvements to be recommended for Ditch #70. He submitted a document dated September 17, 2012 from Gerhard Knutson which indicated an intention to file a petition for improvement after harvest is complete. Discussion followed. Motion by Huebsch, second by Johnson, and unanimously carried to direct the Interim Ditch Inspector to return to the Board by October 16, 2012, with cost estimates for repair of Ditch #70 as originally constructed with the estimates/quotations including completion of the project this fall and an alternate estimate for completion next spring. Bid Award -S.P. 056-090-011 After previously advertising and re-bidding for S.P. 056-090-011, bids were opened as follows: Central Specialties, Inc. Mark Sand & Gravel Co. $329,233.47 $378,369.00 Motion by Huebsch, second by Johnson, and carried with Lindquist opposed, to award the CSAH 16 Multi Use Trail project to the low bidder, Central Specialties, Inc. at a bid amount of $329,233.47. This bid award will maximize the amount of federal and state funding available for the trail project. Adjournment At 2:54 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, September 25, 2012, at the Perham City Hall. Dated: ___,,o~,'-1-/...,,.,.l..s::;,-,/:,_,,.p~/-,:;t..,.__ __ I Attest: ----,1,,,.jh:-,t,.-.,.J,i,f.c_,~--f""'-'-:_£,.____ Lefrry Kroi\n, Clerk CB/kd of Commissioners Chair OTC Board of Commissioners' Minutes September 18, 2012 Attachment A, Page 1 WARRANTS APPROVED ON 9/1812012 Vendor Name A-1 Wa1ne's Tol\ing A'\ 1.-\NDS UC ABG Maintenance Inc Al's Refrigeraoon _.\mencan Welding & Gas Inc AMERJGAS Battle Lake Auto Parts BEN FR\NKl.lN STORE Ben Holzer Unhmlted Bens Truck Equipment Of Mhd Inc Bob's Standard Bulk Sen ice Braun Vending Inc Bretz Hardware Call One Inc Carlund/Richard Carr's Lake Countr\· Supermarket CDW Gowrnment Inc Charter Cornmurucations Cheshire/Ryan C Clean Plus Inc co OP Senices Inc Code 4 Sen ices UC College Way Auto Inc Concept Catering Cooks Correctional Coopers Technology Group Cu1.lJGAN OF W . .\DEK_\ D & Vs Perham Bakery Dakota Printers LLC Dan's TOl\ing & Repair Design Electronics East Orter Tail Focus ESSENTI\ HEALTH ST ~l.\RYS Evergreen Lawn Care Everts Lumber Co Fargo Freightliner Farnam's Genuine Parts Inc Fastenal Companr Fergus Falls Daily Journal Fergus Falls/City Of Fergus Power Pump Inc Fergus Tire Center Amount 203.00 7,522.56 171.00 181.93 18080 23.51 90.73 16.67 99.38 30.41 136.53 797 .12 32.67 147.03 200.00 518.52 1.04353 76.10 33.66 225.99 80.96 467.50 253.66 165 65 497 03 869.83 77.28 26.00 298.58 382 70 24.15 880.15 30.00 69.47 29.91 2,026.66 1,005.42 227.81 5,999.43 2,640.00 3,960.00 513.51 OTC Board of Commissioners' Minutes September 1 s·, 2012 Attachment A, Page 2 Vendor Name FLEETPRIDE TRUCK & TRAIT.ER PARTS Foth Infrastructure & Ennronm,mt LLC FSH Commumcations LLC GALLSLLC Hanson's Plumbing & Heating Inc HARIUS/?.llCHAl:1. Henning Auto Parts Inc HlTESM"''I & WOLD PA HOFF/MAR1AND Hugs & Stitches INDEPENDENT EMERGENCY SER\1CES InnovaliVe Office Solutions !ntab Inc JAKE'S JOHNS LLC Kelly Senices Inc Knutson/Kim Lakes Area Cooperatiw Lakeway Market LLC Larry on Inc Trucl: Sen ice Larson/Paul LEE/THOM~ Leltch Excavating Uberty Tire Re er dins Sen ices Mn Lindberg/Janet Uttle Bear Towing Locators & Supplies Inc M-R Sign Company Inc. MANN/R..>,NDALI. M.'\PPING SOLlTTIONS Marco Inc St Lows Marks Fleet Supply Inc M..\.1HISONCO Mend Correctional Care LLC Metcalf/Wendy L Midwest Prinnng Co Midwestern Mat Rental & Supply Co MN G1S US CONSORm').! MN Motor Company Mn Office Of Enterprise Technology MN State Auditor Mn State Bar Assoaanon MOORE MEDICAL LLC Amount 275. 78 6,508.80 128.26 24.68 152.83 274.29 163.07 160.00 1,787,50 1,000.00 64.22 209.14 83.04 270.00 721.45 7.21 405.06 252.13 2,040.00 366.48 407.06 740.00 3,257.47 48.22 251.16 685.70 9,736 84 309.32 390.00 569.20 12.15 115.00 7,458.33 169.83 220.12 84.56 370.00 233.34 3,40000 3,540.00 175.28 125.30 Vendor Name NAPA FERGUS F,ULS NAPA Of Perham Nelson Auto Center Newborg/Ke\ in NOR11-IERN ENGINE & SUPPLY INC No\·a Fire Protection Officem.ax Incorporated OK TIRE STORE Olson Oil Co Inc Otter Elecnic 11.C Otter Tail Telcom Ottertail Trucking Inc Outdoor RenoYations Landscape & Nurse Owrland Mechanical Sen1ces Pebble Lake Auto Repair PeUcan Rapids Press Perham Ace Hardware Perham Resource Recowry Facility Pete's .>.moco PHOENIX SUPPLY Praxair Disnibution Inc PRICE F.~fil.Y CONSTRUCTION PSS WORill MEDIC..\!. INC RDO Truck Centers Renewable Resource Consultants 11.C Re\iew Enterprtses Inc RICHL\ND CO DISTIUCT COURT SCHIERER/STI\'E Scott Hofland Construction Inc Sen ice Food Super Valu Shemin Williams Sigelman Steel & Recycling Inc Smith/Gene Staples .-\d\·antage Steins Inc Ste\·e·s Sanitation Inc Strand Hardware & Radio Shack Swanston Equipment Corp This Weeks Shopping News Titan .Access ,\ccounr Toshiba Business SOiutions USA UNIFOR.\IS l'l\'1.lMITED INC Vergas Hardware \/ictoT Lunde-en Compan"· \Vall'"'url:: Truck Center \Vaste Management Weller Oil Co \\'enck Assooates Inc White Banner T,)niform Shop \Villan Co She:nff \\"'\\' 11 Consuln.ng Company Xerox Corpora. tion Fin.al Total: OTC Board of Commissioners' Minutes September 18, 2012 Attachment A, Page 3 Amount 11.75 64.92 970 55 118.77 169.07 135 00 83.30 14.00 125 04 123.62 75.00 18,229.50 1,140.00 9308 23658 112 20 145 30 147.909 60 209 74 27306 426.81 80.00 388.24 27.82 46,169.23 891.34 66.25 302.66 7,675.00 11.21 129.27 208 30 112.18 220 85 363.37 6,521.00 140.54 9.620 48 112 05 1.128.09 80 81 272.44 30-50 152.84 397_51 22,524.33 257 69 60-547.96 275 96 85.00 1.,04.08 158.96 410,182.51