HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/04/2012MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
September 4, 2012
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, September 4, 2012 at 9:30 a.m., at the
Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness,
Chairman; Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present.
Approval of Agenda
Chairman Rogness called for approval of the September 4, 2012 agenda. Motion by Froemming, second
by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of September 4,
2012 with the following addition:
11 :45 -Closed Sessions for Labor Negotiations and Attorney Client Privilege
Approval of Minutes
Motion by Johnson, second by Lindquist, and unanimously carried to approve the August 28, 2012 Board of
Commissioners meeting minutes with a clarification regarding County Ditch #70 as presented.
Approval to Pay Bills
Motion by Huebsch, second by Johnson, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Human Services Department Contracts
Motion by Froemming, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Addendum to the Long Term Recovery Services agreement between
the County of Otter Tail and Otter Tail-Wadena CAC to provide funding, not to exceed $29,964.00, to the
victims of the 2010 tornado disaster. The Addendum is effective from 08/01/12 through 08/31/12.
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Addendum to the Children's Day Treatment Program contract to provide
for recovery of funding obtained from the Minnesota Health Care Programs. The Addendum is effective for
the period of 07/01/12 through 06/30/13.
Motion by Johnson, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a contract between the County of Otter Tail and the Wings Family
Supportive Services for the Father's Resource Program for the period of 10/01/12 through 09/30/13. Otter
Tail County will provide $11,110.88 to provide the service.
Marion Lake Improvement District (LID)
Lengthy discussion took place regarding the proposed Marion LID. Discussion included voting
membership, service fee vs. ad valorem tax, LID authorities, and the democratic process. Motion by
Huebsch, second by Lindquist, and unanimously carried to approve the establishment of the Marion Lake
Improvement District and direct the County Attorney to draft the Order to establish the LID.
OTC Board of Commissioners' Minutes
September 4, 2012
Page 2
Recess & Reconvene
At 10:25 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:30 a.m.
Sheriffs Department Staffing
Motion by Lindquist, second by Froemming, and unanimously carried to authorize hiring a Records
Technician for the Detention Facility. This will replace the current Administrative Secretary position as
recommended by the Personnel Committee.
Fire Department 800 MHz Radio Project
Wayne Stein, County Auditor, submitted a financial summary for the 800 MHz communications equipment
for County fire departments.
License Approval
Motion by Froemming, second by Lindquist, and unanimously carried to approve the following application
for license:
The Corner Store on Otter Tail Lake, Inc.
28045 County Highway 145
Battle Lake, MN 56515
Tobacco
Public Health Nuisance Abatement
Motion by Huebsch, second by Froemming, and unanimously carried to approve the payment plan (dated
August 27, 2012) for recovery of the public health nuisance abatement costs incurred by Otter Tail County
Public Health on Parcel #75-000-50-0056-001 located at 927 S. Otter Avenue in Parkers Prairie owned by
Kelly Rud. If a default occurs on this payment plan, the abatement costs would be certified against the
property.
60-Bed Chemical Dependency Facility Construction
Motion by Johnson, second by Lindquist, and unanimously carried that it was and is the intention of the
County Board to pursue Otter Tail County's claims regarding the 60-Bed Chemical Dependency facility
including the litigation with the architect and contractor which is now pending and was initiated by the
Pemberton Law Firm at the request of the County Board.
Emergency Preparedness Planning
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures on the Minnesota Responds Contract between the County of Otter Tail and St. Cloud
Hospital to merge funding for recruitment and training of volunteers for health related emergency
preparedness planning.
Nurse Family Partnership
Motion by Froemming, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signature to execute a Shared Staffing contract between the County of Otter Tail and Douglas
County for the Nurse Family Partnership program.
Partnership 4 Health
Ms. Thorson submitted a Partnership 4 Health Planning Initiative Status Report dated August 2012. The
report summarized activities in Phase I of the program and identified grant funding as an outcome of the
partnership.
Dog Bite Training Plan
OTC Board of Commissioners' Minutes
September 4, 2012
Page 3
Ms. Thorson presented a training plan from Ron & Mayme Hofland for their dog, Contessa. Motion by
Lindquist, second by Froemming, and unanimously carried to approve the plan as presented and direct the
County Attorney to draft an Order for the next County Board meeting.
Highway Projects Update
Public Services Director, Rick West, submitted a project update. He reviewed all construction and design
projects in process at this time.
School Speed Zone
Motion by Lindquist, second by Huebsch, and unanimously carried to approve a 20 MPH speed limit by the
Underwood School from the intersection of East St. and Southern Avenue (CH 122) east to Cleveland Ave
(CSAH 35) as recommended after completion of a school safety study.
Perham Interchange and CSAH 34 Project
Motion by Huebsch, second by Lindquist, and unanimously carried to change the Board of Commissioners
regular meeting on September 25, 2012 to the Perham City Hall to accommodate attendance at the
opening ceremony of the Perham Highway 10 and CSAH 34 Interchange.
County Ditch #25 Redetermination of Benefits
Discussion took place regarding the County Ditch #25 redetermination of benefits process. Rick West,
Public Works Director, and David Hauser, County Attorney, will report back to the Board on this issue.
Recess & Reconvene
At 11 :59 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break.
Closed to the Public
At 12:06 p.m., Chairman Rogness reconvened the Board of Commissioner's meeting and declared the
meeting closed to the public to discuss pending litigation with the Teamsters Union for their Social Worker
and Support Specialist groups. The closed session is authorized under Attorney/Client privilege. Present
were all five seated Commissioners, County Attorney, County Administrator, and Board Secretary.
Closed to the Public
At 12:20 p.m., Chairman Rogness declared the Board of Commissioners meeting closed to the public for
purposes of discussing labor negotiation strategies regarding the Human Services, Nurses, and Facilities
Maintenance unions. Present were all five seated Commissioners, County Attorney, County Administrator,
and Board Secretary.
Adjournment
At 12:45 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, September 11, 2012.
Dated: 09-1/-.;;.,C)/.;L
By:
f Commissioners Chair
CB/kd
OTC Board of Commissioners Minutes
September 4, 2012
Attachment A, Page 1
WARRANTS APPROVED ON 09/04/2012
Vendor Name
.-\NDERSON CR.~ RUBBER CO
Bachman Plinting Companies
BERGOUIST,'RJCHARD
Berer Body Shop Inc
BOEN/DA\lD
BOUND TREE MEDICAL UC
Brandborg/Heather
BRENNANiKEVIN
BUY-MOR PARTS & SER\1CE UC
BWSR
B1TIVARE
Call One Inc
Carr's lake CounOT Supermarket
CDW Go\·emment Inc
Code 4 Sel'\1ces UC
Commissioner Of Transportation
CONTECH ENGINEERED SOLl'TIONS UC
Coopers Technology Group
Culligan Water Conditioning
D & T Ventw'es UC
Dick's Standard
Domholt/Kathr
Eldien1M1chelle M
Election Systems & Sofn,-are Inc
ESSENTH HEAL TH ST M.\lffS
Fergus Falls/Citr Of
G!U/MARION
Hendrickx/Alan
Ho!Jdar Inn St Cloud
Holm/Sheldon
Hoots Spans
Houston Engineering Inc
Innovative Office Solutions
INTI GR..\ TilECOM
JOHNSON/MICK.\El
Jones And Magnus
1:_LD. LEASING INC
Kadrmas Lee & Jackson Inc
1:eeprs Inc
Kelly Sel'\ices Inc
Kl.ETCH/JONAH A
lake Region Healthcare Corp
Amount
143 22
327,62
155, 50
315 28
149 07
236.21
27 20
106 66
63,51
123.00
342,00
185.30
224.15
12, 176 56
48 10
6,351 ,38
28,918,24
299,08
10.69
1,089 00
7369
49,95
168,84
8,835 05
6000
64,544.76
115 54
52.67
179, 70
107 ,77
6850
1,727 25
1,098.00
383,42
127, 75
1,735.50
303,35
11,825,98
279.40
621.18
72.00
825.00
OTC Board of Commissioners' Minutes
September 4, 2012
Attachment A, Page 2
Vendor Name
Larr;· on Inc Truck Senice
Llttle Bear Towing
Locators & Supplies Inc
MAAO
Marco Inc St LoUis
!.l.\ TIIISON CO
Manhew Bender & Company Inc
MCHRMA
Metcalf/Wendy L
Mid States Wireless Inc
Midwest Testing Laboratmy
Mn Bureau Of Criminal ApprehensJon
MN SCL.\
MN State Auditor
Otter Tail Co Treasurer
Ottertail Trucking Inc
Pete's Body Shop & Towing
Phillipe Law Office
PINE PL-\..ZA TV & APPll·\NCE
Productiw Alternatt\·es Inc
RUND BROS AA TIRE
Schwanke/\~cki
Sen ice Food Super Valu
Siggerud/Judr
South Mill Sen ice
Staples Advantage
This Weeks Shopping News
TIGGES/DENNIS
UNIFORMS UNLIMITED INC
Victor Lundeen Company
Wadena Co Sheiiff
Wall Street Journal/The
Waste ll-lanagement
West Pa;ment Center
Wilkin Co Sheriff
Final Total:
Amount
705.00
251.16
38.48
750.00
240.49
60.14
793.89
100.00
106.56
2,370.06
4.12575
95.00
180.00
16,385.79
554.33
8,828.50
202-53
216.00
203.96
54.51
1,427.60
53.28
14.98
516.26
13.15
197.89
136.95
153.84
99.93
305.09
117 .50
796.80
_22.198.34
· · 2,863.36
57.50
209,761.69