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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/28/2012MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN August 28, 2012 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 28, 2012 at 8:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chairman; Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present. Approval of Agenda Chairman Rogness called for approval of the August 28, 2012 agenda. Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of August 28, 2012 with the following addition: 11 :30 a.m. -Personnel Committee Meeting with Sheriffs Department Approval of Minutes Motion by Huebsch, second by Johnson, and unanimously carried to approve the August 21, 2012 Board of Commissioners meeting minutes as presented. Approval to Pay Bills Motion by Froemming, second by Lindquist, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Dog Bite Hearing At 8:35 a.m., Chairman Rogness opened a Dog Bite Hearing relative to a 2 year old German Wirehaired Pointer named Contessa. Kurt Mortenson, Assistant County Attorney, stated that the Hearing is being held under the requirements of the County's Animal Bite and Control Ordinance. He indicated that the process is for the Department of Public Health to present evidence to the Board. The Board is responsible to determine if the dog is a danger to public safety and if so, would order appropriate precautions. Mr. Mortenson affirmed that Jessica Metzger, Public Health Nurse, and Ron and Mayme Hofland, owners of the dog, would provide truthful testimony. Ms. Metzger reported that Contessa is up to date on all vaccines. She summarized the incidence of the two bites that occurred on April 24 and July 12 of 2012. Ron and Mayme Hofland agreed that the bites occurred. Lengthy discussion took place regarding precautions to prevent further bites. The Board indicated that appropriate precautions would be proper training and adequate exercise, leashing the dog when out for walks, and kenneling the dog when unaccompanied. If another dog bite occurs, the dog will need to be euthanized. The Board requested that findings of Fact and Order be completed and presented at the next County Board meeting. The Dog Bite Hearing was closed at 8:49 a.m. Economic Development Committee Commissioners Huebsch and Rogness reported on a recent Economic Development Committee meeting and requested additional data for the next meeting which will focus on tourism. East Lost Lake Acquisition Arlin Schalekamp and Melody Webb, DNR Area Supervisors; requested approval for purchase of land on East Lost Lake. Motion by Huebsch and seconded by Johnson to certify the following purchase of land by the DNR as requested: East Lost Lake AMA -Alan S. Bensman TSTEE et al -Pt GL 5 & 7 Beg NW Cor GL 5 S 71 O' NE 294.43' SE 236.08'N 496 to Lk NWL Yon Lk to N Ln Sec 11 W 302' to BG. OTC Board of Commissioners' Minutes August 28, 2012 Page 2 Commissioners thanked the DNR Supervisors for providing more information regarding the property and its value protecting fisheries. Discussion took place regarding aquatic vegetation and the need for the County to be diligent when approving properties for acquisition. Chairman Rogness called for a vote on the motion. Motion carried unanimously. Recess & Reconvene At 9:16 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 9:23 a.m. Bid Award -Fire Pump for Transfer Station After advertising, the following bids were opened for installing the fire pump and controls at the Fergus Falls Transfer Station: Brothers Fire Protection Elk River, MN Simplex Grinnell Fargo, ND Summit Fire Protection Waite Park, MN $39,900.00 $54,850.00 $87,240.00 Motion by Froemming, second by Lindquist, and unanimously carried to award the fire pump installation project at the Fergus Falls Transfer Station to Simplex Grinnell of Fargo, ND, as the lowest responsible bidder with a project cost of $54,850.00. This motion also includes authorization for the Solid Waste Director to send the Notice of Award to Simplex Grinnell and authority for the appropriate County Officials to sign all corresponding agreements. The lowest bid from Brothers Fire Protection only included installation of the fire pump not the additional piping, plumbing and controls work that was included as part of the Request for Proposal. PLMSWA Operating Fund Request Motion by Huebsch, second by Froemming, and unanimously carried to authorize payment, in the amount of $226,300, from Otter Tail County to the Prairie Lakes Municipal Solid Waste Authority 2012 Operating Fund. The Otter Tail County funds are 45.26% of the total $500,000 to be paid to the Operating Fund. Funding was needed to cover maintenance work and related facility down time at the Perham Resource Recovery Facility. Sheriff Department Auction Agreement Sheriff Brian Schlueter reported that he would like to use an on-line auction for sale of property obtained by the Sheriff's Department. Many police agencies are using this nationwide auction site titled propertyroom.com. This auction site would be used for all property except for vehicles and guns. Motion by Lindquist, second by Johnson, and unanimously carried to authorize the Sheriff to sign a contract with propertyroom.com for sale of property instead of holding a local sale/auction. Snowmobile Trail Funding Agreements Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute FY 2013 Snowmobile Maintenance and Grooming Grant Agreements between the State of Minnesota DNR, County of Otter Tail and Snowmobile Club sponsors as follows: Otter Trail Riders Otter Country Trail Association (OCTA) Henning Sno Cruisers Prairie Snow Drifters Final Plat OTC Board of Commissioners' Minutes August 28, 2012 Page 3 $53,671.00 $106,807.20 $17,954.00 $12,758.80 Motion by Huebsch, second by Froemming, and unanimously carried to approve the Final Plat of Jon G. and H. Elaine Lindgren consisting of two residential back lots entitled "West McDonald Sandy Hill" located in Section 23 of Dora Township; West McDonald Lake. Lake Street Grade & Fill Permit Application Bill Kalar, Land & Resource Administrator, reported that a Grade & Fill Application for Lake Street in Section 31 of Otter Tail Township has been received by his office. He reviewed previous action that has taken place regarding Lake Street. The Board has found that Lake Street is a cart way and passable in its present condition. They did not order the Township to open Lake Street. They ordered that the Land & Resource office may issue a Grade & Fill permit to establish a 1 O' wide gravel driving surface as close as is practical north of the trees. Mr. Kalar indicated that the application is for earthmoving, fill, and gravel totaling 94 cubic yards of material to provide a 12' wide driving surface on the lake side of the alley and 15' wide on the area by Highway 78. The request includes a 20' vegetative strip at the end of the proposed driving surface, removal of a portion of a retaining wall within the right of way, and waiver of the permit application fee. Discussion took place. Motion by Froemming, second by Johnson to deny the Application for a Grade & Fill Permit for Lake Street proposed by the Midway Park Plat Owners and leave the sod in place. Discussion continued regarding the reasons for the denial as follows: (1) there is no purpose (different use) that would be provided by a gravel drive, (2) the current sod that is in place provides for erosion control, (3) requesting work to be done on property other than the owner of the property is not a good policy, and (4) geogrid panels would be a better alternative than a gravel drive. Commissioners suggested that the Midway Park Plat Owners pursue the geogrid panel alternative with the Soil and Water Conservation District. Chairman Rogness called for a vote. Motion carried unanimously. Commissioner of Health Visit Diane Thorson, Public Health Director, reviewed the recent visit by the Minnesota Commissioner of Health which focused on "What it takes for Minnesotan's to be Healthy". . Grant Opportunity Ms. Thorson reported on a recent meeting regarding an Electronic Health Grant opportunity for nine area health partners. There was consensus by the partners to move forward with the gra11t application. Long Term Care Program Report Jody Lien, L TC Supervisor, and employees of the Long Term Care Unit, provided a handout/overview of the programs administered within the L TC Unit. Lengthy discussion followed about the programs, the role of the Senior Linkage Line, and an increasing elderly population. Approval to Pay Bills & Claims Motion by Johnson, second by Froemming, and unanimously carried to approve payment of the Human Services bills and claims as presented. OTC Board of Commissioners' Minutes August 28, 2012 Page 4 Payment In Lieu of Taxes A general discussion took place regarding Payment in Lieu of Taxes (PIL T) for state and federal publicly owned land. Commissioners requested that the County Administrator forward this topic to the Association of Minnesota Counties (AMC) to add to their next agenda to provide education regarding PIL T payments and potential transparency in the process. Transportation Safety & Traffic Flow Council Motion by Huebsch, second by Johnson, and unanimously carried to authorize Rick West, Highway Engineer, to serve on the University of Minnesota Center for Transportation Studies (CTS) Safety & Traffic Flow Council. County Drainage Systems County Ditch #70: Discussion took place regarding the issues at the inlet of Sewell Lake in Ditch #70. Brian Fronning, Ditch #70 benefited property owner, presented a written request to expedite the current process being followed for problems in the Ditch. The Board acknowledged receipt of the letter which will be reviewed with a report provided back to the Board. County Ditch #55: Motion by Huebsch, second by Johnson, and unanimously carried to authorize the landowner to install a 24" culvert in the first approach east of 300th Avenue and east of the homestead in Ditch #55 to match the size of the downstream pipe with supervision of the Ditch Authority. Final Payment -CSAH #12 Johnson Lake Pumping System Motion by Johnson, second by Lindquist, and unanimously carried to authorize Final Payment per Estimate No. 3, in the amount of $12,004.97, payable to Hough, Inc. for S.A.P. 056-997-002, as recommended by the Public Works Director. Adjournment At 11 :43 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, September 4, 2012. Dated: __,Oc...'1.,_,/'"-'tc.c.l_,_/=ol.=o=/=1..~---MMISSIONERS By: CB/kd OTC Board of Commissioners' Minutes August 28, 2012 Attachment A, Page 1 WARRANTS APPROVED ON 08/28/2012 Vendor Name A-l LOCK & KEY A '\'H.'-.-OS lLC . .\DAMS/NA TiiAN Ag Resource Consulting Inc Auto Value Fergus Falls BIG MCDONALD RESORT Bob's Standard Bulk Senice Brian's Repair-Northland Rebwlding CDW Gmwnment Inc Certified Auto Repair Chlistensen Construction Cline/Gordon Code 4 Ser1ices lLC CSD CUMMJNS Nl'OWER lLC Demuth/John DenzeJ's Region Waste Inc De., East Dynamic Jmagjng ~ystems Inc Eastwood/Garren ERGOMETRJCS Fargo Glass And Paint Co Fastenal Company Fergus Falls/Cit;• Of Fergus Power Pump Inc Fergus Tire Center FORMS & SYSTEMS OF MINNESOTA G!Z..\;TI1.ER Godfathers D."terminating Inc GOED1ll/!SAAC Grand View Lodge Haugrud/Bruce M Hedahls Headquarters HOFF/MAJl.L-'.ND HO!v'M/lUCK HOLTE/LESLIE Hugs & Stitches Information Systems Corp InnovatiVe Office Solutions J C's General Store Kampa/Charles Karch/Kim Amount 114.62 6.087.99 169.44 534 00 3 53 45.61 118.50 120.00 49.824 52 464.09 2,35648 1,076.74 6,576 36 150.00 1,103.35 7.59 1,190,00 21.15 3,570.96 150.00 531 99 14800 27 71 46,265 13 36000 26.57 1,481.05 122.10 338.31 72.00 404.00 660.00 46.23 2.447 50 126 73 150.00 1,000.00 765.00 39.36 41.23 120.00 245,24 OTC Board of Commissioners' Minutes August 28, 2012 Attachment A, Page 2 Vendor Name Kelly Sen ices Inc KEY GOVERNMENT FINA.'ICE INC Larrr on Inc Truck Senice Locators & Supplies Inc M-R Sign Company Inc. Manderud/Viola J Marco Inc St Lollis Mark Sand & Q-avel Co MARTINSON/SETifNEY MARTZ/k1liR l>L-\TinSON CO Midwestern Mat Rental & supply Co Minnkota MN CVSO SECRETARIES &ASSIT ASSN MN DEPT OF L<\BOR AND INDUSTRY Mn Dept Of Transportation Mn Sheriffs' Association Myhre/Jim Otter Tail Co Treasurer owrland Mechanical Sen1ces Pamida Pharmacy Pebble Lake Auto Reparr PERHAM AREA EMS Pitner Bowes Productiw ,\lternan\'es Inc PSS WORID MEDICAL INC OUill Corporatlon RDO Trust #80-6130 Reliable Office Supplies Ringdahl Ambulance Senice S.W.lnc SBLC FF Shoemaker ;1lrenda southtown Of Pelican Rapids Inc Stems Inc STRAND/MICHAEL Streichers Super Septic & Excavation TNT REPAIR INC Tranquility Building Senices Tll.UENORTH STEEL ULIDG ENGINEER'S INC VACATIONL-\ND PLUMBING INC \~ctor Lund~n Company WAYJ:,,'E'S TOOLWAGON White Banner Uniform Shop WIDDES FEED AND FARM SUPPLIES Final Total: Amount 764.94 8,788.78 1,360.00 11.22 2.485.49 38.85 1.712.35 129.672.48 72.00 72.00 456.54 84.88 79.00 129.00 70.00 125.00 200.00 610.31 444.09 370.54 306.49 2,239.44 335.00 917 .01 146.04 272.13 227.55 125.27 179 65 882.25 780.00 198.18 486.03 17.00 2.452.13 94.20 267.08 102.19 1,461.85 454.22 1.487.30 823.00 90.00 10.59 35.75 112.98 450.00 291,603.88