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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/21/2012MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS New York Mills County Offices, Courtroom 118 N. Main, New York Mills, MN August 21, 2012 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 21, 2012 at 8:30 a.m., at the County Courtroom in New York Mills, MN, with Commissioners Lee Rogness, Chairman; Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present. Approval of Agenda Chairman Rogness called for approval of the August 21, 2012 agenda. Motion by Froemming, second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of August 21, 2012 as presented. Approval of Minutes Motion by Lindquist, second by Johnson, and unanimously carried to approve the August 14, 2012 Board of Commissioners meeting minutes as written. Approval to Pay Bills Motion by Huebsch, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Detention Facility Staffing Motion by Huebsch, second by Lindquist, and unanimously carried to authorize hiring a temporary Sentence to Service Crew Leader for approximately two months to replace an approved leave of absence. State Non-motorized Transportation Advisory Committee Larry Krohn, Administrator, indicated that Grant Weyland, Clay County Board Chairman, is interested in seeking appointment to the Non-motorized State Transportation Committee and requested an endorsement from Otter Tail County. Motion by Johnson, second by Lindquist, and unanimously carried to support the appointment : of Grant Weyland from Clay County to the Minnesota Non-motorized Transportation Advisory,Committee. . ·.: · Investiture to Court of Appeals Motion by Lindquist, second:by Johnson, and unanimously carried to congratuJate Mike Kirk, Clay County District Judge, on his recent appointment to the Minnesota Court of Appeals. · · · GREATER MINNESOTA PARK AND TRAIL LEGACY FUNDING Otter Tail County Resolution No. 2012 -49 WHEREAS: The State Parks and Trails Legacy plan calls for a statewide system of parks and trails, and; WHEREAS: Greater MN Regional Parks and Trails have been underfunded for decades compared to investments in the metro park system over that same time period, and; WHEREAS: The public expressed overwhelming support at 17 state-sponsored public meetings for the highest quality statewide regional projects possible as a preferred outcome of the 25 year plan, and; OTC Board of Commissioners' Minutes August 21, 2012 Page 2 WHEREAS: The first round of Park and Trail Legacy funding in 2009 was unfair to Greater Minnesota, with 43% of the funding dedicated to metro park needs, 43% dedicated to DNR park and trail needs and projects, while leaving only 14% funding for a statewide grants program which included Metro Parks. Of that 14%, 20% of those funds were given to the Metro Park Area, and; WHEREAS: The second round of Park and Trail Legacy funding in 2011 produced better but still lopsided results with Greater Minnesota receiving 20% in dedicated legacy funding, while metro parks received 43% and DNR received 37%, and; WHEREAS: A 2011 inventory of Greater Minnesota park and trail needs resulted in $76 million in projects and over $33 million in grant requests -more than four times the amount of the 2011 legacy grants awarded to Greater Minnesota, and; WHEREAS: Greater Minnesota pre-legacy park and trail funding was spotty and scarce, and; WHEREAS: The Legacy Act has resulted in Greater Minnesota being charged by both the public and the state plan to build the highest quality statewide regional projects possible. THEREFORE BE IT RESOLVED THAT: Otter Tail County believes Greater Minnesota should receive adequate funding to carry out the state plan and the public sentiment for high quality projects, and; Otter Tail County believes the current Park and Trail Legacy splits of 43% metro, 37% DNR and 20% to Greater Minnesota are inherently unfair to Greater Minnesota and not enough to carry out the state plan or meet public expectations, and; Otter Tail County believes the Greater Minnesota percentage of Legacy funding should increase to a level more equal to those of the metro area and the State DNR. Upon the motion of Commissioner Johnson and second by Commissioner Froemming, the foregoing resolution was unanimously adopted this 21st day of August, 2012. ATTEST:~~ L~n,Clerk By: Leland R. Rogness, Board of Public Meeting At 9:00 a.m., Chairman Rogness declared the meeting open to the public for comments regarding a permit application for the Michael Kline farm located in Section 1 of Homestead Township, near New York Mills. The public meeting is being held according to M.S. 116.07, Subd. 7(1). The State MPCA is responsible for issuing a permit for the feeder cattle operation. The County provides a local forum for the public to express their opinions regarding the project. No one from the public was present and no written comments were received on the proposed project. Commissioners expressed their support; however, noted the following examples of deficiencies in the application; (1) no aerial photo, (2) soil types were not identified, and (3) wetland drainage not clearly identified. The public meeting was closed at 9:09 a.m. Recess & Reconvene OTC Board of Commissioners' Minutes August 21, 2012 Page 3 At 9:09 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 9:17 a.m. Marion Lake Improvement District Public Hearing Lengthy discussion took place regarding the Marion Lake Improvement District Public Hearing, specifically about the $50 service fee, clarification on the ag land, and what particular authorities should be authorized for the District. Commissioners requested that a presentation be available (at LID meetings and on the website) to better understand the goals and purpose of LIDs. The Marion LID decision is scheduled on the Board of Commissioner's agenda at 10:00 a.m. on September 4, 2012. Liquor Licenses Motion by Froemming, second by Huebsch, and unanimously carried to convert/extend the previously issued On-Sale Seasonal Liquor and Sunday Liquor License for Guzzler's to expire on June 30, 2013. An additional fee for the period of November 1, 2012 through June 30, 2013, in the amount of $1,466.67, has been paid. Motion by Johnson, second by Lindquist, and unanimously carried to amend the On/Off-Sale 3.2 Malt Liquor License previously issued to Ye Olde Schoolhouse Bar and Grill to include service on a deck and roped-off area in addition to the primary structure. County Credit Card Motion by Huebsch, second by Froemming, and unanimously carried to approve the issuance of an Otter Tail County credit card with a 30 day limitation of $1,000 to David M. Boen, Phelps Mill Caretaker, as requested. Payment Approvals Motion by Lindquist, second by Huebsch, and unanimously carried to authorize payment, in the amount of $2,356.48, payable to Christensen Construction for maintenance/repair work completed on County Drainage System No. 16, as recommended by the Interim Ditch Inspector. Motion by Johnson, second by Huebsch, and unanimously carried to authorize payment, in the amount of $45.61, payable to TALC Group, Inc. (dba Big McDonald Resort) for boat and motor rental costs associated with the redetermination of benefits for County Drainage System No. 25, as recommended by the Interim Ditch Inspector. Bid Award -60-Bed CD Facility After previously advertising, bids were opened August 15, 2012 for 60-Bed Chemical Dependency Facility drainage improvements as follows: Bidder Base Bid Alternate 1 Alternate 2 Comstock Construction $189,000 $48,400 $8,500 Ferous Falls, MN Kindred Plumbing & Heating $165,000 $54,000 Deduct -$10,000 Kindred, ND Motion by Johnson, second by Lindquist, and unanimously carried to award the bid to correct drainage at the 60-Bed CD Facility to Kindred Plumbing & Heating of Kindred, ND, including Base Bid and Alternate 1 and 2 at a total bid price of $209,000. The work will be completed next spring. Discussion took place about funding the project. The 60-Bed facility has a total of $116,000 in a Capital Improvement Fund. The remainder will need to be budgeted for CY2013. There will be additional fees from Interstate Engineering as the Project Manager. OTC Board of Commissioners' Minutes August 21, 2012 Page 4 Rental Lease at New York Mills Offices Terry Hoff, Interim Physical Plant Manager, reported that Lakes Area Internet has rented space in the basement of the New York Mills Offices; however, they are behind on the rental payments for the space. Motion by Froemming, second by Johnson, and unanimously carried to direct the County Attorney to provide an Eviction and Collection Notice to Lakes Area Internet. Facility Analysis Commissioners requested a County Facility Analysis that addresses total sq. footage of space in each building, percentage of space being used, identification of outside entities using County space, rent income per sq. foot, etc. Planning Commission Recommendation Conditional Use Penni/ -Bonnie Beach Resort: Bill Kalar, Land & Resource Director, updated the Board regarding the Bonnie Beach Resort CUP request which was tabled last week due to additional information regarding an easement on the property. Mr. Kalar and the Applicant, Mr. Sugden, indicated that the concern dealing with the easement has been withdrawn. Motion by Huebsch, second by Johnson, and unanimously carried to approve a CUP to replace 15 cabins at Bonnie Beach Resort with 6 duplex units over a 10 year time frame with a condition as recommended by the Planning Commission. The proposal is located in GL 3 ex trs & ex pt platted & NL Y 160' on lk of GL 4 E of ditch (5.34 AC), Section 11 of Clitherall Township; Clitherall Lake (56-238), RD. . Grade & Fill Permit Application Mr. Kalar reported that he has received a Grade & Fill Permit Application from Robert Sanden regarding Lake Street, Midway Park Plat. Discussion took place regarding the request. Mr. Kalar will return to the Board next week regarding the application. Recess & Reconvene At 10:39 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings. The meeting was reconvened at 11 :30 a.m. Eligibility Worker Staffing Request John Dinsmore, Community Services Director, requested a waiver from current practices to hire a new, experienced Eligibility Worker at a Step 5. Motion by Lindquist, second by Huebsch, and unanimously carried to make an exception to the County's hiring practices to start a new Eligibility Worker at a Step 5 to give consideration for experience. Discussion took place regarding the need for a larger pool of candidates for this job classification. Assistant Veterans Service Officer Motion by Froemming, second by Huebsch, and unanimously carried to authorize filling a vacant Assistant Veterans Service Officer position as recommended by the Community Services Director and Interim VSO. County Ditch #70 Discussion took place regarding County Ditch #70 and its reduced flow at the outlet due to damaged tile and the inlet getting plugged. Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the Interim Ditch Inspector to place a guard over the inlet to prevent it from plugging up. A Veterans Museum OTC Board of Commissioners' Minutes August 21, 2012 Page 5 Motion by Johnson, second by Lindquist, and unanimously carried to authorize Commissioners and encourage the public to attend the Grand Opening of "Our Lives, Our Stories: America's Greatest Generation" on Saturday, September 1, 2012 at 10:00 a.m. at the ITOW Veterans Museum in Perham, MN. Adjournment At 12:12 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, August 28, 2012. Dated: c:>8 /:i.a /.;>.01::L Attest:~" Larryohn, Clerk By: CB/kd OTC Board of Commissioners' Minutes August 28, 2012 Attachment A, Page 1 WARRANTS APPROVED ON 8/21/2012 vendor Name ABG Maintenance Inc American Weldmg & Gas Inc Anderwn Land Sill"\'"' 'ing Inc Ballard Sanitation Inc Battle Lake Standard BERGQUIST /RlCHARD BOEN/D.-WID BOYER/RODJ\'EY Brandon Communications Inc Braun Vendmg Inc CenturyUnk CO OP Sen ices Inc Code 4 Senices UC CUUJGAN OF WADENA Denzel's Region Waste Inc Election Systems & ,oftware Inc ERICKSON/KENNETII E.,treme Marine UC Fargo Freightliner Farmers Co Op Oil Assn Fastenal Company Fergus Falls Daily Journal FERGUS FAST L~'lE Foth Infrastrucrure & Emironment UC FSH Communications UC G & K Sen ices GALLS UC GilL/M.>JUON Gopher State One Call HASTINGS L-\.W L.L.C. Henning Auto Parts Inc Holm/Sheldon INDEPENDEJ\"T EMERGENCY SER\1CES Independent News Herald Information Systems Corp JASAM ENTERPRJSES JOHNSON/MICHAEL Kelly Senices Inc Keskitalo/Tom Lake Region Healthcan> Corp Lakes Area Pest Control UC Larry Ott Inc Truck Sen ice Amount 2.501.84 192 40 2.527 50 128. 70 53.44 356.51 14.70 186.60 216.958.50 775.00 923 40 82.01 2.378.21 29.82 810.00 579.53 195..48 894.38 297.64 1.668.21 86.94 163.53 76.03 14.156.00 64.13 1.177 15 2648 507.04 55.75 2.420 00 7 47 383 15 64.22 25.88 606.51 197.37 227. 25 784.08 470.00 5. 773.00 83.36 2.885.00 OTC Board of Commissioners' Minutes August 21, 2012 Attachment A, Page 2 vendor Name Lawson Products Inc Leitch E.xca\-a.ting liberty Tire Recyclmg Se!"\ 1ces Mn Locators & Supplies Inc J,L-\AO Mark Sand & Graw! Co J,L-\SKE/LARRY J Meyer/~rge Miller's Precision Enterprises Inc MN DEPT OF L.\BOR AND INDUSTRY MN Motor Company Mn Office Of Enterprise Technologr MN State Auditor Napa Fergus Falls National Pen Corporation Nelson Auto Center Nelson Reporting Ser\ice NORTHERN ENGINE & SUPPLY INC Northern Safety Technology Inc One Call Locators Ltd oner ElecOic UC oner Tail Power Company onertail Bakery onertail Trucking Inc outdoor Renovations Landscape & Nw·se Pace Analytical Ser\ ices Inc PALMER/GEORGE Park Region Co Op Parkers Prairie/Cit\' Of Perham Sand & Gra\·el Pl.mer Bowes Powerplan OIB Premilml Waters Inc PRICE FAMILY CONSTRUCTION Pro Tairulr ouahn· Overhead llC RDO Truck Centers RDO Trust #80· 6130 RED ROCK · NORTHWIND LODGE Royal Tire Inc S.Wlnc Safelite Fulfillment Inc Amount 98.21 348.00 742.01 144.25 365.00 89,634.23 248 76 72.25 498.49 320.00 60.00 1.700.00 2.637.50 55.22 176.90 117.04 731.50 1,267.21 40.68 409.02 147.50 25.66 140.76 18,437.50 703.00 880.00 244.40 42.96 260.00 314.21 1.076.00 2,698.87 34 34 160.00 3.140.00 210.00 6,608.52 270.05 608.93 681.29 175.00 169.40 Vendor Name Service Food Super Valu SPECPJ. SER\1CES GROUP UC Steins Inc Streichers TIGGES/DENNIS UN!VER.Sm· OF MI?-.'NESOTA E\'lE'IS!ON Victor Lundeen Company Waste Management Wenck Associates Inc West Pa}inent Center White Banner Uruform Shop \\1LSON,1WARREN R Ziegler Inc Final Total: OTC Board of Commissioners' Minutes August 21, 2012 Attachment A, Page 3 Amount 24.44 3,295.98 243.43 354.65 253.28 20000 1,676.92 18,296 03 39.942.82 208.65 169.99 193 82 572 23 463,921.11