HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/26/2012MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
June 26, 2012
8:30a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, June 26, 2012 at 8:30 a.m., at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee
Rogness, Chair: Doug Huebsch, Vice-Chair: Wayne Johnson, John Lindquist, and Roger
Froemming present.
Approval of Agenda
Chairman Rogness called for approval of the June 26, 2012 agenda. Motion by Froemming,
second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of
June 26, 2012 with the following addition:
9:40 a.m. -Solid Waste Director, Mike Hanan -Request for Emergency Assistance
Approval of Minutes
Motion by Johnson, second by Froemming, and unanimously carried to approve the Board of
Commissioners meeting minutes of June 19, 2012 as presented.
Approval to Pay Bills
Motion by Johnson, second by Huebsch, and unanimously carried to approve payment of the
County Board bills per Attachment A of these minutes.
US Fish and WIidiife Certifications
Motion by Huebsch, second by Johnson, and unanimously carried to certify the following Habitat
Easement and Wetland Easement for acquisition by the U.S. Fish & Wildlife Service:
Habitat Easement-
Paul Kruger Enterprises, LLC
T.136N. R.44W. 5thP.M.
Section 4, as described below:
That part of Section Four (4) described as follows: Commencing at a found iron monument which designates the South quarter corner of
said Section.4: thence North 88 degrees 39 minutes 46 seconds West on an assumed bearing along the south line of said Section 4 for a
distance of 1252.51 feet to the point of beginning; thence North 01 degrees 36 minutes 03 seconds West for a distance of 1268.61 feet:
thence North 79 degrees 33 minutes 31 seconds West for a distance of 579,74 feet; thence North 01 degrees 47 minutes 30 seconds West
for a distance of 995.13 feet; thence North 21 degrees 10 minutes 37 seconds East for a distance of 166.72 feet: thence North 38 degrees
06 minutes 24 seconds East for a distance of 96.08 feet; thence North 89 degrees 41 minutes 07 seconds East for a distance of 479 .38
feet: thence South 89 degrees O l minutes 53 seconds East for a distance of 2610.43 feet to the east line of the Northwest Quarter of the
Southeast Quarter: thence North 00 degrees 07 minutes 08 seconds East along the east line of the Northwest Quarter of the Southeast
Quarter for a distance of 11 .31 feet to the Northeast corner of the Northwest Quarter of the Southeast Quarter: thence North 88 degrees
24 minutes 54 seconds West along the north line of the Northwest Quarter of the Southeast Quarter for a distance of 2652.85 feet to the
Northwest corner of the Northwest Quarter of the Southeast Quarter; thence North 00 degrees 02 minutes 48 seconds East along the east
line of the West half of the Northwest Quarter for a distance of 2515.26 feet to the Northeast corner of Government Lot 4; thence North
88 degrees 46 minutes 41 seconds West along the north line of said Section 4 for a distance of 1322.08 feet to the Northwest corner of
said Section 4; thence South 00 degrees 10 minutes 56 seconds West along the west line of said Section 4 for a distance of l 068.37 feet;
thence North 87 degrees 12 minutes 29 seconds East for a distance of 699. 97 feet; thence North 05 degrees 04 minutes 24 seconds West
for a distance of l 08.03 feet; thence North 68 degrees 53 minutes 02 seconds East for a distance of 109 .66 feet; thence South 82 degrees
24 minutes 04 seconds East for a distance of 164.31 feet; thence South 09 degrees 11 minutes 21 seconds East for a distance of 358.77
feet; thence South 10 degrees 1 4 minutes 30 seconds West for a distance of 200.86 feet; thence South 37 degrees 33 minutes 26 seconds
East for a distance of 537.84 feet; thence South 74 degrees 35 minutes 33 seconds West for a distance of 540.58 feet; thence North 50
degrees 05 minutes 33 seconds West for a distance of 41 .83 feet; thence on a curve concave to the South having a central angle of 63
OTC Board of Commissioners' Minutes
June 26, 2012
Page2
degrees 31 minutes 47 seconds and a radius of 416.50 feet, for a distance of 461.82 feet: thence South 66 degrees 22 minutes 41 seconds
West for a distance of 347 .79 feet to the west line of said Section 4; thence South 00 degrees 10 minutes 56 seconds West along the west
line of said Section 4 for a distance of 18.03 feet said point shall here as be known as Point B: thence continuing South 00 degrees 1 O
minutes 56 seconds West along the west line of said Section 4 for a distance of 405.38 feet to the West Quarter corner of said Section 4;
thence South 00 degrees 11 minutes 41 seconds East along the west line of said Section 4 for a distance of 2646.21 feet to the Southwest
corner of said Section 4; thence South 88 degrees 39 minutes 46 seconds East along the south line of said Section 4 for a distance of
1398,71 feet to the point of beginning. The above described tract contains 120.73 acres.
Subject to and together with a 33.00 foot wide driveway easement over, under and across that part of the Southwest Quarter of the
Northwest quarter and the South Half of said Section 4 the centerline is described as follows:
Beginning at the aforementioned Point B; thence North 66 degrees 22 minutes 41 seconds East for a distance of 347 .79 feet; thence on a
curve concave to the South having a central angle of 63 degrees 31 minutes 47 seconds and a radius of 400.00 feet, for a distance of
443.52 feet; thence South 50 degrees 05 minutes 33 seconds East for a distance of 270.92 feet: thence South 33 degrees 56 minutes 54
seconds East for a distance of 312.31 feet: thence on a curve concave to the Northeast having a central angle of 55 degrees 04 minutes
59 seconds and a radius of 300.00 feet, for a distance of 288.41 feet; thence South 89 degrees 01 minutes 53 seconds East for a distance
of 2566.25 feet to the westerly right of way line of County State Aid Highway No. 21, the sidelines shall be prolonged or shortened to
intersect the west line of said Section 4 and the westerly right of way line of County State Aid Highway No. 21,
Together with a 33.00 foot wide access easement over, under and across that port of the Southwest Quarter of the Northwest Quarter of
said Section 4 the west line is described as follows: Beginning at the aforementioned Point B; thence North 00 degrees 10 minutes 56
seconds East for a distance of 1033.00 feet and there terminating.
AND
T. 136 N. R. 44 W. 5th P.M.
Section 4, that part of Government lot 4 and that part of the Southwest Quarter of Northwest Quarter {SW1/.NW1/.) described as follows:
Commencing at a found iron monument which designates the west quarter corner of said Section 4: thence North 00 degrees 1 O
minutes 56 seconds East on an assumed bearing along the west line of said Section 4 for a distance of 405.38 feet, said point shall here
as be known as Point B; thence continuing North 00 degrees 10 minutes 56 seconds East along the west line of said Section 4 for a
distance of 18.03 feet to the point of beginning; thence continuing North 00 degrees 10 minutes 56 seconds East along the west line of
said Section 4 for a distance of 1,014.17 feet; thence North 87 degrees 12 minutes 29 seconds East for a distance of 699.97 feet; thence
North 05 degrees 04 minutes 24 seconds West for a distance of 108.03 feet; thence North 68 degrees 53 minutes 02 seconds East for a
distance of 109.66 feet; thence South 82 degrees 24 minutes 04 seconds East for a distance of 164.31 feet; thence South 09 degrees 11
minutes 21 seconds East for a distance of 358.77 feet: thence South 1 o degrees 14 minutes 30 seconds West for a distance of 200.86 feet;
thence South 37 degrees 33 minutes 26 seconds East for a distance of 537 .84 feet; thence South 7 4 degrees 35 minutes 33 seconds West
for a distance of 540.58 feet; thence North 50 degrees 05 minutes 33 seconds West for a distance of 41.83 feet; thence on a curve
concave to the South having a central angle of 63 degrees 31 minutes 47 seconds and a radius of 416.50 feet, for a distance of 461.82
feet: thence South 66 degrees 22 minutes 41 seconds West for a distance of 347.79 feet to the point of beginning, The above described
tract contains 23.7 4 acres.
Together with a 33.00 foot wide driveway easement over, under and across that part of the SW¼NW¼ and the Sl/2 of said Section 4 the
centerline is described as follows: Beginning at the aforementioned Point B; thence North 66 degrees 22 minutes 41 seconds East for a
distance of 347.79 feet; thence on a curve concave to the South having a central angle of 63 degrees 31 minutes 47 seconds and a
radium of 400.00 feet. for a distance of 443,52 feet; thence South 50 degrees 05 minutes 33 seconds East for a distance of 270.92 feet;
thence South 33 degrees 56 minutes 54 seconds East for a distance of 312.31 feet; thence on a curve concave to the Northeast having
a central angle of 55 degrees 04 minutes 59 seconds and a radius of 300.00 feet, for a distance of 288.41 feet; thence South 89 degrees
01 minutes 53 seconds East for a distance of 2,566.25 feet to the westerly right of way line of County State Aid Highway No. 21. the
sidelines shall be prolonged or shortened to intersect the west line of said Section 4 and the westerly right of way line of County State Aid
Highway No. 21.
Subject to a 33.00 foot wide access easement over. under and across that part of the SW1/.NW¼ of said Section 4 the west line is
described as follows:
Beginning at the aforementioned Point B; thence North 00 degrees l O minutes 56 seconds East for a distance of 1,033.00 feet and there
terminating.
The above described tract of land is delineated on a plat designated "Certificate of Survey" for Earl A. Koth, recorded as Document
# 1097120 in the Otter Tail County Recorder's Office, prepared by Advanced Surveying and Consulting, LLC. Said plat is on file in the
Office of the Regional Director, Region 3, U.S. Fish and Wildlife Service, and is incorporated herein by reference.
Wetland Easement-
Paul Kruger Enterprises, LLC
T. 136 N., R. 44 W,, 5th P.M.
Section 4, as described below:
T. 136 N., R. 44 W .• 5th P.M.
That port of Section Four (4) described as follows: Beginning at a found iron monument which designates the South quarter corner of
said Section 4; thence North 88 degrees 39 minutes 46 seconds West on an assumed bearing along the South line of said Section 4 for a
distance of 1,252.51 feet; thence North 01 degrees 36 minutes 03 seconds West for a distance of 1,268.61 feet; thence North 79 degrees
33 minutes 31 seconds West for a distance of 579.74 feet: thence North 01 degrees 47 minutes 30 seconds West for a distance of 995.13
feet; thence North 21 degrees 1 O minutes 37 seconds East for a distance of 166.72 feet: thence North 38 degrees 06 minutes 24 seconds
East for a distance of 96.08 feet; thence North 89 degrees 41 minutes 07 seconds East for a distance of 479 .38 feet said point shall here as
be known as Point D; thence South 89 degrees 01 minutes 53 seconds East for a distance of 2,610.43 feet to the East line of the NW1/..SE1/4;
OTC Board of Commissioners' Minutes
June 26, 2012
Page 3
thence South 00 degrees 07 minutes 08 seconds East along the East line of the NW1/4SE1/4 for a distance of 902.04 feet; thence South 88
degrees 40 minutes 13 seconds West for a distance of 49.43 feet said point shall here as be known as Point C; thence continuing South 88
degrees 40 minutes 13 seconds West for a distance of 1,004.88 feet: thence North 01 degrees 05 minutes 24 seconds West for a distance
of l 07.44 feet: thence South 86 degrees 36 minutes 50 seconds West for a distance of 425.09 feet: thence South 08 degrees 12 minutes 12
seconds West for a distance of 382.22 feet; thence North 87 degrees 17 minutes 45 seconds West for a distance of 30 l .68 feet: thence
South 02 degrees 42 minutes 35 seconds West for a distance of 161 .35 feet: thence South 85 degrees 48 minutes 03 seconds East for a
distance of 165.34 feet; thence South 05 degrees 32 minutes 53 seconds East for a distance of 192.09 feet; thence South 85 degrees 03
minutes 45 seconds East for a distance of 209.10 feet; thence South 1 6 degrees 37 minutes 55 seconds East for a distance of 153.59 feet;
thence North 82 degrees 53 minutes 21 seconds East for a distance of 242.60 feel: thence North 12 degrees 35 minutes 24 seconds West
for a distance of 243.83 feet; thence North 53 degrees 44 minutes 07 seconds East for a distance of 18.02 feet said point shall here as be
known as Point A: thence continuing North 53 degrees 44 minutes 07 seconds East for a distance of 292.99 feet; thence South 08 degrees
22 minutes 45 seconds East for a distance of 1,338.08 feet to the South line of said Section 4; thence North 88 degrees 46 minutes 00
seconds West along the South line of said Section 4 for a distance of 547 .25 feet to the point of beginning. The above described tract
contains 127 .25 acres.
Subject to and together with a 33.00 foot wide driveway easement over. under and across that part of the SW¼NW¼ and the S½ of said
Section 4 the centerline is described as follows:
Beginning at the aforementioned Point D; thence South 89 degrees 01 minutes 53 seconds East for a distance of 2,566.25 feet to the
westerly right of way line County state Aid Highway No. 21 the sidelines shall be prolonged or shortened to intersect the westerly right of
way line of County State Aid Highway No. 21.
Together with a 33.00 foot wide access easement over, under and across that port of the W½SE¼ of said Section 4 the centerline is
described as follows:
Beginning at the aforementioned Point A; thence North 12 degrees 35 minutes 24 seconds West for a distance of 66.71 feet; thence
North 54 degrees 10 minutes 16 seconds East for a distance of 626.93 feet; thence on a curve concave to the South having a central
angle of 52 degrees 24 minutes 25 seconds and a radius of 425.00 feet, for a distance of 388.74 feet: thence on a reverse curve concave
to the North having a central angle of 18 degrees 31 minutes 56 seconds and a radius of 800.00 feet, for a distance of 258.76 feet to the
westerly right of way line of County State Aid Highway No. 21, the sidelines shall be prolonged or shortened to intersect the westerly right
of way line of County State Aid Highway No. 21.
Subject to a public road easement over, under and across that part of the above described tract described os follows:
NW'/4SE'/4 in said section lying East of the following described line:
Beginning at the aforementioned Point C; thence North 00 degrees 13 minutes 05 seconds East for a distance of 904.41 feet to the North
line of the above described tract and there terminating.
The above described tract of land is delineated on a plat designated "Certificate of Survey" for Earl A. Kath, recorded as Document
# 1097120 in the Otter Tail County Recorder's Office, prepared by Advanced Surveying and Consulting. LLC. Said plat is on file in the
Office of the Regional Director, Region 3. U.S. Fish and Wildlife Service, and is incorporated herein by reference.
Request for Emergency Assistance
Motion by Lindquist, second by Froemming, and unanimously carried to approve sending one of
the certified Household Hazardous Waste staff to Duluth, MN to help with the clean-up from the
recent floods.
Smoke Free Grounds Policy
Wellness Coordinator, Janet Lindberg presented a packet of information that will be provided to
employees for information regarding the upcoming implementation of the Smoke Free Grounds
policy on January l, 2013. Employees will receive the information three times before
implementation date. The implementation of a Tobacco Free Policy was discussed. Motion by
Lindquist, second by Huebsch and unanimously carried to approve the packet of information as
Memorandum of Understanding. Motion by Lindquist, second by Huebsch and unanimously
carried for the Wellness Committee to proceed with the process to go Tobacco Free by 2014.
OTC Board of Commissioners· Minutes
June 26, 2012
Page4
Dog Bite Hearing
Jessica Metzger, PHN reported that a Pit Bull named Wiggy has two bites on record; therefore, the
County Animal Bite and Control Ordinance requires that a hearing be held. Ms. Metzger
explained the bite situations; Wiggy has 2 bites on record with a previous owner. The current
owner of Wiggy, Jake Hughes has not been reached. Letters regarding the hearing have been
returned and phone calls not answered. Wiggy is currently at the Humane Society and while
housed there has also bitten a staff member. Motion by Huebsch, second by Johnson and
unanimously carried that Wiggy be euthanized. The County Attorney will draft an Order of
Findings and return to the Board for their approval.
Public Health Contract
Motion by Lindquist, second by Johnson and unanimously carried to authorize the appropriate
County Officials' signatures on the Professional and Technical Services contract between the
State of MN and Otter Tail County Public Health.
Recess & Reconvene
At 9:13 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 9:17 a.m.
West Central Regional Juvenile Center
Probation Director. Chuck Kitzman provided a packet of information on the West Central
Regional Juvenile Center. Discussion followed.
Request for Forgiveness of Tax Penalty
Treasurer, Steve Andrews, presented a request for forgiveness of tax penalty from William
Boedigheimer on Parcel No. 73-000-99-0523-000 due to the owner paying taxes on the escrowed
parcel instead of commercial parcel. Motion by Huebsch, second by Johnson and unanimously
carried to forgive penalty of $108.72 but charge a $25 correction fee.
Performance Measures Resolution
Otter Tall County Resolution No. 2012-42
Commissioner Johnson offered the following and moved for its adoption:
WHEREAS, Otter Tail County has adopted and implemented the minimum 10 performance
measures developed by the Council on Local Results and Innovation; and
WHEREAS, Otter Tail County has implemented or is in the process of implementing a local
performance measurement system as developed by the Council on Local Results and Innovation;
and
WHEREAS, Otter Tail County has or will report the results of the l O adopted measures to its
residents before the end of the calendar year through publication, direct mailing, posting on the
entity's website, or through a public hearing at which the budget and levy will be discussed and
public input allowed; and
WHEREAS, Otter Tail County has or will survey its residents by the end of the calendar year on the
services included in the performance benchmarks.
..
OTC Board of Commissioners' Minutes
June 26, 2012
Page 5
NOW, THEREFORE BE IT RESOLVED, that Otter Tail County approves participation in the
Performance Measurement Program and the results of the performance measures adopted by
Otter Tail County in 2011.
Commissioner Froemming seconded the motion, and upon being put to a vote the resolution was
unanimously carried
Dated: O 7 / /o /.:i.01.;;J... •
Leland R. Rogness, Board o missioners Chair
Rapid Response Emergency Revolving Loan Fund Policy
Motion by Huebsch, second by Johnson, with Lindquist opposed because he feels that more
details need to be developed before implementation, to adopt the Otter Tail County Rapid
Response Emergency Fund Policy, with the following amendments: a) rename the fund to "Otter
Tail County Rapid Response Emergency Revolving Loan Fund," b) initial funds of $250,000 will
come from county reserves, and c) the fund shall not exceed $1,000,000.
The Board directed staff to take the next steps to develop an application for interested parties.
Use of the fund will require a Budget Committee recommendation and County Board approval.
The earliest opportunity for this to occur would be at the July l 0, 2012 Board meeting.
Acquisition of WMA Land on Easf Lost Lake
Motion by Johnson, second by Huebsch, with Froemming and Rogness opposed, to deny the
request for acquisition by the MN DNR Fish & Wildlife Division of land on East Lost Lake. Motion
carried with a 3-2 vote.
Approval to Pay Bills & Claims
Motion by Johnson, second by Huebsch, and unanimously carried to approve payment of the
Human Services bills and claims as presented.
Reassignment Requests
Motion by Froemming, second by Lindquist and unanimously carried to approve a temporary out
of class reassignment for Veterans Service Officer, Charlie Kampa to serve as Acting Veterans
Services Director and to reassign a current Human Services employee to the Assistant Veterans
Service Officer Position.
Contract Renewals
Motion by Johnson, second by Lindquist and unanimously carried to approve the following
Human Services contracts:
OTC Board of Commissioners' Minutes
June 26, 2012
Page 6
1' ' '.6.gency "! \
1:\; ;_~~-:~-·::·?_::(_ :\-)~\-". ".?~ ,gtJf !If~ ra~~t:'c:ti
Joshuo & Sara Lott Residential
Services/Home
Plus/Foster Care
Services
Pioneer Senior Residential Services/
Cottages/Pioneer Assisted Living
Retirement '
Prairie Community Residential Services/
Services Assisted Living
Helping Hands Elderly Services
Tender Hearts Residential Services/
Home Care Assisted Living
Our Home Your Residential Services/
Home Assisted Living
FF Area Special Ed Children's Day
Coop & LMHC Treatment Program
Lakes & Prairie Child Care Assistance
Community Action
Partnership Inc.
.f,'.'~:-1(d:;{'';}7C i.•·· ~:'/J~~:::J_{,'
, ,; ·:,:.-:--::: -·-' -',._
Contract Period Elderly & Disabled
05-15--12
Through
12-31-12
Contract Period Elderly
07-01-12
Through
06-30-14
07-01-12 Elderly.
Through
06-30-14
07-01-12 Elderly
Through
06-30-14
07-01-12 Elderly
Through
06-30-14
07-01-12 Elderly
Through
06-30-14
07-01-12
Through lnteragency
06-30-13 Special Education
Program
07-01-12 Residence of OTC
Through who are eligible for
06-30-13 Child Care Asst.
Developmental Disabilities Service Report
>: Funding Source /,-_ ·: --' ' <,'.. -
. '· . . .
AC/EW /CADI orTBI
Waivered Funds
The total amount to be paid
for such purchased services
shall not exceed the OTC
approved Rate
The total amount to be paid
for such purchased services
shall not exceed the OTC
annroved Rate
The total amount to be paid
for such purchased services
shall not exceed the OTC
annroved Rate
The total amount to be paid
for such purchased services
shall not exceed the OTC
annroved Rate
The total amount to be paid
for such purchased services
shall not exceed the OTC
annroved Rate
Per Rate Schedule
(Appendix A) $192.153
Payment to be made
through quarterly billing.
The cost to OTC Human
Services will not exceed
$92,234.
Otter Tail County Human
Services Not to exceed
$55,961.00
Social Services Supervisor, Deb Sjostrom and the Developmental Disabilities staff reviewed a
handout titled "Otter Tail County Human Services Development Disabilities Report June 2012".
Discussion followed,
HRA Board Reappointment
Motion by Lindquist, second by Froemming and unanimously carried, to reappoint Robert Maki as
a Board Member to the Otter Tail County Housing and Redevelopment Authority Board for the
term of August l, 2012 through August 31, 2017,
License Approval
Motion by Froemming, second by Huebsch and unanimously carried, to approve the following
applications for license:
Amor Rumors
30932 Larson Rd
Battle Lake, MN 56515
On-Sale Liquor and Sunday Liquor
Battle View Landing
22540 County Highway 5
Henning, MN 56551
Elmer's Texas Barbeque
27896 State Highway 78
Battle Lake, MN 56515
Keystone Masonry Inc.
Whiskey River Bar and Grill
4397 4 390th Street
Perham, MN 56573
OTC Board of Commissioners' Minutes
June 26, 2012
Page 7
On/Off Sale 3.2 Malt Liquor
On Sale Wine
On-Sale Wine
Consumption and Display Permit
On/Off Sale 3.2 Malt Liquor
On-Sale Liquor and Sunday Liquor
'County Board approval for the above noted licenses is subject to the review of the County Attorney's office and
the County Sheriff's Office and in some situations to the submission of all of the required forrns.
This motion also includes the following current License Holders that have not submitted renewal
applications if, they submit the proper paperwork:
Big Pine Lodge
43606 Mosquito Heights Road
Perham, MN 56573
Galaxy Resort Restaurant & Deck
39578 County Highway 4 1
Dent, MN 56528
Northtown
25947 County Highway 88
Fergus Falls MN 56537
Pelican Rapids Supper Club Inc.
44086 US Highway 59
Pelican Rapids, MN 56572
Ye Olde School House Bar and Grill
24028 Emery Drive
Erhard, MN 56534
On/Off -Sale 3.2 Malt Liquor
On Sale Liquor and Sunday Liquor
On/Off -Sale 3.2 Malt Liquor
On Sale Liquor and Sunday Liquor
On/Off -Sale 3.2 Malt Liquor
Planning Commission Recommendations
Conditional Use Permit -Jamie/ind Inc:
Motion by Lindquist. second by Froemming, and carried with Johnson abstaining, to approve a
Conditional Use Permit for a new driveway as presented, including the survey map received at
the Meeting (dated June 20, 2012). The project is located in Jamielind Shores Lot 10, Section 30
of Edna Township: Big McDonald Lake (56-386), RD.
OTC Board of Commissioners' Minutes
June 26, 2012
Page 8
Conditional Use Permit-Young Life Castaway Club/Young Life Campaign:
Motion by Johnson, second by Huebsch and unanimously carried to approve a Conditional Use
Permit to replace the entrance to the main dining room building with a 12' x 23' vestibule
covered by a 19' x 30' roof as presented. The project is located in Pt of Sub Lot A & B of GL 1
(4.90 AC) & W 2.08 AC of SL B ex W 150', Section 3 and Robinswood all ex Lot A, Pelican Heights
Subdivision Lot 5 Blk 4 and Bg 478.5' N of M.C. 49, ELY 66.6', NWLY 101.1', Section 2 of Dunn
Township; Pelican Lake (56-786), GD.
Conditional Use Permit -David Wieser et al:
Motion by Huebsch, second by Johnson and unanimously carried to approve a Conditional Use
Permit for a new road, provided there is appropriate erosion control and that the road easement
goes to the end of the current (or acquired) property line as recommended by the Planning
Commission. The project is located in Pt GL's 3 & 4, parcels A,B,C,D & E, Section 11 of Maine
Township; Pickerel Lake (56-475), RD.
Conditional Use Permit -Mike & Cheryl Harris:
Motion by Huebsch, second by Froemming and unanimously carried to approve a Conditional
Use Permit to remove selected trees/stumps to level an area for home and attached garage
building site as presented. The project is located in Auditor Sub Div # 114 Lot 4, Section 34 of
Dead Lake Township; Dead Lake (56-383), NE.
Conditional Use Permit-Mark & Pamela Strawn:
Motion by Huebsch, second by Lindquist and unanimously carried to approve a Conditional Use
Permit to 1) remove existing barn including concrete floor, footings and parking pad, 2) build
new house with attached garage onsite, and 3) add fill as presented and recommended by the
Planning Commission. The project is located in Pt GL 1, Section 1 of Otter Tail Township; Buchanan
Lake (56-209), GD.
Conditional Use Permit -Anthony Soland:
Motion by Huebsch, second by Froemming and unanimously carried to approve a Conditional
Use Permit to Level a pad for a 40' x 80' building to be used as storage and living quarters, level
and build a gravel driveway with culvert (20' x 180' driveway, 15' x 30' apron on driveway & 50' x
70' parking area as presented and recommended by the Planning Commission The project is
located in Ratz Lakeview Division Lot 5 Blk 1, Section 19 of Hobart Township; Long Lake (56-388),
RD.
Conditional Use Permit -Marc Mel/mer:
Motion by Huebsch, second by Johnson and unanimously carried to approve a Conditional Use
Permit to Level 60' x 80' of lot to build a storage building as presented and recommended by the
Planning Commission. The project is localed in Ratz Lakeview Division Lot 4 Blk 1, Section 19 of
Hobart Township; Long Lake (56-388), RD
Conditional Use Permit-Nancy J. Johnson:
Motion by Froemming, second by Lindquist and unanimously carried to approve a Conditional
Use Permit to raise the grade on entire grass area south of existing cabin to the sand beach by
approximately 1 O" as presented provided the elevation of the fill • does not exceed the
neighboring properties or the ice ridge as recommended by the Planning Commission. The
project is located in the W 154' of E 385' 2.58 AC, Section 8 of Otter Tail Township; Otter Tail Lake
(56-242), GD.
Biennial Budget Request
OTC Board of Commissioners' Minutes
June 26, 2012
Page 9
Motion by Froemming, second by Johnson, and unanimously carried to submit the Biennial
Budget Request to the Board of Water and Soil Resources.
Recess & Reconvene
At 11 :36 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 11 :40 a.m.
Request for Forgiveness of Tax Penalty
Property owner Dale Menze requested forgiveness of tax penalty for Parcels #47-000-20-8197-000,
#47-000-31-0207-000 & #47-000-31-021 l-000. Mr. Menze stated he did not receive tax statements
for these three parcels: therefore, did not pay them when he paid the rest of his property taxes.
Treasurer, Steve Andrews stated that the statement was mailed and was not received back from
the post office. Motion by Huebsch, second by Johnson and unanimously carried to deny the
request for Forgiveness of Tax Penalty because the County was not in error.
REGULAR TO MUNICIPAL ADVANCE RESOLUTION
Otter Tail County Resolution No.2012 -43
A motion was offered by Johnson, seconded by Lindquist and unanimously carried to adopt the
following resolution:
WHEREAS, the County of Otter Tail has obtained the Commissioner's approval of the plans for the
following County State-Aid Project(~):
Project # S.A.P. 056-634-010
AND, WHEREAS, said County is prepared to proceed with the construction of said project(s) by
providing county regular funds to supplement the available funds in the County Municipal
Account, and
WHEREAS, repayment of the funds so advanced by the County is desired in accordance with the
provisions of Minnesota Statutes 162.08, Subd. 5, & 7 and Minnesota Rules 8820.1500, Subp. 9.
NOW, THEREFORE, BE IT RESOLVED: That the Commissioner of Transportation be and is hereby
requested to approve this basis for financing said construction project(s) and to authorize
repayments from subsequent accruals to said Account, in the amounts as herein indicated.
Transfer the Yearly Municipal Construction Allotment, beginning in 2013, to the Regular
Construction Allotment until the borrowed funds are repaid in full to the Regular Construction
Allotment Account.
Adopted at Fergus Falls, Minnesota, this 26thday of June, 2012
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
OTC Board of Commissioners' Minutes
June 26, 2012
Page 10
Bid Review and Recommendation for Award -CSAH 72 Bridge Replacement
After advertising for bids for S.P. 056-672-004, Grading and Aggregate Surfacing Bridge 56537, bids
were opened at 1:00 p.m. on June 6, 2012. Motion by Johnson, second by Lindquist and
unanimously carried to award the project to Swingen Construction Co. of Grand Forks, ND as the
low bidder at the bid price of $1,206,034.50, as recommended.
Out-of-State Travel Request
Motion by Johnson, second by Lindquist, and unanimously carried to approve out-of-state travel
for Rick West to attend the National Local Technical Assistance Program Conference in
Grapeview TX July 30-August 1, 2012. Expenses are paid by the Mn Local Road Research Board.
Public Informational Meeting
Motion by Johnson, second by Froemming and unanimously carried to establish a Public
Informational meeting date for Phase 2 of the Pelican Lake project, on Saturday, August 11, 2012
at 10:00 a.m. at Lake Region Cooperative, 1401 South Broadway, Pelican Rapids MN.
Adjournment
At 12:25 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 8:30 a.m. on Tuesday, July 10, 2012.
CB/kc
··•
OTC Board of Commissioners' Minutes
June 26, 2012
Attachment A, Page 1
Warrants approved on 6/26/2012
Vendor Name
A '\'l.4.'IDS U.C
Ame.ncan Bio Medica COI]lOration
Anderson Land Sun·e~"ing Inc
BERGQUIST /RICHARD
Bob's Standard Bulk Senice
Brandon Cnmnnmications ln-c
Brasel/Ryan
Br;;un Intertec Corporation
Briggs Corporation
Chemsea:rch
Code -I 5"..I''ices Ll.C
C<'DlJJDmlc:ttion Briefings
Coopers Teclmology Group
Crop Production Senioes
De.,East
Diamond Vogel Paints
Ed,1,ard Carlson Post cS3
Eldim/Michelle M
Evl!I'gl'een £qujp:w.ent Inc
Fergus Falls Dain· Journal
Fergus Tu-e Center
Frontier Preosion Inc
G&R Controls
G«lfathe:rs El..-termlnatillg Inc
GR.~1TE ELECTR0~1CS
Hauge/Mad:
Healthcare En,irommmtal 5"..r.ices Inc
HolmlShe.Ldon
lndepmdent tThe
Inno,,ative Office Soh:itio:n:s
[ntab Inc
KE'i GOVER.l'l'XB<'T flN'_4.\lCE INC
IJ:rutson Electric R~ding
Lab Region Electrtc Co Op
Lam-Ott Inc Truck Sen ice
Leitch W::i!!\ -atillg
Locators & Supplies Inc
Marco Inc St Louis
Metcal! i'•-endy L
Mid"'est Pnntillg Co
Midwest Testillg Laboratory
Mi,:t,,.-estem Mat Rental & Supply Co
AlllOWlt
4,03985
389.00
? 900.00
1,1',2.20
85:93
172.38
?0.67
7,312.50
89.36
687 OJ
373.d?
139.00
~/1.92
6,466.65
21.15
2,210.85
200.00
104.34
19.451 .?5
1,395.65
26.57
113.13
19,413 00
601.44
29.073XI
4.82
29.10
1.BJ.36
1,065.75
',O 37
83.04
8. 788. 78
545.0B
3,413.,17
S00.00
2,512 so
167.79
338.36
134.31
341.34
358.15
8!HJ5
OTC Board of Commissioners' Minutes
June 26, 2012
Attachment A, Page 2
Mn Co lnterg~·emmmtal Trust
Mn Dept Of Transportatio-n
MN Motor Company
Mn Sheriffs' Association
Natures Ga.rd.en World
Nelson Auto Center
Office Depot
Officemax Incorporated
Olson/Richard
Otter Tail Co Treasurer
Outdoor Renovation< Iands<:ape & !\'une
O\"eI!.and M<>chanic:11 Sen'ices
Pa.mida Pharmacy
Phoenix Supply
Pitn~• Bowes
Pro-'4'est &Associatti Inc
R.e\iew Enterprises Inc
Safelite Fulfillment inc
Sdtwanke/\'kl:i
Sen ice Food Super Valu
Sheni,in '4'IDiam s
Sigm\-orks Signs & Banners Uc
Staples Advantage
STF..\RNS DHIA INC
Steins Inc
Stinar Sturde";mt Stolz Post 116
Streic:has
TIGGES,'DENNIS
Toshiba Jlnsiness Solutions USA
UNlv"ERSilY OF MN PRJ?oi"TING S'ER\!1CES
Victor Lundeen Company
Voss Lighting
Fm.al Total:
1,341.00
1,156,640.62
72.59
690.00
15.00
26.210.50
363.79
100.53
2,025.83
10. 7:.
1,805.00
1,787.96
9.962.67
252.48
1,435.00
45.00
28.00
408.71
78.26
20.36
25.38
53.44
355.87
. 105.00
233.31
200.00
1,381.89
1,110.60
80.81
22.91
20.90
9.75
1,323,835.66
. . .,. ....