HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/15/2012MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
May 15, 2012
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, May 15, 2012 at 9:30 a.m., at the Otter
Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair;
Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present.
Approval of Agenda
Chairman Rogness called for approval of the May 15, 2012 agenda. Motion by Huebsch, second by
Johnson, and unanimously carried to approve the Board of Commissioners agenda of May 15, 2012 with
the following additions:
General Discussion -Human Services Staffing Request
Public Works Agenda Items -Fergus Falls Transfer Station
Approval of Minutes
Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of
Commissioners meeting minutes of May 8, 2012 as presented.
Approval to Pay Bills
Motion by Johnson, second by Froemming, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Dog Bite Hearing
Diane Thorson, Public Health Director, opened discussion regarding a Dog Bite Hearing. She reported
that when a dog has bitten two times, there is a requirement that a Hearing take place regarding the
incidents. David Hauser, County Attorney, reviewed the facts in the case. A dog about 10 years old
{lab/mix breed) named Kasey owned by Kim Armstrong bit a mailman in December of 2011 and bit an
individual entering their home in April of 2012. Ms. Armstrong agreed with the facts of the case as
presented. Discussion followed regarding plans to avoid another biting incident. Mr. Hauser will draft
findings and an Order in the case for the Board's consideration.
Correspondence Acknowledged
David Hauser shared a letter with Board members that he received from Diane Alm. Board members
requested that Mr. Hauser respond by letter to invite Ms. Alm to a committee meeting to answer her
questions regarding the Little McDonald Outlet project.
800 MHz Radio Proposal
Patrick Waletzko, Emergency Manager, opened discussion regarding a proposal to purchase end-user
radios for the ARMER communication system for the fire departments. Matt McGuire referred to the End-
User Distribution Plan document and reviewed the equipment and corresponding cost. After further
research on the pricing of the radios, two alternate plans were developed by the Fire Departments which
were submitted as Plan A and Plan B. Motion by Huebsch, second by Johnson, and unanimously carried
to proceed with the purchase of ARMER compliant radios and required accessories for public safety
reasons and to approve Plan A with an estimated cost of $500,095.00. County cost will be $450,086.00
with the Fire Departments providing a 10% match of about $50,000.00.
OTC Board of Commissioners' Minutes
May 15, 2012
Page 2
Recess & Reconvene
At 10:05 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:15 a.m.
Bid Award -Courthouse Remodeling Project
Terry Hoff, Interim Physical Plant Manager, presented bid documents for the OTC Courthouse Remodeling
Phase I project (no. 1119). He reviewed the scope of the Phase I project including Alternate 1 (chiller heat
recovery) and Alternate 2 (snow melt system for sidewalks). After advertising, the following bids were
opened on May 7, 2012:
Bidder Base Bid Alternate 1 Alternate 2 Total Bid
Comstock Construction $4,007,400.00 $30,000.00 $17,000.00 $4,054,400.00
Kue Contractors $4,731,123.00 $30,000.00 $18,100,00 $4,779,223.00
Motion by Johnson and seconded by Froemming to award the OTC Courthouse Remodeling Phase I
project (1119) as presented with two alternates, at a total bid price of $4,054,400.00 to the low bidder,
Comstock Construction. Chairman Rogness call for a roll call vote as follows:
Board of County Commissioners
Wayne D. Johnson
Doug Huebsch
Leland R. Rogness
John Lindquist
Roger Froemming
YEA
X
X
X
X
X
NAY ABSENT
Bid Award -New York Mills Building Improvements
ABSTAIN
After advertising for bids for work associated with retrofit of the Northeast entrance, reroofing, masonry
repair and window replacements at the NYM Building, the following bid was received:
Comstock Construction $484,400.00
Motion by Huebsch and seconded by Johnson to award the New York Mills Improvements as presented to
Comstock Construction at a bid price of $484,400.00. Chairman Rogness called for a roll call vote as
follows:
Board of County Commissioners
Doug Huebsch
Leland R. Rogness
John Lindquist
Roger Froemming
Wayne Johnson
YEA
X
X
X
X
X
NAY ABSENT ABSTAIN
Building Committee Meeting
Larry Krohn, Administrator, requested a Building Committee meeting at the end of the May 15th agenda to
discuss the Construction Management concept.
Approval for Aerial Spraying over Congested Areas
Ryan Lubben, Owner of West Central Ag-Air, Inc, requested approval as required by federal regulations, to
spray for tent worm caterpillars in Otter Tail County. Motion by Johnson, second by Huebsch, and
unanimously carried to authorize the Chairman's signature on a letter to grant permission to West Central
Ag-Air Inc. to fly over areas of Otter Tail County as requested.
OTC Board of Commissioners' Minutes
May 15, 2012
Page 3
Fergus Falls Transfer Station Water Main Extension
Mike Hanan, Solid Waste Director, provided a proposal from the City of Fergus Falls for a water main
extension to the Fergus Falls Transfer Station to provide water supply for the fire sprinkler system. The
project cost is estimated at $400,000.00 with a 50/50 split for Otter Tail County and the City of Fergus
Falls. Motion by Froemming, second by Johnson, and unanimously carried to approve Public
Improvement Project No. 8175, public water main extension from Two Rivers Road to the Otter Tail County
Transfer Station, at an approximate County cost of $197,586.58. Motion by Huebsch, second by
Froemming, and unanimously carried to pay for this project out of the Solid Waste Enterprise Fund.
Bid Award -S.A.P. 056-642-009 & Etc.
After previously advertising for bids, the following bids were opened for overlay, shouldering, and guard rail
work on CSAH 42, CSAH 50, and CH 135 at 1 :OD p.m. on May 9, 2012 as follows:
Mark Sand & Gravel Co.
Fergus Falls, MN
Central Specialties
Alexandria, MN
Tri-City Paving, Inc.
Little Falls, MN
Minn-Oak Asphalt, Inc.
Thief River Falls, MN
$2,701,088.98
$2,817,929.03
$2,883,080.88
$3,028,977.37
Motion by Froemming, second by Lindquist, and unanimously carried to award S.A.P. 056-642-009 & Etc.
to the low bidder, Mark Sand & Gravel Co. of Fergus Falls, MN at a bid price of $2,701,088.98.
Final Payment-S.A.P. 056-630-010
Motion by Johnson, second by Lindquist, and unanimously carried to approve Final Payment based on
Estimate No. 8, in the amount of $12,107.80, payable to Landwehr Construction for completion of the Lake
Olaf Drawdown project.
County Ditch #39
Rick West, Interim Ditch Inspector, reported that after completing survey work, it appears there is a high
spot in Ditch #39 which is holding the water back. He will review recent work completed on the ditch and
return to the Board with a report.
Commuting with County Vehicles
Motion by Lindquist, second by Johnson, and unanimously carried to authorize the appropriate County
employees to commute from their home while working on CSAH 36, and CSAH 83. Commuting will
reduce lime and miles traveled for the projects.
Ditch #70
Mr. West reported on a viewing of the inlet of Ditch #70. Riprap work was approved last year because
water from Sewell Lake flowed overland and cut some channels on Dennis Olson's property. After
consultation with the land owner, Mr. West is recommending that the washouts be filled with soil to restore
the natural elevation of Sewell Lake. Mr. West reported that the shoreline is not compromised and the rock
was to fill in the washouts. Motion by Lindquist, second by Huebsch, and unanimously carried to fill the
washouts (channels) on Dennis Olson's property in Ditch #70. This work is a maintenance repair to the
ditch and payment will be made out of the Ditch #70 fund. This work will be performed in lieu of the riprap
that was authorized by Board action on November 29, 2011.
OTC Board of Commissioners' Minutes
May 15, 2012
Page 4
Ditch #5
Mr. West requested approval to do some maintenance work on County Ditch #5. Motion by Froemming,
second by Johnson, and unanimously carried to authorize the Interim Ditch Inspector to remove beaver
dams and debris from County Ditch #5 at an approximate cost of $1,800.00.
Planning Commission Recommendations
Preliminary Plat -"Hukommelse Beach"-Thomas Eckdale et al:
Motion by Lindquist, second by Froemming, and unanimously carried to approve a Preliminary Plat entitled
"Hukommelse Beach" consisting of two (2) single family residential lots with conditions as recommended
by the Planning Commission. The proposal is located in Pt of GL 3, Section 19 of Girard Township; West
Battle Lake (56-239), GD.
Conditional Use Permit -Richard & Patricia Hoganson:
Motion by Johnson, second by Huebsch, and unanimously carried to table the Conditional Use Permit
request of Richard and Patricia Hoganson for thirty (30) days with the approval of the applicant. This
motion may provide an opportunity to develop a restoration plan. The project is located on Lot 68 Blk 3
Crystal Hills, Section 11 of Lida Township; Crystal Lake (56-749), RD.
Aquatic Invasive Species Public Awareness Grant Agreement
Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Grant Agreement between the County of Otter Tail and the State of
Minnesota DNR, in the amount of $7,500.00, to be used for public education of AIS in our lakes.
Payment Approvals
Motion by Huebsch, second by Johnson, and unanimously carried to approve payment, in the amount of
$511.93, to Mackall Crounse & Moore, PLC for the costs of documents produced by Young & Associates
Architects, LTD for court file no. 56-CV-12-420.
Motion by Johnson, second by Froemming, and unanimously carried to approve payment, in the amount of
$84.35, to Lake Region Healthcare for costs incurred under the provision of Minnesota Statute 609.35.
Otter Tail Water Management District
Motion by Huebsch, second by Froemming, and unanimously carried to reappoint Donn Siems and appoint
Nancy Johnson to four (4) year terms on the Otter Tail Water Management District Board effective
July 1, 2012 as recommended by the District.
License Application Approvals
Motion by Johnson, second by Lindquist, and unanimously carried to approve the following applications for
license:
Lakeside Market
28465 County Highway 145
Battle Lake, MN 56515
Rolling Hills
49730 County Highway 9
Pelican Rapids, MN 56572
Ron's Ready Mart
21136 County Highway 5
Clitherall, MN 56524
Underwood Quik-Stop
29346 State Highway 210
Underwood, MN 56586
Off-Sale 3.2 Malt Liquor
On/Off-Sale 3.2 Malt Liquor
Off-Sale 3.2 Malt Liquor
Off-Sale 3.2 Malt Liquor
Human Services Staffing
OTC Board of Commissioners' Minutes
May 15, 2012
Page 5
Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the Community Services
Director to hire a temporary Financial Worker to work from May through September of 2012 to assist with a
backlog of applications for services.
West Central Regional Juvenile Center
Chuck Kitzman, Probation Director, reviewed material from the March 19, 2012 WCRJC Advisory Board
meeting. He also submitted a Third Amended Cooperative Agreement for the Operation of the Clay
County Secure Juvenile Detention and Treatment Facility and a Proposal for Medium and Low Intensity
Adolescent Sex Offender Treatment.
Adjournment
At 11 :54 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, May 22, 2012.
Dated: , \ l\.oe, 5, d,01 ;)-.,
Attest: ~ ~
La~n.lerk
By:
CB/kd
OTC Board of Commissioners' Minutes
May 15, 2012
Attachment A, Page 1
WARRANTS APPROVED ON 5/15/2012
VendorNamP
• .\ & S Training
A 'VIANDS UC
. .\BG Maintenance Inc
. .\merican Welding & Gas Inc
Anderson Land Sur,eying Inc
. .\nig Communication S\-stems
Auto Value Fergus Falls
Battle Lake Auto Parts
Ben Holzer Unlimited
Berer Body Shop Inc
Bobcat Of Otter Tail Count)·
Botach Tactical
Rrandborg/Heather
Brandon Communications Inc
Braun \'ending Inc
Bretz Hardware
Rroadblast Inc
CADEM L.\W GROUP PUC
Carr's Lake Country Supermarket
Catco Parts And Senice
CDW Go,·ernrnent Inc
Central Lakes Restaurant SUpph· Of Alex
Certified Auto Repair
Charter Communications
Chemsearch
Cheshire/Ryan C
Citizens Ad\'Ocate
Cline/ Gordon
co OP Sen ices Inc
Code 4 Sen ices UC
College War Auto Inc
Coopers Technology Group
CUlligan
CL111G.-'J\' OF W.-\DENA
CUMMINS NPOWER llC
D & T Ventures llC
D & Vs Perham Bakery
Dan's Towing & Repair
Deans Country Market
Denzel's Region Waste Inc
Dick's Standard
East Otter Tail Focus
Amount
1,600.00
10.772.09
171.00
63.30
2.250.00
200.00
1.512.28
70 25
86.38
289.44
573 96
1.460.00
117.66
2.074.51
809.62
21 97
30.739.00
75.00
9.78
261.63
2,414.43
426. 73
63105
7610
207.07
58 14
117 .81
117.36
361.67
2,134.52
450. 72
774.23
27.46
75.28
1.17000
1.089 00
30.80
52.04
16.00
124.80
96 91
182.25
OTC Board of Commissioners' Minutes
May 15, 2012
Attachment A, Page 2
vendor Name
Eldien/Michelle M
Evergreen Lawn Care
F M Forklift Sales & Ser.ice Inc
Famam·s GenuJne Parts Inc
Fergus Falls Daily Jownal
Fergus Falls/City Of
Fergus Power Pump Inc
Fergus Tire Center
Foth Infrastructur<! & Environment 11.C
G&KSenices
GAUS U.C
Ge Capital (ca)
Goodin Companr
Gopher State One Call
Government Finance Officers Assoc
HARRIS/MICH.\EL
fia\WES SEPTIC TANK PlJ'MPING
Herman/Crrsral
Herzog Roofing Inc
Horsley Specialties Inc
ID America
INDEPENDENT CO!fTRACT SER.\-1CES OF.
INDEPENDENT EMERGENCY SER."1CES
Information Systems Corp
1nno,11tive Office Solutions
INTIGRA TELECOM
j.>JCE'S JOHNS ll.C
JOBSHO
John's car care Center
Karger/Jon
Keeprs Inc
Kiefer Companies/The
Knutson/Kim
Lake Region Healthcare Corp
Lakes Area Cooperative
1.arry on Inc Truck Ser\ice
La.rry' s Supermarket
Larson/Paul
l.EE/IHOMAS
Lien/F.rie
Locators & Supplies Inc
M· R Sign Company Inc.
Amount
75.48
32.06
128.37
439.94
12.538.83
24,163.32
2,640.00
3.434.86
7,806.71
989.90
120.97
398.63
133.17
42.70
167.00
257.64
75.00
8.36
112.26
11.237.00
1,030.67
192.00
64.22
90.03
3,985.94
383.42
270.00
144.86
224.45
11.81
161.97
173.04
20.00
6.771.05
578.54
445.00
39.16
364.82
376.53
17.98
2,609.33
360.90
Vendor Name
Manderud/Viola J
l>HNN/RANDAI.l.
MAPPING SOLUTIONS
l>!arco Inc St Lows
MID MN HEATING & AC INC
Midwest Testing Laboratory
Midwestern Mat Rental & Supply Co
Mn Attorner General's Office
MN DEPT OF L.\BOR A,'ID INDUSTRY
MN Motor Company
!>In Office Of Enterprise Technology
MN ST COJl,1:Mv"NITY .¼'D TECHNICAL CC
Myhre/Jim
Napa Fergus Falls
NAPA Of Perham
Nardini Fire Equipment
National Business Systems Inc
Neigel Firearms
Nelson A,uto Center
Nonhern Plumbing Supply
Nonhern States Supply Inc
::-!onhland Business Systems Inc
Nroa
Olson Oil Co Inc
One Call Locators Ltd
OSI ENVIRONMENTAL lNC
Otter Elecnic UC
Otter Tail Co Employees Committee
Otter Tail Telcom
onenail Trucking Inc
owrhead Door Co of Fergus Falls
Owrland Mechanical Senices
Pamida Pharmacy
Parters PratTie/Citr Of
Pebble Lake Auto Repair
Penrose Oil C ompanr
Perham Resource Recovery Facility
Phoenix Supply
Powerplan om
Praxair Disnibution Inc
Price/Henry
Protection Systems Inc
OTC Board of Commissioners' Minutes
May 15, 2012
Attachment A, Page 3
Amount
95.47
298.22
360.00
569.20
1,298 36
403.00
80.37
219.20
4000
175,32
1.700.00
1,000.00
113.74
29.14
256.02
792.24
6,670.85
10.00
1,551.79
14.21
296. 79
8,368.10
15900
83.04
240.56
140.00
2,837.52
195.00
3,862.50
10,779.50
161.66
4,74906
8.15592
260.00
2,625.37
703. 79
84,920.00
2,455.33
5,854.96
332.52
80.00
336.66
OTC Board of Commissioners' Minutes
May 15, 2012
Attachment A, Page 4
Vendor Name
Quartermaster
RAMSEY CO SHERJ:FF
RDO Truck Centers
Reliable Office Supplies
Rental Store(Ihe
Re\'iew Enterprtses Inc
Rothsay Farmers Co Op
Royal Tire Inc
SCHIERER/STEVE
Scott Hofland Cons true lion Inc
Sel'\cice Food Super Valu
SHu'lTZ & ASSOCIATES LTD
Sigelman Steel & Recycling Inc
Simengaard/Paul
Simplex-Grinnell
Snipercraft Inc
SOTA
Southtmm Of Pelican Rapids Inc
SPRIITT
Staples Advantage
Stein/Waine
Steins Inc
Steve's Sanitation Inc
Strand Hardware & Radio Shack
Stteichers
Swanston Equipment Corp
TECHNICAL COMMISSIONING INC
Titan Access Account
Tos.hlba Busmess Solutions USA
Toso/Heidi
ULIDG ENGINEElfS INC
UNIFORMS UNLIMITED INC
Van Dyke/Keith
Vergas Hardware
VFWPOST612
Victor Lundeen Company
Voss lighting
Wallwork Truck Center
Waste Management
Weller Oil Co
Wenck Associates Inc
Wentland Inc
Xerox Corporation
Ziegler Inc
Flllal Total
Amount
27.98
33.60
2,732.16
318.18
57.70
116.15
51.02
65.63
289.89
9,275.00
15,86
34,641.37
40.10
73.53
385.48
595.00
1,050.00
18.01
30.00
396.68
108.19
1,502.32
6,289.60
60.05
4,942.72
9,694.66
79,262.50
1,424.76
73.46
19.97
2,056.20
1,605.12
20.00
32.65
105.00
667.81
907.43
51.63
19,615.24
323.07
38,856.68
2,486.98
16896
1,336.73
522,009.64