HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/20/2012MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
March 20, 2012
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, March 20, 2012 at 9:33 a.m., at the
Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness,
Chair; Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present.
Approval of Agenda
Chairman Rogness called for approval of the March 20, 2012 agenda. Motion by Froemming, second by
Lindquist, and unanimously carried to approve the Board of Commissioners agenda of March 20, 2012 as
mailed.
Approval of Minutes
Motion by Huebsch, second by Froemming, and unanimously carried to approve the Board of
Commissioners meeting minutes of March 13, 2012 as mailed.
Approval to Pay Bills
Motion by Lindquist, second by Johnson, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Years of Service Awards
Employees' Committee Members, Scott Backstrom and Lynn Larson, presented "Years of Service Awards"
to recognize County employees who have completed from 5 to 35 years of service with Otter Tail County.
The Board expressed appreciation for their dedicated work.
Recess & Reconvene
At 9:40 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed to personally acknowledge employees receiving service awards. The meeting was reconvened
at 10:00 a.m.
Dog Bite Hearing
Jessica Metzger, PHN reported that a black lab named Jack has two bites on record; therefore, the County
Animal Bite and Control Ordinance requires that a hearing be held. Ms. Metzger explained the bite
situations and submitted an Animal Bite Report. David Hauser, County Attorney, stated that the owner of
the dog, Harold Phillips, does not dispute the fact that the bites occurred. The owners have a proposal and
agreement with the Public Health Department that the dog will be kept in an indoor wire kennel when
children are present in the house. The County Attorney will draft an Order of Findings and return to the
Board for their approval.
CARE Facility
David Hauser reported that a letter has been received from the Pemberton Sorlie Rufer Kershner LLP law
firm indicating that work on the case regarding the CARE Facility has moved to a contingency basis.
OTC Board of Commissioners' Minutes
March 20, 2012
Page 2
Exempt Permit Application
Motion by Huebsch, second by Froemming, and unanimously carried to approve, with no waiting period,
the LG220 Applications as follows:
Soonsor Date of Event Location of Event
Boys and Girls Club of Detroit Thursday, April 19, 2012 Spanky's Stone Hearth, 34785 County
Lakes (Perham Unit) Hwv 4, Frazee, MN
Boys and Girls Club of Detroit Saturday, June 23, 2012 Zorbaz on Little Pine Lake, 45738 County
Lakes (Perham Unit) HiQhwav 51, Perham, MN
Payment Approvals
Motion by Johnson, second by Huebsch, and unanimously carried to approve payment to Pemberton
Sorlie Rufer Kershner LLP for the following costs related to the Chemical Dependency Building:
Braun lntertec Invoice 348595 (Building Science Services) $2,702.00
McFarlane, Inc. Invoice 18437 (Services & Consultations) 688.00
Motion by Froemming, second by Huebsch, and unanimously carried to approve the following payments
for costs related to the Courthouse Remodeling contracts approved in 2011 and as recommended by the
Interim Physical Plant Manager:
Otter Electric, LLC
Shultz & Associates, LTD
Invoice 728 (install sirens for panic buttons)
Invoice 236 (construction administration)
Transfer of Funds
$2,916.16
1,200.00
Motion by Johnson, second by Lindquist, and unanimously carried to approve a transfer, in the amount of
$431,231.68, from the Capital Improvement Fund to the Road and Bridge Fund for the following:
Two Tandem Axle Mack Granite Series GU713 Trucks
State Contract 443436 and 444042
Capital Improvement Committee Approval Code 20110405301004
Public Safety
Discussion took place regarding Hillbilly's, a business that has a liquor license issued through the City of
Erhard and a caterer's permit issued through the State Department of Public Safety. Commissioners
expressed some concern for public safety in regard to events catered on lakes. The County currently does
not have an ordinance to regulate catering. Commissioners referred this issue to the County's Emergency
Manager to look into response to potential emergencies related to businesses operated on a lake(s).
Agreement for Reconstruction of CSAH No. 34
Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an agreement between the County of Otter Tail and the City of Perham, MN
for the reconstruction of CSAH No. 34, S.A.P. 056-634-010.
Final Payment for S.A.P. 056-601-046
Motion by Lindquist, second by Froemming, and unanimously carried to approve Final Payment pursuant
to Final Estimate No. 15, in the amount of $49,372.76, payable to Riley Bros Construction for a
reconstruction project on CSAH No. 1, as recommended by the Highway Engineer.
RESOLUTION
Maintenance Cooperative Agreement between Otter Tail County and MN DNR
Central Lakes State Trail Maintenance
Otter Tail County Resolution No. 2012 -20
Upon a motion offered by Froemming, seconded by Huebsch, and unanimously carried, the following
resolution was adopted:
OTC Board of Commissioners' Minutes
March 20, 2012
Page 3
WHEREAS, pursuant to Minnesota Statutes 84.026 and 471.59, subd. 10, the State is empowered to
engage such assistance as deemed necessary and the State is in need of routine maintenance services
on the Central Lakes Trail in Otter Tail County, AND
WHEREAS, Otter Tail County is agreeable to provide the routine maintenance services as described in the
Maintenance Cooperative Agreement for an annual rate of $1,100.00 per mile.
BE IT RESOLVED, that Otter Tail County will provide the maintenance services as per the Maintenance
Cooperative Agreement expiring December 25, 2012 at the annual rate of $1,100.00 per mile on the
Central Lakes Trail.
BE IT FURTHER RESOLVED, the County Board Chair and the County Board Clerk are hereby authorized
and directed for and on behalf of the County of Otter Tail to execute and enter into an agreement with the
MN Commissioner of Natural Resources prescribing the terms and conditions of same Maintenance
Cooperative Agreement for the routine maintenance of the Central Lakes Trail expiring December 25,
2012.
Adopted at Fergus Falls, Minnesota, this 20th day of March, 2012
Attest: /µ~ " Larrf Kroh~ County Board Clerk
By:
L
Continuation of Public Hearing for County Ditch No. 41 & 65
At 10:32 a.m., Chair Rogness opened the Public Hearing for County Drainage Systems No. 41165.
Speaking on behalf of the Ditch Viewers, Tiny Holm reported that three parcels were reviewed with two out
of the three assessments being modified. Mr. Holm discussed the reasons for the changes. Motion by
Johnson, second by Huebsch, and unanimously carried to accept the County Drainage System No. 41165
Ditch Viewers Report as amended and submitted on March 20, 2012. Chairman Rogness closed the
Public Hearing at 10:45 a.m.
2012 Boat and Water Grant
Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the 2012 State of Minnesota Annual County Boat and Water Safety Grant
Agreement (contract #42569) between the County of Otter Tail and State of Minnesota. The State grant
dollars, in the amount of $44,602.00, will be used toward Boat and Water Officer salaries. There is no
local grant match requirement.
Committee Updates
Commissioner Huebsch updated the Board on his testimony at the State Environmental Committee
regarding a proposed amendment that would make it difficult to pump water out of the State of Minnesota.
He indicated that the resolution passed committee and was sent to the Association of Minnesota Counties.
Motion by Johnson, second by Lindquist, and unanimously carried to authorize per diem and expenses for
Commissioner Huebsch to testify at the Environmental Committee. Commissioner Huebsch updated the
Board regarding potential cumulative testing for air modeling for the Perham Resource Recovery Facility
construction project. Chairman Rogness authorized Commissioner Johnson to attend the OTC
Conservation Advisory Committee meeting on March 21, 2012, in place of Commissioner Huebsch.
OTC Board of Commissioners' Minutes
March 20, 2012
Page 4
Adjournment
At 11 :14 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, March 27, 2012.
Dated: fl'.)4,a;.h d], ;l,01.:::L ISSIONERS
Attest ~ ~ LarryKrn, Cerk
CB/kd
OTC Board of Commissioners' Minutes
March 20, 2012
Attachment A, Page 1
WARRANTS APPROVED ON 3/20/2012
\'endo:r :.ame
A\'iands lie
Ac't'Urate Controls lllx
Americinn
.~•lfRIGAS
Anol:a County Medical £.x~er
Btuestone Tedmologies Inc
BOl1}.1J TRTI ~!EJIC..1.1 LLC
Brandborg/Hearher
CDW Gonrnment Inc
CEJ\TR..\L CO:,;'CRITE CO:-CSTRUCTIO:,i
CO OP Senices Inc
C onc-E"pt Cattring
Coopers Technology Group
CUl.LIG . .>.., OF ll'ADEJ\A
D & Vs Perham Bater,
Dacotah Paper Company
Denzel''Si Region Waste-Inc
Eagles Caft And Catering Sen ice
Ell'ERT/ZACH
E Sit! r:-: C
hergreen Eqinpment ll:c
Fastenal Company
Fergus Falls Daily Journal
Foth Infrasuuctwe & Enrilon.mfnt U.L
G & K Sen.ices
Ge Capital (Cal
HAWES SEPTIC TA.'-:K ?t,!Pr:-;G
Hennepin Tedmical College
Henning Hardware
!1'1JEPE.'1lE.'\"T EMERGE:,iCY SER\lCES
Indtpend.entilbe
ln.DoYati,•e Office Solutions
J & :,: Tactical
J1: Sports
Kelly >en ices Inc
Kerr/Jeffrey
L & 0 Acre!l Transpon Inc
Late Reglon Dental Cenm
I.ab ll.eglon Healthcare Corp
L!.kdand Mental Health Center
lake-s A.rea CooperatlYt
Lakes Country Senice Co Op
Larry On Inc Truck Semo,
Law!io?l Products Inc
locators & Suppllts I~c
Manny's • Rockv's Bait
Metcalf/Wendy L
Midwestern ~[at Re.ntal &: Supply Co
M~ota
Mi: Assoc or Co Officiers
Mn Dept or Agriculture
Mn Office Of Enterpme T<ehnology
MPCA
Amount
2.070.97
1.068.38
417.45
666.84
2.000.00
6,000 00
254.24
5 t.07
61.44
645.00
4.722.29
828.27
484 .14
44.28
78.80
263.47
204.75
32.60
158.80
11.318.64
108 59
226,53
5.058 18
7.317.19
915.23
398.63
90 00
1,400.00
164.83
64.22
28.00
140.06
432.G9
368.00
415.15
33.92
3.B41.66
15-0.00
5.920.00
376.32
3,246.52
6.625.00
1.175.00
771.23
333.4 7
2.236.62
168.17
16447
54.00
295.00
30.00
1 700.00
1.600.00
OTC Board of Commissioners' Minutes
March 20, 2012
Attachment A, Page 2
Napa Petgus Falls
l\'Ell. l\'ELSO:S-& ASSOCIATES
Nelson Au.to Center
Northern Irrigation Conttacton Inc
Northern Sat et)' Technology Inc
OtnceDepot
Otis Ele\'ator Co
Otter Tall Telcom
Ott mall Trucl:ing Inc
Park Region Co Op
Perham Steel & Welding
Peterson Mechanical Inc
Phoenix s11pplr
Powerplim OIB
Premium Waters Inc
Pro Ag Farmers Co Op
RDO Trllst .<SO-6130
Renewable Resource Consultants llC
Ringdahl Ambulance Son 1ce
Rora.I Tire Inc
S.W.lnc
SBLC FF
Senice Food Super Valu
Shooting Star Casmo Lodge
Sigelman Steel & Recy<lmg Inc
SunplexGrinnell
Staples Ad\'anrage
Stems Inc
Stoel Rl\'eS LLP
S11nrise Eqllipment Inc
Swanston Equipment Corp
Trtan Access Acco11nt
Toshiba Business Solutions USA
roso/Heuli
li:-!TFORMS UNLIMIT!D me
Victor Lunde-en Company
l\'A\1''E'S TOOlWAGON
ll'hite Banner Uniform Shop
IVill:m Co Highway Dept
\:erox Corporation
l'1nal Total:
10.61
3,700.00
29.47
95.60
280.02
86.53
124.24
311.12
7.082.00
507.66
10.90
752.13
873.03
22.52
5.34
3.823.28
1.282.50
39,366.88
873.44
1.101.57
285.00
16.84
11.67
503.46
57.71
7.868.79
464.43
1.233.36
5,042 25
1,909.70
456.00
150.00
73.46
13.58
4.369.13
77.94
25.28
9.00
5.687 62
168.96
166,073.13