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Home My WebLink AboutBoard of Commissioners - Minutes - 02/28/2012MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN February 28, 2012 9:30 a.m. , Call to Order The Otter Tail cdunty Board of Commissioners convened Tuesday, February 28, 2012 at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair; Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present Approval of Agenda Motion by Froemming, second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of February 21, 2012 with the following changes: Cancel Personnel Committee with Facilities Operations Add General Discussion at 11: 10 am Add Closed Session at end of meeting for Labor Negotiation updates 1 Approval of Minutes Motion by Huebsch, second by Froemming, and unanimously carried to approve the Board of Commissioners meeting minutes of February 21, 2012 as presented, Approval to Pay Bills Motion by Johnscin, second by Lindquist, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes Lessard-Sams Outdoor Heritage Council Lessard-Sams Outdoor Heritage Council member, Les Bench gave an overview of Lessard-Sams Outdoor Heritage Council and the projects they would like to work with Otter Tail County on including Aquatic Invasive Species, , County Burial Disposition Allowance Expenditure Policy Motion by Lindquist, second by Froemming and unanimously carried to approve the changes in the County Burial Disposition Allowance Expenditure Policy as follows: • Eliminate the "60 mile radius" language for transportation and just pay a flat $125 fee • In the last line, next-to-the-last paragraph of the policy, the sentence has been changed to read as follows: "County or descendant's funds are not allowed to pay for these expenses." Electronic Document Management System {EDMSI Motion by Huebsch, second by Johnson and unanimously carried to approve the contract with Next Chapter Technology for t~e Electronic Document Management Systems. Human Service Bills & Claims Motion by Johnson, second by Lindquist.and unanimously carried to approve the Human Services Bills and Claims as presented, ·, Recess & Reconvene At 10:31 a,m,, Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break, The meeting was reconvened at 10:35 a,m, Otter Tail Wadena Community Action Council Commissioner Froemming reported that the Otter Tail Wadena Community Action Council is looking at merging with the MAHUBE Community Council (Mahnomen, Hubbard and Becker Counties) OTC Board of Commissioners' Minutes February 28, 2012 Page 2 AIS Committee Update Land and Resource Director, Bill Kalar reviewed the minutes of the first AIS Meeting and discussed the progress of the first meeting. Exempt Permit Motion by Lindquist, second by Froemming and unanimously carried, to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Minnesota Finnish American Historical Society, Chapter 13 for an event scheduled for Sunday, August 26, 2012 at the Finn Creek Open Air Museum located at 55422 340th Street. Position Replacement Motion by Johnson, second by Huebsch and unanimously carried, to replace the current Phelps Mill Caretaker position as a seasonal position (May 1, to October 31 ). Lease Agreement Motion by Johnson, second by Huebsch and unanimously carried to approve the lease agreement between the County Highway Department and Gary L. Anderson for the Lease of the County owned house located in Phelps Mill Park. Seasonal Employees Motion by Lindquist, second by Froemming and unanimously carried to approve the hire of Seasonal Employees in the Highway Department. Ditch Inspector Motion by Huesbch, second by Lindquist and unanimously carried to have the Personnel Board review the Ditch Inspector position in relationship to the new reorganizational plan. County Board of Appeal and Equalization Training Motion by Lindquist, second by Froemming and unanimously carried for Commissioner Wayne Johnson to attend County Board of Appeal and Equalization Training in March 2012. Buffalo Red River Watershed District Commissioners discussed the hearing for the petition of the Watershed District that took place last week and also discussed the representation on the Watershed Board. Closed to the Public At 11:34 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the re-opener provision of the Social Workers, Support Specialists, and Facilities Operations collective bargaining agreements. Present were all five seated Commissioners, County Administrator, County Attorney, Human Services Director, Public Health Director, and Aeling Board Secretary. Adjournment Upon conclusion of the closed session, at 11 :54 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 6, 2012. Dated: _0"'3"'-+-/-"-o r,,=-,./_;;;i_--'"""'"".;l....,=----OTTER TAIL COUNTY BOARD OF COMMISSIONERS '"A~.~ Leland R. Rogness, Board of Commissioners Chair Larry Krohn, Clerk CB/kc OTC Board of Commissioners' Minutes February 28, 2012 Attachment A, Page 1 WARRANTS APPROVED ON 02/28/2012 Vendor Name Amount Anoka County Medical E.xaminer 4,000.00 ATSSA 720.00 AUTO FIX 128.65 Auto Value Fergus.Falls 469.18 Bob's Standard Bull: Sen ice 72.46 Vendor Name Amount Brandon CommunlcatiOns Inc 3,082.52 Marco Inc St Louis 887.01 Bredman/DiOn 9.25 Mid-Central Equipment Inc 63.87 CDW GoVernment Inc 3,293.61 Minneapolis Finance Department 204.00 Central Lakes College 346.00 Mn Sheliffs' Association 175.00 Code 4 SeIVices UC 40.91 Northland Communit)' & Technical Colle1 846.50 College War Auto Inc 19.90 Olficemax Incorporated 96.71 Comstock Construction Of Mn 8,644.46 Otis Elevator Co 124.24 Coopers Technology Group 1,039.02 Otter Tail Co Treasurer 15.00 Dacotah Paper Company 201.94 Ottenail Home Center & Hardware 63.45 Denzel's Region Waste Inc 187 .20 Ottertail Trucking Inc 9,427.00 Dex East 21.15 Omland Mechanical Ser;ices 327.08 Dick's Standard 45.00 PERHAM HEALTH 140.00 Digital Allv Inc 68.00 Phillipe La1\' Office 302.00 Ehrenberg/Chuck 94.99 Pitner Bowes 4,010.57 Floor To Ceiling Store 286.91 Productive Alternauves Inc 164,69 Form A Feed 400.00 Rental Store(lhe 12.83 G & R Controls 187.05 Rick's Tire Ser;ice 1,648.31 Galls An Aramark Company 9.61 llOEHL,IWilllS 62.78 Glll./DONNA 60.00 Rothsay Farmers Co Op 51.02 Godfathers Extermlnating Inc 263,13 SCHW ART2/SID'EN 107.73 RA.WES SEPTIC TANK PUMPING 60.00 SEHINC 1.017.50 Hedahls Headquaners 45.17 Ser;ite Food Super Valu 11.22 Hoff/Terrr 41.08 Sherv.in Williams 339.47 Innovative Office Solutions 60.36 Sigelman Steel & Reci~ling Inc 48.84 Jones And Magnus 3,051.84 Sillerud/Dalid 416.90 Keeprs Inc 529.22 SimplexGiinnell 832.25 Kelly Senices Inc 888.45 SJOSTROM/JUl!AN 82.20 Kerr/Jeffrey 24.77 Staples Advantage 493,54 KEY GOVERNMENT FJNANCE INC 8,788.78 State Industrial Products 268.87 L & O Acres Transport Inc 17,614.21 Steins Inc 910.86 Lakeland Mental Health Center 5,280.50 Streichers 113.64 Lakes Area Pest Control LLC 83.36 SUper Septic & Exca\'ation 102.19 Larrr on Inc Truck Sen-ice 705.00 TECHNICAL COMMISSIONING INC 25,000.00 LAW ENFORCEMOO ASSOCIATES INC 120.00 Voss Lighting 456.89 Leaf River Ag Sen-ice 107.75 Final Total: 112,186.27 Loken/Jen;· 16.74 Manny's· Rod.1''S Bait 2, 153,94