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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/21/2012MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN February 21, 2012 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 21, 2012 at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair; Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present. Approval of Agenda Chairman Rogness called for approval of the February 21, 2012 agenda. Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of February 21, 2012 as mailed. Approval of Minutes Motion by Huebsch, second by Froemming, and unanimously carried to approve the Board of Commissioners meeting minutes of February 14, 2012 with the following correction: Page 2, Heading entitled AIS Grant Applications the motion should read as follows: "Because Otter Tail County relies greatly on tourism, a motion was offered by Johnson, seconded by Froemming, and unanimously carried to transfer $50,000 from the County's reserve funds to be used to deter the spread of aquatic invasive species in Otter Tail County." Approval to Pay Bills Motion by Johnson, second by Lindquist, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Little McDonald Lake Outlet Project David Hauser, County Attorney, briefed Board members regarding the proposed Little McDonald Lake Outlet project. He indicated that the responsible government unit (County Board) must make either a positive declaration that an Environmental Impact Statement (EIS) is needed or a negative declaration that an EIS is not needed. Commissioners have been provided with all comments made during the Environmental Assessment Worksheet (EAW) comment period and a copy of MN Rules 4410.1700 subpart 7, which outlines the criteria for making a decision. Parties, including the MN DNR submitted comments regarding areas of concern that may not have been fully addressed in the EAW. Mr. Hauser noted that an amended EAW could be completed and a decision regarding its adequacy could be made. If the Board decides that an EIS is needed, findings should be made regarding the scope of the EIS and the specific issues to be addressed. Bill Kalar, Land & Resource Administrator, submitted a document dated 2/18/12 outlining the sequence of events for the, project, summarizing the EAW comments, and identifying potential mitigation(s) for the concerns raised during the comment period. Mr. Kalar reviewed the EAW comments/concerns under the following categories: 1) water quantity; 2) water quality; 3) proposed basin connections; 4) project cost; and 5) additional studies/information required. He stated that a decision for the need for an EIS must be made by March 9, 2012, unless additional, currently unknown, but reasonably obtainable data would help make a determination, then this decision could be postponed for thirty (30) days to April 9, 2012. OTC Board of Commissioners' Minutes February 21, 2012 Page 2 Commissioner Huebsch spoke in favor of the project and indicated that the EAW did not verbalize the damage that is occurring around Little McDonald Lake. A motion was offered by Commissioner Huebsch to proceed with the proposed Little McDonald Outlet project without an EIS and work through the conditions of use to address concerns and insure that this project operates properly. After further discussion, Commissioner Huebsch withdrew the motion. Discussion took place regarding whether the project is a repair or improvement to the Ditch 25 system. Does this proposed project, using County Drainage System #25 as an outlet for Little McDonald Lake, have the potential for significant environmental effects? Motion by Lindquist, second by Huebsch, and unanimously carried to postpone a decision for the need for an EIS for the proposed Little McDonald Lake Outlet project, for thirty (30) days in order io obtain lacking information. An Ad Hoc Committee will work with the proposers to address lacking information. Recess & Reconvene At 10:21 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:26 a.m. Firefighters Grant No. EMW-2011-FR-00193 Motion by Lindquist, second by Huebsch, and unanimously carried to accept and acknowledge the Firefighters Grant received for the eastern portion of Otter Tail County. Petition to Expand the Buffalo Red River Watershed District Commissioners discussed representation on the BRRWD Board due to the proposed expansion of the District. Discussed also took place regarding the Red River Watershed Management Board and the proposed Fargo/Moorhead diversion project. Sheriff's Department Staffing Motion by Lindquist, second ·by Froemming, and unanimously carried to authorize replacement of the Corrections Officer position currently held by Danny Tucker as recommended by the Sheriff. Motion by Lindquist, second by Huebsch, and unanimously carried to authorize backfilling a part time Dispatcher position after replacement of a full time Dispatcher position as recommended by the Sheriff. RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE CMNESB REGIONAL LOGGER PROJECT RESOLUTION NO. 2012 -14 WHEREAS, Otter Tail County, Minnesota, is a member of the Central Minnesota Emergency Services Board (hereinafter "CMNESB" or "Board"); and WHEREAS, the Central Minnesota Emergency Services Board is governed by the terms of a Joint Powers Agreement (hereinafter "Agreement") between the parties forming the Board; and WHEREAS, the CMNESB is empowered and encouraged to develop opportunities for the parties to the Agreement to share services and equipment to improve efficiencies and effectiveness of public safety efforts and assist in controlling expenses; and OTC Board of Commissioners' Minutes February 21, 2012 Page 3 WHEREAS, the CMNESB has determined that many of the parties to the Agreement will benefit from a regional logging solution intended to increase the efficiency, effectiveness and functionality of required communications logging efforts while controlling expenses in a shared services environment; and ', WHEREAS, the CMNESB has obtained a grant to defray a significant portion of the costs of providing a regional logging solution; and WHEREAS, the CMNESB published an RFP for a regional logging solution intended to meet the requirements of the parties to the Agreement; and WHEREAS, the CMNESB has determined that the response submitted by Verint best meets the current and future needs of the parties to the Agreement in the most cost effective manner and has selected the response submitted by Verint as the basis for developing a final plan to provide regional logging services; and WHEREAS, determining the quantity, identity and actual needs of those parties to the Agreement desiring to be included ·1s a required component to the development of a regional logging solution final plan; and WHEREAS; completion of a regional logging solution final plan will result in development of project documents induding equipment lists, contracts for equipment, implementation services, training and on-going support; and ' WHEREAS, the CMNESB is committed to the development of a funding plan that provides a fair and equitable distribution of initial and on-going costs between and among those parties to the Agreement electing to participate in the regional logging system project, and WHEREAS, those parties to the Agreement not electing to participate in the initial adoption, installation and implementation, of a regional logging solution that elect to participate at a date subsequent to the initial adoption, installation and implantation may not be entitled to participate in grant funding and may be subject to expenses and costs different from those of the parties to the Agreement initially participating; and WHEREAS, the CMNESB has requested a preliminary, non-binding indication of support and intent to participate or not to participate from all parties to the Agreement. NOW THEREFORE BE IT RESOLVED that the Board of Otter Tail County, Minnesota, hereby acknowledges its support for the regional logging solution as proposed by the CMNESB and expresses the intent to participate in the development of a regional logging solution final plan; and BE IT FURTHER RESOLVED, that the Board of Otter Tail County, Minnesota, hereby acknowledges that while grant funding is available to defray a portion of the initial costs of the regional logging system project successful completion will require a commitment of local funding to complete and maintain the regional logging solution' and that the amount and distribution of those expenses will be determined through the completion of th'e regional logging solution final plan; and BE IT FURTHER RESOLVED that if upon completion of the regional logging solution final plan the Board of Otter Tail County, Minnesota, elects to participate they shall execute such agreements as may be required to implement the regional logging solution project. Upon the motion of Commissioner Huebsch, seconded by Commissioner Johnson, the Otter Tail County Board of Commissioners adopts the foregoing resolution by a unanimous vote. OTC Board of Commissioners' Minutes February 21, 2012 Page4 Adopted this 21 st day of February, 2012 Attest: _,.,./a""""v~~/l'=Z"'-'-~- L~rry Kr6h~ MISSIONERS ~- ssioners Chair RESOLUTION DESIGNATING COUNTY STATE AID HIGHWAY LOCATION County State Aid Highway No. 34 Otter Tail County Resolution No. 2012 -15 Upon a motion by Huebsch, seconded by Froemming, and unanimously carried, the following resolution was adopted: WHEREAS, it appears to the County Board of Commissioners of the County of Otter Tail that the highway right of way required for County State Aid Highway No. 34 under S.A.P. 056-634-010 should be accurately described and located by a highway right of way plat. NOW, THEREFORE BE IT RESOLVED by the County Board of Commissioners of the County of Otter Tail that the Board of County Commissioners for the County of Otter Tail is hereby designating the definite location of County State Aid Highway No. 34, from Truck Highway 10 East to County State Aid Highway 80, located in Sections 9, 10, 15 & 16 in Township 136 North, Range 39 West of the 5th Principal Meridian as shown on the OTTER TAIL COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 24. Adopted this 21 st day of February, 2012 Dated: feh. iZ8, d-61,;i_ Attest: ~i ~ LarryKr n, Cerk Condemnation Process -TH 10/CSAH 34 Interchange Project Motion by Lindquist, second by Froemming, and unanimously carried to authorize the Highway Engineer to begin the condemnation process for land owned by Thomas Haggenmiller as a contingency plan if right of way negotiations fail for the CSAH 34 Interchange project. Aquatic Invasive Species Motion by Johnson, second by Froemming, and unanimously carried to invite the State Department of Natural Resources (DNR) to attend an upcoming County Board meeting to discuss issues created by AIS and to request the State's action plan to deter the spread of AIS. License Application Motion by Johnson, second by Lindquist, and unanimously carried to approve the following application for license: Ye Olde School House Bar and Grill Renewal of Consumption and Display Permit Erhard, MN 56534 This approval is subject to payment of the State fee of $250 and County fee of $50. Credit Card Approvals OTC Board of Commissioners' Minutes February 21, 2012 Page 5 Motion by Lindquist, second by Johnson, and unanimously carried to authorize the following County credit cards as requested: Sarah Hill, Child Protection Specialist Zach Eifert, Deputy Sheriff Single purchase limit of $500 and 30 day limit of $750 30 day limit of $1,000 Recess & Reconvene At 11 :17 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a _short break. The meeting was reconvened at 11 :25 a.m. Closed to the Public At 11 :25 a.m., Chairman Rogness declared the Board of Commissioner's meeting closed to the public to discuss litigation strategies for the 60 Bed CARE facility as authorized under Attorney/Client privilege. Present were all five seated Commissioners, County Attorney, County Administrator, Interim Physical Plant Manager, Facilities Operations Supervisor, and Board Secretary. Closed to the Public At 11 :35 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to the re-opener provision of the Social Workers, Support Specialists, and Facilities Operations collective bargaining agreements. Present were all five seated Commissioners, County Administrator, County Attorney, Interim Physical Plant Manager, Facilities Operations Supervisor, and Board Secretary. _ Adjournment Upon conclusion of the closed session, at 11 :44 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, February 28, 2012. OMMISSIONERS missioners Chair Attest: CB/kd OTC Board of Commissioners' Minutes February 21, 2012 Attachment A, Page 1 WARRANTS APPROVED ON 02/21/2012 Vendor Name 5Tb DISTRICT JAIL ADMll'.1STIU.TOR'S A A'tiands Ile Aaberg/ Janice Accurate Controls Inc Akopro American Bio Medka Corporation Amencinn Anderson/Cheri .-\ VTEX SOLFITONS LLC Beyer Body Shop Inc BOl'ND TREE MEDICAL LLC Brandon Communications Inc Biiggs Corporation Bugbee/Wade CENTRAL CONCRETE CONSTRUCTiot~ Certified Auto Repair Chemsearch Code 4 Stnices I..LC Coopers Technology Group Digjtal .-\II,· Inc Eldien;¼chelle M Elecnon s,·stems & Software Inc Farnani"s Genuine Pans Inc Fastenal Company Fergus Electric Fergus falls Daily Journal Fergus Falls School Di>t SH Fergus Falb/City Of Foth lnfra,soucrure & Environment UC G & I: Sel'\ices Galls An Aramark Compan;- Griffin/Patnck H & R Construction Co Henn.mg Hardware Herman/Cr,.-sral Hotsy EqUlpment Co Of ~,TI HSBC Business Solunom. Independent/The Innovaoye Off1ce Solutions p;: Sports !.:Mart Ke-eprs lnc Kelly Ser.ice~ Inc J.Jt-fer Companie-:./Tht Knutson-'Kim Lakeland Mental H•alth Center I..ales . .trea Cooperati\·e Lal:es Area Pest Control 11.C Larrv Ott Inc Truck Se!"\ice L.utSONiDEh"ETTE Amount 215 00 8.454.17 80.52 55.00 23500 368 96 751.42 42.00 6.085 BG 4.490.82 244.71 23.202 92 89.26 740.68 468.00 106.92 451.39 28.040 91 172.15 :;,7.50 24.42 1.202.82 2.186 50 19.08 12.74 600 1.657 50 7.065.86 21.951.18 1,127.56 24349 58.42 375.00 131.60 8.2G 731.03 117 22 28.50 354 12 392.00 24.42 653 29 388.35 1.299.11 10.00 300 00 3.811.SG 166. 72 445.00 48.98 OTC Board of Commissioners' Minutes February 21, 2012 Attachment A, Page 2 Llh erty Tire R.e<'·cllng S.n ices Mn Llttle Falls Machine Inc Locators & Supplies Inc Loken/Jerry Marco Marston Consulting Group Lie Midwestern Mat Rental & Supply Co MN VIEWERS ASSOCUTION MNCl11A Napa Fergus Falls One Call Locators Ltd Otter Tail Tekom Ottertail Trucking Inc Per ham. Area EMS Pete· & Amoco Pimey Bowes Premium \\'aters Inc Priority Dispatch Pro Ag Farmers Co Op OUali"' Overhead LLC O\lartermaster Ouill Corporation Rental Store/The Royal Tire Inc S.\\'.lnc Saf ellt e Fulfillment Inc Sammys One Stop SBLC FF Schultz/Chen S.nice Food Super valu Sewer Sel"\ice Signworks Signs & Banners Uc Simple;,,-Crmnell South Mill Sen ice Steins Inc Stnichers Titan Access Account UNIFORMS L1-.1..IMITED !KC V A.'-'S Fl.AGS & FLAGPOLES \'ktor Lundeen Company \\"est Payment Center ll'lute Banner cruform Shop Final Total: 784.26 1,187 55 344.66 9.62 263.54 1.250.00 84.48 325.00 250.00 132 70 90.12 3,507.82 4.928.00 335.00 1.12700 1G895 14.09 444 00 899 87 65.00 377.22 82.24 160.31 1,03916 370.00 157.78 50.00 42.65 47.60 19 75 80.00 118.11 333.00 183.88 1,205.88 1,502.03 200.55 4,255.33 340.39 0.27 725.64 165.00 146,968.37 •