HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/14/2012MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
February 14, 2012
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, February 14, 2012 at 9:30 a.m., at the
Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch,
Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present. Chairman Lee Rogness was
absent.
Approval of Agenda
Vice-Chairman Huebsch called for approval of the February 14, 2012 agenda. Motion by Froemming,
second by Lindquist. and unanimously carried to approve the Board of Commissioners agenda of
February 14, 2012 as mailed.
Approval of Minutes
Motion by Johnson, second by Froemming, and unanimously carried to approve the Board of
Commissioners meeting minutes of February 7, 2012 as presented.
Approval to Pay BIiis
Motion by Lindquist, second by Johnson, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Sheriff's Office 2011 Year End Report
Brian Schlueter, Sheriff, presented the Sheriffs Office 2011 Year End Report. He reviewed Operations,
Divisions, Special Operation Units, and Year End Statistics. Statistics indicated a slight decrease in overall
crimes during 2011; however, the data indicated an increase in serious crimes.
EMS Paging System Upgrade
Matt McGuire, Lieutenant, reported that Request tor Proposals have been sent out for an upgrade to the
EMS Paging System. One bid was received back for each proposal. Lieutenant McGuire recommended
approval of Brandon Communication's Proposal #40850 which does not include simulcasting. Motion by
Lindquist, second by Froemming, and unanimously carried to approve Proposal #40850 from Brandon
Communications for upgrade to the EMS Paging System for compatibility with the 800 MHz Radio System,
at an approximate cost of $85,000. Part of the proposal (analog control station) has been installed at an
approximate cost of $6,000.
Insurance Funding Transfer
Motion by Johnson, second by Lindquist, and unanimously carried to apply an insurance check, in the
amount of $23,265.45, for a Sheriffs Office vehicle that was totaled, to the Sheriffs Office Capital
Improvement Fund to be used towards the purchase of another squad car.
Transfer Station Hauler Contracts
Mike Hanan, Solid Waste Director, requested authorization to extend Transfer Station Hauler Contracts for
one year from April 1, 2012 through March 31, 2013. Motion by Froemming, second by Lindquist, and
unanimously carried to authorize the Solid Waste Director to extend the Transfer Station Hauler Contracts
for one year as requested. Due to the proposed expansion of the Perham Resource Recovery Center,
hauling needs will change and the extension _will allow time to outline those needs in future Request for
Proposals.
OTC Board of Commissioners' Minutes
February 14, 2012
Page 2
Concrete Recycling
Mr. Hanan reported that the Northeast Landfill will be updated this spring to accept sorted concrete for
recycling at a reduced cost of $4.00 per cubic yard. Concrete that is not separated from other debris will
be accepted at a cost of $10.00 per cubic yard. A newsletter will be sent out this spring to inform
contractors. Plans to re-permit the Henning Landfill in 2012 will upgrade to the recycling of concrete at that
facility as well. Mr. Hanan indicated that recycling shingles may be possible within the next couple of
years.
County Wide Zoning Discussion
Commissioner Johnson introduced discussion regarding county wide zoning. He indicated that, because
there are good reasons to have county wide zoning as well as good reasons not to have county wide
zoning, a session should be scheduled for the Commissioners to talk about their opinionsfldeas and
rationale. Motion by Johnson, second by Lindquist, and unanimously carried to schedule an afternoon
work session from 2 p.m. to 4 p.m. on Tuesday, March 6, 2012, for Commissioners to discuss their
viewpoints regarding county wide zoning in Otter Tail County.
Ditch #23 & Ditch #28 Discussions
Commissioner Johnson introduced discussion regarding Ditch #23. Bill Kalar, Land & Resource
Management Administrator, provided a map of the Ditch #23 area between Dead Lake and Star Lake and
background information. He indicated that there is currently no connection and/or drainage between the
two lakes through County Ditch #23. In 1993, there was a request to look at this ditch and perhaps, open it
up. The request generated discussion and the result was the clean out of Star Creek. Commissioner
Johnson reported that there is concern that Ditch #23 may need to become operational again if the Little
McDonald Outlet project proceeds. Discussion also took place regarding the Ditch #28 outlet from Dead
Lake. Larry Krohn, Administrator, reported that an obstruction to the Dead River from Dead Lake has been
removed so the Dead River will become a more active flowing body of water and Ditch #28 may not be an
issue/factor.
Land & Resource Management Fee Schedule
Motion by Johnson, second by Lindquist, and unanimously carried to approve the Land & Resource
Management Fee Schedule as presented by the Land & Resource Administrator. The new Fee Schedule
will be effective March 1, 2012 and is attached to these minutes as Attachment B.
AIS Grant Appllcatlons
Motion by Johnson, second by Lindquist, and unanimously carried to authorize the Land & Resource
Department to submit the MN DNR Invasive Species Program Grant Applications as submitted. Because
Otter Tail County relies greatly on tourism, a motion was offered by Johnson, seconded by Froemming,
and unanimously carried to transfer $50,000 from the County's reserve funds to be used for protection
from aquatic invasive species in Otter Tail County. These funds may be needed to partner with other
organizations and leverage grant dollars with local matching funds.
Public Accesses
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the DNR Right of Entry Authorization form to grant the DNR permission to
conduct watercraft inspections and decontaminations at the County's public water accesses.
Little McDonald Outlet Project EAW Update
Mr. Kalar provided Commissioners with letters containing comments and/or concerns in response to the
discretionary Environmental Assessment Worksheet prepared for the Little McDonald Outlet Project. The
public ·comment period has elapsed which starts the process for determination of the need for an
Environmental Impact Statement (EIS). Discussion will continue at the next regular County Board meeting
after Commissioners' have reviewed the comments.
•
Recess & Reconvene
OTC Board of Commissioners' Minutes
February 14, 2012
Page 3
At 11:07 a.m., ·vice-Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 11 :13 a.m.
Legacy Act Funds for Local Projects
Rick West, Highway Engineer, reported on a recent meeting regarding Legacy Act Funding that is
dedicated funding from the 3/8% sales tax that was passed in 2009 and will run through 2034 generating
about 200 million dollars per year. The funding is divided into several different categories. The clean
water portion of the fLrnding for State projects is managed by the State Board of Water and Soil Resources
(BWSR). It is unknown if the aquatic invasive species solutions may be funded by these dollars.
Mr. West focused on the trails and parks portion of the annual funding, which is about 14% of the total
legacy funding. The other main categories are arts/cultural heritage (20%), outdoor heritage (33%), and
clean water ful)ding (33%). Mr. West indicated that partnerships are very important in the grant application
process to access trails funding. West .Central Initiative will review their trails plan that was developed
about 10 years ago, The updatllc! .. PI!!~ ,could then be used to apply for future funding. Trails of regional
significance with partnerships will likely receive funding priority.
Fort Jue Ison Historic Site
Motion by Lindquist, second by Johnson, and unanimously carried to approve the Boy Scout Troop 3D4
service project to remove invasive plant species from the Fort Juelson site and to allow the Scout Troop to
camp overnight at the site for up to two nights (April 20-22, 2012) to facilitate completion of the project.
Personnel Board of Appeals
Motion by Froemming, second by Lindquist, and unanimously carried to appoint the following members to
the Otter Tail County Personnel Board of Appeals:
Virginia Partmann-January 1, 2012 through December 31, 2014
Charles Davis -January 1, 2011 through December 31, 2013
Denriis Mosher -January 1, 2012 through December 31, 2012
HELP AMERICA VOTE ACT GRANT APPLICATION
Otter Tail County Resolution No. 2012 -13
Commissioner Johnson offered the following and moved for its adoption:
WHEREAS, $300,000 has been appropriated from the Help America Vote Act account, and
WHEREAS, $144,000 was awarded in grants in 2010, which leaves $156,000 still available for grants to
help defray the operating costs of the assistive voting equipment and vote couritirig equipment; and
WHEREAS, grarits of up to $300 per pollirig place are available until this appropriation is exhausted, and
WHEREAS, grant funds are only available to counties with fewer than 50,000 registered voters as of
January 1, 2010 and with current HAVA furids of less than $300 per polling place in existence as of
November 4, 20_08, and
WHEREAS, Otter Tail County had 35,639 registered voters as of January 1, 2010 and 76 polling locations
with a total HAVA balance, including interest earned, as of February 10, 2012 of $1,844.21 and
WHEREAS, Otter Tail Courity has ongoing operating costs for assistive voting equipment, and
OTC Board of Commissioners' Minutes
February 14, 2012
Page4
WHEREAS, Otter Tail County meets the requirements to apply for this grant and would be eligible for a
maximum grant of $28,800.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
approves application for these funds and hereby authorizes Wayne Stein, County Auditor, to submit the
appropriate grant application forms on or before Thursday, March 1, 2012.
Commissioner Lindquist seconded the resolution and upon being put to a vote, the resolution was
unanimously adopted.
Adopted this 14th day of February, 2012
Dated: 1eJ, cJ.I dD/J,. MISSIONERS
Attest:~~ Larry Kr n, erk
By:
Leland
Accumulated Abatement of Penalty & Interest Requests
Motion by Froemming, second by Johnson, and unanimously carried to deny the following tax abatement
requests:
Darla Jacobson -4.34 acres in Section 16 of Erhards Grove Township
Total Request -$1,019.94 includes penalty of $91.22 and interest of $16.72
Lester Kimber -City of Henning, Commercial Property Classification.
Total Request -$2,900.40 includes penalty of $299.68 and interest of $412. 72
Credit Card Equipment & Training
Motion by Froemming, second by Johnson, and unanimously carried to approve payment, to D&T
Ventures, LLC, for the following services to facilitate acceptance of credit cards for services;
Credit Clerk Software -Invoice No. 293646
Credit Card Readers -Invoice No. 293646
Annual Merchant Account-Invoice No. 293647
Monthly Support -Invoice No. 293648
Total
Human Services Staffing
$3,700.00
$1,800.00
$ 300.00
$ 350.00
$6,150.00
Motion by Lindquist, second by Froemming, and unanimously carried to authorize the Human Services
Director to replace a Social Worker position.
Emergency Assistance Program Polley
John Dinsmore, Human Services Director, briefed the Board on the eligibility criteria and other details of
the Emergency Assistance Program. The funds for the program are allocated by the State of Minnesota
for low income people. Otter Tail County is implementing the following policy changes to the program:
• Emergency assistance cannot be used to pay mortgage payments
• Applications will be received once per 18 month period (previously this was 12 month period)
• Applicants must have expended 30% of household gross income toward shelter and utility related
expenses (this is an increase from 25%)
Motion by Lindquist, second by Johnson, and unanimously carried to approve the Emergency Assistance
Program policy effective March 1, 2012 with the changes as recommended.
OTC Board of Commissioners' Minutes
February 14, 2012
Page 5
Electronic Document Management Systems (EDMS)
Mr. Dinsmore briefed the Board regarding a three-county request to purchase an Electronic Document
Management System (EDMS) for the Income Maintenance Programs. The four-year cost for Otter Tail
County is proj~cted to be $223,345. The Pilot County would be Becker County, followed by Clay County
and Otter Tail County implementing EDMS in the fall of 2012. Mr. Dinsmore indicated that the software
uses barcode technology to reduce interview time with applicants which may be necessary in the future if
the caseload continues to grow.
Human Service Bills & Claims
Motion by Johnson, second by Lindquist, and unanimously carried to approve the Human Services Bills
and Claims as presented.
Minnesota Resource Recovery Meeting
Motion by Johnson, second by Lindquist, and unanimously carried to authorize Commissioners Froemming
and Huebsch (Solid Waste Committee members) to attend a MRRA meeting February 24, 2012 scheduled
in Hennepin County.
Adjournment
At 12:20 p.m., Vice-Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, February 21, 2012.
Dated: -f-eb a,/ <)oJ,J,, ' ISSIONERS
Attest~~ lft_ Larry hn7eik
CBll<d
•
OTC Board of Commissioners' Minutes
February 14, 2012
Attachment A, Page 1
WARRANT APPROVED ON FEBRUARY 14. 2012
Vendor Name
ABC Mainttnance Inc
Ani& Communication Syst~ms
Bani: Of The West
Bear Graphics lnc
B•artngs And More Of Wad•na Up
Ben Holzer L'nlimir•d
Berts Truck Eqttipment 01 Mhd Inc
Bran.doc Conmnmications Inc
Braun \'ending !nc
Brogard Plumbing Co
Carr's Lal-:e Country Sl.lpermarttt
Catco Parts . .\.z::t.d· Secf\ice
CD\\' Con•rnment Inc
Citizen~ Adv0<ate
co OP Sen1ces rn,
College Way Auto Inc
Coopers T•cbnology Group
CUiligan
CUlJGAN OF \l'ADP1-=A
D & T V<nnares UC
Dal:ota Pnnters UC
oan·,·rowing & Repair
Dlt Solution, Inc
Ea.st Otter Tail focus
Ea.snrnod/Carre-n
Election srstem!i & Software Inc
E\·ergr~en Equipmt!"nt Inc.
Fannf'n Co Op Oil ..\s5n
Pas renal Company
FELLBAUM/KE\1:<
Fergus Pall, Daily Journal
Fergus Tire C~nter
Fit'tg:ibbons/Ba.rry
Fleer Supply
force .~erica
Gall, An AramArk Company
c, Capital (Ca)
Good.in Company
Gopher State One Call
GOVOf'.-\1.S
HAWES SEPTIC T ~<I: PllMPJNG
Hl!.:U.THPARTNERS Ml'DIC.:U. GROFP
Hedahls Headquarters
Henmng Auto Parts Inc
Hoff/Ten,·
Hotsr Equipment Co Of~
J!--1)EPE.'IDENT fMERCENCY SER VIC!cS
Jv~rson/Jam~!t
Jat•, John, Uc
~il' AUL
Kelly se1,ict::. Inc
Amount
171.00
200.00
71.80
171.87
27.56
40.88
17G.34
46.247.50
9.62
175.00
1.034.17
215 so
688.32
2t..25
5,382.64
276.21
267,21)
40.03
77.28
739.00
212.68
294 32
5,063 7 2
347.65
19 27
35.484.20
20 84
2,172.26
261 16
144 17
10,015.99
514.95
51.54
24.54
835.83
520.37
398.63
203.55
tS.15
459.76
75.00
615.00
132.01
1 39.R9
1700
330 17
64.22
33.07
270.00
197.60
921.25
I ,_
OTC Board of Commissioners' Minutes
February 14, 2014
Attachment A. Page 2
Lah Region Healthcare Corp
Lakes Country Sen.ice Co Op
Lakeway Marl:et LI.C
Larry Ott Inc Trucl: S.n ice
La,•i·son Producu Inc
LeadsonliM
Ubmy Tire Recycling Smices Mn
Utt!• B•ar Towing
Utt!• Palls Machine Inc
M· R Si&n Companr Inc
Marco
Marco lnc S.t Louk,
MARh & BRt:NDA CO~lSIRUCTION e,!C
Mid States Wireles!l Inc
Ml" .~SSOCLATION OF TOWNSHIPS.
MN DEPT OF !AllOR AND t-.-PCSIRY
MN Motor Company
Mn Offic,, Of Enterptis. Technology
MN' State Auditor
Morton Salt
NAPA Control MN
NAPA Of Perham
:,.;,elson Auto Centtr
Ne,rborg/Ke\in
~ova Fire Prottttion
:-russ IRllCK & EOl1l'MEc'lT
O'Reilly ..\u1omoti\·t lnc
Officema.x Incorporated
Obon Oil Co Inc
oner Elecnic u.c
OTTERTAIi. AG St:R~1CE UC
Ottertail Home Cenrer & Hardware
outdoor RettO\"ation~ Landscape & r-,;ur1:;e
OvtrJaard/Stanle)' B & Shell•~· K
Overhead Door Co Of Fergus Falls
Parl: Re 110n Co Op
Parkers Praine/Citr Of
Pebble Lal:• Tal:e 5
Pelican Rapids Pre:!.s
P~nro!:ie Oil Compa.nx
Pet•'• Body Shop & Towu1g
Powerplan OIS
Pro Build Fergus Falls
OUick's Napa Au.to Parts
Rar's Oil Company
RDO Trad Centers
Rtd Hor5~ Ranch Anna Inc
R.tintvi.·ahle Resource, Con!!ultants UC
Ridrewater Collf'1e
Ringdahl Ambulance Sen ice
Ron's Ready Mart
7,723.00
5,35
3,859.23
1,595 00
137.95
2.148.00
1.148.40
314.21
1.514.34
92413
56,046.69
758.7D
1,687.50
5 203.75
15.00
10000
293.07
1,673.33
9.259.82
18.236.62
402.94
16 55
2.471.34
59.94
719.00
185.02
54.33
210.35
1,339.99
89.90
400.00
19.28
3.405.00
911.80
634.88
548.47
26000
154.27
60.13
2.520. 78
150.16
316.09
100.66
362. 75
1,583.51
1,337.77
500,00
59.542.91
30000
300.00
832.16
S<:ott Hofland Con:!;truction Inc
Stnict Food su~r \'a.tu
SGC HORIZON U.C
SH1)l. TZ & ASSOCU TES LTD
Stm,niaard/Paul
S-0s Tedmologie5
SOURCE O~l: SUPPLY INC
Southtow11 Of P•lican Rapid, Inc
St Cloud/Ci!'\· Of
Steins lDc
Ste,·e's Santtation lnc.
Strand ·Hardware & Radio Shad:
Str-eichen
Swanston Equipment Corp
Synergy Graphics
THOR.\1OD SON f ARMS
Toshiba Bu?.iness Solutions L"SA
Truck \.'olities Inc
L1te-ig Engineers
l'niforms l!nlimir.d
us Yellow Pages
Vergas 66 Ga!i & Con\'enien-ce Inc
\'trgas Han:h•tare
Victor Lundeen Compan;·
Voss 1..ig.h rirl B
Wallwork Truck Center
Wasre Manag,ment
Wenck AS$OCJates Inc
White Banner l'ni!orm Shop
Wothe/1.ul:e
Xero., Corporation
Pinal Total:
OTC Board of Commissioners' Minutes
February 14, 2014
Attachment A, Page 3
4.370 00
1372
140.00
40.381.48
25.97
8.750.00
319.67
1.294.88
3.894 56
2.844.06
3.951.80
97.82
818.62
1.151.83
2.025.40
297.11
73.46
77 19
1 .930.00
335. 94
229.00
2,540.32
19.09
368. 59
36 7 .82
1.038. 32
3,777.85
39.130.08
207.95
37.37
168.96
429.011.79
OTTER TAIL COUNTY
OTC Board of Commissioners' Minutes
February 14, 2012
Attachment 8, Page 1
LAND AND RESOURCE MANAGEMENT
FEE SCHEDULE -Effective March 1, 2012
(All Fees Are Non-Refundable)
Make Checks Payable to: "Otter Tail County Treasurer"
After-The-Fact Request
Appeal
Conditional Use Permit Application
Grade/Fill Permit
Pre-Application Inspection
Sewage System Permit
licensed Installer
Self-Install
Site Permit
0-260 Sq. Ft.
261 Sq. Ft. (& larger)
Subdivision Filing
plus
Variance Application
Wind Energy Conversion System Permit
Non-Commercial
Commercial
*Includes State Legislature Set Recording Fee of $46.00
$800.00
$300.00
$500.00'
$175.00
$ 50 00
$175.00
$350.00
$150.00
$300.00
$650.00
$ 50.00 per lot
$500.00'
$150.00
$275.00
Recording Fee I Make Checks Payable to: "Otter Tail County Recorder"
Final Plat
Common Interest Community
Covenants
• Set by State Legislature
$ 56.00*
s 56 oo•
$ 46.00*