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Home My WebLink AboutBoard of Commissioners - Minutes - 01/17/2012MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN January 17, 2012 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday. January 17, 2012, at 9:33 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair; Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist, and Roger Froemming present. Approval of Agenda Chairman Rogness called for approval of the January 17, 2012 agenda. Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of January 17, 2012, with the following modifications: Solid Waste Committee Meeting-changed from 11:15 a.m. to 9:00 a.m. Ditch No. 41 & 65-Redetermination-10:15 a.m. under General Discussion Approval of Minutes Motion by Johnson, second by Huebsch, and unanimously carried to approve the Board of Commissioners meeting minutes of January 1 O. 2012 as mailed. Approval to Pay BIiis Motion by Johnson, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. USFWS Fee Acquisition Request Chairman Rogness requested that Don Kleven, USFWS Realty Specialist, present his acquisition request which will be. added to the January 24, 2012 County Board agenda for action. This will provide commissioners time to further research the request. Mr. Kleven requested certification to purchase 338.5 acres of land as a fee purchase from John P. Tungseth, Trustee. The land is located in Sections 14 and 15 in Buse Township. There is a Wetland Protection Area CNPA) north of the proposed acquisition. The property consists of 145 acres of wetlands in twelve wetland basins, crop land, grass, and an unused building site. A lengthy discussion followed regarding the one-time payment to the County of $32,150.00 and the shared revenue payment of $1,030.00 to offset the loss of tax revenue on the property. Discussion also took place regarding the enhancement of the property to the Wetlands Learning Center, the large amount of tillable crop land on the property, and the issue of how much government owned land is the right amount for Otter Tail County. Dave Sanderson, Friends of the Prairie Weilands Learning Center President spoke in favor of this land acquisition due to its benefits to the Learning Center. Jean Bowman, of the Fergus Falls Convention· & Visitors Bureau, spoke in favor of this acquisition for visitors, wildlife, and hiking. Traill Vosberg, Chairman of Buse Township spoke against ·the proposed acquisition due to loss of tax base for the Township and concern that there is too much government owned land and not enough funding to properly maintain the land. Motion by Johnson, second by Lindquist, and unanimously carried to table this request until January 24, 2012. Depository Resolution Otter Tail County Resolution No. 2012 -03 Commissioner Huebsch offered the following and moved its adoption: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including state and federal banks be and are hereby designated as depositories of County funds. OTC Board of Commissioners' Minutes January 17, 2012 Page 2 Commissioner Johnson seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners Douglas A. Huebsch Wayne D. Johnson John Lindquist Roger Froemming Leland R. Rogness Adopted this 17'" day of January, 2012 Dated: OI j-.'-1 /.:J.o 12. Attest: /~ ~ Lairy Kron, C1rk By: YEA X X X X X NAY Investments Resolution ABSENT ABSTAIN SSIONERS Otter Tall County Resolution No. 2012 • 04 Commissioner Froemming offered the following and moved its adoption: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Treasurer be and is hereby given authority to invest County funds as available. Commissioner Lindquist seconded the motion and YEAS and NAYS are as follows: Board of County Commissioners Douglas A. Huebsch Wayne D. Johnson John Lindquist Roger Froemming Leland R. Rogness Adopted this 17'" day of January, 2012 Dated: __ t>~1 '--.::l-~-'-'--..2_0_1'-;z,-~- YEA X X X X X NAY Closed to the Pu bllc ABSENT ABSTAIN Commissioners Chair At 10:05 a.m., Chairman Rogness declared the meeting of the Board of Commissioners closed to the public for purposes of discussing pending litigation in a tax appeal matter with the Westridge Mall in Fergus Falls, MN, as authorized under Attorney/Client Privilege. Present were all five seated Commissioners, County Administrator, County Attorney, County Assessor, and Board Secretary. Recess & Reconvene At 10:26 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:30 a.m. OTC Board of Commissioners' Minutes January 17, 2012 Page 3 Lakes Wind Transmission Line Permit Request Attorney, Bob Bigwood, representing Westwood Professional Services, spoke to the Board regarding the question of Otter Tail County's authority to act as the LGU in the permitting process for this transmission line due to' the fact that Otter Tail County does not have Comprehensive County Wide Zoning. David Hauser, County Attorney, reported that the Highway Department has issued permits to utilities for projects in ttie highway right-of-ways. He will continue to research the issue and return to the Board at their January 24, 2012, Board meeting. Engineering Services -S.P. 088-070-033 Motion by Froemming, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute a contract between the County of Otter Tail and JK Engineering for electrical engineering services for the Mn DOT District 4 Counties Intersection Lighting project. Drainage Svstems No. 41 & 65 Redetermination of Benefits Motion by Johnson, second by Lindquist, and unanimously carried to allow additional requests for review of parcels, in the Ditch Viewers' Report of Benefits as re-determined, for Otter Tail County Drainage Systems Number 41 a'nd 65. Pavment Approval Motion by Johnson, second by Lindquist, and unanimously carried to approve payment, in the amount of $208.50, from· the General Revenue Fund to MFRA, Inc. for professional services provided through November 30, 2011, for the drainage review of the CARE facility. Contract Approvals for Auditors Office Motion by Froemming, second by Johnson, and unanimously carried to authorize the County Auditor to sign the addendum contract for arbitrage monitoring services for the following debt issues: $5,400,000 General Obligation Capital Improvement Plan Bonds, Series 20118 and $4,780,000 General Obligation Bonds, Series 2012A Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the Board Chair, County Administrator, and County Auditor to sign the Audit Engagement Letter for services provided pursuant to Minnesota Statute 6.48 for the year ending December 31, 2011. Motion by Froemming, second by Johnson, and unanimously carried to authorize the Auditor to sign the Agreement for Consulting Services with Hildi, Inc. for the preparation of the January 1, 2012 GASS 45 actuarialvaluation report. The report can be_ used for two disclosure cycles ending December 31, 2012 and December 31, 2013. · · · · . Applic~tion for Exempt Permit Motion by Lindquist, second by Huebsch and unanimously carried to approve, with n,o waiting period, the LG220 Application for Exempt Permit as submitted by Lake Country Sportsmen's Club of Otter Tail County for an event scheduled Monday, February 27, 2012, at Amor Rumors Restaurant. Extension Committee Motion by Lindquist, second by Johnson, and unanimously carried to reappoint Julian Sjostrom to the Otter Tail County Extension Committee for a three year term effective January 1, 2012. Sheriff Department Transports Motion by Johnson, second by Froemming, and unanimously carried to authorize the Sheriff to utilize temporary employees for female-accompanied transportation at his discretion. OTC Board of Commissioners' Minutes January 17, 2012 Page4 BOO MHz EMS Radios Sheriff Schlueter reported that a grant has been awarded that could be used for 800 MHz radios for a public agency. Motion by Johnson, second by Huebsch, and carried with Lindquist opposed, to authorize the Sheriff to negotiate use of this grant, not to exceed $35,000, with Ringdahl Ambulance for equipment to integrate the ambulance service with the new 800 MHz Communication System. The motion includes that the grant, which requires a match of about 25%, may only be used for equipment in Otter Tail County. Eligibility List Motion by Lindquist, second by Johnson, and unanimously carried to establish an Eligibility List for Hiring Deputy Patrol positions in the Sheriffs Department. Funding Agreement for Household Hazardous Waste Program Motion by Johnson, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute Amendment 1 to Contract No. 27197 (formerly B10829) between the Minnesota Pollution Control Agency and County of Otter Tail. This is the Operating Agreement for the HHW Management Program for Otter Tail, Grant, Stevens, Traverse, Wadena, and Wilkin counties. The agreement ends December 31, 2012 and is subject to the approval of the County Attorney. Buffalo Red River Watershed District Mr. Hauser reported that the enlargement of the BRRWD meeting is scheduled Thursday, February 23, 2012 in Barnesville because there is no availability for a meeting space in Rothsay. The Board did not have objections to the location of the meeting. Tour of Dispatch Center Closed to the Public At 11:35 a.m., the Board of Commissioners recessed and reconvened at the Otter Tail County Courthouse for a tour of the new dispatch center and mechanical facilities. At the Courthouse, the Board meeting was closed to the public for a short period of time to discuss litigation strategies as it relates to the 60 Bed CARE facility as authorized under Attorney/Client privilege. Present were all five seated Commissioners, County Attorney, County Administrator, and Acting Facilities Operations Manager. Adjournment At 1:00 p.m .. Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 24, 2012. Dated: --=O'-'l-1/-=.2'-'<1._./,.,.p1,.,oc,/.::.;l.,__ __ /4<1~ !f? Larry K hn,lerk By: of Commissioners Chair Attest: CB/kd OTC Board of Commissioners' Minutes January 17, 2012 Attachment A, Page 1 WARRANTS APPROVED ON 01/17/2012 Vendor Name .J..· l Wayne's Towing A\iands Uc Aaberg/Janie, .UC M!.intenanc, Inc Al's Refrigeration Amencan Welding & Ca• lnc AMOR 4-H Ari: & Sparl: Ar.ig Communication Systtims Association Of Mn Counties Auto Valu• P•rill• Falls Battl!'riM Plus. ~ate Lal:• Sumdard BCACJTE BCA STOFMN Becl.:lund Oil Co Ben Holzer unlimited Beyer Boar Shop Inc Blues.tone TechnoloJies. Inc Blulfton Oil Comp&n\' Brandon CommUnicaCons Inc Bmm V•nding Inc llVR.EALT OP CRIM APPREHEXSTOS Bl.-Y· MOR P).Jtl'S & SER\1C£ LLC C••• Counrr H••ang Inc CBC!nnovis Inc Central Door & Hardwaro Inc C•rtifi<d Auto Repair Charter Com.m.unication~ Chemsearch Chrtstense-n Consttuction CO OP Senices Inc Code 4 Sen 1co• LLC Cooper, Technology Group CUlligan CvUlGAS Of ll'ADE,A Ct;").!),,m;S :-.'POWER lLC D & T Ventures UC Deans Counay ~arl:ei Denzers Rei].on Waste Inc Eur Orrer Tail POC\1$ Ewrp-een l!qUlpm,111 Inc Farmers Co Op Oil Assn fa.rnam"s. Genuine Parts lnc Fnl(Us falls Dally Journal Fergus fail:!l s.chool Di!.t 5-li-l Fergus Falls/City Of Fergus Powt-r Pump Inc Ferrus Tin Center FSH Communication, llC Amount 70.00 11.977 14 1 G.50 171.00 90.00 117.67 250.00 91.36 200.00 1,800.00 197.84 52.69 167 .60 50.00 960 00 324.96 !>3.88 1,532.56 6,895.52 53.43 1.386.00 797 .12 510.00 160.90 827,56 12.25 29.55 424.33 75.83 382.06 8G.495.98 3.589.83 81.81 63.49 33.71 57.28 778.28 739.00 73.11 62.41 151.70 289 59 2,237.98 970.87 1.172 40 320.33 7.731.76 2,120 00 487 .67 128.26 OTC Board of Commissioners' Minutes January 17, 2012 Attachment A, Page 2 G & ._ S."1«• Gallagher Benefit Sen,, .. Inc Galls An Aramark Compa.n,· Ge Capilal (Ca) GOEll..Ell/Urlll Cra.i.nger Inc Griffin/Pattkl: HA\\"fS SEPTIC TA."1: Pl'MPING Healtbcarl!! En\ironmental Scel'\ict$ In, Htianland Sen.ice., lnc Henmne Au,o PMts Inc Henning Hudw are HINTIJU,!EJSTER/ JOHN M Hobart sales & ~nice Halo/Sandy Hon•ywell Houston Engineering Inc HSBC Busine,s Solutioru l!-;DEPL'mDIT EMl:RGl:NCY SER\·1CES information System$ Corp lnnovanve otficl!' Solution:. J;u:e's Johns Uc Januszrn.·ili/Cregory ~lly S.l'\1ces Inc Lake Relion Healthcare Corp Lal:,...,· Market u.c Larn· Ott Inc Truck Sef\ ico Larson/Diannt Lat\-scn Products Int l.oca1ors & Supphes Ille M· R Siflll Company Inc. Marks Fltet Supply Ille MCCC Ml 33 Mccollough Weldin, Mt tro s.all'"S lnc: Midwe<t<rn Mat Rental & Supply Co Mn Co Attorn~·s Association Mn Co lntergo\'erumentaJ TNst Mn Dept Of Agriculture MN Motor Company MN State Audiror MOCIC Morel' Phd/Eldon L Motorola ~Zanit·s Eliecttlc !-<.-\PA Central MN Nelson Au.to Center Newborg,IKO\in NE\1 c-lNOVATIONS LTD NIDAAOS~-H N"" TNcl: & Eqwpment 954.26 24,733.75 79.15 396.77 J00.00 542.98 78.66 75.00 29.10 460.17 139.56 83.57 150.00 384.60 29.44 2,179.75 1. 709.50 5.36 64.22 372.62 273.47 270.00 195.00 2.265.59 5.959.05 1,735.62 705.00 4.35 452.99 1.100.95 335.08 105.37 22.959.33 98.00 183,00 84.48 4,448.00 22.20 255.00 243.87 6,605.59 200.00 475.00 3.051.00 2,007.68 176.61 4.375.60 86.24 2.565.00 250.00 218,220.00 I. I Officema:< ln«>l'ponud Olson Oil Co Inc Obon/Ricbar<i On• Call Locators Ltd oner Electric LLC oner Tail Co Public Heahh oner Tail Telcom onertail Trucl:ing Inc outdoor aenovatl'ons Landscape &: :--:urse Pamlda Pharmacy Par~ Repon Co Op Par\:er, Prairie/Cit\' Of Pelican Rapids Pre» Pemost-Oil Company P,e,t-e's Amoc:o POSTMASTER Pra.xair Distribution Inc Pttmiwn Waters inc PUbllc Safeti· Center Inc O\lart!'nnastu owe!,, Napa Auto Pans RDO Truck Ce.n1trs Re, iev.· I:.nterprises Inc R.id;·s Tire Senict Ringdahl Ambulance Senic, Ron's Readr Mart Rora! Tire Inc Sben1in \\'illi.m,s SHv1. TZ & ASSOCU TES LTD Si&elman Steol & Recrclini Inc SimplexGrillneU SmitbiCen• Soutbrown Of Pelican Rapid, Inc Staple, Ad,·antage State-Industrial Products Steins lnc Ste,·e·s. Sar.uta·tion Inc Storaee CoM"tion Strand Hardwar• & Radio Shacl: Stttiche-rs SUCKY/LAll'!WiCE Superior Jettillg Inc sveirdrup Non Stop-'· H Titan Access Account Toshiba Bu•m••• Solutions \:SA Towmas1er \Jniforms l'nlimiud ttsAutoforce ver;as 66 Ga., & Connnience lnc Verr;as Hardware Victor LW1deen Compa:r,.• Vi5.ual Gov Solutions Uc OTC Board of Commissioners' Minules January 17, 2012 Attachment A, Page 3 82.22 1.421.11 2.732.65 120.16 1.972.22 90.00 8,053.62 5,789.00 2.205.00 10.474.81 763 09 260.00 72.00 1.021.83 1 .049.75 84.00 449.57 20.B4 111.44 134.93 149.27 1,075.17 66 50 12b.OO 45000 281. 77 3.74710 78 78 30.628.17 69.47 244.50 9.43 804.05 216.43 143.19 778.03 2,752.80 1.500.00 128.21 228.79 50.75 2,000.00 250.00 8.91 73.46 202 827.38 201 58 452. 72 1,624 55 75.88 56.59 532.50 OTC Board of Commissioners' Minutes January 17, 2012 Attachment A, Page 4 \\"allwor~ Truck Center Wastt Management ll'•ll•r Oil Co Wenck AHoeiate~ Lnc Whit< Banner l'nlfonn Shop Xero:,: Corporation Zi•gler Inc Pinal Total: 5G9.00 2.049.06 239. 76 27,773.75 244.00 195.66 5,519.04 775.039.11