The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 01/10/2012MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS City Hall, 125 2nd Ave NE, Perham, MN 56573 January 10, 2012 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 10, 2012, at 1 :03 p.m., at the Perham City Hall in Perham, MN, with Commissioners Lee Rogness, Chair; Doug Huebsch, Vice-Chair; Wayne Johnson, Roger Froemming, and John Lindquist present. Approval of Agenda Chairman Rogness called for approval of the January 10, 2012 agenda. Motion by Froemming, second by Huebsch, and unanimously carried to approve the Board of Commissioners agenda of January 10, 2012, as mailed. Approval of Minutes Motion by Lindquist, second by Johnson, and unanimously carried to approve the Board of Commissioners meeting minutes of January 3, 2012, as presented with one typographical .correction. Approval to Pay Bills Motion by Froemming, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Long Term Tornado Recovery Update The Wadena Otter Tail Long Term Tornado Recovery Committee presented a handout of accomplishments and a list of unmet needs. They indicated that they still have clients seeking help from the summer of 2010 tornado and they shared several family stories as well as strategies for an additional six months of recovery. Lengthy discussion followed the presentation and request for additional funding. Motion by Huebsch, second by Froemming, and unanimously carried to approve $28,964.00 (from the Human Services Reserve Fund) for the Long Term Tornado Recovery process subject to 1) each dollar given by Otter Tail County will be matched with other funds, 2) Wadena County participates by providing cash and/or goods, and 3) the recovery process is completed by August 31, 2012. Annual Human Services Agenda John Dinsmore, Human Services Director, presented a proposed Human Services Department 2012 Agenda for meetings with the Board of Commissioners. Human Services Contract Renewals Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Contract renewals with Otter Tail County Human Services: ' Effective Targeted Amount of Contract & Agency Program Date Population Funding Source CD's Homemaking 01-01-12 Purchased services shall not Plus (Cynthia Homemaking Services through Elderly exceed the OTC approved rate Niehaus\ 12-31-12 Residential Services/Home 12-01-11 AC/EW/CADI or TBI Waivered Lloyd A. Moore Plus/Foster Care Services through Elderly & Disabled Funds 12-31-12 OTC Board of Commissioners' Meeting January 10, 2012 Page 2 REM Waivered & Waivered Services & 01-01-12 Persons with MR or AC/EW/ or CADI Waiver Funds ILS Independent Living Skills through related conditions and MA 12-31-12 Semi-independent Living 01-01-12 Persons with MR or County of Financial REM SILS through Skills 12-31-12 related conditions Responsibility ($33.94 per hour) Parent Support Outreach Program Grant Award Motion by Huebsch, second by Johnson, and unanimously carried to accept the Grant Award, in the amount of $25,000, for the PSOP for 2012. This support program is a five year program for at-risk families with children under 10 years of age. Human Service Bills & Claims Motion by Johnson, second by Huebsch, and unanimously carried to approve the Human Services Bills and Claims as presented. GTS Local Projects Workshop Motion by Huebsch, second by Froemming, and unanimously carried to authorize Commissioners Johnson and Lindquist to attend a workshop titled "Accessing Legacy Act Funds for Local Projects" on Thursday, February 2, 2012, at the West Central Initiative building in Fergus Falls. The motion also requested the Administrator to designate appropriate County staff to attend. Otter Tail Lake (Lake Street) Road Blockage Discussion David Hauser, County Attorney, reported that a petition for Lake Street under the impassable road statute, M.S. 163.16, has been submitted and has been determined to be a valid petition. An adjacent property owner is currently blocking the access. Motion by Huebsch, second by Johnson, and unanimously carried to set a Public Hearing at 7:00 p.m. on Monday, June 11, 2012 at the Otter Tail County Law Enforcement Center to gather the facts in this situation and determine whether or not Otter Tail Township should open and maintain the road. Notice requirements were also discussed. Comment Period for Environmental Assessment Worksheet Bill Kalar, Land & Resource Administrator, reported that the EAW for the Little McDonald Lake Outlet Project has been published in the Environmental Quality Board (EQB) Monitor. The public comment period will end on February 8, 2012. Lakes Wind 115kV Transmission Line Eric Hansen, Environmental Engineer with Westwood Professional Services, submitted a handout regarding local approval of a high voltage transmission project. A map of the proposed line showed its location along CR 23 through Otter Tail County. Mr. Hansen discussed the permitting process options for a public utility including a local option through Otter Tail County. Lengthy discussion took place regarding permitting authority, reasons for pursuing a local permitting option, and potential liability and expertise issues. Mr. Hansen requested that notice be provided to land owners and a scoping meeting be held to gain public comments which would be used in preparing the Environmental Assessment. A Scambler Town Board member indicated that property owners in the township had concerns with the project and that Scambler Township has a zoning ordinance. Commissioners requested two weeks to research this further with discussion scheduled on next week's County Board agenda. Highway Department Staffing OTC Board of Commissioners' Meeting January 10, 2012 Page 3 Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the Highway Engineer to replace a Highway Maintenance Worker due to a recent retirement. Cooperative Purchasing Agreement Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Cooperative Purchasing Agreement between the County of Otter Tail and the State of Minnesota which continues the purchasing options from the State contract. Right-of-Way for TH10/CSAH 34 Interchange Project Rick West, Highway Engineer, discussed the right-of-way acquisition process for the TH 10/CSAH 34 Interchange Project and indicated that condemnation of property is not necessary at this time. SCOW Public Health Planning Diane Thorson, Public Health Director, reported that Becker, Clay, Otter Tail, and Wilkin counties have agreed to move forward in a BCOW partnership for delivery of public health services. This planning will be ongoing starting with Phase I and potentially developing a common policy. Minnesota Volunteer Services Motion by Lindquist, second by Johnson, and unanimously carried to authorize the Public Health Director to sign a contract between St. Cloud Hospital and County of Otter Tail for the period of January 1, 2012 to June 1, 2012 for federal emergency preparedness. St. Cloud Hospital will purchase the County's services to maintain volunteer services data for health response to emergencies at a cost of $3,333.00. Adjournment At 3:25 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned for a tour of the Perham Hospital. The next regular County Board meeting is scheduled at 9:30 a.m. on Tuesday, January 17, 2012 at the Government Services Center in Fergus Falls. Dated: 0 1 /rr /:1012. MISSIONERS Attest: --4JL'-<4,:e...,'/.«4. __ ,._.✓=-"' v __ _ La'rry Krntfn, ~ By· missioners Chair CB/kd OTC Board of Commissioners' Minutes January 17, 2012 Attachment A, Page 1 WARRANTS APPROVED ON JANUARY 10, 2012 Vendor :>/ame A· l LOCI: & l:EY A.KERS OF u:--osCAPl>G Assoc1anon or !'-!n (our.ties Ballard Sanitation I:c.c Barnhard 4· H BEX H.;..\1:LC-: STORE Bl'\'· MOR PARTS & SER\lCE UC (..l,RI.lSLE FREXCH 4· H nn C arolil:.a Sofnvare Can'$ Lab Co\l?l.try Supermarl:tt Cinzens AdYocate CO OP Senices Inc Code -I Senices UC Coopers Technology Group Culligan Water Conditioning Dacotab Paper Company Datota Prtnters LLC Dom.bolt/Kathy EAST OTTER TAJL SWCD Ellen.son .:Mark E.rt•nbrack Helen Farmers Co Op Oil Assn Fergus Falls Da1.ly Journal Feig:us FaJls. Ctt,· 01 Fergus Tire Center Fire Fighter & Detect . .U.um ForC"e America Grainger U:.c HARLES TREE SER\lCE Hauge/Mark Hedah!s Headquarten. Holo. Gerald A Information S\·stems Corp L'lnoYatin Office Solutions D.1'RO CORPORATIOX NTEGRA TELECOM JJs Company Excanting UC n: Sports Kelly St'nices Inc Lab Satet,· Suppl\· kc Lakes Country Sen.ice Co Op Larrv Ott J~c Truck. Se-nice La.JTY·~ Supermartl:'t LJGHTn,G HOt'SE t'SA 1:0:C little Falls )'lad·:me Inc !•!arco Inc St Loub MARJ: & BREXDA COXS TRl'CTI:)X IXC ~-!idwesterr. ~fat Rental & Suppl\· Co )·IX ASSOC OP CO ADMIXISTJU TORS Mn Dept or C.ommer<e Mn Dept or Health MX Motor C ompanY Mn Sherit!s' Association ~IX TRAXSPORTA TIOX . .U.WSCE Amount 15.76 6.S68.60 25 00 667 00 250 00 103.37 31.44 250.00 400.00 92 52 137.SS 103 !::, 1 3.078 07 1.002.06 10.G', 337 25 80.00 54 .44 27.868 00 1b7.99 35.33 1.637.00 3.044 .32 36.042 86 15.00 890.00 2rt2.1s 84.99 320 G3 129.99 100.21 107.49 845 00 G54.92 230.02 379.72 2 754 00 99.99 280.00 361.$4 18.92857 1.410.00 2'01}.f:.,i) 34S.f,E, 1.113.67 1. i 26.85 2.4 7:d}O 79 9\l 370.00 240.00 200.00 55.17 9.079.00 4.380.00 OTC Board of Commissioners' Meeting January 10, 2012 Attachment A, Page 2 !'\elson11.file !'-ew York Mills 4Th Graders Otts EleYator Co Otter Electric UC Otter Tail Co Re(otder Otter Tail Telcom OrteJtail Aggregate Ottertail True.king Inc Otto Otters 4· H Club Onrhead Door Co Of Fer~s falls On1land Mechanical Sen1ces Perh.am Resou.rce Reco\·ery Facility Pernn ~iobtle Hed1cal Powerplan OIB Quartermaster Renewable Resowce Cons.ultants UC Rora! Tire Inc Scon Hofland Construction Inc Sentry SecUtitr Fastener':l Inc Senice Food Super \"alu SHU!. TZ & ASSOCU TIS LTD Sttnengaard/Paul Stetns Inc StteIC.hers T & [ Tire Seornct- Thls \\',e.eks. Shoppi.!l.g Sews Thomp,on ,Jo$Jyn ThYssen K.rupp Ele\·ator Corporanon lniY or ~-f.n Signs&. Giaph.lcs tc:,;JvERsm· OF MX l'S BA.',"!: \"ictor Lundeen Companr Voss Lighnng Wadena Asphalt Inc Waste ~1anagement Wcm Task Force West Oner Tail Soil & Water ·woess.ner ConstrUction Inc WW 11 C onsultmg Company Pinal Total: 100.00 250.00 124.24 613.37 46.00 7,500.00 9.405.30 5.216,00 2!'>0.00 90 00 l.426.82 155.911.14 280.00 3,649.80 27.98 53,330.68 130.38 4,675.00 978.13 15.28 26,132.06 7B.37 1,837 .2!:i 102.46 192.G9 250.80 189.95 945.99 rn.94 125.00 2.000.00 61.12 15.65 3.179.00 S.89942 5,000.00 2G.225.00 133.:.9 1.630.90 447,5$1.32