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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/03/2012MINUTES OF THE · OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN January 3, 2012 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 3, 2012, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. Year 2012 Otter Tail County Board Chair Larry Krohn, Board of Commissioners Clerk, requested nominations for the CY2012 Otter Tail County Board Chair. Commissioner Froemming nominated Commissioner Lee Rogness as the Otter Tail County Board Chairman for 2012 and a unanimous ballot was cast. Year 2012 Otter Tail County Board Vice-Chair Lee Rogness, 2012 Board Chairman, requested nominations for the CY2012 Otter Tail County Board Vice- Chair. Commissioner Froemming nominated Commissioner Doug Huebsch as the Otter Tail County Board Vice-Chair for 2012 and a unanimous ballot was cast. Approval of Agenda Chairman Rogness called for approval of the January 3, 2012 agenda. Motion by Lindquist, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of January 3, 2012, with the following modifications: 9:40 a.m. -Public Health Department Agenda Items Canceled 11 :20 a.m. -Human Services Director Added for Hiring Request 11 :50 a.m. -Personnel Committee for Human Services Canceled Approval of Minutes Motion by Froemming, second by Huebsch, and unanimously carried to approve the Board of Commissioners meeting minutes of December 27, 2011 as presented. Approval to Pay Bills Motion by Huebsch, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Recess & Reconvene At 9:38 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break to execute bonding documents. The meeting was reconvened at 9:41 a.m. Mediation Session -60 Bed CARE Facility Motion by Huebsch, second by Johnson, and unanimously carried to authorize Commissioners Froemming and Rogness to attend a Mediation Session regarding the construction of the 60 Bed CARE Facility on January 31, 2012. OTC Board of Commissioners' Minutes January 3, 2012 Page 2 Payment Approval Motion by Johnson, second by Huebsch, and unanimously carried to authorize payment, in the amount of $1,775.00, payable to the Association of Minnesota Counties, for attendance at the Annual AMC Conference on December 5, 2011. Solid Waste Haulers' License Motion by Froemming, second by Lindquist, and unanimously carried to approve a 2012 Solid Waste Hauler's License for Corrie's Sanitation, located at 4966 River Place NE, Carlos, MN 56319. 2012 Board of Commissioners' Meeting Schedule Motion by Huebsch, second by Johnson, and unanimously carried to approve the following Calendar Year 2012 Board of Commissioners' meeting schedule: CY 2012 Month County Board Meeting Dates County Board Start Time January 3,17,&24 9:30 a.m. January 10 1 :00 p.m. City Hall, Perham, MN February 7, 14, 21, & 28 9:30 a.m. March 6, 13, 20 & 27 9:30 a.m. April 3, 10, 17, & 24 9:30 a.m. May 1,8,15,&22 9:30 a.m. June 5,12,19,&26 8:30 a.m. End rm noon July 10, 17, 24, & 31 8:30 a.m. End rm noon August 7, 14, 21, & 28 8:30 a.m. End rm noon September 4, 11, 18, & 25 9:30 a.m. October 2, 9,16, & 23 9:30 a.m. November 6, 13, 20, & 27 9:30 a.m. December 11 & 18 9:30 a.m. Voluntary Furlough Policy OTC Board of Commissioners' Minutes January 3, 2012 Page 3 Motion by Huebsch, second by Lindquist, and unanimously carried to modify the Otter Tail County Voluntary Furlough policy to remove the sunset date of December 31, 2011. Coyote Bounty Discussion County Board members discussed the new 2011 Minnesota Statute that allows for a bounty to be paid for the taking of coyotes. They discussed various opinions on whether or not a bounty would control the coyote population. Motion by Lindquist, second by Johnson, and unanimously carried to request that the East and West Township Boards consider the option of instituting a bounty for the taking of coyotes on a county wide basis and present a recommendation to the County Board if they wish to proceed. Commissioners requested that the County Attorney research new MN Statute (97B.667) regarding authority to set a bounty for beavers. Otter Tail Lake Road Blockage Discussion David Hauser, County Attorney, reported on a situation whereby an individual with abutting property to a dedicated road that goes to Otter Tail Lake known as Lake Street (Midway Park Plat) is using the road to store belongings. Mr. Hauser referred to a recent Supreme Court decision in a similar case that gives the property owner.the right to use the land. He also discussed the MN Statute that prohibits the blocking of a public road and indicated that individuals who have used this road in the past may assert their rights through the court system. Herb Christensen referred to documentation that indicates that Otter Tail Township has maintained the road in the past. He expressed his opinion that the County Board has the right to request that the township take over the road and maintain the road. Motion by Johnson, second by Lindquist, and· unanimously carried· to follow the appropriate process if a petition containing five (5) signatures froni property owners in Otter Tail Township requesting that Lake Street in the Midway Park Plat be LJSed as a public·.road,_is,(eceived by Otter.Tail County. Commissioners also requested additional time to research the documentation in this case. Otter Tail County Website Motion by Froemming, second by Johnson, and unanimously carried to designate the Otter Tail County website as the official publication for highway project advertisements for bids as authorized by Minnesota Statute 331A.12, Subd. 2. Annual Appropriations Motion by Froemming, second by Lindquist, and unanimously carried to authorize payment of the following CY2012 annual appropriations: Annual Appropriation Approval West Central Initiative (01704.6815) West Otter Tail Fair Association (01505.6950) East Otter Tail Fair Association (01505.6950) Otter Tail Country Tourism Association (01502.6950) The History Museum (01502.6821) Rural Life Outreach (01705.6819) Minnesota Red River Valley Development Assn. (01703.6804) Requested 2012 20,000.00 16,000.00 19,000.00 10,000.00 20,000.00 2,000.00 800.00 County Board of Appeal and Equalization Dates Approved 2012 20,000.00 17,000.00 17,000.00 10,000.00 20,000.00 1,000.00 800.00 Motion by Lindquist, second by Johnson, and unanimously carried to convene the County Board of Appeal and Equalization on Wednesday, June 13, 2012, at 9:00 a.m. and to reconvene the County Board of Equalization for final action on Tuesday, June 26, 2012 (M.S. 274.14). OTC Board of Commissioners' Minutes January 3, 2012 Page 4 Calendar Year 2012 Pocket Gopher Bounty Resolution (M.S. 348.12 and 348.13) Otter Tail County Resolution No. 2012 -01 Upon a motion made by Johnson, seconded by Lindquist, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that; The sum of thirty cents ($.30) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2012. Paid only in those cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.40) for each pocket gopher so killed. RESOLVED, further that said payment of such County, shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least seventy cents ($. 70) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 3rd day of January 2012 Dated: Ol-fo-2.o/Z.. Attest: _.J:.ku::ll<l"""~=./L,Ae,/[L.l, /J=-- Lm-ryKrc$n. By: Leland R. Rogness, Board of Co Calendar Year 2012 Tax Forfeited Land Sale Apportionment Resolution Otter Tail County Resolution No. 2012 -02 Upon a motion made by Huebsch, seconded by Johnson, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that; WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08, and WHEREAS, Minn. Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. . , i .-•• OTC Board of Commissioners' Minutes January 3, 2012 Page 5 NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. Adopted at Fergus Falls, MN this 3rd day of January 2012 Dated: _ _;;;o..:.1_--'1'-0_-_:z._o.c.1_2..-__ _ Delinquent Tax List Publication Fee Motion by Lindquist, second by Froemming, and unanimously carried to set the cost assessed to delinquent real estate parcels that are published in the Delinquent Tax List at $43.00 per parcel. Payment Approval Motion by Froemming, second by Johnson, and unanimously carried to approve payment, in the amount of $359.67 to Lake Region Health Care, for costs incurred under the provision of M.S. 609.35. 2012 Printing & Publishing Bids After previously advertising for bids for printing and publishing of the county board minutes, legal notices, delinquent tax Jist, and annual financial statement, the County Auditor presented the bids to the County Board. A motion wa:s offered b{Lindquist,' seconded by Johnson, and unanimously carried to designate the following papers for the County's 2012 publishing and printing requirements: · Legal Notices, Publications and Commissioners' Minutes: Daily Journal $14.79 per S.A.U. Annual Financial Statement: East Otter Tail Focus Pelican Rapids Press Delinquent Tax List: Pelican Rapids Press Pelican Rapids Press First Publication Second Publication First Publication Second Publication Recess & Reconvene $14.79 per S.A.U. $14.79 per S.A.U. $14.79 per S.A.U. $ 9.22 per S.A.U. At 10:37 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:41 a.m. Aquatic Invasive Species Task Force Discussion Bill Kalar, Land & Resource Management Administrator, discussed proposed membership for an Otter Tail County AIS Task Force with the Board. They discussed Task Force membership of approximately fifteen (15) members representing various interested government and citizen entities along with several ex-officio members for technical expertise. Mr. Kalar will return to the Board with documentation regarding Task Force scope (purpose) and membership. OTC Board of Commissioners' Minutes January 3, 2012 Page6 Highway Contract for Engineering Services Motion by Johnson, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Agreement between the County of Otter Tail and Houston Engineering, Inc. for engineering services for Bridge Replacement No. 56509 over the Pelican River, CSAH 28 (S.P. 056-628-013). Final Payment S.A.P. 066-600-024 Motion by Huebsch, sec,ond.by Johnson, and unanimously carried to approve Final Payment per Estimate No. 5, in the amou"nt of $"15,022:39;to Mark Sand & Gravel Co. of Fergus Falls, MN, tor the Maplewood State Park Paving Project:· Financial Assistance Specialist (FAS) Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the Human Services Director to replace a Financial Assistance Specialist position due to a resignation. The motion assumes backfilling the position if it is filled with an internal Human Services Department applicant. Adjournment At 11 :27 a.m., a motion was offered by Lindquist and seconded by Huebsch to declare the meeting of the Otter Tail County Board of Commissioners adjourned until 1 :00 p.m. on Tuesday, January 10, 2012, at the Perham City Hall. Motion carried. Dated: --=O'-'f_-..:.1..:co_-_.2_0_I2. ___ _ CB/kd Vendor Name ABRA MN l'ER.Gl. 'S FALLS .-'.mazon Emi.ronmental Inc .4.merican ln.stiNtiona1 S.upply Co Bachman Printing Compames Bound Troe Med.lea] Uc Brtggs Corporation Central Lakes College Code 4 Senices LLC Coopers Technology Group Dacotah Paper Company Essintial Enterprise Solutions Form A Feed Galls .-\n Aramark Company GOVERNMENTJOBS.COM, C-.C lnno\·ative Office Solutions JJ; Sports U.D. LEASING C-.C Keeprs Inc Lake Region Healthcare Corp Lakes A.rea Cooperati\·e Larrr Ott Inc Truck Service Larum/Pat MACO Marco Inc St Louis Minnl:ota Mn Assoc Of Co Officers MPELRA Napa Pergus Palls Officema.x Incorporated Pete's Body Shop & Towu1g PUBLIC SAFEn· EOUlP~ID,, UC SBLC FF Schwaab Inc SECRETARY OF STATE Sen ice Food Super Valu Smith/Gene Sorlcness/Ryan Streicher. Titan Acces!. Acco\lllt TNT REPAIR C-.C Tri.min Srstems Inc Uniforms Unllimted Veolia En\ironmental ~nices \\bite Banner l:niform Shop Pinal Total: OTC Board of Commissioners' Minutes January 3, 2012 Attachment A, Page 1 Amount 17650 8.140.00 126.14 310. 73 340.39 87.52 1.800 00 212.01 199, 18 39.23 657.00 40000 105.50 9,910 00 3.231.19 159.00 606.70 13.98 175.00 480.39 1.150.00 25.53 2.130.00 4,304.11 54.00 265.00 280.00 24 07 148.70 153.90 1.014.05 1G3.57 38 48 120.00 14.48 9.49 64.00 355.16 20.69 227 60 3,10258 312.24 9.813 44 384.50 51,346.05