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Home My WebLink AboutBoard of Commissioners - Minutes - 12/27/2011MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN December 27, 2011 9:30 a.m. Call to Order The Otter Tail '.County Board of Commissioners convened Tuesday, December 27, 2011, at 9:30 a.m. I at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. Approval of Agenda Motion by J~hnson, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of December 27, 2011 as mailed. Approval of Minutes Motion by Rogness, second by Huebsch, and unanimously carried to approve the Board of Commissioners meeting minutes of December 20, 2011, as mailed. Approval to Pay Bills Motion by Froemming, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Property Tax Relief Request Auditor, Wayne Stein and Assessor, Doug Walvatne informed the Board that the State Executive Council approved Otter Tail County's request (Resolution No. 2011-35) for property tax relief for those eligible properties that were either damaged or destroyed by the 2011 spring floods. They reviewed the options for implementation and a lengthy discussion followed. Local Option Disaster Credit Motion by Huebsch, second by Rogness and unanimously carried to grant, to eligible properties upon submission of a written application, a Local Option Disaster Credit for taxes payable (2012). This credit applies' in the year following the actual occurrence of the property damage/destruction as authorized by Minnesota Statute 273.1235. Local Option Disaster Abatement Motion by Huebsch, second by Froemming and unanimously carried to grant to eligible properties upon submission of a written application a Local Option Disaster Abatement for taxes payable (2011) the year in which the damage/destruction occurred as authorized by Minnesota Statute 273.1233. License Approval Motion by Lindquist, seconded by Froemming, and unanimously carried, to approve the following applications for license: Dalton Liquor Store 104 Sunset Drive Dalton, MN 56324 Tobacco Under Mart, Inc. 300 Frontage Ave W Underwood, MN 56586 Tobacco OTC Board of Commissioners' Minutes December 27 2011 Page 2 Payment Approval Motion by Froemming, second by Huebsch and unanimously carried as recommended by the Otter Tail County Highway Department, to approve payment in the amount of $974.16 from the Capital Improvement Fund (Phelps Mill Account) to Kadrmas, Lee and Jackson, Inc. for design engineering services provided for the Historic Phelps Mill Bridge Restoration project (S.P. 56-090-07) through the period ending November 19, 2011. County Ditch Annual Maintenance Assessments Motion by Huebsch, second by Rogness and unanimously carried to authorize the following annual County Drainage System repair/maintenance assessments for payable year 2012: Proposed Maintenance Assessment for 2012 County Drainage Ditch Payable Payable Payable Payable Payable Payable Payable 2006 2007 2008 2009 2010 2011 2012 Drainage Ditch No. 04 $3,000.00 $3,300.00 $3,700.00 $3,700.00 $4,100.00 $4,510.00 $4,961.00 Drainage Ditch No. 05 $1,250.00 $1,400.00 $1,550.00 $1,550.00 $1,700.00 $1,870.00 $2,057.00 Drainage Ditch No. 11 $500.00 $550.00 $610.00 $610.00 $700.00 $770,00 $847.00 Drainage Ditch No. 12 $3,000.00 $3,300.00 $3,700.00 $3,700.00 $4,100.00 $4,510.00 $2,000.00 Drainage Ditch No. 21 $2,500.00 $2,800.00 $3,100.00 $3,100.00 $3,400.00 $3,740.00 $4,114.00 Crooked Lake Outlet $0.00 $0.00 $0.00 $0.00 $253.00 $278.00 $306.00 Drainage Ditch No. 29 $750.00 $850.00 $1,050.00 $1,050.00 $1,200.00 $1,320.00 $1,452.00 Drainage Ditch No. 37 $2,500.00 $2,800.00 $3,100.00 $3,100.00 $3,400.00 $3,740.00 $4,114.00 Drainage Ditch No. 38 $2,500.00 $2,800.00 $3,100.00 $3,100.00 $3,400.00 $3,740.00 $4,114.00 Drainage Ditch No. 39 $0.00 $0.00 $0.00 $750.00 $850.00 $935.00 $1,029.00 Drainage Ditch No. 43 $750.00 $850.00 $1,000.00 $1,000.00 $1,100.00 $1,210.00 $1,331.00 Drainage Ditch No. 52 $1,000.00 $1,100.00 $1,200.00 $1,200.00 $1,300.00 $1,930.00 $2,123.00 Drainage Ditch No. 53 $1,500.00 $1,700.00 $1,900.00 $1,900.00 $2,100.00 $2,310.00 $2,541.00 Drainage Ditch No. 56 $1,500.00 $1,700.00 $1,900.00 $1,900.00 $2,100.00 $2,310.00 $2,541.00 Drainage Ditch No. 63 $1,500.00 $1,700.00 $1,900.00 $1,900.00 $2,100.00 $0.00 $0.00 Otter Tail Wilkin JD No. 2 $3,500.00 $4,000.00 $4,400.00 $4,400.00 $4,500.00 $4,950.00 $5,445.00 Oscar Lake Outlet $0.00 $0.00 $0.00 $1,111.66 $1,137.00 $1,250.60 $1,376.00 To1al $25,750.00 $28,850.00 $32,210.00 $34,071.66 $37,440.00 $39,373.60 $40,351.00 Fund Transfers Motion by Johnson, second by Froemming and unanimously carried to approve an inter-fund loan with an interest rate of 4 percent between the General Revenue Fund and County Drainage System No. 16 in the amount of $48,820.70 County Drainage System No. 39 in the amount of $2,984.69 County Drainage System No. 41/65 in the amount of $11,453.01 County Drainage System No. 70 in the amount of $8,739.93 Ditch #8 Motion by Johnson, second by Froemming and unanimously carried to authorize Property Owner, Dan Hendershot, to clean out a section (approximately ¼ mile) of Ditch #8 as requested. Expenses will be the property owner's responsibility. Solid Waste Haulers License OTC Board of Commissioners' Minutes December 27, 2011 Page 3 Motion by Froemming, second by Johnson, and unanimously carried to approve the following Solid Waste Hauler's license: West Central Roll-Off Mark Niedenfuer 17205 Heartland Road Vining, MN 56588 2012 Meeting Dates Motion by Rogness, seconded by Johnson and unanimously carried to not hold a meeting the last week in December 2012 due to the fact that the last Tuesday is a holiday. Final Plat Approval Motion by Froemming, second by Huebsch, and carried with Johnson abstaining to approve the Final Plat entitled "West Franklin Lake Acres" located in Sections 27 and 34 in Dunn Township, Franklin Lake (56-759). ' Recess & Reconvene At 10:45 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioner~ recessed for a short break. The meeting was reconvened at 10:56 a.m. Review of County Burial Policy As a follow-up to the March 2011 implementation of this revised policy, Human Services Director John Dinsmore provided an overview of the budget and expenditures related to the Otter Tail County's Burial Disposition Policy. The budgeted amount for 2011 is $100,000. As of October 31, 2011 $61,589 has been expended. The Department projects that year end expenditures will be $15,000 under budget, based on past trends. Area funeral home representatives were present, including Al ~remier, Olson Funeral Home, Andrew Yaggie and Rick Mekalson, Glende Nilson Funeral Home, and Diane Duenow, Faith and Hope Funeral Home. Mr. Kremier, Mr. Yaggie and Mr. Mekalson all spoke in favor of the revised policy and expressed their ongoing support. A lengthy discussion followed. The Board directed the Human Services Department to review and submit recommendations regarding the following policy sections: mileage reimbursement language and the itemized expenditures that are not reimbursable under the provisions of this policy. Human Services Contract Renewals Motion by Froemming, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Contract renewals with Otter Tail County Human Services: Effective Targeted Amount of Contract & Agency Program Date Population Funding Source Family Bases Services CTSS 01-01-12 County of Financial Lutheran Social • &SBMH through Children Responsibility; Third Party Billing Services 12-31-12 and MA 01-01-12 Chemically $320/day PAI Total annual Productive budget $455,732 Alternative Inc. Detox & Holds Through Dependent Otter Tail County and/or County 12-31-12 Individuals of Resoonsibilitv OTC Board of Commissioners' Minutes December 27 2011 Page 4 Productive Volunteer Transportation Alternative Inc. Program Generations Children's Mental Health Some Place Safe Supervised Parent/Child -Parenting Time Center Visitations Lifeline Systems Health Related Services Harmony Home Residential Services/Assisted Health Care Living Outpatient, Case Lakeland Mental Management, CTSS, Health Center CSPCCDTF, Crisis, Disaster Response, FF school based 01-01-12 Residents in need Through of transportation to 12-31-12 medical annointments 01-01-12 Children who have Through severe emotional 12-31-12 disturbance 01-01-12 Through Children 12-31-12 01-01-12 Elderly, Disabled Through 12-31-12 individuals 01-01-12 Through Elderly 12-31-13 Outpatient Clients; persons with 01-01-12 Serious and Through Persistent Mental Illness; children 12-31-12 with Severe Emotional Disturbance Human Service Bills & Claims $51,446/annual Otter Tail County, Managed Care Organizations; Medical Assistance $64.21/hour The County or The County of Financial Resoonsibilitv $35/hour County of Financial Responsibility EW, AC and CADI MA Per rate sheet AC/EW/CADlfTBI OR CAC Waiver Funds Outpatient: $608,676 Adult Case Mgmt: $57,847 Child Case Mgmt: $31,878 CTSS:$150,143 CSP:$246,891 Crisis $94,001 Disaster Response $7,500 Otter Tail County Levy, MA & CCDTF Motion by Johnson, second by Lindquist and unanimously carried to approve the Human Services Bills and Claims as presented. Recess & Adjournment At 11 :33 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a Personnel Committee meeting and adjourned until 9:30 a.m. on Tuesday, January 3, 2012. Dated: -'"'0"'1+/-=0~3'-f/~.;i.=ouL2=~--- Attest: J~t:k Larry Kro, Clerk OTTER TAIL UNTY BOA By: i::22._...::f~~--~~-~-~~~~~--MMISSIONERS CB/kc OTC Board of Commissioners' Minutes December 27, 2011 Attachment A, Page 1 Warrants Approved on 12/27/2011 for payment 12/27/2011 ,·endor t\ame 4· H Exchange Program A-1 Engra,ing A'\iands Uc Akerman/Richard AL ROGGENKAMP EXCA\'.-\TING & TREN( .-\rm of Minnesota Battle Lake Standard Becklund Oil Co Bob's Standard Bulk Sen 1ce Bowman/Ronald BOY SCOFf TROOP ,172 Buse Orwe.11 4-H CBCinnons Inc CDW GoYemment Inc Chapter Ii Msps CO OP Senices Inc Code 4 Senices UC College War Auto Inc Coopers Technology Group Crop Production Senices Dacotah Paper Company Dan's To"ing & Repair Denzel's Region Waste Inc DESAUTEL/GEORGE E & MARCEU-\.N' D Dex East Diamond \'ogel Paints Electric Motor Sen ice ELH.-\RD/DAll.AS J .-\IID KA THY 1 Erickson/Wa\ne Erkenbrack/Helen Fe.rgus Falls Daily Journal Fergus Falls/Cit\• Of Fire Fighter & Detect Alarm Foth Infrastructure & Environment UC Frontier Precis10n Inc FSH Communications UC Galls .-\n .-\ramark Company Girl Scout Troop 30657 GIRL scours DAKOTA HORIZON Godfathers Exterminating Inc Goodin Company Goodpointe Technology Inc A.mount 250.00 13.00 41.75 20.54 11,046.00 1,275 00 898.52 3,792 99 134 09 129.99 250.00 250.00 12.25 1,939.12 25.00 1.800.85 4,829.19 127 .98 20.30 522.10 463.13 208.40 1,370.00 1,016.15 21.15 69.23 69.35 2,673 00 149.63 11 .17 336.00 3,762 00 2,589.05 227 .20 21 21 128.26 305.94 250.00 250.00 531.33 43.68 2,250.00 1. OTC Board of Commissioners' Minutes December 27 2011 Attachment A, Page 2 Vendor Name G-O,·ernment Finance Officers Assoc Heartland Audio Inc Henning Leaf Lakers 4-H Group Hess E.xcavating Houston Engineering Inc 1nno,·at1ve Office Solutions JOHN'S HE."-.TING & AC INC Jones And Magnus Keeprs Inc Kelly Senices Inc KEY GO\'ER.N1'1ENT FINANCE INC Knutson Electric Rebuilding 1:rupich/Jeremias Lake Region Healthcare Corp Lakeland Mental Health Center Lakes Area CooperatiYe Lakeway Market LLC Larrr Ott Inc Truck Service IJGHTFIELD LLR CORP Little Bear Tm,ing Locators & Supplies Inc Manny's• Rod.-y's Bait Marco Marco Inc St Louis MCCC MI 33 Mekalson Hydraulics Inc Mid States Wireless Inc Mid-Central Equipment Inc Mike's Lock & Ker Sen ice MN CO ENGINEERS ASSOC Mn Dept Of Transportation MN Motor Company Mn Sheriffs' Association Mn Society Of Professional Surveyors Mn State Bar Association Morton Salt Napa Fergus Falls NE\VJ.L.\N PAThl'TING Otter Tail Co Treasurer Otter Tail Power Company Ottertail Trucking Inc PE."-.RSON AND/JAMES T AN1J LORI M Amount 215.00 732.88 250.00 8,835 00 1,41880 9.60 173.75 2,510.85 62.93 421.68 8,788.78 316.58 84.92 10,582.56 1.934.50 1, 131 .04 3,572.74 915.00 539.70 286.43 13.83 2,583.14 12,025.98 299.17 506.35 1.129.97 785.53 39.93 13.50 400.00 5,927 86 390.65 25.00 75.00 87.64 18,373 03 9.93 9,400.00 60.00 720.00 6.124.00 1,221.20 Vendor l\ame Pebble Lake Auto Repair Perham Area E!,,fS Perham Prtnting & Supply Pete's A.moco Pete's Body Shop & Towing Phillipe Law Office Phoenix Supply Pirner Bowes Producn.-e AlternatiYes Inc RDO Truck Centers Recycling Association Of Minnesota REGION VII MA.AO TREA.SURER Rian/Kenneth Rick's Tire Senice Rothsay Farmers Co Op S.W.Inc SEH INC Senice Food Super Valu Sheils/Rid: Short Elliott Hendrickson Inc Soderstrom/Dennis South town Of Pelican Rapids Inc St John's Act STEIN/BRETT A & JA1'11CE M Steins Inc Stolpman Law Office Streichers Sure fire Llc T & K Tire Senice TXr REPAIR INC Tranquility Building Senices Uniforms Unlimited University Of Mn Victor Lundeen Company Wagner/Seen West Payment Center \\'rute Banner Uniform Shop \\rute Pine Academy Zitzow/B)Ton Final Total: OTC Board of Commissioners' Minutes December 27, 2011 Attachment A, Page 3 Amount 709.11 335.00 34.24 178. 75 121.84 302.70 184.42 1.43500 181.17 151. 94 150.00 175.00 298.90 75.00 51 02 140.00 3,472 50 23.12 24.85 11,968 14 129.99 487.41 25000 1,12720 2,591.20 539.30 31.52 1,30194 387.62 176.49 454.22 85.15 75.00 58.60 21.36 93.39 193.00 250.00 134.95 175,520.04