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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/15/2011MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN November 15, 2011 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 15, 2011, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. Vice-Chair, Lee Rogness was absent. Approval of Agenda Motion by Johnson, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of November 15, 2011, with the following additions: 9:40 a.m. -Discussion Regarding Drug Court 1 :45 p.m. -Howard Carlson Appearing in Regards to Ditch #12 Approval of Minutes Motion by Froemming, second by Johnson, and unanimously carried to approve the Board of Commissioners meeting minutes of November 8, 2011, as presented. Approval to Pay Bills Motion by Johnson, second by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Payment Approvals Motion by Johnson, second by Lindquist, and unanimously carried to approve payment, in the amount of $4,682.00, from the Capital Improvement Fund (Phelps Mill Account) to Kadrmas, Lee and Jackson, Inc. for design engineering services provided for the Historic Phelps Mill Bridge Restoration project (S.P. 56-090-07) through the period ending September 24, 2011. Motion by Lindquist, second by Huebsch, and unanimously carried to approve payment, in the amount of $1,932.67, from the General Fund to the Otter Tail Public Health Department (Human Services Fund) for tobacco compliance checks. Tobacco License Applications Motion by Huebsch, second by Froemming, and unanimously carried to approve the following applications for license: Lakes Area Cooperative -Dent Oasis 245 N. State Highway 78 Ottertail, MN 56571 Lakes Area Cooperative -Ottertail Oasis 245 N. State Highway 78 Ottertail, MN 56571 Lakes Area Cooperative -Perham Oasis 245 N. State Highway 78 Ottertail, MN 56571 Tobacco Tobacco Tobacco OTC Board of Commissioners' Minutes November 15, 2011 Page 2 Credit Card Approval Motion by Huebsch, second by Johnson, and unanimously carried to authorize the issuance of an Otter Tail County Credit Card with a 30 day limit of $1,000 to Jason P. Morris, Deputy Sheriff, as requested. Application for Exempt Permit Motion by Froemming, second by Lindquist, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Lake Country Sportsmen's Club of Otter Tail County for an event scheduled for Tuesday, February 21, 2012 at Amor Rumors Restaurant located at 30932 Larson Road in Amor Township, Otter Tail County. Tax Software Contracts Tim Brand, IT Director, presented contracts for continued maintenance and support of the County's Computer Aided Mass Appraisal (Cama) and Property Tax Systems. He reported that the agreements are with Minnesota Counties Computer Cooperative (MCCC) who subcontracts with Affiliated Computer Systems (ACS) to provide the services. A motion was offered by Huebsch and seconded by Johnson to authorize the appropriate County Officials' signatures to execute the following contracts between the County of Otter Tail and MCCC Tax User Group and ACS, effective for the period of January 1, 2012 through December 31, 2016: CamaUSA Maintenance and Support Agreement Property Tax System Maintenance and Support Agreement Chairman Lindquist called for a roll call vote as follows: Board of County Commissioners YEA ABSENT ABSTAIN Roger Froemming X Wayne D. Johnson X Doug Huebsch X Leland R. Rogness X John Lindquist X Human Services Contract Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Purchase of Service Agreement with Otter Tail County Human Services: Effective Targeted Amount of Contract & Agency Program Date Population Funding Source Rural Minnesota DWI and MFIP 01-01-12 Low income $343,905 Employment Concentrated Employment Services through families eligible Services Employment 12-31-12 for MFIP MFIP/CCSA State Grant Proaram (CEP) assistance Human Services Staffing Motion by Huebsch, second by Froemming, and unanimously carried to authorize the Human Services Director to hire two Office Support Staff. One OSS position will be based out of the New York Mills Human Services office and the other in the Child Support Office in Fergus Falls. Functions for these positions are currently being completed by temporary employees. OTC Board of Commissioners' Minutes November 15, 2011 Page 3 MACSSA 2012 Legislative Initiatives John Dinsmore: Human Services Director, submitted the "Minnesota Association of County Social Service Administrators 2012 Legislative Initiatives". MACCSA is recommending initiatives to simplify administrative requirements to create a more sustainable human services system. He briefed the Board on several new initiatives. Mr. Dinsmore indicated that health care, authorizing assessment of higher child care licenses, and whether or. not _the Child Support Program should be operated by the counties or the State will be important items of debate in the upcoming legislative session. OTTER TAIL COUNTY FAMILY DEPENDENCY TREATMENT COURT Otter Tail County Resolution No. 2011 -62 Upon the motion of Huebsch, seconded by Froemming, and passed on a 4-0 vote with Rogness absent, the Otter Tail County Board of Commissioners adopts the following resolution: · WHEREAS, Otter Tail County has supported and participated in the provision of Family Dependency Drug Court (FDTC) services since May 2008; and WHEREAS, the County of Otter Tail has been a party to a Memorandum of Understanding (MOU) whose purpose and scope includes the following FDTC goals: • • • • • To provide an alternative to the traditional juvenile court process in abuse, neglect and dependency cases where identified parental substance abuse is a primary factor. To establish a coordinated systemic approach focusing on sobriety and accountability . To assist parents within the juvenile protection system in reducing their substance abuse issues 'through the use of evidence-based treatment approaches and innovative system change. To enhance the support and providing appropriate services to families so children are able to remain safely in the home, reunified in a more timely fashion or moved to permanency more quickly;' FDTC can be an effective means of ensuring children found to be in need of protection or services have safe, stable and permanent families; improve parental and family recovery from alcohol :and other drug problems; ensure child well-being; ensure participant compliance with court-o~dered case plans; reduce costs to society; and · WHEREAS, the County of Otter Tail understands that in 2010: • Fifty-eight (58) children residing in Otter Tail County were placed in out-of-home-placement settings because they were identified as children in need of protective services: • Twenty-five (25) of these ch_ildren were placed due to chemical dependency problems experie,hced. by one or both parents; • Nine (9) children whose parents entered the FDTC remain living with their parents; • The parents of 11 children did not enter FDTC Of these families, the rights of the parents of three (3) children were terminated and the remaining children re-entered the foster care system; and WHEREAS, the FDTC's Minnesota Department of Public Safety funding will partially end effective December 31, 2011; however, funding to support the FDTC Coordinator position will continue if the MOU is continued and the County continues its pledge to dedicate in-kind matching funds in the form of staff time needed to serve at-risk participants served by the FDTC. OTC Board of Commissioners' Minutes November 15, 2011 Page 4 NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners is in support of a Family Dependency Drug Court and authorizes the Chair to support the following: • • • Otter Tail County Human Services will continue to dedicate in-kind matching funds in the form of 1.5 FTE staff (one social work position and one chemical dependency counselor position) during 2012 to serve FDTC participants and that the total matching fund costs (personnel expenditures such as salary, benefits) of this in-kind contribution is approximately $120,000; That up to $25,000 of the 2012 social services out-of-home budget allocation of $573,000 will be designated to fund FDTC participant costs that include, but are not limited to, transportation (bus cards, volunteer drivers), family group decision making, daycare reimbursement, drug testing, flex funds (rent, deposits, utility payments, therapy), storage rental, FDTC incentives, etc. That the county will pay an additional $5,460 in 2012 for a public defender to participate in the FDTC Adopted this 15 TH day of November, 2011 Dated: _.t\,.,9,.,..._. _,.;iq..._..._, ... ~ .... 1 ... 1 ___ _ Attest: La~.~ Memorandum of Understanding Motion by Johnson, second by Huebsch, and unanimously carried to approve a Memorandum of Understanding for Representation of Parents in CHIPS, TPR, and FDTC Cases. The agreement is for CY2012 and includes the County of Otter Tail, Court Administration, the 7'h District Judges, and Court Appointed Attorneys. Representation is for Child in Need of Protection and Services, Termination of Parental Rights, and Family Dependency Treatment Court Cases. The County Attorney indicated that the attorney fees in the agreement include a 1 % increase over last year. Out-of-State Travel Request Motion by Huebsch, second by Johnson, and unanimously carried to authorize out-of-state travel to Arizona for L TC Supervisor, Jodi Lien, for a conference presentation. Off-Sale Liquor License Request A Public Hearing was previously held regarding the issuance of an off-sale liquor license request for DunVilla Liquors. Commissioner Johnson stressed that this particular request is accompanied with a good business plan; however, the tools to ensure that only the best business plans obtain an off-sale liquor license are not available at this lime. All Commissioners indicated that because the municipal liquor .store system was set-up long ago, cities are using the funds from liquor sales for community based projects. The loss of this revenue for cities would be difficult to replace especially in these economic times. Because of the State rules regarding liquor licenses, a motion was offered begrudgingly by Commissioner Johnson and seconded by Commissioner Huebsch to deny the off-sale liquor license request of DunVilla Liquors. Chairman Lindquist called for a roll call vote: Board of County Commissioners Roger Froemming Wayne D. Johnson Doug Huebsch Leland R. Rogness John Lindquist YEA X X X X NAY ABSENT ABSTAIN X Room Use Policy OTC Board of Commissioners' Minutes November 15, 2011 Page 5 Motion by Huebsch, second by Johnson, and unanimously carried to update the language of the County's Conference Room Use Policy to allow depositions required for court proceedings and arranged by court reporters. However, court reporters are limited to the use of Courthouse conference rooms. Commissioners indicated that there are not enough conference rooms at the Government Services Center to accommodate other entities and there will be more rooms available at the Courthouse after the remodeling project is completed. Watershed District Discussion Bruce Albright,'-Administrator of the Buffalo-Red River Watershed District, discussed the proposed enlargement of,the District. He stated that the Advisory Committee and the BRRWD Board are supportive of including additional land from Wilkin and western Otter Tail counties. He indicated that his office can handle additional area and would keep the OTC Board informed of projects and activities. Lengthy discussion took place regarding the possibility of the BRRWD joining the Red River Watershed Management Board (RRWMB) which would add another ad valorem tax for property owners. Mr. Albright stressed that a lot of discussion and input would be received before the BRRWD would make the decision to join the larger watershed. The ad valorem tax levied by the larger watershed would be divided equally by the BRRWD and the RRWMB. He stressed the importance of flood and pollution control on a larger scale. Discussion also took place regarding representation on the BRRWD Board. Planning Commission Recommendation Preliminary Plat-"Kvare's Beauty Bay South ;t>d Addition/Charles Kvare: Motion by Froemming, second by Huebsch, and carried with Johnson abstaining, to approve the Preliminary Plat entitled "Kvare's Beauty Bay South 2nd Addition" consisting of 8 single family residential lots with a condition as recommended by the Planning Commission. The property is located in NE¼ ex tracts & ex plat, Section 18, Dunn Township; non-shoreland. Plant Operations Staffing Motion by Huebsch, second by Froemming, and unanimously carried to authorize the Plant Manager to fill a .5 FTE Maintenance Worker 1 position for cleaning at the New York Mills and Ottertail City locations. The duties are currently being performed by a temporary employee. Grant Agreement -2012 TZD Safe Roads Motion by Lindquist, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Grant Agreement between the Minnesota Department of Public Safety and the County' of Otter Tail in the amount of $17,341.00. This is federal funding for the Safe Communities Program. Highway Delegation Agreement Motion by Johnson, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute Agency Agreement No. 00056 between the County of Otter Tail and the Minnesota Department of Transportation (MnDOT). The agreement delegates MnDOT to act as the County's agent for federal aid highway funding. Recess & Reconvene At 11 :45 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a Committee meeting and lunch break. The meeting was reconvened at 12:30 p.m. OTC Board of Commissioners' Minutes November 15, 2011 Page 6 Reorganization Update Rick West, representing the Personnel Board, presented a Reorganization Update document dated November 15, 2011. He briefed the Board on reorganization accomplishments, comments from the Division meetings, and next steps in the process. The nex1 step includes preparation of Division Directors' position descriptions and selection of the Division Directors. A motion was offered by Huebsch and seconded by Froemming to approve the Otter Tail County Organizational Structure dated November 15, 2011 (Attachment B). The Personnel Board update document is also attached. Chairman Lindquist called for a roll call vote as follows: Board of County Commissioners Roger Froemming Wayne D. Johnson Doug Huebsch Leland R. Rogness John Lindquist YEA X X X X NAY ABSENT ABSTAIN X Motion by Huebsch, second by Froemming, and unanimously carried to direct the County Attorney to draft a Resolution to combine the Auditor and Treasurer departments. The Resolution will be presented at the next regular County Board meeting. Motion by Lindquist, second by Huebsch, and unanimously carried to move forward with the process of moving the Ditch Inspector position into the Public Works Division. Motion by Huebsch, second by Froemming, and unanimously carried to request that the Administrator and Personnel Board re-align internal committees to match the new organizational structure and return to the Board with a recommendation. Chemical Health/Safe Communities Workgroups Recommendation On behalf of the Chemical Health and Safe Communities Workgroups, Jane Patrick, Diane Thorson, and Brian Schlueter appeared before the Board to request support for a Social Host Ordinance. The Ordinance would be an additional tool to get rid of places for underage people to use alcohol. The City of Fergus Falls has adopted a Social Host Ordinance which has been affective. Motion by Johnson, second by Froemming, and unanimously carried to endorse the Social Host Ordinance concept. Drainage Systems #41 & 65 Tiny Holm, Richard Bergquist, and Eldor Kugler, appointed Ditch Viewers, presented the Ditch Viewers Report for County Ditches #41 and #65. Mr. Holm reported that total original acres in Ditch 41 and 65 were 2,166 with an original value of $23,630. After the redetermination, there are 11,554 acres identified in the ditch system at a current value of $471,048. Ditch #41 was established in 1908 and Ditch #65 in 1918. The Auditor will create an Owners Report that will be mailed to all property owners in the two ditch systems and a Public Hearing will follow the mailing. Motion by Froemming, second by Huebsch, and unanimously carried to accept the "County Ditches #41 and #65 Ditch Viewers Report dated October 20, 2011. Drainage System #25 Motion by Huebsch, second by Froemming, and unanimously carried to appoint Dennis Tigges, Sheldon Holm, and Richard Bergquist as Ditch Viewers for the redetermination of benefits on Drainage System #25. Drainage System #12 OTC Board of Commissioners' Minutes November 15, 2011 Page 7 Howard Carlson spoke with the Board regarding his assessment on Ditch System #12. The cash balance in the Ditch #12 Fund as of October 31, 2011, was reported as $19,253.30. The pay 2011 assessment on Ditch #12 was $4,510.00. Mr. Carlson pays 20% of that assessment. Discussion took place regarding the redetermination that was completed in the 1970's on the ditch and whether or not the assessments, per acre, are accurate. Discussion also took place regarding the dollar amount needed in the Ditch Fund. Motion by Johnson, second by Huebsch, and unanimously carried to establish the ditch assessment for Ditch #12 at $2,000 per year for maintenance purposes. County Ditch #12 should also be placed on the list for redetermination of benefits. Correction to the November 1. 2011 Board Minutes Motion by Froemming, second by Johnson, and unanimously carried to approve a correction to the November 1, 2011 County Board minutes on Page 3 under the title "Road Ditch Cleanout". The road ditch to be cleaned out by Eldon Rund was identified as "1/2 mile on CSAH 35". It should have read "1/2 mile on CSAH 25". Adjournment At 2:05 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, November 29, 2011. Dated: Nni1, .;i,, ,ilo (I Attest: _...,!:.J j="' ,,· =·-1..J.c<:iw. ;J"""'---- Lar~, @:tf~ CB/kd OTC Board of Commissioners' Minutes November 15, 2011 Attachment A, Page 1 Warrants Approved on 11/1512011 Vendor Name A'nandsLlc Abg Maintenance Inc A.l's Refrigeration Anig Communication Systems Ballard Sanitation Inc Battle Lake Standard Battle Lake/City Of Ben Holzer Unlimited Beyer Body Shop Inc Bob's Standard Bulk Senice Brandon CommUnications Inc Braun Vending Inc Cbcinno,is Inc CD\\' Gowrnment Inc Certified Auto Repair Cit Technology Fin Sen· Inc Citizens Advocate Co Op Senices Inc Code 4 Sernces Lk Coopers Technology Group Culligan Culligan Water Cond D & T Ventures Uc Dacotah Paper Companr Dakota Printers LLC Deer Creek Oil & Tire Denzel's Region Waste Inc Duluth Archaeology Center East Otter Tail Focus Evergreen Equipment Inc Evergreen Lawn Care E:\treme Marine Uc Farnam Tire Center Famam's Genuine Parts Inc Pr Fergus Falls Daily Journal Fergus Power Pump Inc Fergus Tire Center Foth Infrastrunure & Emironmet Frazee Electric Inc Frazee Forum Inc Gopher State One Call Hawes Septic Tank Pumping Amount 11,177.31 171.00 90.00 200.00 336.00 164.92 35.00 73.38 288.56 134.29 2.967.94 15.87 49.00 341.72 179.44 190.53 117.30 3,827.53 40.91 148. 78 39.73 54.46 739.00 379,05 58 20 83.00 4,328.40 190.33 49.00 363.38 32.06 120.00 6000 72.11 5.282 90 5.720.00 1.217.74 3.032.34 237.86 52.46 28.20 300.00 OTC Board of Commissioners' Minutes November 15, 2011 Attachment A, Page 2 Vendor !\ame Heartland Sernces Inc Help Systems IL llC Henning Hardware Herzog Roofing Inc Hoots Sports HSBC Business Solutions ID America INDEPENDENT EMERGENCY SER\ Innovatiw Office Solutions Jake's Johns Uc JK Sports Keeprs Inc Kellr Ser'\1ces Inc Keskitalo/fom Lake Region Healthcare Corp Lakes Country Ser'\1ce Co Op Lakeway Market Uc Landwehr Construction Inc Lapos/Elizabeth Larrr Ott Inc Truck Ser'\1ce Larson/Paul Locators & Supp!Jes Inc MAAO Macqueen Eqwpment Inc Manny's• Rocky's Bal! Marco Marco Inc St Louis Matthew Bender & Companv Inc MCCC MI 33 Midwest Printmg Co Midwestern Mat Rental & Supply Mn Motor Companr Mn State Auditor Mn State Bar Assoctation Motorola Mueller/Anne Napa Central Mn Napa Of Perham Nardini Fire Eqwpment Nelson Auto Center Network Center Communications NITV Federal Ser'\ices llC Amount 855.69 293.98 183.95 25.840.00 1 .934.44 5.656.65 3,663.45 64.22 77.40 270.00 240.97 125.86 716.52 600.00 6,565.00 177.00 3,287.27 41,978.26 51.96 1,100.00 1,203.00 613.88 150.00 1,229.06 1,921.48 14,428.13 543.98 412.44 75.00 309.94 79.99 1,082.66 649.00 1,054.88 43,880.62 10.00 114.00 9.97 174.80 799.60 57.50 3,985.00 Vendor i\"ame Northern Bank Note Co o·reillr Automoti\'e Inc Officema, Incorporated Olson Oil Co Inc Otter Electric UC Ottertail Trucking Inc Onrhead Door Co Of Fergus Fall Paker Inc NW8935 Pam.ida Pharmacy Parkers Pralrie/C1tr Of Pebble Lake Take 5 Perham Resource Recowrr Facili· Perrtn ~!obile Medical Pete's Amoco Phoenix Supply Praxair Disnibution Inc Premium Waters Inc Pro Build Fergus Falls Ouartermas ter RDO Truck Centers RDO Trust #80· 6130 Red Barn Plat Books Renew Enterprises Inc Rothsay Farmen Co Op S.W.Inc Scheidecker /Js:e,in Schultz/Chert Schwanke/Vicki Scott Hofland Construction Inc Senice Food·Super Valu Sherbrooke Turf Inc Sigelman Steel & Recrclmg Inc Simple"'Gnnnell Southto'<A--n Of Pelican Rapids Inc SPRINT Staples Adrnnrage Stems Inc sm·e's Sanitation Inc Streichers Toshiba Business Solutions USA v1teig Engineers v1timate Auto Repair-Auto Safer OTC Board of Commissioners' Minutes November 15, 2011 Attachment A, Page 3 Amount 1.140.00 61.77 55.30 1.253.37 2.507.81 19.137 .00 222.00 454. 76 10.073.23 325.00 410.57 93,634.31 270.00 6,028.18 54.59 383.68 12.58 26 74 86.74 1,494.56 608.30 39000 144,90 51.02 230.00 10.00 177.44 50.51 6,875.00 18.49 1.650.00 144.34 1,243.50 1,100.60 30.00 177.88 234.23 4,893.80 63.61 73.28 9,355.40 261.58 OTC Board of Commissioners' Minutes November 15, 2011 Attachment A, Page 4 Vendor 1\ame t:niforms Unlirmted Vergas 66 Gas & ConYenience Inc Vergas Hardware Victor Lundeen Company Wallwork Truck Center Waste Management Wenck Associates Inc West Payment Center WW 11 Consultmg Company Ziegler Inc Final Total: Amount 409,64 3,130.37 52.70 174.90 775.91 21,444.38 40,120.60 3,004.76 4,329 27 2,457.53 $450773.38 OTC Board of Commissioners' Minutes November 15, 2011 Attachment B, Page 1 Otter Tail County Organi~_<:tional St_ructure hleosion Probation Pub~C Health November 15, 2011 ··1 ' ' . ' ' ' --~·-'--··" -·· .1 financir/[lectiom I lnte1!\ill $flrvl<O'S :Audl1or•Act11unt1r,g Tr~1111rer faciHtie'> Open1tlorn Saf1"1ty/Eme-rge•l<-~ Mll"IO'mf!r\! ShNlfl Aud•tar- Lllnd lll'!COrdl, Oellnquont T••n '•···--------- Recorder Public Works HIJ.l,way OTC Board of Commissioners' Minutes November 15, 2011 Attachment B, Page 2 Monday, November 14, 2011 DRAFT OTTER TAIL COUNTY REORGANIZATION COUNTY BOARD UPDATE November 15, 2011 Presented by the Otter Tall County Personnel Board Rick West, Chair This update report represents current status of the Otter Tail County Reorganization Plan as of this date. The major accomplishments since the last County Board update are as follows: 1) The change from a County Coordinator to a County Administrator. 2) Meetings (chaired by the County Administrator) with Department Heads grouped under the proposed new County Divisions. The information below is a summary of the comments, thoughts, observations and questions provided by the County Administrator that came about in these meetings and discussions by the Personnel Board. • Why did the County Board discontinue meeting as a Human Services Board? This action was taken to eliminate the duplication of efforts required to support two separate Boards such as agendas, minutes, record documents, etc. and provides for increased access of Humans Services and Probation to the County Board. • Proposed Public Works Division should include Land and Resource, not just County ditches. This was a discussion in the two meetings held with this proposed division and also at the Personnel Board meeting on October 28, 2011. The consensus arrived at by the Personnel Board is that Land and Resource should be part of the proposed Public Works Division and not the Land Services division as originally proposed. • Solid Waste should remain as an independent department. This discussion was part of the two proposed division meetings and the Personnel Board meeting on October 28, 2011. The consensus arrived at by the Personnel Board is that Solid Waste should be part of the Public Works Division as originally proposed. • Concerns about the potential mix of union and non•union employees. It is understood that there is this potential and that as the development of the divisions take place, discussions with the respective bargaining units will take place. Monday, November 14, 2011 DRAFT OTC Board of Commissioners' Minutes November 15, 2011 Attachment B, Page 3 • Similar positions within a division should be physically located together for efficiency. This will be considered however may not be possible in all cases. • Elected status of the County Auditor and the County Recorder. There have no discussions to date concerning a change in this status. ■ Performance evaluations. The County Board does not believe it currently has sufficient information to perform meaningful evaluations of 16 department heads. A new performance evaluation process will be developed by the County Administrator with input from the Personnel Board for the Division Directors. There will also be changes in the evaluatlon processes within the proposed divisions yet to be determined. ■ The State Auditor should be contacted to ensure statutory compliance. This contact will be made to ensure compliance as the reorganization moves forward. • Consolidation of the County Auditor and the County Treasurer positions. This has been discussed by the Personnel Board with input from both the Auditor and Treasurer. The consensus of the Personnel Board based on this input is that this consolidation should be pursued. • How will employees be selected or be given the opportunity for mobility transfers? This is an important opportunity for employee development and overall operational efficiencies. The process has not yet been developed. • How will Division Directors be selected? The process will be an open internal hire process. The details of the process are yet to be developed. • Department Heads/Supervisors need assistance/training in general to guide themselves and employees thru this transition. This is an excellent point and assistance/training will be provided. • The Regional Extension Director was not present for the Community Services meeting. Individual dates and schedules did not work out to accommodate this. General Comments • The proposed organizational structure is not final and will continue to evolve thru division development and as time and needs change. • The proposed organization structure is not viewed as an immediate cost saving measure, • The proposed organization structure will position Otter Tail County well for the future. • The proposed division meetings were positive in nature. Next Steps • Preparation of the Division Directors' position descriptions. • Selection of the Division Directors.