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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/01/2011MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN November 1, 2011 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 1, 2011, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. Approval of Agenda Motion by Froemming, second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of November 1, 2011, with the following change: Canceled Capital Improvement Committee Meeting Approval of Minutes Motion by Rogness, second by Huebsch, and unanimously carried to approve the Board of Commissioners meeting minutes of October 25, 2011, as presented. Approval to Pay Bills Motion by Froemming, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Sheriff Department Hiring Request Motion by Rogness, second by Johnson, and unanimously carried to authorize the Sheriff to replace a Deputy Sheriff position from the current eligibility list developed with the most recent hiring process. 800 MHz Radios for Emergency Medical Services Brian Schlueter, Sheriff, briefed the Board on options for purchase of the 800 MHz radios for private ambulance services such as Ringdahl Ambulance in Fergus Falls. He indicated that there may be grant dollars available and the County would support an application for grant dollars from a private ambulance service. The County has offered to program their radios and provide training. The cost of the radios is the responsibility of the ambulance service. Chairman Lindquist stated that Gold Cross Ambulance Services is on the forefront of working with for-profit agencies. He suggested that Ringdahl Ambulance contact them for further information. Credit Card Approved Motion by Johnson, second by Huebsch, and unanimously carried to authorize the issuance of an Otter Tail County Credit Card to Stephanie L. Olson, Child Protection Specialist, as requested by the Human Services Director. Tobacco License Applications Motion by Froemming, second by Lindquist, and unanimously carried to approve the following applications for tobacco license: Big Chief Inc. 22581 Big Chief Road Fergus Falls, MN 56537 DJ's Powerhouse, Inc. 106 Center Street Bluffton, MN 56518 OTC Board of Commissioners' Minutes November 1, 2011 Page 2 Comparison of Payable 2011 Tax Rates & Proposed Payable 2012 Tax Rates Wayne Stein, Auditor, submitted a document entitled "Certified Final Payable 2011 and Proposed Payable 2012". The document includes net tax capacity rates and market value rates and shows the proposed change in tax rates. Discussion followed. Continuation of Public Hearing for Drainage System #39 At 10:00 a.m., Chairman Lindquist opened the Public Hearing for County Ditch #39 which was continued from Tuesday, October 25, 2011. Representatives from Western Town Board, USFWS, and DNR met with the County Board along with various County officials. Larry Martin, USFWS Project Manager, reported on the wetland in Ditch #39 near 140th St. He indicated that the wetland is fairly low and expressed concern that any reduction in water would impact the wetland. He stated that the Regional FWS Office would support installing a pipe; however, they will not approve a control structure on this type of wetland easement. Mr. Martin indicated that the elevation will be fairly similar to the current elevation and the FWS would work with the County GIS Department to determine an exact elevation. The control would be size and elevation of the pipe installed. Discussion took place regarding moving the water south rather than west to Ditch #39. Western Town Board will discuss their options further. The Drainage System #39 Public Hearing was continued to Tuesday, November 29, 2011 at 10:00 a.m. Recess & Reconvene At 10:13 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:20 a.m. Perham Resource Recovery Facility Otter Tail County Resolution No. 2011 -61 Commissioner Huebsch offered the following and moved its adoption: WHEREAS, the City of Perham received three Solid Waste Processing Facilities Capital Assistance grants to improve the City's Resource Recovery Facility, and WHEREAS, the City of Perham has determined that, due to the need to issue additional bonded debt, it is no longer financially feasible for the City to own and operate the Resource Recovery Facility, and WHEREAS, the City of Perham has determined that the ownership and operation of the City's Resource Recovery Facility should be transferred to the Prairie Lakes Municipal Solid Waste Authority, a joint powers board made up of the Counties of Becker, Otter Tail, Todd, & Wadena Counties (the "Authority"), and WHEREAS, the Counties of Becker, Otter Tail, Todd, and Wadena formed the Prairie Lakes Municipal Solid Waste Authority in order to implement a regional solid waste management system including operations of the Resource Recovery Facility, and WHEREAS, the Counties have determined that the Resource Recovery Facility is needed and useful for implementing Minn. Stat. Chapters 400 and 115A including the purposes outlined in the Solid Waste Processing Facilities Capital Assistance Program and the purposes. of the Prairie Lakes Joint Powers Agreement. NOW, THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that Otter Tail County, acting as a member of the Authority, may resolve that the Authority is willing and able to own and operate the Resource Recovery Facility and acknowledges, accepts and agrees that the operation, ownership, and sale of the Resource Recovery Facility is subject to the provisions of Minn. Stat. Chapter §16A.695 and the Minnesota Management and Budget Third Order Amending Order of Commissioner of Finance Related to Use and Sale of State Bond Financed Property, and OTC Board of Commissioners' Minutes November 1, 2011 Page 3 BE IT FURTHER RESOLVED, that, Otter Tail County, as a member of the Prairie Lakes Municipal Solid Waste Authority, may resolve that the Authority will agree to own and operate the Resource Recovery Facility in Perham, and that Otter Tail County shall provide necessary local financing, accept and exercise the governmental powers necessary to develop and operate the project, pledges to use all funds made available by the State of Minnesota Capital Assistance Program exclusively for the capital cost of the project and to pay any additional amount by which the cost of the project exceeds the estimate by appropriation to the construction fund and additional funds or proceeds of additional bonds of County. Otter Tail County recognizes that any subsequent withdrawal of allocated or additional funds by Otter Tail County will impair the obligation of the contract between the State of Minnesota, the Prairie Lakes Municipal Solid Waste Authority and the bondholders. Otter Tail County will not accept separated recyclable materials except for the transfer to a recycler, unless no other person or facility is willing to accept the recyclable materials. Commissioner Rogness seconded the above motion and, upon voting, the resolution was unanimously adopted. Adopted at Fergus Falls, Minnesota, this 1st day of November, 2011 Dated: N•~-st, ;Ip\\ Attest:~/ -··~-a~···· La~,Clerk Perham Resource Recovery Facility Update COMMISSIONERS Commissioner Huebsch briefed Board members on the permitting process and construction upgrades for the Perham Resource Recovery Facility. The MN Pollution Control Agency will conduct a Public Hearing on November 14, 2011. The County is completing a voluntary Environmental Impact Statement. Permits are expected late in 2012 and the construction project is anticipated to begin by April of 2013. Commissioners indicated that Douglas County recently completed a very similar project. Proposal for Bridge Assessment -Bridge #56508 Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute Proposal FA-11-06194 between the County of Otter Tail and Braun lntertec Corporation for an Asbestos and Regulated Waste Assessment of the bridge referenced above. Estimated cost is $842.00. Road Ditch Cleanout 1 Motion by Huebsch, second by Lindquist, and unanimously carried to approve a Road Ditch Cleanout Application submitted by Eldon Rund for about ½ mile on CSAH 35. The Highway Engineer reported that the cleanout is approved to the as constructed ditch bottom. Expenses are the responsibility of the applicant. · Bid Award -Railroad Crossing on CSAH 49 After advertising, quotations were opened November 1, 2011, for materials to upgrade a Canadian Pacific Railroad crossing at Richville (DOT 695646K). Motion by Huebsch, second by Johnson, and unanimously carried to award purchase of railroad crossing surfacing materials to the low bidder, Omega Industries, Inc. of Vancouver, WA, in the amount of $11,684.00 with adjusted freight expense. The Highway Engineer reported that Canadian Pacific Railroad is responsible for the labor on this project. OTC Board of Commissioners' Minutes November 1, 2011 Page 4 Bid Award -Boat Motor After advertising, quotations were opened November 1, 2011, for a 6 HP Mercury Four Stroke Outboard Motor. Motion by Froemming, second by Huebsch, and unanimously carried to award the purchase of a 6 HP Mercury Four Stroke Outboard Motor from the low bidder, Hoot's Sports, of Perham, MN, in the amount of $1,810.00 plus tax. State Capital County and Local Preservation Grant Rick West, Highway Engineer, reported that the Minnesota Historical Society has awarded a State Capital Projects grant, in the amount of $100,000, for the Phelps Mill Bridge Restoration Project. Public Health Contract Motion by Rogness, second by Huebsch, and unanimously carried to reappoint Diane Thorson, Public Health Director, as the designated Otter Tail County Official authorized to execute the MN DOH Local Public Health Act Funding 2012 Assurances and Agreements. Community Health Services Advisory Committee Motion by Rogness, second by Froemming, and unanimously carried to accept the resignation of Kathee Carlson, a member of the local Community Health Services (CHS) Advisory Committee effective December 31, 2011. Commissioners expressed their appreciation for Ms. Carlson's past service to this committee providing consumer advise/input to the Public Health Department. Discussion took place regarding various ways to collaborate and receive public input. The Public Health Director will, return to the Board with additional committee information and restructuring discussion. Appointments to the Devils & Little Devils Lake Improvement District Motion by Huebsch, second by Rogness, and unanimously carried to accept the following slate of candidates to serve on the first Devils and Little Devils LID Board (no one from the public was present to speak for or against the appointments): Randy Abbott East Side Resident 2 Year Term Lee Omberg East Side Resident 1 Year Term Jeana Nelson East Side Resident 3 Year Term Bill Rohrich West Side Non-Resident 1 Year Term Wade Sandy West Side Non-Resident 2 Year Term Adjournment At 11 :08 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, November 8, 2011. Dated: NPY, S", .:l.olt Attest: CB/kd OTC Board of Commissioners' Minutes November 1, 2011 Attachment A, Page 1 WARRANTS FOR PUBLICATION November 1, 2011 Vendor 1\ame , A-l Lock & Key Lk Accuxate Controls Inc Blesi-Evans Company Brandon Communicat1ons Inc Bretz Hardware Brtan M Ripley ExcaYating Buy-Mor Parts & Sen1ce Uc Code 4 Ser\lces Lie Coopers Technology Group CRAIG'S TOWJNG & REPAIR Creative Forms & Concepts Inc CUlligan Water Conditioning Dept Of Human Sen1ces Dex East Egge Construction Inc Elizabeth General Store Er1Ckson/Wan1e Es Precision Auto Glass Fergus Falls/City Of Fremont Industrtes Inc Godfathers E.".;terminating Inc Grewe/Dallas HanseniNicole Hsbc Business Solutions HUGHES TECHNOLOGIES lnno\'ati\'e Office Solutions Jk Sports Kellr Sen ices Inc L & O Acres Transport Inc Lakeland Mental Health Center Lam· Ott Inc Truck Sen ice Ubern· Tire Recycling Sen ices M Lmdquist & Vennum Pllp Locators & Supplies Inc Marco Inc St Lollis Mickelson/Rick Midwest Printing Co Midwestern Mat Rental & Suppl\· Minnkota Mitlrng/Man· Kav Mn Co Intergo\·errunental Trust Mn Fall Maintenance E.wo ),mount 56 25 220.00 115.29 155.205.48 13. 74 4.300.00 524.52 81.81 251.66 214.00 180.60 10.69 30645 490.20 3.411.45 201.52 152. 78 665.00 13.483.52 793.01 338.31 58.16 227.04 62.33 40.25 2.049.59 190.00 790.51 18, 1 BB.40 142.00 1. 775.00 7.481.27 1.006.25 183.37 2.007.43 3.343 05 641.25 84.48 54.00 28.20 129.00 200.00 OTC Board of Commissioners' Minutes November 1, 2011 Attachment A, Page 2 Vendor Kame Nanik's Electnc Napa Fergus Falls Northland Business Systems Inc Northland Community & Technic Officema., Incorporated One Call Locators ltd Origmal Heating Man/The Otter Electric Uc Otter Tatl Co Treasurer Pete's Amoco Pete's Bod)' Shop & Towmg Pine Plaza Tv Apphance Rdo Trust #8 0-6130 SW.Inc Senice Food Super Valu Simplexgrtnnell lp Smith MD, OTC Coroner/Gregory Southtown Of Pelican Rapids Inc SPRINT Stadum Plumbmg & Gran! Up STANLEY SECURITY SOLUTIONS• Steins Inc Streichers ntan Access Account Trimin Systems Inc Uniforms Unlimited Victor Lundeen Company Wadena Co Sheriff Waletzko/Patrick Waste Management West Central Mn Ems Corp West Payment Center Wrote Banner Uniform Shop Ziegler Inc Flnal Total: . .unount 1,525.18 24.96 2,306.28 2,826.50 63.53 300,40 99.33 2,010.57 106.54 482.01 156.04 42.73 1,962.23 580.00 14.99 59.88 588. 79 1,013.65 30.00 9,482.00 45.09 2.540.31 1,022.75 2,509.87. 1,500.00 337.10 268.63 103.25 86.58 15.650.86 215.00 725.48 68.50 415.15 $268862.04