HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/25/2011MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
October 25, 2011
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, October 25, 2011, at 9:30 a.m. at the
Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist,
Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present.
Approval of Agenda
Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of
Commissioners agenda of October 25, 2011, with the following additions:
Under General Discussion -Public Health Contracts & Radios for the ARMER System
Approval of Minutes
Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of
Commissioners meeting minutes of October 18, 2011, as presented.
Approval to Pay Bills
Motion by Johnson, seconded by Huebsch, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
County Conference Room Request
Deb Nelson, from Nelson Reporting, requested use of a conference room for depositions at the
Government Services Center when a room is not available at the Courthouse. The County's Room Use
Policy was reviewed. II was noted that these proceedings are ancillary proceedings for civil court cases.
Motion by Rogness, second by Froemming, and unanimously carried to request that the County Attorney
research the issue and return to the County Board with a recommendation. Motion by Rogness to allow
use of a conference room by Nelson Reporting for an immediate need this week. Motion withdrawn as
other arrangements have been established.
Records Scanning/Imaging
Wendy Metcalf, Recorder, reported that U.S. Imaging will be scanning old books in the Recorder's Office.
The goal is to provide these documents on-line. The County Coordinator also identified a need to scan old
County Board minutes. Motion by Huebsch, second by Rogness, and unanimously carried to approve the
contract between the Otter Tail County Recorder and TriMin Government Solutions of Roseville, MN to
scan Recorder's record books on-site with the cost to be paid out of the Technology Fund.
Vehicle Purchase Discussion
Chuck Kitzman, Probation Director, requested purchase of a Chevy Impala LS in the amount of $19,977.00
to replace a damaged 1997 Pontiac Grand Am. He explained that earlier in the year, a vehicle assigned to
his Department was lost due to an accident with a deer. That vehicle was not replaced and with the loss of
another vehicle, a replacement is necessary. Mr.Kitzman also provided a repair estimate, in the amount of
$557.72, for the damaged 1997 Pontiac Grand Am with total mileage of 140,231 miles. Motion by
Froemming, second by Rogness, and unanimously carried to authorize the Probation Director to repair the
damaged 1997 Pontiac Grand Am. Motion by Rogness, second by Huebsch, and unanimously carried to
establish an Ad Hoc Committee to do a Motor Pool Feasibility Study. The Committee should include the
Administrator, Human Services Director, Auditor, Assessor, Highway Engineer, and the Commissioners
from the Capital Improvement Committee.
OTC Board of Commissioners' Minutes
October 25, 2011
Page 2
Drainage System #70 Preliminary Study
Jeff Langan, from Houston Engineering, presented a preliminary study and map of the Ditch #70 tile
system. Lengthy discussion took place regarding the current size of tile entering and exiting Sewell Lake
and the overland flooding that occurs. Mr. Langan provided some background information and indicated
that Sewell Lake elevations have been an issue since the 1950's. Mr. Langan noted that a repair to the
system would not solve the outlet issue. The 12" pipe running out of Sewell Lake is functioning as
originally designed, but does not adequately handle the volume of water. Motion by Rogness, second by
Huebsch, and unanimously carried to accept the Ditch #70 Preliminary Study submitted by Houston
Engineering and declare that Drainage System #70 is functioning as designed and that there are no
repairs that would fix the system. Motion by Rogness, second by Johnson, and unanimously carried to
inform benefited property owner(s), who want the system to work differently, that a petition for an
improvement to Ditch #70 is required.
Continuation of the Public Hearing for Drainage System #39
Larry Martin, from the Fish and Wildlife Service (FWS), met with the Board and discussed elevation issues
with regard to their wetland easement and waterfowl protection area in Ditch #39. Three issues were
discussed; 1) repair and maintenance of County Ditch #39, 2) petition to allow Western Township to outlet
the water flooding 149th St. to County Ditch #39, and 3) the potential to install a culvert to allow the natural
flow of water to the south. Motion by Rogness, second by Huebsch, and unanimously carried to direct the
Ditch Inspector to obtain a proposal for the cleaning and maintenance required in County Ditch #39.
Motion by Johnson, second by Lindquist, and unanimously carried to continue the Drainage System #39
Public Hearing at 10:00 a.m. on Tuesday, November 1, 2011.
Recess & Reconvene
At 11 :20 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
recessed for committee meetings. The meeting was reconvened as 12:30 p.m. with Commissioners
Lindquist, Rogness, Huebsch, and Johnson present.
Public Health Contract Approvals
Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the following Public Health Contracts:
Minnesota Department of Health Grant
Project Agreement for Community Health Boards
Land of the Dancing Sky Area Agency on Aging
Professional & Technical Services Contract
Nurse/Family Partnership Program
Total Budget -$20,984.00
County Aging Coordinator Position providing
Outreach for Insurance, L TC, & Caregiver Support
Federal Funding Not to Exceed $30,500
Human Services Contract
Motion by Johnson, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the following Purchase of Service Agreement with Otter Tail County Human
Services·
Effective Targeted Amount of Contract &
Agency Program Date Population Funding Source
Land of the Dancing Over 60 Transportation 01-01-12 Responding to Needs in Region
Sky Provided by Productive through Elderly & Disabled IV on behalf of AAA in OTC
Alternatives 12-31-12 Federal Fundino -$25,000
OTC Board of Commissioners' Minutes
October 25, 2011
Page 3
Human Services Biennial Service Agreement Plans
John Dinsmore, Human Services Director, presented the Vulnerable Children and Adults Act (VCAA)
Service Plan and the Minnesota Family Investment (MFIP) Program Biennial Service Agreement Plan.
Mr. Dinsmore reviewed the plans along with corresponding funding sources. He noted that the VCM
Program State funding was reduced $182,512 (14.5%) in 2011 and the MFIP State funding was reduced
$73,039 (11.5%). Motion by Rogness, second by Froemming, and unanimously carried to authorize the
Human Services Department to submit the VCM and MFIP Service Agreement Plans to the State
Department of Human Services for 2012 and 2013.
(Commissioner Froemming was present at 12:44 p.m.)
Adult Mental Health Local Advisory Committee
Motion by Huebsch, second by Johnson, and unanimously carried to appoint Beth Nelson of Fergus Falls,
MN, to serve on the Adult MHLAC representing clients and their families.
ADOPTION MONTH -NOVEMBER 2011
Otter Tail County Resolution No. 2011 . 59
Commissioner Froemming offered the following resolution:
WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the very
foundation of our communities, our state, and our country.
WHEREAS, adoption gives children who have been orphaned, abandoned, or abused a precious second
chance at happiness; a chance to love and be loved and to reach their full potential in a secure, supportive
environment.
WHEREAS, there were 984 children under State guardianship, many waiting to be adopted into a family.
WHEREAS, each year an average of 646 children come under State Guardianship waiting for adoptive
homes. This is testimony to the need to place adoption services as a priority in Otter Tail County, and
throughout the State of Minnesota.
WHEREAS, the majority of the families seeking children for adoption are pursuing the adoption of younger
children. In 2010, of the children waiting to be adopted in the State of Minnesota, 38% were 12-18 years
old; 27% were 6-11 years old; 35% were under 6 years old. The majority of children who come under the
Guardianship of the Commissioner of Human Services have been abused or neglected and have mental
health issues.
WHEREAS, there is a continued need for an increased number of families in the State of Minnesota and in
Otter Tail County who will adopt older children with special needs.
WHEREAS, both the public and private sectors are working together as a "team" to find adoptive homes
for the children throughout the Counties and the State of Minnesota.
NOW, THEREF,ORE, we, The Otter Tail County Human Services Board, by virtue of the authority vested in
us as County Commissioners of Otter Tail County, do hereby proclaim November as ADOPTION MONTH
in Otter Tail County. In honor of this event, we encourage community agencies, religious organizations,
businesses and others to celebrate adoption, honor families that grow through adoption, further an
awareness of the changes and issues in adoption, and focus attention on those children who live in the
shadow of an uncertain future while they await permanent families.
OTC Board of Commissioners' Minutes
October 25, 2011
Page 4
Commissioner Lindquist seconded the above motion and, upon voting, the resolution was unanimously
adopted.
Adopted this 25th day of October, 2011
RD OF COMMISSIONERS
Approval to Pay Bills & Claims
Motion by Johnson, second by Froemming, and unanimously carried to approve payment of the
Human Services bills and claims as presented.
Amendment to Otter Tail County Resolution No. 2011 -58
Motion by Huebsch, second by Johnson, and unanimously carried as recommended by Carolyn Drude,
Financial Advisor, after consultation with Steve Rosholt, Bond Counsel and David Schultz, Architect, to
amend Otter Tail County Resolution No. 2011 -58, Paragraph A to read as follows (amendments
underlined):
WHEREAS, the Board of County Commissioners of Otter Tail County, Minnesota, has heretofore
determined that it is necessary and expedient to issue l!QJQ the County's $4,780,000 General Obligation
Bonds (the "Bonds"), to finance a portion of the 2011 Otter Tail County Facilities Master Plan for facilities
improvements. The Bonds will consist of a combination of up to $3,505,000 G.O. Courthouse Bonds and
up to $1,275,000 G.O. Jail Bonds; and
Pawnbroker License
Motion by Huebsch, second by Lindquist, and unanimously carried to approve the following application for
license subject to the approval of the Sheriff's Office:
Pawn N Shop Pawnbroker
530 N Broadway
Pelican Rapids, MN
Radios for ARMER System
Discussion took place regarding the funding of radios for the statewide ARMER System for emergency
responders. The Sheriff will research previous discussions regarding for-profit emergency responders and
discuss the issue with the Radio Committee. Commissioner Rogness requested that a spokesperson for
the Radio Committee report back to Ringdahl Ambulance.
Final Payment for Highway Project
Motion by Rogness, second by Johnson, and unanimously carried to approve Final Estimate No. 6, in the
amount of $102,758.41, payable to Mark Sand & Gravel Co. for SAP. 056-601-053, Etc., overlay on
CSAH 3, CSAH 88, and County Road 1.
Water Level Control Project
Motion by Huebsch, second by Rogness, and unanimously carried to authorize the Chairman's signature
to execute a Contract between the County of Otter Tail and Barry Construction of Fergus Falls, MN, for
work on a water level control project from Iverson Lake East of CSAH 25 to the Otter Tail River,
SAP. 056-997-003. The Contract is approved subject to the approval of the County Attorney.
OTC Board of Commissioners' Minutes
October 25, 2011
Page 5
MARKET PRICE FOR THE SOLID WASTE MANAGEMENT TAX
Otter Tail County Resolution No. 2011 -60
Commissioner Huebsch offered the following resolution:
WHEREAS, the solid waste management tax requires political subdivisions to identify by. resolution a
market price if the political subdivision:
Subsidizes the cost of service at a facility; and
WHEREAS, the political subdivision will be liable for the solid waste management tax based only on the
market price amount identified through this resolution; and
WHEREAS, the market price is identified in state statutes as the "lowest price available in the area"; and
WHEREAS, Otter Tail County has performed research to identify the lowest price available in the area.
THEREFORE, the County of Otter Tail declares a market price of $58.63 per ton for a facility, based on a
tipping fee amount of $29.41 per ton at the Dakota Landfill and an additional contracted transportation cost
of $2922 per ton.
Commissioner Froemming seconded the above motion and, upon voting, the resolution was unanimously
adopted.
Adopted this 25th day of October, 2011
Attest:
Dated: __,N.iu.o..,.v~, _,/4,_,:1_,.o,._,l'--'-I __ _
L~o~
OTTER TAlffOUNTY B fRD OF C~MMISSIONERS
By Q;-\:\A_,~
Jo
Agreement with Pemberton Law Firm
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Conflict of Interest Agreement between the County of Otter Tail and the
Pemberton Law Firm as submitted by the County Attorney.
MCIT Voting Delegates
Motion by Lindquist, second by Rogness, and unanimously carried to designate Commissioner
Roger Froemming as Otter Tail County's MCIT Voling Delegate and Commissioner Douglas Huebsch as
MCIT Voting Alternate.
LCSC Board Member Nomination
Motion by Rogness, second by Froemming, and unanimously carried to nominate Commissioner Douglas
Huebsch for a four-year City/County/Other Government Organization board member position on the Lakes
Country Service Cooperative Board of Directors.
OTC Board of Commissioners' Minutes
October 25, 2011
Page 6
Adjournment
At 2:00 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, November 1, 2011.
Attest: _..,,k~,?U,_,_'-'4 _/~~=;-
Larry Krofm, /i!f-
CBll<d
OTC Board of Commissioners' Minutes
October 25, 2011
Attachment A, Page 1
Warrants Approved on 10/25/11 for Payment 10/25/2011
\·i,ndor "am+=-
1 .-\TT PL-'.Z.-'.
.-\\iands Llc
A.rm of Mmnesot.i
.-\ssonanon Of Mn Counnes
Auto ·,alue Fergus Falls
Bluestone Technologies Inc
Bound Tree ',{edical Llc
BURE.-'.l; OF CRL'-1 .-\PPREHEKSIO!
Call One Inc
Canadian Pacific Railway Compa1
Central Lakes College
CH:'',! Hill
Clt Technolog\' Fm SeIY Inc
Co Op Ser.ices Inc
Concept CaterL'lg
Connell/i.;:a1h,·
Coopers Technolog,· Group
Culhgan \\"ater Cond
Dex East
Egge Construction lnc
Enck son1wa,·ne
Fergus Falls Dai!Y Journal
Fergus FaJlsiCHY Of
G & 1-: Sernces
Galls .->.n Aramark Compam·
Godfathers htermmatmg Inc
Hennmg Auto Parts Inc
Hennmg Hardware
Heppner Consultmg Inc
Holo/Sandy
Id .-'.menca
lnnoYatire Office Solutions
Imox:imeters Inc
J Cs General Store
Jk Sports
i.;:a,;-onen & Son Funeral Home
i.;:elly Ser.ices Inc
D:Y GOVERNMENT FIN.~'-iCE [}';C
Lake Reg10n Healthcare Corp
Lakeland "lental Health C'e.nter
Lakes Area Cooperanw
Lain· Ott Inc Truck Ser.1ce
Amounr
40.00
6.069.25
3.580.00
350.00
10.91
1.6B4 56
212 .95
510.00
12.65
11 399 68
600.00
2.400.00
190. 5 3
2.331.67
240.46
603.50
237.30
36.82
26.79
845.00
203.86
68B.52
4.356.00
924. 58
507 37
350.66
119.53
75.48
94.72B.66
1.153.15
2.995.00
102.B4
247 42
15.45
65.00
400.00
798.48
8. 788. 78
10.608 00
82.00
1.622.97
2.225.00
OTC Board of Commissioners' Minutes
October 25, 2011
Attachment A, Page 2
Lein/Jern·
Lench Exca,·anng
Weguard Sntems Inc
Locators & Supplies Inc
M-R Sign Compam-Inc
~L-\.AO
Manny·,· Roel..,··, Ban
Marco Inc St Lows
Mccc Ml 33
Metta Technologies
Mid-Central Equipment Inc
~In Co lntergonrnmental Trust
Mn Dept Of Conect1ons
Mn H\\T Safet\" And Research C-er
Mn Pollution Control .-\gene,·
Nelson Auto Center
NETLINJ..: TECHNOLOGIES I1'TEGI
Network Center Commurucat10n~
Olympic Sales Inc
Otter Tail Co Employees Commit
Otter Tail Co Treasurer
Otter Tail Telcom
Ottertail Aggregate
Ottertail Bakef"\·
Ottertail Trucking Inc
Park Region Co Op
Pebble Lake Auto Repair
Penrose Oil Company
Perham Area Ems
Pete s Amoco
Pete·s Bod,· Shop & Towmg
Phoem, Suppl\·
Pitner Bowes
Praxair Distnbunon Inc
Prenuurn \\"aters Inc
Product1w .-\lternam·es Inc
Quartermaster
Ray's Oil Compan,·
Rdo Trust #80· 61 30
Red Barn Plat Books
Rmgdahl Ambulance Sernce
S.\\".lnc
1 G.00
7,239 63
350.00
210.93
1.150.71
450 00
399.68
315 .20
212.15
4673.61
1 98
101.00
360.00
439.00
28.292.00
7 .14
560.92
290.00
79.86
412 .98
11 79
225.00
5. 723.93
39.58
16. 355.00
45. 21
955.30
3 498.02
335 00
2.091.70
114 02
318.67
2.893.00
383.68
34.34
171.65
11 98
2. 762 .62
2.977.02
270.00
150.00
1.715.00
Seh Inc
Sen.ce Food Super \'alu
SheLlsiRlck
Shon Elliott Hendnckson Inc
Staples Ad,·antage
srreichers
Tkda
Tranquility Bu!.ldmg Senices
Cniforms Unlimned
1..'ninrsity Of Mn
l's Autoforce
Victor Lundeen Company
\'1sion Solutions Inc
Waste Management
\\'est Pa,ment Center
Final Total:
OTC Board of Commissioners' Minutes
October 25, 2011
Attachment A, Page 3
5.543 20
14 64
20. 31
37 282 96
232 .90
3.115.65
7.694.09
454.22
506.45
560.00
475.96
8.50
1,71000
26.200.55
93.39
S333998 94