HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/18/2011MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
October 18, 2011
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, October 18, 2011, at 9:31 a.m. at the
Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness,
Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. Chairman John Lindquist
was absent.
Approval of Agenda
Motion by Froemming, second by Johnson, and unanimously carried to approve the Board of
Commissioners agenda of October 18, 2011, with the following additions:
Under General Discussion -Sheriff, Brian Schlueter
Out of State Travel Request and Request to Sell FEMA Trailer
Approval of Minutes
Motion by Johnson, second by Huebsch, and unanimously carried to approve the Board of Commissioners
meeting minutes of October 11, 2011, as presented.
Approval to Pay Bills
Motion by Froe_mming, seconded by Johnson, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Land Acquisition Discussion
Larry Martin, USFWS Project Leader, provided his background with the Fish and Wildlife Service and
talked about the various wildlife refuge projects he has managed. Vice-Chair Rogness requested a
general discussion on the FWS land acquisition program along with a discussion of the objectives and
goals in the Otter Tail County area for the next ten years. Mr. Martin reported that the 4 Square Mile
Waterfowl Breeding Pair and Production Survey data is used when the FWS considers purchasing a tract
of land. He indicated that the survey data has been kept for over 20 years and is very scientific. Land that
is near other Wetland Protection Areas r,NPA) or land needed to access FWS lands is also considered
when purchasing property. It was reported that about 98% of the duck stamp dollars go directly to the
purchasing of waterfowl production areas and easements. Commissioner Huebsch indicated support for
the mission of the FWS; however, he expressed his opinion that wetland easements and other programs
with farmers are more effective for increasing game populations than the land purchase program.
He indicated that the nation cannot afford more purchases and agricultural land is needed for projected
increases in food requirements in future years. Commissioners requested the FWS operation budget for
the five-county region and past bird counts surveys. Mr. Martin will meet with the County Board next
month for continued discussion.
Property Tax Statement Document
Wayne Stein, Auditor, submitted a document entitled "Otter Tail County Important Property Tax Law
Change" and reviewed the content. The purpose of the document is to explain to property owners the
homestead market value exclusion which replaces the homestead credit. Mr. Stein previously received
approval of the content of this document from the Department of Revenue. Motion by Huebsch, second by
Froemming, and unanimously carried to approve the tax statement stuffer entitled "Otter Tail County
Important Property Tax Law Change" as discussed.
OTC Board of Commissioners' Minutes
October 18, 2011
Page 2
Bond Sale Date Change
Motion by Johnson, second by Froemming, and unanimously carried to change the Bond Sales date from
November 22, 2011, to November 29, 2011, because the Board of Commissioners do not meet on
November 22nd.
Public Hearing Date for Lake Name Change
Motion by Johnson, second by Huebsch, and unanimously carried to establish a Public Hearing at
9:45 a.m. on Tuesday, November 29, 2011 to consider the petition to change the name of Big
McDonald #2 to McDonald Lake.
Recess & Reconvene
At 10:14 a.m., Vice-Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:20 a.m.
Proposed Watershed District
David Hauser, County Attorney, discussed the paperwork process to merge two petitions; the original
petition from Wilkin County to form a watershed district and the other from the Bufflalo-Red River
Watershed District. Lengthy discussion took place regarding the funding of projects and Otter Tail County
Board representation with the proposal to join the BRRWD. Commissioner Johnson indicated that the
property owners around Lake Annie may not want to join the BRRWD as previously discussed. Vice-Chair
Rogness requested that Bruce Albright, Administrator of the Buffalo-Red River Watershed District, meet
with the Board for further discussion and clarification of options.
Water Issues Staffing Discussion
Larry Krohn, County Administrator, opened discussion regarding the County's staffing as it relates to ditch
projects, ditch viewers, flooded roads, and other water issues. Commissioners offered several ideas
including moving responsibility for ditch projects to the Public Works Division and hiring a professional with
hydrology experience to work on projects for the County and also to be available to sublet to townships
and other governmental entities. The Administrator and other interested Department Heads will meet to
put together a proposal and recommendation. Commissioners also requested that the Administrator
develop a chronological timeline as reorganization occurs in order to assess progress to reach the
reorganization goal of 2015. Commissioners discussed the current committee structure. They requested
that the Personnel Board provide a recommendation to the County Board regarding a committee structure
that follows the reorganization plan.
Planning Commission Recommendations
Conditional Use Permit Clarence B & Judy M Johnson:
Motion by Huebsch, second by Froemming, and unanimously carried to approve a Conditional Use Permit
to relocate a private driveway with conditions as recommended by the Planning Commission. The
proposal is located in Pt of GL 3, 3.68 AC, Section 10 of Eagle Lake Township; Eagle Lake (56-253), GD.
Conditional Use Permit-Otter Tail County Highway Department:
Motion by Froemming, second by Johnson, and unanimously carried to approve a Conditional Use Permit
for a bridge replacement project across the Otter Tail River as presented. The proposal is located at
CSAH 72 & Otter Tail River in GL's 4 & 5, Section 4 of Everts Township; Otter Tail River (56-OTR), AG &
Otter Tail Lake (56-242), GD.
OTC Board of Commissioners' Minutes
October 18, 2011
Page 3
Preliminary Plat-"Schwartz Vista'1/Les Schwartz & Douglas E. Schwartz et al:
Motion by Huebsch, second by Johnson, and unanimously carried to approve a Preliminary Plat entitled
"Schwartz Vista" consisting of 2 single family residential lots as presented. The proposal is located on Lots
1, 2 & 3 Kapler's 3rd Addition to Grand View Heights & pt of GL 4, Section 6 & pt of GL 1, Section 7 of Pine
Lake Township; Big Pine Lake (56-130), GD.
Preliminary Plat-"West Franklin Lake Acres"/Future Generations LLC:
Motion by Huebsch, second by Froemming, and carried with Johnson abstaining, to approve a Preliminary
Plat entitled "West Franklin Lake Acres" consisting of 3 single family residential lots. The proposal is
located in GL 7 ex trs & GL 8 ex trs & ex platted & ex ded rd in GL 7 & 8, to be perm alt to #394 (.44 AC),
Section 27 & Lot 3 ex tr & ex plats #352 perm alt to #394 (19.58 AC), Section 34 of Dunn Township;
Franklin Lake (56-759), RD.
Conditional Use Permit-East Silent Resort LLC:
Motion by Huebsch, second by Johnson, and unanimously carried to approve a Conditional Use Permit for
an after-the-fact request to update and improve an existing patio area with conditions as recommended by
the Planning Commission. The property is located at Pt GL 1 & 2 ex tracts (44.60 AC), Section 33 of Dora
Township; East Silent Lake (56-517), RD.
Conditional Use Permit-Mel R. & Joan L. Stoltz:
Motion by Johnson, second by Huebsch, and unanimously carried to approve a Conditional Use Permit for
an earthmoving project for construction of a new seasonal cabin with conditions as recommended by the
Planning Commission. The project is located in Lot 10 lying North & East of Highway #41 (3 AC),
Section 9 of Star Lake Township; Star Lake (56-385), GD.
Conditional Use Permit-Inspiration Point Bible Camp/Lutheran Brethren Bible Camp. Inc:
Motion by Froemming, second by Huebsch, and unanimously carried to approve a Conditional Use Permit
to construct retaining walls and raise a driveway as presented with an extension of the completion date to
November 30, 2011. The proposal is located on a 20 Ac Tract in GL 5 & 5.10 Ac in GL 5 ex Tract to Bible
Camp ex Tr & GL 6 Ex Platted, Section 17 of Leaf Mountain Township; Spitzer Lake (56-160), NE.
Conditional Use Permit-Jim & Robin Andrews:
Motion by Johnson, second by Froemming, and unanimously carried to approve a Conditional Use Permit
to excavate for a new home, garage, and driveway with conditions as recommended by the Planning
Commission. The project is located in Pt of GL 3 & 4, Section 1 and pt of GL 3, Section 12 (17.11 AC) of
Dane Prairie Township; Unnamed (Stang) Lake (56-1417), NE.
Conditional Use Permit-Thomas Melius. Glenn Freeland & Rick Weum:
Motion by Froemming, second by Huebsch, and unanimously carried to approve a Conditional Use Permit
for a road project with conditions as recommended by the Planning Commission. The project is located in
Pt of GL 2 & 3, Section 9 of St. Olaf Township; Johnson Lake (56-393), NE.
Conditional Use Permit-Woodland Beach Resort Assoc. LLC:
Motion by Froemming, second by Johnson, and unanimously carried to approve a Conditional Use Permit
to install a pitched roof over mobile home in Woodland Beach Resort Association as presented. The
project is located in Pt of GL 3, Section 2 of Everts Township; Otter Tail Lake (56-242), GD.
Conditional Use Permit-Jerry & Barbara Thurman:
Motion by Johnson, second by Huebsch, and unanimously carried to approve a Conditional Use Permit to
excavate to construct a walk-out basement as presented on the September 26, 2011 drawing and with
conditions as recommended by the Planning Commission. The project is located in Pt GL 5 & 6 (3 Ac),
Section 8 of Dora Township; East Spirit Lake (56-501), RD.
OTC Board of Commissioners' Minutes
October 18, 2011
Page4
Recess & Reconvene
At 11 :17 a.m., Vice-Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 11 :21 a.m.
Out-of-State Travel
Motion by Huebsch, second by Johnson, and unanimously carried to approve out-of-state travel for
Deputies Van Dyke and Reinbold for a voice stress analyzer training located in Green Bay, WI.
Emergency Management Trailer
Motion by Froemming, second by Johnson, and unanimously carried to authorize the Sheriff to sell the old
FEMA Trailer using the most effective method, possibly an on-line auction for government entities.
State Department of Corrections Office Lease
Motion by Johnson, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a rental lease between the County of Otter Tail and State of Minnesota
DOC for space at Otter Tail County's New York Mills offices at a cost of $13 per sq. ft. The term of the
lease is from January 1, 2012 through December 31, 2014.
Approval of Change Orders
Motion by Froemming, second by Johnson, and unanimously carried to authorize payment to Comstock
Construction of Fergus Falls, MN, for Change Order No. G002 dated September 29, 2011 and
September 30, 2011 for updated infrastructure at the Courthouse. The motion included approval of
Change Order No. E002 for payment to Fritz Electric of Fargo, ND, for electrical work at the Courthouse.
These change orders are for Project Number No. 1026 and will be paid out of the contingency funding.
Recess & Reconvene
At 11 :40 a.m., Vice-Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for committee meetings. The meeting was reconvened at 12:30 p.m. for a road and shoreland
tour.
Road and Shoreland Tour
Commissioners Rogness, Huebsch, Johnson, and Froemming were present for the tour along with various
County officials. The following highway and water projects were visited:
Water Street Bridge Replacement -Maine Township
High Water-Little McDonald/Paul/Krebs Lakes Area
TH 10/CSAH 34 Interchange Project and CSAH 34
Reconstruction
CSAH 67 Reconstruction -City of New York Mills
CSAH 73 Overlay Project
Future TH 235 Turn Back Project
County Ditch 16 Ditch Project
CSAH 12/Johnson Lake Outlet Project
Walker Lake Preserve Subdivision Development
High Water -CSAH 34
Tuffy's and Barrel of Fun Expansion Projects/Perham
Lund Boat Plant expansion -City of New York Mills
County Highway 135 Overlay Project
CSAH 95 Project -City of Parkers Prairie
Inspiration Point Church Camp High Water Project
Spitzer Lake
CSAH 25/lverson Lake Outlet Project
Adjournment
At approximately 5:30 p.m., Vice-Chairman Rogness declared the meeting of the Otter Tail County Board
of Commissioners adjourned until 9:30 a.m. on Tuesday, October 25, 2011.
Dated 10/~s-/.;;io// OTTER TA1Lf10UNT~ARD O~ COMMISSIONERS
By: 6--tfv ~ ~
missioners Chair
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OTC Board of Commissioners' Minutes
October 18, 2011
Attachment A, Page 1
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