HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/27/2011MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
September 27, 2011
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, September 27, 2011, at 9:34 a.m. at
the Otter Tail County Government Services Center in Fergus Falls, MN. with Commissioners
John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming
present
Approval of Agenda
Motion by Froemming, second by Huebsch, and unanimously carried to approve the Board of
Commissioners agenda of September 27, 2011. with the following additions:
General Discussion -USFWS & DNR Property
General Discussion -Market Value Exclusion
11 :00 a.m. -Ditch Viewer Appointments
Approval of Minutes
Motion by Johnson, second by Froemming, and unanimously carried to approve the Board of
Commissioners meeting minutes of September 20, 2011, as presented.
Approval to Pay Bills
Motion by Rogness, seconded by Huebsch, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Safety, Wellness. and Insurance Fair
Patrick Waletzko, Safety Program Liaison, reported that an all-day Safety, Wellness, and Insurance Fair
will take place on October 17, 2011 at the Government Services Center and October 24, 2011 at the New
York Mills Offices. He reported that CPR and AED training, wellness screenings, and various educational
displays will be part of the event This will also be an opportunity for employees to ask insurance
questions and enroll for CY2012. Motion by Rogness, second by Froemming, and unanimously carried to
endorse this Safety, Wellness, and Insurance event and strongly encourage attendance by Otter Tail
County employees.
RESOLUTION NO. 2011 -54
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE
COUNTY OF OTTER TAIL ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF
WHEREAS, the County of Otter Tail on behalf of its County Attorney and Sheriff desires to enter into Joint
Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal
Apprehension to use systems and tools available over the State's criminal justice data communications
network for which the County is eligible. The Joint Powers Agreements further provide the County with the
ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement
and obligates the County to pay the costs for the network connection.
NOW, THEREFORE, BE IT RESOLVED by the County Board of Otter Tail, Minnesota as follows:
OTC Board of Commissioners' Minutes
September 27, 2011
Page 2
1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting
through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Otter Tail on
behalf of its County Attorney and Sheriff are hereby approved. Copies of the two Joint Powers
Agreements are available upon request and are made a part of this resolution.
2. That the Sheriff, Brian Schlueter or his successor, is designated the Authorized Representative for the
Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or
agreement that may be required by the State of Minnesota to maintain the County's connection to the
systems and tools offered by the State.
To assist the Authorized Representative with the administration of the agreement, the Chief Deputy in the
Sheriffs Office, is appointed as the Authorized Representative's designee.
3. That the County Attorney, David Hauser, or his successor, is designated the Authorized Representative
for the County Attorney. The Authorized Representative is also authorized to sign any subsequent
amendment or agreement that may be required by the State of Minnesota to maintain the County's
connection to the systems and tools offered by the State.
To assist the Authorized Representative with the administration of the agreement, the County Attorney's
Administrative Assistant is appointed as the Authorized Representative's designee.
4. That John Lindquist, the Chair of the County of Otter Tail and Larry Krohn, the County Board Clerk, are
authorized to sign the State of Minnesota Joint Powers Agreements.
WHEREUPON the motion of Commissioner Huebsch and second of Commissioner Johnson, the above
resolution was unanimously adopted at Fergus Falls, MN, on this 27'h day of September, 2011.
COUNTY OF OTTER TAIL
Dated: _,,_Q-"-'-';f----''/.,__,,,2""oc.c/,.__/ ____ _
Attest:-,=/ "'=j·-=,0 ·'----''-1 ,/f"~""'-'----L~n, ~
Request for Public Hearing
Lisa Johnson and Art & Erika Escobar, spoke with the Board regarding a request to operate an off-sale
liquor store. Ms. Johnson reported that the business would be operated at the Junction of Highways 34
and 59, where their parents have owned and operated their business since 1986. They indicated that over
200 signatures have been obtained from businesses and individuals in the area that are in favor of a liquor
store in this area. Their opinion is that most of their patrons buy their liquor in Detroit Lakes or Fargo and
they would like to keep some of this business in Otter Tail County. They requested that a date be
established for the Public Hearing to obtain comment regarding a proposed off-sale liquor store identified
as Dunvilla Liquors. A motion was offered by Johnson and seconded by Froemming to grant this request
to hold a Public Hearing regarding the aforementioned proposed off-sale liquor store. Chairman Lindquist
called for a roll call vote as follows:
Board of County Commissioners
Roger Froemming
Wayne D. Johnson
Doug Huebsch
Leland R. Rogness
John Lindquist
Motion carried.
YEA
X
X
X
NAY
X
X
ABSENT ABSTAIN
Public Hearing Date Established
OTC Board of Commissioners' Minutes
September 27, 2011
Page 3
Motion by Johnson, second by Huebsch, and unanimously carried to establish Monday, October 24, 2011
at 7:00 p.m. as the date and time of the Public Hearing for consideration of an off-sale liquor store (Dunvilla
Liquors). This meeting will be held at the Government Services Center in Fergus Falls.
Discussion Regarding Government Acquisition of Properties
Commissioners discussed government acquisition of properties, the importance of the agricultural
community to our global economy, and the Prairie Wetlands Learning Center property. They requested
time on an upcoming County Board agenda to have a philosophical discussion with Larry Martin, area
USFWS Manager.
Long Lake and Otter Tail Lake Culverts
Commissioner Froemming reported that all interested parties met regarding the water flow issues between
Long Lake and Otter Tail Lake. All parties agreed that an engineer will be hired to work with the contractor
to install the culverts at the proper elevation. The DNR and Township were represented and will install
different culverts if recommended by the engineer.
Adult & Children's Mental Health Local Advisory Committee (LACI Update
LuAnne Hanson, Adult MHLAC Co-Chair, provided an overview of the committee's activities, educational
opportunities, and challenges to improve mental health outreach services. Goals in the future include
landlord education and supported and competitive employment for eligible clients. The annual Candlelight
Vigil will be held October 12, 2011. John Dinsmore, Human Services Director, submitted handouts
regarding the Children's MHLAC programs including Early Identification and Intervention. The members of
the Children's MHLAC work group were provided.
Mental Health Awareness Week Proclamation
October 3'd -9th 2011
Otter Tail County Resolution No. 2011 -55
WHEREAS, the U.S. Surgeon General states that mental health is fundamental to health and
indispensable to personal well-being, family and interpersonal relationships, and contributes to community
and society; and
WHEREAS, the U.S. Surgeon General confirms that mental illness affects one in five Americans every
year, regardless of age, gender, race, ethnicity, religion or economic status; and
WHEREAS, the U.S. Surgeon General has found that a range of treatment exists for most mental
disorders and the efficacy of mental health treatments are well documented; and
WHEREAS, Otter Tail County has made a commitment to community-based systems of mental health care
for all residents and has appointed Local Mental Health Advisory Committee for children and adults.
WHEREAS, the guiding principles of community mental health care have always been
comprehensiveness, cost-efficiency, effective management and high-quality and consumer responsive
services, and these principles are now being adopted by private and public healthcare payers; and
WHEREAS, the National Mental Health Association, the National Council for Community Behavioral
Healthcare and their national partners, the National Alliance for the Mentally Ill and their local affiliates
observe Mental Health Awareness Week as October 3'd -9th 2011 to raise awareness and understanding
of mental health and illness;
OTC Board of Commissioners' Minutes
September 27, 2011
Page 4
THEREFORE, we, The Otter Tail County Human Services Board, by virtue of the authority vested in us
as County Commissioners of Otter Tail County, do hereby proclaim October 3rd -9th 2011 as Mental
Health Awareness Week in Otter Tail County. As County Commissioners of Otter Tail County we call all
citizens, government agencies, public and private institutions, business and schools to recommit our
community to increasing awareness and understanding of mental illness and the need for appropriate and
accessible services for all people with mental illness.
WHEREUPON the motion of Commissioner Froemming and second of Commissioner Johnson, the above
resolution was unanimously adopted at Fergus Falls, MN, on this 27'h day of September, 2011.
Adopted this 27'h day of September 2011
Dated {lbt; I./ 2o II OTTER TAIL UNT COMMISSIONERS
Attest: ,&<#Ji ~ By:_2:f~~~~'::'.:::~::&'J',f+A...!..:;,Q-,--
Larry Kro , erk
Human Service Contracts
Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the following Contracts and Purchase of Service Agreements with Otter Tail
County Human Services:
Effective Targeted Amount of Contract &
Agency Program Date Population Funding Source
Adult Foster Care Contracts
Karlene & Mark Doll Residential Services/Home 07-01-11 AC/EW/CADI or TBI Waivered
Plus/Foster Care Services through Elderly & Disabled Funds
12-31-12
Assisted Living & Elderly Services
Compassion Care 09-01-11 AC/EW/CADI or TBI Waivered
Services (Mill Pond Customized Living Services through Elderly Funds
& River Bend) 12-31-12
Human Services Department Staffing
Motion by Rogness, second by Huebsch, and unanimously carried to authorize the Human Services
Director to replace two Social Workers due to recent resignations as recommended by the Personnel
Committee.
Approval to Pay Bills & Claims
Motion by Lindquist, second by Rogness, and unanimously carried to approve payment of the Human
Services bills and claims as presented.
Bid Award -S.P. 056-628-013
Motion by Rogness, second by Froemming, and unanimously carried to award right of way survey work for
the CSAH 28 Bridge Replacement Project (Bridge No. 56508) to the low bidder, Anderson Land Surveying,
Inc. of Fergus Falls, MN in the amount of $2,990.00.
OTC Board of Commissioners' Minutes
September 27, 2011
Page 5
Painting Project -Parkers Prairie Highway Garage
Motion by Johnson, second by Huebsch, and carried with Froemming abstaining, to award the Exterior
Painting Project for Otter Tail County Garage #3 to Larson Painting of Parkers Prairie, MN at the lowest,
responsible price of $2,150.00.
Soil Boring Projects
Motion by Rogness, second by Froemming, and unanimously carried to authorize the Highway Engineer's
signature to execute an agreement (Proposal FA-11-06216) between the County of Otter Tail and Braun
lntertec for soil boring work for the CSAH 50 Overlay project at an estimated cost of $4,366.00.
Motion by Rogness, second by Froemming, and unanimously carried to authorize the Highway Engineer's
signature to execute an agreement (Proposal FA-11-06288) between the County of Otter Tail and Braun
lntertec for soil boring work for the CSAH 95 Overlay project between TH 29 & CSAH 42 at an estimated
cost of $1,869.00. The County Board also discussed turning this portion of CSAH 95 back to the City of
Parkers Prairie as it is within the city limits. Commissioners indicated that there are other similar situations
throughout the County and requested that the Highway Engineer bring this as a discussion point to the
Highway Committee.
Recess & Reconvene
At 11 :03 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners' meeting was reconvened at 11 :09 a.m.
Planning Commission Recommendations
Conditional Use Permit-Scambler Township:
Motion by Johnson, second by Froemming, and unanimously carried to approve a Conditional Use Permit
for a road project with a condition as recommended by the Planning Commission. The project starts at the
Jct of CSAH 9 & 490th St going east 2100', Section 14, Scambler Township; Tamarac Lake (56-931 ), RD.
Conditional Use Permit-Cody L. Lyden eta/ % Kenneth & Cindy Lyden:
Motion by Rogness, second by Huebsch, and unanimously carried to approve a Conditional Use Permit for
topographical work to prepare a building pad for a pole building as presented and recommended by the
Planning Commission. The project is located in GLS 5, 6 ex trs & 7, SW¼ NE¼ (77.57 AC), Section 31 of
Dunn Township; Lake Lizzie (56-760), RD.
Conditional Use Permit -Brian L. Fetzer:
Motion by Johnson, second by Froemming, and unanimously carried to approve a Conditional Use Permit
for an after-the-fact request to build a retaining wall and place patio pavers and sod with conditions as
recommended by the Planning Commission. The sand in the beach area must be re-vegetated and the
stabilization plan for the re-vegetation must be approved by the Land & Resource Office with temporary
erosion control measures implemented no later than November 1, 2011. The project is located in Pt of
GL 1 (1.63 Ac), Section 29 of Scambler Township; Pete Lake (56-941 ), NE.
Conditional Use Permit-Matt & Bridget Cullen:
Motion by Huebsch, second by Johnson, and unanimously carried to approve a Conditional Use Permit to
construct a building pad for a single family home and garage as presented and recommended by the
Planning Commission. The project is located on Lot 3 Blk 2 Scalp Lake Acres, Section 7, Hobart
Township; Scalp Lake (56-358), RD.
OTC Board of Commissioners' Minutes
September 27, 2011
Page 6
Required EAW -"Homestead on Ottertai/'1/Greg & Beth Swanberg:
Motion by Johnson, second by Lindquist, and unanimously carried to table the Conditional Use Permit
request to allow completion of the required Environmental Assessment Worksheet (EAW) as
recommended by the Planning Commission. The project is located in Pt of SE¼ NE¼ & Lot 1 & 2 ex tr,
Doc# 996380, Section 29, Otter Tail Township; Otter Tail Lake (56-242), RD.
Ditch Viewer Appointments
Motion by Huebsch, second by Johnson, and unanimously carried to approve Kevin Brennan and
George Palmer as Otter Tail County Ditch Viewers and place them on the current Ditch Viewer list.
Employer Contribution
Discussion took place regarding the non-union employer contribution. Motion by Rogness, second by
Johnson, and unanimously carried to table the employer contribution discussion until next week when the
County Administrator is present and to schedule a Closed Session for Labor Negotiation Strategies.
County Drainage System #39
Discussion took place regarding County Drainage System #39. Commissioners requested that the
Highway Engineer meet with other interested Department Heads, assess the Ditch as it relates to drainage
and solutions, and return to the Board with a recommendation(s). Discussion also took place regarding
staffing in regards to various water flow/drainage issues. Commissioners requested that this item be
placed on the County Board agenda next week for an administrative discussion.
RESOLUTION WAIVING THE THIRTY-DAY NOTIFICATION PERIOD
PURSUANT TO MINNESOTA STATUTES, SECTION 469.175 SUBDIVISION 2
Otter Tail County Resolution No. 2011 -56
Commissioner Huebsch introduced the following resolution and moved its adoption, which motion was
seconded by Commissioner Froemming and unanimously carried.
WHEREAS, the City Council of the City of Fergus Falls (the "City") will be conducting a public hearing on
Monday, October 3, 2011 at 5:30 p.m. to consider the establishment of Tax Increment Financing District
No. 4-9 (the "TIF District"); and
WHEREAS, Minnesota Statutes, Section 469.175 Subd. 2 requires that the County Board be provided
notice of the establishment of the TIF District, a copy of the proposed tax increment financing plan
("TIF Plan") and the estimate of the fiscal and economic implications of the proposed establishment of the
TIF District at least thirty days before the public hearing required by Minnesota Statutes, Section 469.175,
Subd. 2; and
WHEREAS, the County Board of Commissioners for Otter Tail County has received a copy of the
proposed TIF Plan, including estimates of the fiscal and economic implications of the TIF District to be
established by the City; and
WHEREAS, the City has requested a waiver of the County Board's thirty-day comment period provided by
Minnesota Statutes, Section 469.175 Subd. 2: and
WHEREAS, the County Board desires to waive the thirty-day notification requirement in order to expedite
the City's establishment of the Tl F District; and
WHEREAS, the County Board has reviewed the TIF Plan and the fiscal impacts of the TIF District;
OTC Board of Commissioners' Minutes
September 27, 2011
Page 7
NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY BOARD OF OTTER TAIL COUNTY AS
FOLLOWS:
1. The County Board agrees to waive the 30-day comment period on the TIF Plan by providing a
comment on the TIF Plan, as provided in Minnesota Statutes, Section 469.175, Subd. 2.
2. The County Board's comment(s) on the TIF Plan is (are)
Supports economic development and this specific assisted living facility
Adopted and signed this 27'h day of September, 2011
Dated: -Ck:"""-'+L-1-(-4-=2=-=o:....:.I.,_/ __
Payment Approval
Motion by Johnson, second by Rogness, and unanimously carried to approve payment, in the amount of
$2,585.16, from the Capital Improvement Fund (Phelps Mill Account) to Kadrmas, Lee and Jackson, Inc.
for design engineering services provided for the Historic Phelps Mill Bridge Restoration project through the
period ending August 27, 2011.
On-Line Services Agreement
Motion by Rogness, second by Huebsch, and unanimously carried to authorize the Chairman's signature
to execute an On-Line Services Agreement between the County of Otter Tail and GovernmentJobs.com,
Inc. (d/b/a/ "NEOGOV") for the acquisition of Insight Enterprise Edition/Insight Hiring Management
Software in the amount of $9,910.00 for the first year and annual recurring cost of $7,410.00 as
recommended by the County Administrator.
Adjournment
At 11 :59 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, October 4, 2011.
A D OF COMMISSIONERS
' By: ~~~~~pl,~~1C!jl,,~<¢::....l..:::-:---,---
Attest Lark,n, -t{t
CB/kd
OTC Board of Commissioners' Minutes
September 27, 2011
Attachment A, Page 1
WARRANTS APPROVED ON 9/27/2011 FOR PAYMENT 9/27/2011
VENDOR NAME
A'VIANDS LLC
ALEXANDRIA CONCRETE
ALEXANDRIA TECHNICAL COLLEGE
AP TECHNOLOGY
AUTO VALUE FERGUS FALLS
BEAR GRAPHICS INC
BECKLUND OIL CO
BOB'S STANDARD BULK SERVICE
CENTRAL LAKES COLLEGE
CENTRAL SPECIAL TIES INC
CHRISTENSEN CONSTRUCTION
CITIZENS ADVOCATE
CONCEPT CATERING
COOKS CORRECTIONAL
COOPERS TECHNOLOGY GROUP
DEX EAST
FERGUS FALLS DAILY JOURNAL
CITY FERGUS FALLS
FOTH INFRASTRUCTURE & ENVIRONM
FRITZ ELECTRIC
GOULD & GOODRICH
HENNING HARDWARE
JK SPORTS
KELLY SERVICES INC
L & 0 ACRES TRANSPORT INC
LAKELAND MENTAL HEAL TH CENTER
LEITCH EXCAVATING
LITTLE FALLS MACHINE INC
MAAO
MANNY'S -ROCKY'S BAIT
MARCO INC ST LOUIS
MCQUAY INTERNATIONAL
MID-CENTRAL EQUIPMENT INC
MN MOTOR COMPANY
MN SHERIFFS' ASSOCIATION
MN ST BOARD OF ASSESSORS
MOCIC
KURT MYRON
NORTHLAND COMM & TECH COLLEGE
OFFICE DEPOT
OFFICEMAX INCORPORATED
OTTER TAIL CO TREASURER
OTTERTAIL BAKERY
OTTERTAIL TRUCKING INC
PARKERS PRAIRIE INDEPENDENT
PEBBLE LAKE AUTO REPAIR
PITNEY BOWES
HENRY PRICE
PRODUCTIVE ALTERNATIVES INC
RED BARN PLAT BOOKS
REVIEW ENTERPRISES INC
RINGDAHL AMBULANCE SERVICE
ROYAL TIRE INC
SAFELITE FULFILLMENT INC
CHERI SCHULTZ
SEH INC
SERVICE FOOD SUPERVALU
AMOUNT
7,693.95
7,009.59
236.80
695.00
6.94
1,007.06
7.414.98
134.28
60000
500.00
12,502.26
71.75
400.78
41.69
2,636.56
16.35
5,686.56
7,920.00
4,822.94
1,143.11
80.11
94.43
8999
1,094.96
23,826.85
410.00
165.00
340.54
500.00
3,302.62
926.11
3,033.38
6.47
1,159.91
690.00
55.00
100.00
1,000.00
600.00
58 27
43.63
59.60
75.20
8,692.00
104.90
1,142.41
1,435.00
300.00
581.25
480.00
90.60
300.00
803.03
195 87
1377
7,905.10
38.83
OTC Board of Commissioners' Minutes
September 27, 2011
Attachment A, Page 2
VENDOR NAME
SHERWIN WILLIAMS
STEINS INC
STREICHERS
TCC DISTRIBUTORS INC
UNIFORMS UNLIMITED
UNIVERSITY OF MN
KEITH VAN DYKE
VOSS LIGHTING
DOUGLAS WALVATNE
WEST PAYMENT CENTER
WOESSNER CONSTRUCTION INC
•••• FINAL TOTAL..
AMOUNT
137.80
918.98
143.44
461.90
387.53
50.00
31.26
80.90
36.30
2,055.84
908.44
$125 547.02····