HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/20/2011•
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
September 20, 2011
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, September 20, 2011, at 9:30 a.m. at
the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners
John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming
present.
Approval of Agenda
Motion by Rogness, second by Johnson, and unanimously carried to approve the Board of Commissioners
agenda of September 20, 2011, with the following additions:
Under General Discussion -LID Meeting & Proposed Watershed District
11 :45 a.m. -Discussion with Gretchen Hoffman
Contract with Parkers Prairie
Approval of Minutes
Motion by Huebsch, second by Froemming, and unanimously carried to approve the Board of
Commissioners meeting minutes of September 13, 2011, with the following clarification:
Page 2 under the heading of "Emergency Management Appointments" -add the underlined phrase:
Motion by Huebsch, second by Froemming, and unanimously carried to authorize signature of the
Board Chairman to formalize the appointment and administer the oath for Patrick Waletzko, Emergency
Management Director, and Larry Krohn and Stacy Paulseth as Deputy Emergency Managers.
Approval to Pay Bills
Motion by Rogness, seconded by Froemming, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Public Meeting
At 9:37 a.m., Chairman Lindquist declared the meeting open to the public for comments regarding
construction of manure storage areas on the Justine Malone farm located in Section 9 of Leaf Lake
Township. The public meeting is being held according to M.S. 116.07, Subd. 7(1). The MPCA is
responsible for issuing a permit for the requested construction. The County provides a local forum for the
public to express their opinions regarding the project. No one from the public was present.
Commissioners supported the project. The public meeting was closed at 9:39 a.m.
State Health Improvement Plan (SHIP)
Jason Bergstrand, SHIP Director, reported that Becker, Clay, Otter Tail, and Wilkin counties are working
together through the SHIP in an effort to contain the spiraling cost of health care around the state. The
goal is to change behaviors to reduce smoking, increase exercise, and reduce obesity by creating long
term systemic changes in society. He provided a document entitled "PartnerSHIP 4 Health in Otter Tail
County, 2009-2011 ". He highlighted the successes of a pilot project in the schools in the City of Perham
which provided nutritional improvement and opportunities for increased physical activity. The pilot project
encouraged physical activity within the academic day. He reported that exercise has a direct link to better
test scores and classroom behavior. The pilot project also included worksite wellness projects.
Mr. Bergstrand indicated that, if additional funding is obtained, the Master Plan for the City of Perham will
be modeled in other communities in Otter Tail County. Kristin Erickson, PHN, discussed her role working
in the healthcare settings to change long term behaviors to reduce obesity. Patrick Hollister, SHIP Active
Living Planner, summarized his work to improve biking and walking opportunities in communities.
OTC Board of Commissioners' Minutes
September 20, 2011
Page2
Bid Award -S.A.P. 056-609-003
After previously advertising, bids were opened at 1 :00 p.m. on September 14, 2011
Reconstruction of CSAH No. 9 as follows:
for Phase I of the •
RL Larson Excavating, Inc.
St. Cloud, MN
Central Specialties, Inc.
Alexandria, MN
Midwest Contracting, LLC
Marshall, MN
Hough, Inc. of Detroit Lakes
Detroit Lakes, MN
Mathiowetz Construction Co.
Sleepy Eye, MN
Minnerath Construction Co., Inc.
Cold Spring, MN
Sellin Brothers, Inc.
Hawley, MN
$2,675,733.06
$2,728,704.62
$2,896,446.87
$2,984,702.67
$3,046,649.04
$3,083,095.08
$3,647,364.97
Motion by Rogness, second by Huebsch, and unanimously carried to award Phase I of
S.A.P. 056-609-003 to RL Larson Excavating, Inc. of St. Cloud, MN, as the low bidder at the bid price of
$2,675,733.06.
Highway Project Update
Mr. West briefed the Board on highway construction projects completed or in progress within the past year
and design projects planned for construction in 2012 and 2013.
Highway Contract -S.A.P. 056-997-002
Motion by Johnson, second by Rogness, and unanimously carried to authorize the Chainman's signature to
execute a Contract between the County of Otter Tail and Hough, Inc. of Detroit Lakes, MN for the Johnson
Lake/CSAH 12 water level control project.
Commuting with County Vehicle
Motion by Lindquist, second by Huebsch, and unanimously carried to authorize Dave Sillerud, Engineering
Technician 111, to use a County vehicle for commuting for S.A.P. 056-1309-003. The project is closer to
Mr. Sillerud's home than the Fergus Falls office. Commuting will reduce time and miles traveled for the
project.
RESOLUTION CALLING FOR A PUBLIC HEARING ON A FIVE YEAR
CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE ISSUANCE AND SALE OF
GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS
Otter Tail County Resolution No. 2011 -52
Commissioner Huebsch introduced the following resolution and moved its adoption, which motion was
seconded by Commissioner Johnson and unanimously carried:
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BE IT RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota as follows: •
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OTC Board of Commissioners' Minutes
September 20, 2011
Page3
1. Approval of the Five Year Capital Improvement Plan. The County intends to approve its Capital
Improvement Plan (the CIP) pursuant to Minnesota Statutes, Section 373.40.
2. Approval of the Issuance of Capital Improvement Plan Bonds. The County intends to issue its
capital improvement plan bonds (the Bonds) to (1) refund outstanding bonds of the Otter Tail
County HRA, as described in the CIP, in order to acquire the Government Services Center building
from the HRA and reduce the debt service on the issue, pursuant to Minnesota Statutes, Section
373.40.
3. Public Hearing. A public hearing is hereby scheduled to be held on the approval of the CIP and the
issuance of the Bonds at 9:30 a.m. on Tuesday, October 11, 2011, at the Otter Tail County
Government Services building, in Fergus Falls, Minnesota. The County Administrator is hereby
authorized and directed to cause notice of such public hearing in substantially the form of attached
hereto to be published in the official newspaper of the County not less than fourteen (14) days nor
more than twenty-eight (28) days prior to the date of the hearing.
Adopted and signed this 20th day of September, 2011
Dated: --=oq'-'--'-J...,J""-_,ol.,,o~II'----
Attest: t,fu, ~
RESOLUTION WAIVING THE THIRTY-DAY NOTIFICATION PERIOD
PURSUANT TO MINNESOTA STATUTES, SECTION 469.175 SUBDIVISION 2
Otter Tail County Resolution No. 2011 -53
Commissioner Rogness introduced the following resolution and moved its adoption, which motion was
seconded by Commissioner Johnson and carried with Commissioner Huebsch absent:
WHEREAS, the City Council of the City of Perham {the "City") is considering the establishment of Tax
Increment Financing District No. 2-35 (the "TIF District"); and
WHEREAS, Minnesota Statutes, Section 469.175 Subd. 2 requires that the County Board be provided
notice of the establishment of the TIF District, a copy of the proposed tax increment financing plan
("TIF Plan") and the estimate of the fiscal and economic implications of the proposed establishment of the
TIF District at least thirty days before the public hearing required by Minnesota Statutes, Section 469.175,
Subd. 2; and
WHEREAS, the County Board of Commissioners for Otter Tail County has received a copy of the
proposed TIF Plan, including estimates of the fiscal and economic implications of the TIF District to be
established by the City; and
WHEREAS, the City has requested a waiver of the County Board's thirty-day comment period provided by
Minnesota Statutes, Section 469.175 Subd. 2: and
OTC Board of Commissioners' Minutes
September 20, 2011
Page4
WHEREAS, the County Board desires to waive the thirty-day notification requirement in order to expedite •
the City's establishment of the TIF District; and
WHEREAS, the County Board has reviewed the TIF Plan and the fiscal impacts of the TIF District;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY BOARD OF OTTER TAIL COUNTY AS
FOLLOWS:
1. The County Board agrees to waive the 30-day comment period on the TIF Plan by providing a
comment on the TIF Plan, as provided in Minnesota Statutes, Section 469.175, Subd. 2.
2. The County Board's comment(s) on the TIF Plan is (are)
Supports economic development and this specific housing project
Adopted and signed this 20th day of September, 2011
Dated: D?--.J,]-,2Dtl
Tobacco License Application
D OF COMMISSIONERS
Motion by Froemming, second by Lindquist, and unanimously carried to approve the following application
for license:
Lakes Area Coop
Ottertail Oasis
Ottertail, MN 56573
Tobacco -2011 License
Request for Off-Sale Liquor License
Wayne Stein, Auditor, submitted a request from Lisa Johnson for an Off-Sale Intoxicating Liquor License
for a proposed liquor store located on the comer of Highways 59 and 34 by the Lakeland General Store.
The proposed name of the business is Dunvilla Liquors. He reported that Minnesota Statute 340A.405
Subd. 2 Part (d) requires that a public hearing is held before an Off-Sale Liquor License may be
issued. A motion was offered by Commissioner Johnson to establish a public hearing to consider the
issuance of an Off-Sale Intoxicating Liquor License to Lisa Johnson dba Dunvilla Liquors, LLC. The
motion failed for lack of a second.
Recess & Reconvene
At 11 :16 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 11 :20 a.m.
Planning Commission Recommendations
Conditional Use Permit -Kevin & Rhonda Olson:
Motion by Huebsch, second by Johnson, and unanimously carried to approve a Conditional Use Permit for
this after-the-fact road project request with conditions as recommended by the Planning Commission.
Further details are available for viewing at the Land & Resource Management office (detailed explanation,
map & photos). The project is located in Pt GL 1, Section 31, Edna Township; Pickerel Lake (56-351 ), NE .
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Conditional Use Pennit-Mary & Fred Bauck:
OTC Board of Commissioners' Minutes
September 20, 2011
Page 5
Motion by Huebsch, second by Froemming, and unanimously carried to approve a Conditional Use Permit
for topographical work to create a level building site with conditions as recommended by the Planning
Commission. The proposal is located on Lot 13 Blk 1 Plainview Sandy Beach 3rd Addition and Lots 26 &
27 Blk 1 Plainview Sandy Beach, Section 3 of Edna Township; Kerbs Lake (56-1636), NE.
Conditional Use Permit-Barry & Connie Rongen:
Motion by Froemming, second by Johnson, and unanimously carried to approve a Conditional Use Permit
to place natural boulder walls on the lake side of the structure with conditions as recommended by the
Planning Commission and as certified by an engineer. The proposal is located in Star Lake Beach Lot 13,
Section 9 of Star Lake Township; Star Lake (56-385), GD.
Preliminary Plat & Conditional Use Permit-"Pine Beach Subdivision" & Resort/Lee & Karen Omberg:
Motion by Huebsch, second by Froemming, and unanimously carried to approve a Preliminary Plat entitled
"Pine Beach Subdivision" consisting of 3 lots (2 single family residential & 1 cluster development -Pine
Beach Resort with 5 dwelling units) and a Conditional Use Permit to continue the operation of the resort
with a condition as recommended by the Planning Commission. The request is located in Pt GL 1
(3 Acres), Section 6 of Perham Township; Devils Lake (56-245), GD.
Preliminary Plat-"Chuck Ponto Estates'1/Charles Ponto:
Motion by Huebsch, second by Johnson, and unanimously carried to approve a Preliminary Plat entitled
"Chuck Ponto Estates" as presented. The plat consists of 1 lot, 1 block for single family residential use.
The request is located in Pt GL 6 (6.3 Acres), Section 27 of Hobart Township; Long Lake (56-388), RD.
Conditional Use Permit -Barbara Halverson:
Motion by Lindquist, second by Rogness, and unanimously carried to approve a Conditional Use Permit for
a riprap project with conditions as recommended by the Planning Commission. The project is located in
Lot 5 & NE½SE¼ ex Hwy RN-J (63.19 AC), Section 21 of Everts Township; Silver Lake (56-302), RD.
Conditional Use Permit-Ronald & Barbara Hoffman:
Motion by Huebsch, second by Froemming, and unanimously carried to approve a Conditional Use Permit
to excavate for a walkout basement with conditions as recommended by the Planning Commission. The
proposal is located in Pt GL 5 & 6 (5 Acres), Section 28 of Hobart Township; Long Lake (56-388), RD.
Conditional Use Permit-Rov Munter:
Motion by Huebsch, second by Rogness, and unanimously carried to approve a Conditional Use Permit for
this after-the-fact request to remove dead trees on the shoreline including the washed rock in the root
cavities and to allow restoration of the temporary road back to original grasses. This approval does not
authorize the cleaning out of vegetation or the addition of sand at the beach. This partial CUP approval
and partial CUP denial was recommended by the Planning Commission at their meeting on September 14,
2011. The request is located on Long Lake Shores Lot 6 Blk 1, Section 28 of Hobart Township; Long Lake
(56-388), RD.
Legislative Discussion
Senator Gretchen Hoffman met the Board members and discussed various State financial issues and
initiatives. Discussion took place regarding the County's loss of state-paid market value homestead credit,
the County's reduction in workforce, inequity of the formula used to determine schools funding increases,
cost of the recent State shutdown, and the need for the State to make decisions regarding consolidation of
counties .
OTC Board of Commissioners' Minutes
September 20, 2011
Page 6
Devils Lakes Lake Improvement District (LID)
Motion by Rogness, second by Johnson, and unanimously carried to consider the formation of the Devils
Lakes LID at 10:00 a.m. on Tuesday, October 4, 2011 (regular Board meeting date).
Contract with City of Parkers Prairie
Motion by Rogness, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Service Contract between the County of Otter Tail and the City of Parkers
Prairie to provide for services at the Parkers Prairie Transfer Station.
Closed to the Public
At 12:55 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
closed to the public to discuss litigation in the matter of the 60-bed CARE Facility. The closed session is
authorized by attorney-client privilege, Chapter 13D.05 Subd. 3b. Present were all five seated
Commissioners, County Attorney, County Coordinator, Physical Plant Manager, and Board Secretary.
Adjournment
Upon conclusion of the closed session, at 1 :05 p.m., Chairman Lindquist declared the meeting of the Otter
Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, September 27, 2011.
Dated: _ _,,Cft~-.,.,il,._],_-_..-,il""""D .... [I'----
Attest:
CB/kd
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OTC Board of Commissioners' Minutes
September 20, 2011
Attachment A, Page 1
I WARRANTS APPROVED ON 9/20/2011 FOR PAYMENT 9/20/2011
VENDOR NAME AMOUNT
A-1 ENGRAVING 8.55
A'VIANDS LLC 5,447.92
ABG MAINTENANCE INC 171.00
ACCURATE CONTROLS INC 55.00
AL'S REFRIGERATION 60.00
ALEXANDRIA TECHNICAL COLLEGE 4,911.97
AMERICAN BIO MEDICA CORPORATIO 81.25
BALLARD SANITATION INC 499.00
BEAR GRAPHICS INC 702.32
DWIGHT SERVEN 185.83
BRIAN'S REPAIR-NORTHLAND REBUI 321.00
RICHARD CARLUND 150.00
CDW GOVERNMENT INC 1,654.99
CENTRAL LAKES RESTAURANT SUPPL 546.13
CERTIFIED AUTO REPAIR 27.50
CIT TECHNOLOGY FIN SERV INC 190.53
CO OP SERVICES INC 2,142.91
COOPERS TECHNOLOGY GROUP 283.25
CULLIGAN 52.46
CULLIGAN WATER COND 84.28
DACOTAH PAPER COMPANY 347.33
DAKOTA PRINTERS LLC 58.20
DAN'S TOWING & REPAIR 9.62
DARYL J MATTHEW APPRAISAL 2,900.00
DICK'S STANDARD 17.05
DULUTH ARCHAEOLOGY CENTER 604.86
DANNY DUNLAP 40.00
DYNAMIC IMAGING SYSTEMS INC 267.19
EAST OTTER TAIL FOCUS 88.00
EGGE CONSTRUCTION INC 100.00
ESRI INC 8,000.00
EVERGREEN EQUIPMENT INC 5,642.94
EXTREME MARINE LLC 691.12
FARNAM'S GENUINE PARTS INC 842.08
FERGUS FALLS DAILY JOURNAL 1,591.58
FERGUS POWER PUMP INC 9,680.00
FSH COMMUNICATIONS LLC 64.13
G & K SERVICES 1,290.72
GALLS AN ARAMARK COMPANY 227.70
GODFATHERS EXTERMINATING INC 263.13
GOPHER STATE ONE CALL 25.30
GRAINGER INC 482.57
PATRICK GRIFFIN 41.97
DENISE GUBRUD 17.15
HEDAHLS HEADQUARTERS 21.01
HENNING AUTO PARTS INC 247.36
HIGH PLAINS TECHNOLOGY 5,343.75
SANDY HOLO 100.46
HOMETOWN REPAIR 29.34
HSBC BUSINESS SOLUTIONS 34.34
THE INDEPENDENT 56.00
INNOVATIVE OFFICE SOLUTIONS 50.18
JOHNSTON FARGO CULVERT INC 23,051.01
JW FISHERS MFG INC 28,319.00
KELLY SERVICES INC 1,737.60
LAKE REGION HEALTHCARE CORP 7,070.00
LAKES AREA COOPERATIVE 1,379.26
OTC Board of Commissioners' Minutes
September 20, 2011
Attachment A, Page 2
VENDOR NAME
LAKEWAY MARKET LLC
LARRY OTT INC TRUCK SERVICE
LOCATORS & SUPPLIES INC
MARK SAND & GRAVEL CO
AMY MARK
MIDSOTA MANUFACTURING INC
MIDWESTERN MAT RENTAL & SUPPLY
MN ASSOC OF DRAINAGE INSPECTOR
MN FRAUD INVESTIGATORS ASSOC
MN MOTOR COMPANY
MN VIEWERS ASSOCIATION
MOCIC
MOTOROLA
NAPA FERGUS FALLS
NORTHERN SAFETY TECHNOLOGY INC
NORTHERN STATES SUPPLY INC
NOVA FIRE PROTECTION
OFFICE DEPOT
OFFICEMAX INCORPORATED
OK TIRE STORES
OLSON OIL CO INC
ONE CALL LOCATORS LTD
OTTER ELECTRIC LLC
OTTER TAIL CO EMPLOYEES COMMIT
OTTERTAIL TRUCKING INC
OVERHEAD DOOR CO OF FERGUS FAL
PAMIDA PHARMACY
PARK REGION CO OP
PARKERS PRAIRIE IMPLEMENT
PELICAN RAPIDS PRESS
PETE'S AMOCO
PREMIUM WATERS INC
PRO AG FARMERS CO OP
QUALITY OVERHEAD LLC
RDO TRUST #80-6130
RENEWABLE RESOURCE CONSULTANTS
THE RENTAL STORE
REVIEW ENTERPRISES INC
RICK'S TIRE SERVICE
ROTHSAY FARMERS CO OP
ROYAL TIRE INC
SIMPLEXGRINNELL LP
STAPLES ADVANTAGE
STATE INDUSTRIAL PRODUCTS
STEVE'S SANITATION INC
STOEL RIVES LLP
STOLPMAN LAW OFFICE
STRAND HARDWARE & RADIO SHACK
STREICHERS
SUPER SEPTIC & EXCAVATION
SWANSTON EQUIPMENT CORP
SYNERGY GRAPHICS
THIS WEEKS SHOPPING NEWS
TOSHIBA BUSINESS SOLUTIONS USA
TOW MASTER
UNIFORMS UNLIMITED
UNIVERSITY OF MN PRINTING $ERV
AMOUNT
4,811.84
1,100.00
165.35
8,242.51
19.06
110.28
79.99
25.00
75.00
246.17
140.00
200.00
12,167.72
24.45
313.46
636.06
300.00
251.11
198.00
20.00
1,308.40
210.28
5,234.38
264.00
17,037.00
60.00
10,672.70
193.36
1,273.24
63.25
4,242.20
37.07
750.71
1,002.00
108.00
27,872.16
787.67
234.68
50.00
100.37
696.10
307.00
350.58
266.95
6,422.00
7,938.00
103.50
289.38
9,027.58
77.19
118.47
5,268.26
159.60
73.28
285.43
553.68
152.84
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VENDOR NAME
US AUTOFORCE
VICTOR LUNDEEN COMPANY
VOSS LIGHTING
WASTE MANAGEMENT
WELLS ROAD GRADING
WEST PAYMENT CENTER
WHEELCHAIRS UNLIMITED
ZIEGLER INC
•••• FINAL TOTAL ...... .
OTC Board of Commissioners' Minutes
September 20, 2011
Attachment A, Page 3
AMOUNT
475.96
1,000.18
450.31
18,878.32
1,040.00
725.48
808.00
46.04
$274,449.44 ••••