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Home My WebLink AboutBoard of Commissioners - Minutes - 08/16/2011MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS New York Mills County Offices, Courtroom 118 N. Main Avenue, New York Mills, MN August 16, 2011 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 16, 2011, at 8:30 a.m. at the Otter Tail County Offices in New York Mills, MN, with Commissioners John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present Approval of Agenda Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of August 16, 2011, with the following addition: Under the Auditor's Agenda Items -add County Ditch #39 Petition Under the Land & Resource Administrator's Agenda Items -add County Ditch #63 Approval of Minutes Motion by Froemming, second by Johnson, and unanimously carried to approve the Board of Commissioners meeting minutes of August 9, 2011, as mailed. Approval to Pay Bills Motion by Johnson, seconded by Huebsch, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Discussion Regarding Public Hearing for Creation of Watershed District David Hauser, County Attorney, referred to the petition to establish the Upper Red Lower Otter Tail Watershed District that has been filed by Wilkin County with the Minnesota Board of Water and Soil Resources. The proposed area affects a portion of Wilkin and Otter Tail Counties. A public hearing will be held Wednesday, September 7, 2011 at 6:00 p.m. at the Rothsay Public School gymnasium. Commissioners discussed the opinions of Otter Tail County citizens affected by the petition and related strategies. 4-H Update Janet Malone, 4-H Coordinator, submitted an EOT County Fair 4-H Summary regarding exhibits, 4-H food stand proceeds, and participation in the State Fair. She briefed the Board on summer day camp, Boys and Girls Club partnership, and fall after school programming. Recess & Reconvene At 9:05 a.m., Chairman Lindquist declared the meeting of the Otter Tail Commissioners recessed for a Capital Improvement Committee meeting. Commissioners' meeting was reconvened at 9:18 a.m. Credit Card Balance Increase County Board of The Board of Motion by Rogness, second by Johnson, and unanimously carried to authorize an increased County credit card balance of $5,000 for Tim Brand, IT Director. County Drainage System #39 Motion by Rogness, second by Froemming, and unanimously carried to table a decision regarding the County"Ditch #39 Petition until the next regular Board meeting due to lack of information. OTC Board of Commissioners' Minutes August 16, 2011 Page 2 Ditch Viewers Motion by Rogness, second by Huebsch, and unanimously carried to request more Ditch Viewers who are available to work on the redetermination process for various Otter Tail County Drainage systems. Tour of NYM Building At 9:46 a.m., Facilities Manager, Terry Hoff, and Board members toured the New York Mills office building and identified several needs including replacement of windows and drainage corrections. Recess & Reconvene At 10:14 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a Highway Committee meeting. The Board meeting was reconvened at 10:34 a.m. Tower Road, Bridge and Street Project Motion by Rogness, second by Froemming, and unanimously carried to concur with the award of the Tower Road and Bridge Project (S.P. 126-125-003 and S.P. 056-601-048) to Lunda Construction Company of Black River Falls, WI, in the low bid amount of $11,835,564.11 (Base Bid & alternate 1) by the City of Fergus Falls. The City of Fergus Falls, as lead agency, awarded the project at their regular City Council meeting on August 15, 2011. All non-Federal Aid and non-State Legislative Grant costs of construction and construction engineering shall be split on a 50% basis between Otter Tail County and the City of Fergus Falls. The Highway Engineer expressed appreciation for cooperation of entities in District IV to make the funding for this project possible. CH 137 Culvert Replacement Motion by Huebsch, second by Rogness, and unanimously carried to award the CH 137 Culvert Replacement project to low bidder, Landwehr Construction, Inc. of St. Cloud, MN, in the amount of $44,187.64. District Wide Traffic Marking Services Motion by Rogness, second by Johnson, and unanimously carried to award S.P. 088-070-024 & MN Project No. HSIP 8811 (205) to the low bidder, Traffic Marking Service, Inc. of Maple Lake, MN, in the amount of $759,992.22. L TC Financial Worker Motion by· Huebsch, second by Froemming, and unanimously carried to authorize the Human Services Director to hire a Financial Worker. The current work assignment for this position will be for Long Term Care cases. Boat and Water Grant Agreement Motion by Froemming, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute the State of Minnesota Federal Boating Safety Supplemental Equipment Grant Agreement in the amount of $28,250.00. The project ID is R29G80110127. The Chief Deputy indicated that the dollars will be used to purchase a tow behind side scan sonar. Planning Commission Recommendations Preliminary Plat-"Mishel Subdivision'1/Duane H. & Denise Mischel: Motion by Huebsch, second by Rogness, and unanimously carried to approve the Preliminary Plat titled "Mischel Subdivision" consisting of one single family residential backlot, four nonresidential backlots and one riparian lot attached to the residential lot. The Plat was approved as presented. The proposal is located in Pt of GL's 5, 6, 7 & 8, (92.12 AC), Section 17 of Edna Township; Big McDonald Lake (56-386), RD. - OTC Board of Commissioners' Minutes August 16, 2011 Page 3 Conditional Use Permit -Swan Lake Club/Jerry Piazza: Motion by Froemming, second by Rogness, and unanimously carried approve a Conditional Use Permit to haul in fill to bring up the property for a proposed new cottage and garage with conditions as recommended by the Planning Commission. The proposal is located in Pt of GL 3 (28.45 AC), Section 19 of Dane Prairie Township; Swan Lake (56-781 ), RD. Conditional Use Permit-Homelviq Fam Revoc TsVChad & Amanda Homelviq: Motion by Rogness, second by Huebsch, and unanimously carried to approve a Conditional Use Permit to build a driveway to an approved building site with a condition as recommended by the Planning Commission. The proposal is located in Pt of Lot 5, (5 Acres), Section 28 of Hobart Township; Long Lake (56-388), RD. County Drainage Systems Discussion Mr. Kalar, Land & Resource Administrator, reported on County Ditch #16. Houston Engineering has indicated that all work should be completed in a couple of weeks. The ditch seems to be working effectively. Discussion took place regarding County Ditch #70, #41 & 63, and #38. Commissioner Johnson stated that there has been a law change which gives counties the option to offer a bounty for beavers. Part Time Receptionist Position Motion by Rogness, second by Lindquist, and unanimously carried to authorize the County Administrator to hire a .57% FTE Receptionist to replace the current Temporary Services employee. Health Insurance Update Larry Krohn reported that Otter Tail County received a 3% decrease in health insurance premiums through the Lakes Country Services Cooperative Insurance Pool for plan year 2012. Otter Tail County will also be receiving a dividend due to low utilization during the past two (2) years and fully- funded reserve accounts in the C/Co/OGA pool. Family Services Collaborative Motion by Huebsch, second by Johnson, and unanimously carried to authorize payment, in the amount of $300, to the Otter Tail Family Services Collaborative for the County's annual partnership payment. Adjournment At 11 :50 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, August 23, 2011. Dated Og /.:J?::, /,iJ.o// OTTER Tfl COUN ARD OF COMMISSIONERS / /J By: ~r~=-:::,.:~,~~~~.51,,,LL---:::-:--:--- Attest: kl,//. Y,K Larry Kr9hn~k CB/kd OTC Board of Commissioners' Minutes August 16, 2011 Attachment A, Page 1 WARRANTS APPROVED ON 8/16/2011 FOR PAYMENT VENDOR NAME A-1 LOCK & KEY LLC A-1 WAYNE'S TOWING A'VIANDS LLC ABG MAINTENANCE INC AGGREGATE INDUSTRIES MIDWEST AMERICAN INSTITUTIONAL SUPPLY ANDERSON LAND SURVEYING INC ARVIG COMMUNICATION SYSTEMS ATCO INTERNATIONAL BALLARD SANITATION INC BECKLUND OIL CO BEN HOLZER UNLIMITED BEYER BODY SHOP INC BIG CHIEF TRUCK STOP BOUND TREE MEDICAL LLC BRAUN VENDING INC BYTWARE CDW GOVERNMENT INC CERTIFIED AUTO REPAIR CHARTER COMMUNICATIONS CHRISTENSON ELECTRIC INC CIT TECHNOLOGY FIN SERV INC CO OP SERVICES INC COOPERS TECHNOLOGY GROUP CULLIGAN CULLIGAN WATER COND D & T VENTURES LLC DACOTAH PAPER COMPANY DAN'S TOWING & REPAIR ONO CONSTRUCTION INC EAST OTTER TAIL FOCUS GARRETT EASTWOOD EVERGREEN LAWN CARE EVERTS LUMBER CO EXTREME MARINE LLC FARMERS CO OP OIL ASSN FARNAM'$ GENUINE PARTS INC FERGUS FALLS DAILY JOURNAL FERGUS POWER PUMP INC FERGUS TIRE CENTER FSH COMMUNICATIONS LLC GALLS AN ARAMARK COMPANY GE CAPITAL (CA) GENE'S SPORT SHOP GRAND VIEW LODGE HANCOCK CONCRETE PRODUCTS LLC HEALTHCARE ENVIRONMENTAL SERVI HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC HENNING HARDWARE MEG HINTZEN GERALD HOLO HOUSTON ENGINEERING INC INDEPENDENT EMERGENCY SERVICES INFORMATION SYSTEMS CORP INNOVATIVE OFFICE SOLUTIONS KELLY SERVICES INC AMOUNT 68.18 223.00 9,824.97 171.00 3,573.78 34.98 5,642.50 200.00 113.00 667.00 7,525.76 86.38 273.49 800.00 443.26 34.62 761.32 15,903.14 1,471.92 74.76 1,975.00 190.53 45.04 1,007.18 21.21 56.28 739.00 218.58 32.00 200.00 750.00 16.52 128.25 15.70 1,060.00 503.97 54.27 5,956.25 8,360.00 344.26 64.13 227.40 396.77 374.06 984.00 8,531.42 29.10 21.33 267.08 183.37 258.00 22.91 3,774.13 64.22 690.00 96.73 914.27 OTC Board of Commissioners' Minutes August 16, 2011 Attachment A, Page 2 VENDOR NAME LAKE REGION DENTAL CENTER LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER LAKES AREA COOPERATIVE LAKES RADIO LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE LARRY'S SUPERMARKET DIANNE LARSON LITTLE BEAR TOWING LOCATORS & SUPPLIES INC M & I LOCKBOX MCCC M-R SIGN COMPANY INC. MARCO MARCO INC ST LOUIS MARK AND BRENDA CONSTRUCTION I MARK SAND & GRAVEL CO MARKS FLEET SUPPLY INC MERIGEN MEDICAL MN CVSO SECRETARIES & ASSIST A MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNO MN POLLUTION CONTROL AGENCY MN STATE AUDITOR MOTOROLA NAPA CENTRAL MN NELSON AUTO CENTER NORTHERN SAFETY CO INC NORTHERN SAFETY TECHNOLOGY INC NORTHLAND COMM & TECH COLLEGE OFFICE DEPOT OFFICEMAX INCORPORATED OLSON OIL CO INC RICHARD OLSON OTTER ELECTRIC LLC OUTDOOR RENOVATIONS LANDSCAPE PARK REGION CO OP DONALD PEDERSON PENROSE OIL COMPANY PERHAM AREA EMS PERHAM RESOURCE RECOVERY FACIL PETE'S AMOCO PETE'S BODY SHOP & TOWING PRAXAIR DISTRIBUTION INC PREMIUM WATERS INC HENRY PRICE PRO AG FARMERS CO OP PRODUCTIVE ALTERNATIVES INC QUALITY INN QUARTERMASTER QUICK'S NAPA AUTO PARTS RDO TRUST #80-6130 REVIEW ENTERPRISES INC ROAD MACHINERY & SUPPLIES CO SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SOUTHTOWN OF PELICAN RAPIDS IN AMOUNT 2,271.00 275.00 532.00 2,253.65 151.20 4,446.07 1,775.00 195.60 11.19 938.22 2,080.15 555.56 837.52 6,919.86 543.98 13,403.00 213,794.18 126.80 215.76 159.00 32.46 1,200.00 2,220.00 2,491.00 12,833.20 197.51 3,525.09 296.93 273.86 455.00 60.29 107.52 128.19 3,732.55 3,358.59 1,189.00 107.01 6.65 1,743.58 335.00 146,564.88 3,116.30 1,888.13 428.57 20.84 300.00 376.40 338.74 519.18 271.91 80.54 15.91 613.32 45,074.53 7,175.00 7.24 809.05 .. VENDOR NAME STEINS INC STEVE'S SANITATION INC STRAND HARDWARE & RADIO SHACK SWANSTON EQUIPMENT CORP TOSHIBA BUSINESS SOLUTIONS USA TOWMASTER UL TEIG ENGINEERS VERGAS HARDWARE VERGAS 66 GAS & CONVENIENCE IN VICTOR LUNDEEN COMPANY VICTORY CORPS WALLWORK TRUCK CENTER WASTE MANAGEMENT WELLER OIL CO WENCK ASSOCIATES INC WEST PAYMENT CENTER WHITE BANNER UNIFORM SHOP XEROX CORPORATION •••• FINAL TOTAL. ...... OTC Board of Commissioners' Minutes August 16, 2011 Attachment A, Page 3 AMOUNT 354.90 5,792.00 68.68 19,742.64 73.28 15.89 26,916.83 24.77 1,430.30 54.49 279.62 480.15 16,161.74 307.05 35,776.96 93.39 309.97 168.42 $687,895.81 ••••