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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/02/2011i MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN August 2, 2011 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 2, 2011, at 8:34 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist. Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present Approval of Agenda Motion by Johnson, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of August 2, 2011, with the following addition: 11 :15 a.m. -Judicial Ditches Committee Meeting Approval of Minutes Motion by Froemming, second by Huebsch, and unanimously carried to approve the Board of Commissioners meeting minutes of July 26, 2011, as presented. West Central Regional Juvenile Center Chuck Kitzman, Probation Director, submitted a packet of information regarding the WCRJC that was provided at a recent Advisory Board meeting. The packet included the Advisory Board membership. Mr. Kitzman recommended that Commissioner Lindquist be the Delegate on the Advisory Board instead of the Alternate. Motion by Froemming, second by Johnson, and unanimously carried to ·· name Commissioner John Lindquist as the Otter Tail County Delegate on the WCRJC Advisory Board with Probation Director. Chuck Kitzman named as the Alternate and to include a correction that the Otter Tail County Coordinator's Office name has changed to Otter Tail County Administrator's Office. Discussion took place regarding financial information. The facility showed positive dollars for the past 12 months which were used to update the cooling system in the facility with the remainder of about $40,000 used to lower facility per diems for 2012. Discussion took place regarding the budget lines entitled Debt Retirement, Interest, and Depreciation. Mr. Krohn will work with the Clay County Administrator and report back to the Board regarding these financial items. Motion by Huebsch, second by Johnson, and unanimously carried to authorize the Chairman's signature to execute the WCRJC Cooperative Annual Purchase Agreement authorizing Otter Tail County to purchase 2.5 beds for CY2012 at a cost of $178,750.00. Surveillance Officer Position Motion by Huebsch, second by Johnson, and unanimously carried to authorize replacement of a .5 FTE Surveillance Officer for the DWI Court Program through the County's competitive hiring process. Legislative Overview Mr. Kitzman provided the Public Safety & Corrections 2011 Legislative Session Report. He reported that State public safety and corrections funding was not reduced as originally proposed. OTC Board of Commissioners' Minutes August 2, 2011 Page 2 Proposed Devils Lake Improvement District Discussion Jeana Nelson, President of Devils Lake Association, appeared before the Board on behalf of the majority of landowners on Devils Lake. Approximately 15 letters in favor of forming a LID were previously received. Ms. Nelson requested approval of a Resolution of Intent to Establish a Lake Improvement District for Devils and Little Devils Lakes. David Hauser, County Attorney, discussed the rules that must be followed to form a LID. Motion by Huebsch, second by Rogness, and unanimously carried to approve the Resolution of Intent to Establish a Lake Improvement District as requested subject to additional information regarding the date and place of the Public Hearing. Mr. Hauser later reported that the rules require a 40 day notice along with certified copies of required documents sent to the State DNR and MPCA to form a LID. Commissioners set the Public Hearing for September 19th at 7:00 p.m. with location to be determined and requested that the resolution with all pertinent information be approved at the next regular County Board meeting. Request for Approval of Acquisition of Lands USFWS Realty Specialist, Lynn Sebek and Project Leader, Chad Raitz requested approval of a land acquisition of 196.15 acres from the Pheasants Forever organization. This request was tabled at the July 26, 2011, County Board meeting. Commissioner Johnson addressed the previous easement concerns and reported that Scambler Township did not need an easement across this property. A lengthy discussion took place with Commissioners expressing the following concerns: 1) disagreement with the USFWS goal of 37,000 acres of ownership in Otter Tail County -Otter Tail County Commissioners would like no net additional land owned by government entities in Otter Tail County, 2) in favor of easements so the property stays in private ownership, 3) concerned with the high cost of upkeep for the properties acquired, 4) Payment in Lieu of Taxes (PIL T) does not cover the loss of local taxes, 5) local control and ownership is lost, and 6) sometimes the rules of the USFWS prevent collaboration to solve issues with neighboring property owners. Ms. Sebek and Mr. Raitz addressed loss of taxes, market value, and neighboring property concerns. The motion to approve the acquisition of 196.15 acres of land in Section 8 of Scambler Township by the USFWS that was tabled July 26, 2011 was considered by the following roll call vote: Board of County Commissioners YEA NAY ABSENT ABSTAIN Douglas A. Huebsch X Wayne Johnson X Roger Froemming X Leland R. Rogness X John Lindquist X Motion carried to approve the acquisition. The property is described as follows: Pheasants Forever, Inc. T.137 N., R. 43 W .. 5th P.M. The East Half of the Northeast Quarter (E½NE¼); the North Half of the Southeast Quarter (N½SE ¼) and the Southeast Quarter of the Southeast Quarter (SE¼SE¼) of Section Eight (8), in Township 137, North of Range 43 West, being the same real estate conveyed to the Union Central Life Insurance Company by Sheriffs Certificate, dated April 2, 1929, and recorded in Book 163 of Deeds, Page 369 of the Records of Otter Tail County, Minnesota. LESS The South 645.0 feet of the East 260.0 feet of the Southeast Quarter of the Northeast Quarter (SE¼NE¼) of Section Eight (8) of Township One Hundred Thirty Seven (137) North of Range Forty Three (43) West of the 5th P.M., according to the U.S. Government Survey thereof. OTC Board of Commissioners' Minutes August 2, 2011 Page 3 Facility Construction Project Updates Terry Hoff, Facilities Operation Manager, and David Shultz, Architect, presented a revised Master Plan for the Courthouse including Option A and Option B. They reviewed the data room project and change orders for the project. Mr. Shultz briefed the Board on the Dispatch Center construction project and Courthouse remodeling options. Motion by Johnson, second by Rogness, and unanimously carried to authorize construction of the stairway to the 2nd floor in the Courthouse. Mr. Hoff and Mr. Shultz are also working on a five year Facilities Needs Assessment. Noxious Weed Discussion Bill Kalar, Land & Resource Administrator, and Randy Wasvick, Ag Inspector, provided a Noxious Weed List and discussed issues and potential solutions for better eradication and/or control of noxious weeds. 2011 Mower Purchase Motion by Froemming, second by Johnson, and unanimously carried to authorize the purchase of a John Deere X724 All Wheel Steer Garden Tractor with Mower Deck and Snow Blower from the low bidder, Evergreen Equipment Inc. of Wadena, MN in the amount of $5,290.31. The mower is being purchased for use at the Phelps Mill Park. Survey for Highway Garage #1 Property Motion by Johnson, second by Froemming, and unanimously carried to authorize a Property Survey for the Highway Garage #1 property to be completed by Anderson Land Surveying, Inc. of Fergus Falls, MN at an estimated cost of $2,150.00. Anderson Land Surveying submitted the lowest quote. Culvert Replacement Approval Motion by Huebsch, second by Johnson, and unanimously carried to replace a culvert under County Road 137 in County Ditch #41. The culvert is currently submerged due to high water. Cover-All Salt & Sand Storage Buildings Rick West, Highway Engineer, reported that there have been structural issues with the trusses that support the fabric on some of the Cover-All Storage Buildings. The County has two fabric covered Salt and Sand Storage Buildings. He recommended that the buildings be assessed. Motion by Rogness, second by Johnson, and unanimously carried to authorize analysis of two County-owned Cover-All Salt and Sand Storage Buildings by TKDA Engineering Services of Saint Paul, MN with cost not to exceed $11,100.00. Phone System Documentation Motion by Huebsch, second by Rogness, and unanimously carried to authorize Larry Krohn, Administrator, David Hauser, County Attorney, Tim Brand, IT Director, and Wayne Stein, County Auditor, as appropriate, to execute required documents on behalf of Otter Tail County for the purchase and installation of the Cisco phone system. County Board Meeting Location Change Motion by Froemming, second by Huebsch, and unanimously carried to approve changing the location of the August 16, 2011, Board of Commissioners' meeting to the County's New York Mills offices for participation in the County sponsored summer picnic. OTC Board of Commissioners' Minutes August 2, 2011 Page 4 Finding of Fact and Order for Dog Bite Hearings Motion by Johnson, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute the Findings of Fact and Order for Hershey, the dog owned by Jake Hughes and Nancy Klobucher and for Abby, the dog owned by Roger Leroy Wilson. Adjournment At 11: 14 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until 8:30 a.m. on Tuesday, August 9, 2011. ARD OF COMMISSIONERS CB/kd OTC Board of Commissioners' Minutes August 2, 2011 Attachment A, Page 1 WARRANTS APPROVED ON 8/02/2011 FOR PAYMENT 8/02/2011 VENDOR NAME A'VIANDS LLC AFFILIATED COMPUTER SERVICES AMERICINN FERGUS FALLS ASSOCIATION OF TRAINING OFFICE BALLARD SANITATION INC BATTERIES PLUS BEYER BODY SHOP INC BRANDON COMMUNICATIONS INC BRAUN INTERTEC CORPORATION BUY-MOR PARTS & SERVICE LLC CENTER FOR PUBLIC SAFETY CLEAN PLUS INC GORDON CLINE CODE 4 SERVICES LLC COOPERS TECHNOLOGY GROUP CULLIGAN WATER CONDITIONING DESIGN ELECTRONICS 26.71 DICK'S STANDARD 45.00 GARRETT EASTWOOD EXTREME MARINE LLC CITY FERGUS FALLS FERGUS POWER PUMP INC MEG HINTZEN GERALD HOLO INDEPENDENT NEWS HERALD INNOVATIVE OFFICE SOLUTIONS J C'S GENERAL STORE JOHN DEERE COMPANY KELLY SERVICES INC LAKE REGION HEALTHCARE CORP LAKES AREA COOPERATIVE LARRY OTT INC TRUCK SERVICE GARRY LEIGHTON MARCO INC ST LOUIS MARK SAND & GRAVEL CO MEKALSON HYDRAULICS INC METRO SALES INC MIDWESTERN MAT RENTAL & SUPPLY NAPA FERGUS FALLS NEIL DORNBUSCH & ASSOCIATES NELSON AUTO CENTER KEVIN NEWBORG NORTHLAND REBUILDING THE ORIGINAL HEATING MAN OTIS ELEVATOR CO OTTER ELECTRIC LLC OTTER TAIL CO TREASURER OTTER TAIL FAMILY SRVCS COLLAB OTTER TAIL POWER CO OTTERTAIL TRUCKING INC DONALD PEDERSON PEMBERTON SORLIE RUFER KERSHNE PETE'S BODY SHOP & TOWING PHILLIPE LAW OFFICE PINE PLAZA TV APPLIANCE AMOUNT 965.72 4,694.98 84.50 300.00 43.28 276.80 60.69 128.18 4,971.00 18.19 800.00 180.10 37.85 2,159.12 81.20 10.69 159.48 59.99 4,257.00 840.00 387.00 7.90 82.88 793.32 44.93 102,950.35 1,652.52 2,729.61 1,197.00 2,200.00 13.67 2,448.11 191,429.56 334.56 183.00 84.48 48.36 178.03 25,276.87 401.98 120.00 120.67 124.24 6,071.38 147.44 300.00 18,706.01 7,987.00 6.41 93.50 305.66 216.60 427.29 OTC Board of Commissioners' Minutes August 2, 2011 Attachment A, Page 2 VENDOR NAME POWER PLAN 018 PUBLIC AGENCY TRAINING COUNCIL QUALITY OVERHEAD LLC ROYAL TIRE INC ROBERT RUSSELL ATTORNEY AT LAW S.W.INC SOUTHTOWN OF PELICAN RAPIDS IN STEINS INC STOLPMAN LAW OFFICE STREICHER$ THYSSEN KRUPP ELEVATOR CORPORA TITAN ENERGY SYSTEMS TNT REPAIR INC UGSTAD PLUMBING INC SUSAN ULSCHMID VFW POST 612 VICTOR LUNDEEN COMPANY VOSS LIGHTING WASTE MANAGEMENT WATSON FURNITURE GROUP ZIEGLER INC •••• FINAL TOTAL.. ..... AMOUNT 75.82 295.00 532.22 364.08 750.00 370.00 753.55 1,297.77 95.40 198.79 330.00 543.96 183.35 32.00 10.00 140.00 34.15 27.57 14,476.91 26,590.59 344.85 $434,716.82 ••