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Home My WebLink AboutBoard of Commissioners - Minutes - 07/12/2011MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN July 12, 2011 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 12, 2011, at 8:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. Approval of Agenda Motion by Rogness, second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of July 12, 2011, as mailed. Approval of Minutes Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners meeting minutes of July 5, 2011, as presented. Approval to Pay Bills Motion by Rogness, seconded by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. State Government Shutdown Update Larry Krohn, Administrator, reported that the current Order relative to the State shutdown that permits some state services will continue until July 31, 2011. Counties across the State are discussing how local property tax dollars and/or reserves may be used if the shutdown continues past the end of July. At a recent Department Head meeting, directors were asked to identify the amount of reserve dollars needed to continue to operate as if the State was still operating. Discussion regarding the State shutdown will continue at the next Department Head meeting. General Discussion Mr. Krohn submitted a handout from the Association of Minnesota Counties (AMC) entitled "Looking Beyond the Shutdown". The handout included demographic and inflationary data along with future projected State expenses and revenues. The data indicated continuing State budget deficit issues. Quarterly Financial Report John Dinsmore, Human Services Director, presented the Human Services Agency budget report through June of 2011. The report indicated a revenue shortfall of about $374,000.00 in the Mental Health Initiative budget due to the State shutdown. State revenue is generally received in July. Mr. Dinsmore reported that emergency assistance for single individuals is not available due to the State shutdown; however, Rural MN CEP employment services are continuing c\t this time. ·,. Human Service Contracts Motion by Froemming, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following Contracts and Purchase of Service Agreements with Otter Tail County Human Services: OTC Board of Commissioners' Minutes July 12, 2011 Page 2 Agency Program Assisted Living & Elderly Services Lake Country Residential Services/ Home Care, LLC Assisted Living Lakeview Senior Residential Services/ Living Apartments Assisted Living Mill Street Residential Services/ Residence Assisted Living Prairie Community Residential Services/ Services Assisted Living Transportation Services Productive Volunteer Transportation Alternatives, Inc. Program Addendum Effective Targeted Date Population 07-01-11 through Elderly 06-30-13 07-01-11 through Elderly 06-30-13 07-01-11 through Elderly 06-30-13 07-01-11 through Elderly 06-30-13 01-01-2011 Eligible Clients through 12-31-2011 Approval to Pay Bills & Claims Amount of Contract & Funding Source The amount to be paid for purchased services shall not exceed OTC approved rates The amount to be paid for purchased services shall not exceed OTC approved rates The amount to be paid for purchased services shall not exceed OTC approved rates The amount to be paid for purchased services shall not exceed OTC approved rates Additional $11,556.71 for CY2011 for a total annual cost of$51.445.71. Motion by Johnson, second by Rogness, and unanimously carried to approve payment of the Human Services bills and claims as presented. Recess & Reconvene At 9:25 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a Highway Committee meeting. The Board of Commissioners' meeting was reconvened at 9:40 a.m. with Commissioners Lindquist, Huebsch, and Froemming present. Commissioners Rogness and Johnson were present at 9:52 a.m. upon completion of their Highway Committee meeting. USFWS Easement Acquisitions Motion by Huebsch, second by Froemming, and unanimously carried to approve the acquisition of the following waterfowl and access easements by the US Fish & Wildlife Service: Kjono, Allan D. T.134 N. R. 43 W. 5th P.M. Section 6, the West 660 feet of the South 330 feet of Government Lot 7. Section 12, E½NE¼NE¼. Walsh, Daniel C. T. 131 N. R. 36 W. 5th P.M. Section 31, part of the South 343 feet of Government Lot 4. Date Established for Public Hearing Motion by Huebsch, second by Lindquist, and unanimously carried to establish a Public Hearing at 7:00 p.m. on Monday, August 22, 2011, to use Drainage System #25 as an outlet for Little McDonald, Kerbs, and Paul Lakes. The Public Hearing will be held at the Perham High School Auditorium. Discussion took place regarding notice requirements. Noxious Weeds OTC Board of Commissioners' Minutes July 12, 2011 Page 3 Motion by Froemming, second by Rogness, and unanimously carried to authorize the Soil & Water Conservation District (SWCD) to mow noxious weeds on property off of County Road #1 (parcels 0300- 017-0117-006, 007, & 008) and assess the cost back to the property owner. The area to be cut is about 15 acres and cost of the work is $14.00 per acre. Sentence to Service Program Contract Motion by Johnson, second by Huebsch, and unanimously carried to authorize the Chairman's signature to execute the Sentence ta Service Program Agreement between the State of Minnesota and the County of Otter Tail. The Agreement is effective from July 1, 2011 through June 30, 2013. Out-of-State Travel Request Motion by Rogness, second by Huebsch, and unanimously carried ta approve out of state travel for the Assistant Jail Administrator to attend a Corrections Conference in Wisconsin. Right-of-Way Purchase -City of New York Mills Motion by Rogness, second by Johnson, and unanimously carried to establish the purchase price of $25,000 for right-of-way property of about 48,000 sq. ft. near the Lund Boat Company. The price was established based on a recent sale in the City of Perham and the assessed valuation of commercial property in New York Mills. The City of New York Mills is expected to purchase the property. Highway Contract Motion by Johnson, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Highway Construction Contract between the County of Otter Tail and Mark Sand & Gravel, Co. for S.A.P. 056-601-055 & Etc. The project is for overlay construction of CSAH 1 from CSAH 45 to CH 145 and CSAH 1 (Friberg Avenue) in Fergus Falls. Drainage System Payment Approvals Motion by Froemming, second by Johnson, and unanimously carried to approve payment, to Houston Engineering, Inc., for the following drainage system related costs: Invoice No. 7861 Drainage System No. 16 Project Rop6394-001 $ 849.00 Invoice No. 7866 Drainage System No. 70 Project R116394-003 744.05 Invoice No. 7867 Drainage System No. 63 Project R 116394-004 859.20 A report on Drainage System #63-from Houston Engineering will be presented to the County Board at an upcoming Board meeting. Compensation for Ditch Viewers Motion by Rogness, second by Lindquist, and unanimously carried to establish the effective date of March 15, 2011 for the Ditch Viewers' increase in compensation approved at the June 14, 2011 Board meeting. The benefit redetermination process for Drainage Systems 41 and 65 started on March 15, 2011. License Approval Motion by Huebsch, second by Johnson, and unanimously carried to approve the following application for license: St. Lawrence Church 46404 .County Highway 14 Perham, MN 56573 Temporary On-Sale 3.2 Malt Liquor (August 7, 2011) OTC Board of Commissioners' Minutes July 12, 2011 Page 4 Credit Card Approval Motion by Johnson, second by Rogness, and unanimously carried to approve the issuance of an Otter Tail County credit card, with a 30 day limit of $500.00, to Scott Backstorm, Web Developer. Mileage Rate Motion by Rogness, second by Johnson, and unanimously carried to confirm Otter Tail County's intent to reimburse mileage at the rate established by the I RS and to increase the mileage reimbursement rate effective July 1, 2011, to $.555 per mile for all individuals eligible for reimbursement including commissioners, and committee and board members. Phone System Communication Tim Brand, IT Director, reported that replacement parts and support for the County's current NEC phone system will end June of 2012. An employee committee recently viewed demonstrations of Cisco and NEC phone systems. Lengthy discussion took place regarding the Cisco and NEC phone communication demonstrations along with a brief handout. Financing of a new system was discussed. Motion by Rogness, second by Johnson, and carried with Froemming opposed, to upgrade the County's phone communication system. Motion by Rogness, second by Johnson, to approve the Cisco phone system as recommended by the Technology Committee. Discussion took place regarding cost of the system. Motion withdrawn. NACO Deferred Compensation Plan Motion by Huebsch, second by Johnson, and unanimously carried to authorize the Chairman's signature to accept the Deferred Compensation Plan for Public Employees 457 Governmental Plan and Trust as presented. The plan is updated due to various law changes. Adjournment At 11: 16 a.m., Chairman Lindquist adjourned the meeting of the Otter Tail County Board of Commissioners until 8:30 a.m. on Tuesday, July 19, 2011. Dated: 07-/ 1-d..D/ I OTTER TAIL OUNTY BOARD OF COMMISSIONERS By:-.£,~~~~~~~~!!:::'.'.'.~---,---- John Lindquist, Board of missioners Chair Leland R. Rogness, Boar of Commissioners Vice-Chair Attest: CB/kd OTC Board of Commissioners' Minutes July 12, 2011 Attachment A, Page 1 WARRANTS APPROVED ON 7/12/2011 FOR PAYMENT 7/12/2011 VENDOR NAME ABG MAINTENANCE INC ALLIED FIRE PROTECTION INC AMERICAN WELDING & GAS INC AT BATTERY COMPANY INC BALLARD SANITATION INC BEN HOLZER UNLIMITED BLESI-EVANS COMPANY BOB'S STANDARD BULK SERVICE CARR'S LAKE COUNTRY SUPERMARKE CARR'S TREE SERVICE CERTIFIED AUTO REPAIR CITIZENS ADVOCATE COOPERS TECHNOLOGY GROUP D & T VENTURES LLC DACOTAH PAPER COMPANY DAKOTA PRINTERS LLC DEANS COUNTRY MARKET JOHN DEMUTH EAST OTTER TAIL FOCUS EVERGREEN LAWN CARE FASTENAL COMPANY FERGUS POWER PUMP INC FRAZEE FORUM INC GE CAPITAL (CA) HAWES SEPTIC TANK PUMPING HEARTLAND SERVICES INC HEDAHLS HEADQUARTERS MEG HINTZEN HOMETOWN REPAIR HSBC BUSINESS SOLUTIONS INDEPENDENT EMERGENCY SERVICES JAKE'S JOHNS LLC K.I.D.LEASING KEEPRSINC KELLY SERVICES INC LAKES COUNTRY SERVICE CO OP LAKES RADIO LARRY OTT INC TRUCK SERVICE JERRY LEIN LIBERTY TIRE RECYCLING SERVICE LONG PRAIRIE LEADER MARCO MARCO INC ST LOUIS MCCC Ml 33 MIDWESTERN MAT RENTAL & SUPPLY MINNKOTA MN CO ATTORNEYS ASSOCIATION MN MOTOR COMPANY MOTOROLA NAPA FERGUS FALLS NELSON AUTO CENTER NORTH CENTRAL INC NORTHERN PLUMBING SUPPLY OLSON OIL CO INC RICHARD OLSON OTTER ELECTRIC LLC OTTER TAIL TELCOM AMOUNT 171.00 275.00 14.32 86.34 998.00 98.88 1,643.63 130.43 267.21 293.91 226.47 145.91 473.65 739.00 342.81 174.60 15.71 18.16 90.30 128.25 .90 5,940.00 51.24 396.77 75.00 398.22 4.94 231.13 29.34 105.20 33,495.22 260.00 256.44 1,829.43 665.43 24,373.92 151.20 1,775.00 15.00 2,867.94 124.20 10,858.50 543.98 14,752.91 84.48 54.00 76.96 37.22 175,580.75 25.39 973.92 2,517.98 878.97 1,345.77 2,465.04 3,017.66 225.00 OTC Board of Commissioners' Minutes July 12, 2011 Attachment A, Page 2 VENDOR NAME OUTDOOR RENOVATIONS LANDSCAPE OVERLAND MECHANICAL SERVICES STACY PAULSETH PEBBLE LAKE TAKE 5 PELICAN RAPIDS PRESS PETE'S BODY SHOP & TOWING PRAIRIE RESTORATIONS INC PRAXAIR DISTRIBUTION INC HENRY PRICE RDO TRUST #80-6130 RED BARN PLAT BOOKS S.W.INC SBLC-FF SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPER VALLI SHULTZ & ASSOCIATES LTD STEINS INC STEVE'S SANITATION INC SUNMARTFOODS SUREFIRE LLC THIS WEEKS SHOPPING NEWS THYSSEN KRUPP ELEVATOR CORPORA TITAN ACCESS ACCOUNT UNIFORMS UNLIMITED VICTORY CORPS WASTE MANAGEMENT WELLER OIL CO WHITE BANNER UNIFORM SHOP WW 11 CONSUL TING COMPANY ZIEGLER INC •••• FINAL TOTAL ...... . AMOUNT 2,450.00 4,800.20 24.90 38.15 117.80 204.13 378.50 451.01 439.00 157.32 240.00 1,735.00 40.00 10,575.00 13.66 8,679.35 2,066.06 6,756.00 106.42 51.46 410.40 896.68 3,306.91 120.26 118.32 11,413.93 338.10 281.00 3,787.40 523.52 $353,339.11 ••