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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/10/2011• MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN May 10, 2011 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, May 10, 2011, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, and Wayne Johnson present. Commissioner Roger Froemming was absent. Approval of Agenda Motion by Johnson, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of May 10, 2011, with the following addition: County Ditch #25 Approval of Minutes Motion by Huebsch, second by Rogness, and unanimously carried to approve the Board of Commissioners meeting minutes of May 3, 2011, as mailed. Approval to Pay Bills Motion by Rogness, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Drainage System #25 Motion by Johnson, second by Huebsch, and unanimously carried to complete a Redetermination of Benefits on County Ditch #25 due to the fact that benefits have not been determined since the original installation of the Ditch in 1907 and the original benefits do not reflect current land values or include the current benefited catchment area. The County Attorney will complete an Order of Findings regarding this redetermination request. Hospice House Support Hospice House Board Member, Jim Arvidson, and Fund Development Coordinator, Tammy Anderson, presented Lakeland Hospice facts regarding their Hospice Care, Bereavement, and Lakeland Hospice House programs. They stressed that the need for hospice care will grow as the Baby Boomer generation ages. They requested budgetary support as a line item in the County's budget and a way to provide education on hospice rights. County Attorney, David Hauser, stated that the County cannot give charitable contributions. There must be a statutory basis. Discussion took place regarding the way other counties provide hospice care to their residents. Mr. Hauser will research further and return to the Board. Commissioner Rogness requested occupancy rates of the Hospice House. Vending Discussion Facilities Operations Manager, Rick Sytsma, updated the Board on the Vending Operations RFP and resulting bid. Braun's Vending was the only bid received. He indicated that the bid included purchase of five of the County's current vending machines. Braun's Vending is subcontracting with Snacks Plus for the vending services in New York Mills and Ottertail City. The County will be receiving 15% of the gross receipts for beverage sales which should cover the electricity and other minor costs to run the machines on County property. Discussion took place regarding the need for a simpler approach OTC Board of Commissioners' Minutes May 10, 2011 Page 2 rather than percent of sales. Motion by Johnson, second by Huebsch, and unanimously carried to request the Facilities Operations Manager to work with Brauns Vending towards a set figure of $3,000 annually instead of 15% of beverage sales to reimburse the County for cost of operating the vending machines. Governing Board Display Mr. Sytsma discussed a plan to display refurbished County Board pictures in the hallways of the Government Services Center. Commissioners requested that Mr. Sytsma return to the Board with a display plan/proposal. EOTSWCD Weather Station Motion by Johnson, second by Huebsch, and unanimously carried to authorize the East Otter Tail Soil and Water Conservation District to install a weather station at the Sheriff's Operation Center in Ottertail City. The EOTSWCD will pay for all costs. Electronic Credit Card Billing Proposal Auditor, Wayne Stein, presented a recommendation for the County to accept credit card and electronic billing methods of payment for other fees and charges in addition to property tax payments. The State of Minnesota will soon be installing card readers at the County operated License Services Division to enable them to accept electronic forms of payment. Due to public requests to use electronic payment for services, a motion was offered by Huebsch, seconded by Johnson, and unanimously carried to enter into a two-year professional services contract with D & T Ventures of St. Cloud, to service the County for accepting credit card and electronic billing methods of payment for various fees and charges. Payment Approval Motion by Johnson, second by Rogness, and unanimously carried to approve payment, in the amount of $18,336.37, from the Capital Improvement Fund (Phelps Mill Account) to Kadrmas, Lee and Jackson, Inc. for design engineering services for the period ending March 26, 2011. License Renewals Motion by Lindquist, second by Johnson, and unanimously carried to approve the following application for license: Oakwood Golf Course 47388 County Highway 16 PO Box 394 Henning, MN 56551 On-Sale 3.2 Malt Liquor License Period: May 16, 2011 through June 30, 2012 (License is subject to the approval of the County Attorney and County Sheriff Offices) County Credit Card Motion by Huebsch, second by Rogness, and unanimously carried to approve the issuance of an Otter Tail County credit card to Linda Marie Hanstad, Case Aide, as requested by the Human Services Supervisor. Legal Fee Reimbursement Reguest The County Auditor presented a request for legal fee reimbursement from Michael A. Larson. Motion by Johnson, second by Rogness, and unanimously carried to deny the legal fee reimbursement request of Michael A. Larson because the use of an attorney to address the issue of the recorded document for Parcel #51-000-09-0089-004 before contacting either the County Recorder's office or the County Auditor's office to determine the status of and/or to discuss the document was a personal choice. • ,. Recess & Reconvene OTC Board of Commissioners' Minutes May 10, 2011 Page 3 At 10:45 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a Highway Committee meeting. The meeting was reconvened at 11 :06 a.m. High Water Update Highway Engineer, Rick West, briefed the Board on the need and use of sand bags for residents dealing with high water. He indicated that Olaf Lake and Iverson Lake pumping will begin soon. Distinguished Service Award Motion by Rogness, second by Johnson, and unanimously carried to recognize and congratulate Rick West, County Engineer, as the recipient of the Distinguished Service Award from the Minnesota Pavement Conference for excellent pavement design. Amendment to Elbow Lake Public Water Access Contract Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute Amendment No. 2 to the Elbow Lake Public Water Access Contract No. B28243 (B37800) to extend completion date from June 30, 2011 to December 31, 2011. Public Health Department Contracts Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Grant Project Agreement for Community Health Boards between the County of Otter Tail and the MN Department of Health to identify and provide support services for babies with hearing impairments. Motion by Huebsch, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Grant Project Agreement for Community Health Boards between the County of Otter Tail and the MN Department of Health for a quality improvement project with cost not to exceed $5,000. Human Services Reports Human Services Director, John Dinsmore, submitted the 2010 Chemical Health Unit Annual Report and reviewed staffing and usage of outpatient, inpatient, and halfway house chemical dependency treatment programs. Mr. Dinsmore indicated that the Consolidated Chemical Dependency Treatment Funds (CCDTF) totaled about 2 million dollars in 2010. Otter Tail County's share of the CCDTF is 16.9% equating to $337,960. If legislative proposals regarding this funding formula are passed, the County's share of the CCDTF would be 29%. Mr. Dinsmore noted that this is a cost shift from the State of MN to local entities; however, the mandate to provide the service is not changed. Bob Johnson, from the Productive Alternatives Detox Center, provided a 2010 update regarding utilization and funding of the Detox Center. The Office of Legislative Auditors has identified three areas that they will be researching and reporting on this upcoming year: 1) Child Protection Screening, 2) Consolidation of Local Government, and 3) Helping Communities Recover from Disasters. OTC Board of Commissioners' Minutes May 10, 2011 Page 4 Approval to Pay Bills & Claims Motion by Rogness, second by Johnson, and unanimously carried to approve payment of the Human Services bills and claims as presented. Land Use Discussion Chair of the Ag Advisory Committee, Cynthia Johnson, appeared before the Board and discussed the status of the Countywide Land Use idea. The Ag Committee had previously discussed how a Land Use Ordinance could give protection to certain segments of the county for economic development. Various issues regarding land use were identified. Commissioners requested that Countywide Land Use be placed on an upcoming agenda for further discussion whether or not to move forward at this time. Solid Waste Financing Agreement Motion by Johnson, second by Rogness, and unanimously carried to approve the Solid Waste Financing Agreement between the Prairie Lakes Municipal Solid Waste Authority Joint Powers Board and Otter Tail County. The Financing Agreement includes Otter Tail, Becker, Todd, and Wadena Counties for the financing of the Perham Resource Recovery Facility. Adjournment At 12:21 p.m., Chairman Lindquist adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, May 17, 2011. Dated ~ /'"I., ,loll o-ri;ER T~ COUNT(")_oARD 0_'.' COMMISSIONERS By: . ~ ~~ L¼l., , 1/ /J h Lindquist, Board of Attest: ~ LarryKrhn,Qerk OTC Board of Commissioners' Minutes May 10, 2011 Attachment A, Page 1 WARRANTS APPROVED ON 5/10/2011 FOR PAYMENT 5/10/2011 VENDOR NAME A-1 LOCK & KEY LLC CYNDI ABBOTT ABG MAINTENANCE INC AGGREGATE INDUSTRIES MIDWEST AMERICAN TOWER CORPORATION ANOKA COUNTY MEDICAL EXAMINER BRIAN ARMSTRONG AUTO VALUE FERGUS FALLS BALLARD SANITATION INC BATTLE LAKE STANDARD BEN HOLZER UNLIMITED WESLEY BENGTSON MICHAEL BOEN ROBERT BOWERS BRANDON COMMUNICATIONS INC BRAUN VENDING INC BRETZ HARDWARE BRITE WAY WINDOW CLEANING INC BROADBLAST INC WADE BUGBEE CDW GOVERNMENT INC CHARTER COMMUNICATIONS CO OP SERVICES INC COLLEGE WAY AUTO INC COOPERS TECHNOLOGY GROUP CRAGUNSLODGEANDCONFERENCEC CULLIGAN DAKOTA PRINTERS LLC DAN'S TOWING & REPAIR DEANS COUNTRY MARKET DENZEL'S REGION WASTE INC E-S PRESS INC EAST OTTER TAIL FOCUS EHLERS & ASSOCIATES INC EVERTS LUMBER CO FARGO GLASS AND PAINT CO FERGUS ELECTRIC FERGUS FALLS DAILY JOURNAL CITY FERGUS FALLS FERGUS POWER PUMP INC FRANKLIN FENCE CO INC GOVERNMENT FINANCE OFFICERS AS HANCOCK CONCRETE PRODUCTS LLC HEALTHCARE ENVIRONMENTAL SERVI NANCY HEIN-KOLO PSYD LP HERZOG ROOFING INC K.I.D.LEASING KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC MARCO MARCO INC ST LOUIS AMOUNT 21.32 15.18 171.00 4,204.31 102.66 2,000.00 213.18 757.67 646.00 64.25 77.74 157.50 10.00 400.00 605.00 28.37 30.62 336.66 1,275.00 97.83 11,615.40 75.83 125.37 76.40 1,386.49 316.36 27.46 116.40 36.70 96.24 286.40 4,317.90 233.05 8,000.00 1.69 223.80 290.01 9,195.20 2,279.67 3,012.69 172.29 50.00 6,639.50 29.10 1,200.00 9,000.00 256.44 178.55 747.07 275.00 5,683.91 1,275.00 170.91 3,736.10 1,460.79 66.54 543.98 OTC Board of Commissioners' Minutes May 10, 2011 Attachment A, Page 2 VENDOR NAME MEKALSON HYDRAULICS INC MERICKEL LUMBER GEORGE MEYER MIDWESTERN MAT RENTAL & SUPPLY MINN KOTA COMMUNICATIONS INC MN DEPT OF PUBLIC SAFETY MN MOTOR COMPANY MODERN ASSEMBLIES INC NAPA FERGUS FALLS NATIONAL BUSINESS SYSTEMS INC NELSON AUTO CENTER PAMELA NESS NEWMAN TRAFFIC SIGNS NORTHERN SAFETY TECHNOLOGY INC NORTHLAND COMM & TECH COLLEGE OFFICEMAX INCORPORATED CONNIE OLIPHANT RICHARD OLSON OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO PUBLIC HEALTH OTTER TAIL TELCOM OVERLAND MECHANICAL SERVICES PELICAN RAPIDS PRESS CITY PERHAM PRAXAIR DISTRIBUTION INC RDO TRUST #80-6130 RED BARN PLAT BOOKS RELIABLE OFFICE SUPPLIES S.WINC SCOTT HOFLAND CONSTRUCTION INC SEWER SERVICE SEWER.SERVICE INC SIGNWORKS SIGNS & BANNERS LLC SOUTHTOWN OF PELICAN RAPIDS IN STAPLES ADVANTAGE STEINS INC STEVE'S SANITATION INC STREICHERS SUNRISE EQUIPMENT INC SUPER SEPTIC & EXCAVATION TAG UP THYSSEN KRUPP ELEVATOR CORPORA TIRES PLUS TOTAL CAR CARE TITAN ACCESS ACCOUNT VICTOR LUNDEEN COMPANY WASTE MANAGEMENT WELLER OIL CO XEROX CORPORATION 3 D SPECIALTIES INC •••• FINAL TOTAL .. AMOUNT 3,139.75 59.25 86.70 79.99 181.44 275.00 537.31 55.00 283.90 3,251.12 443.14 8.28 90,412.47 781.61 600.00 85.79 93.33 4,779.97 162.50 650.00 3,187.50 2,659.97 56.45 149,238.32 314.21 108.29 390.00 108.17 880.00 9,675.00 230.00 260.00 582.47 399.70 417.11 328.78 4,830.00 1,395.60 1,614.25 77.19 35.22 479.00 27306 72.02 72.23 724.02 280.50 168.42 1,203.96 $370,440.52 ....