The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 04/26/2011MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN April 26, 2011 6:00 p.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, April 26, 2011 at 6:00 p.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. Approval of Agenda Motion by Huebsch, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of April 26, 2011, with the following additions: 7:50 p.m. -High Water/Flooding Discussion MN Care Access Agreement 60 Bed CARE Facility Retainer Agreement Approval of Minutes Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners meeting minutes of April 19, 2011, as presented. Approval to Pay Bills Motion by Johnson, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Caseload/Workload Reduction Grant Motion by Froemming, second by Johnson, and unanimously carried to authorize the Chairman's signature to execute a Caseload/Workload Reduction Grant from the MN Department of Corrections. The grant agreement provides Otter Tail County with $118,140 each year for Fiscal Years 2012 and 2013. Grant dollars are used towards salaries for employees in the County's Probation Department. West Central Regional Juvenile Center Probation Director, Chuck Kitzman, submitted a packet of information and briefed the Board on the April 14, 2011 WCRJC Advisory Board meeting. Mr. Kitzman reported that the juvenile facility was below projections for clients in 201 O; however, the facility is averaging increased numbers for 2011. A surplus of about $75,000 was reported for CY2010 in the facility's budget. The Advisory Board recommended spending up to $50,000 of the surplus to update the heating and cooling system. Commissioners expressed some concern with spending money on a building that is not jointly owned and expressed concern with the location of this secure detention facility. National Association of Counties (NACOi The Association of Minnesota Counties (AMC) Executive Director, Jeff Spartz, and other AMC Board members presented information regarding the national organization. They discussed the value of the Prescription Drug Program, lobbying for federal funds/programs that benefit counties, and belief in the State AMC and National organization. They requested that Otter Tail County, once again, become members of NACO to provide a unified approach of all 87 counties. Commissioners took the information under advisement and will make a decision at an upcoming Board meeting. OTC Board of Commissioners' Minutes April 26, 2011 Page 2 Perham Resource Recovery Facility Public Hearing At 6:40 p.m., County Attorney, David Hauser, opened the Public Hearing of the Prairie Lakes Municipal Solid Waste Authority (PLMSWA) which includes Otter Tail, Becker, Todd and Wadena counties. Otter Tail County will issue bonds on behalf of the PLMSWA for current debt of the PRRF and funding for upgrades to the facility. Mr. Hauser indicated that there are agreements with the PLMSWA and other counties for repayment of the bonds. There was no one present at the Public Hearing to comment regarding the proposed bonding and there were no written comments received. The Public Hearing was closed at 6:44 p.m., at which time; Chairman Lindquist recessed the Otter Tail County Board of Commissioners' meeting for a five minute break. Bid Award for Infrastructure at the Courthouse Facilities Operation Manager, Rick Sytsma, presented bids for Otter Tail County Courthouse Project #1026 for general construction including a data communications room and basement remodeling, and electrical construction package. Motion by Rogness, second by Johnson, and unanimously carried to award the general construction for the data communications room to the low bidder, Comstock Construction, Inc., at a Base Bid of $320,700.00 and Alternate G-1 (fuel oil piping) at a cost of $6,800.00. Motion by Huebsch, second by Johnson, and unanimously carried to award the Electrical Construction Base Bid to low bidder, Fritz Electric, at a cost of $369,653.00, and Alternate E-2 (elect fuel oil) at a cost of $629.00. Otter Tail County will sell the current generator set Completion date for this work was reported as 8/15/2011. Date (2) 09/06/08 APPROVAL OF PRIVATE TAX FORFEITED LAND SALE Otter Tail County Resolution No. 2011 -26 Lida Township PIO Property Address Value Leaal DescriJ>tion 37-000-99-0809-000 (548) Appraised -900.00 Lida Shores Specials After Forfeiture -0.00 Lot 1 Block 5 Timber -0.00 Basic Sale Price -900.00 Commissioner Johnson offered the following and moved its adoption: Assessments Before Forfeiture 0.00 BE IT RESOLVED, by the Board of County Commissioners of Otter Tail County, Minnesota, that the parcel of tax-forfeited land listed above has been and is hereby classified as non-conservation land; that the basic sale price of the parcel stated above, be approved and authorization for a private sale to adjacent landowners of the above referenced land be granted, pursuant to Minnesota Statute 282; that the sale will be held beginning at 9:00 A.M. on Friday, June 17, 2011 by the Otter Tail County Auditor in the Otter Tail County Auditor's office in the Otter Tail County Government Service Center, for not less than the basic sale price; and that the sale shall be for full cash payment per the terms as set forth in the Notice of Private Sale of Tax Forfeited Land to Adjacent Owners. Commissioner Huebsch seconded the motion and upon being put to vote, the resolution was adopted as follows County of Otter Tail Board of Commissioners Doug Huebsch Wayne D. Johnson John Lindquist Roger Froemming Leland R. Rogness Adopted on April 26, 2011 Dated 05/ o3 /:i.011 YEA X X X X X NAY Payment Approval OTC Board of Commissioners' Minutes April 26, 2011 Page 3 Other Motion by Froemming, second by Huebsch, and unanimously carried to approve payment, in the amount of $3,606.31, to Houston Engineering, Inc. for professional services provided for County Drainage System No. 16 during the period of March 7, 2011 through April 3, 2011. Motion by Froemming, second by Johnson, and unanimously carried to approve payment, in the amount of $846.20, to Lake Region Healthcare for services provided under M.S. 609.35 Engagement Letter Motion by Huebsch, second by Froemming, and unanimously carried to authorize the County Auditor to sign the engagement letter with Standard and Poor's for rating the proposed $10,500,000 General Obligation Disposal System Revenue Bonds, Series 2011. Arbitrage Monitoring Services Agreement Motion by Rogness, second by Johnson, and unanimously carried to authorize the County Auditor to sign the Master Agreement for Arbitrage Monitoring Services with Ehlers & Associates, Inc. for the following issues: $5,245.000 General Obligation Tax Abatement Bonds, Series 20076 $5.590,000 Law Enforcement Lease Revenue Bonds, Series 2007D $6.140,000 Public Project Revenue Bonds (Chemical Dependency Building), Series 2007E $1,200,000 Public Purpose Lease Revenue Bonds, Series 2009A License Application Motion Johnson, second by Froemming, and unanimously carried to approve the following application for license: Wee Villa Resort/Lodge 31126 County Highway 27 Fergus Falls, MN 56537 On/Off-Sale 3.2 Malt Liquor OTC Board of Commissioners' Minutes April 26, 2011 Page 4 County Drainage Ditch #25 Discussion took place regarding flood conditions in the area of Little McDonald and surrounding lakes. Land & Resource Director, Bill Kalar, provided a map and showed the water flow from Big McDonald Lake through County Ditch #25 to Star Lake where natural drainage flows to Dead Lake. Commissioner Huebsch reported that Little McDonald and surrounding lakes are severely flooding. Due to County infrastructure, environmental, and private property damage, a motion was offered by Huebsch, seconded by Johnson, and unanimously carried to begin the process to use County Ditch #25 as an outlet to alleviate some of the flooding. Motion by Huebsch, second by Johnson, and unanimously carried to establish a Public Information meeting at 7:30 p.m. on Monday, May 9, 2011 at the Perham High School Auditorium to discuss possible solutions to draw down water from the Little McDonald lakes area. OTTER TAIL COUNTY PROCLAMATION Family Child Care Provider Week May 1st -May 7th 2011 Otter Tail County Resolution No. 2011 -27 WHEREAS, Otter Tail County has over 125 licensed family child care providers: and WHEREAS, Otter Tail County family child care providers serve approximately 1,300 children and their families; and WHEREAS, children are Otter Tail County's most valuable asset and resource: and WHEREAS, the care and education of Otter Tail County's children provided by licensed family child care givers is an invaluable occupation: and WHEREAS, many Otter Tail County families choose child care outside their own home: and WHEREAS, licensed family child care providers are highly competent, dedicated, caring, and concerned professionals. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby proclaims the week of May 1st -7th 2011, as Licensed Family Child Care Provider Week in Otter Tail County, in honor of its many licensed family child care providers. and asks the community to Join in recognizing the valuable contributions these family child care providers make to our community. Upon a motion by Commissioner Froemming and seconded by Commissioner Johnson, the foregoing resolution was unanimously adopted. Adopted on April 26, 2011 Dated: _..,_(,6~/c.,Oc.,.;'\.,_,,,.bscosolu.1 __ _ OTTER TAIL COU Y BO OMMISSIONERS By +:S,..::::'.__!0!::.~....Q~~~~~':1_:__ __ MAY 2011 FOSTER CARE MONTH OTC Board of Commissioners' Minutes April 26, 2011 Page 5 Otter Tail County Resolution No. 2011 -28 WHEREAS. the family, serving as the primary source of love, identity, self-esteem and support, is the very foundation of our communities, our state, and our Country. WHEREAS, in 2011, there were 31 children in the Otter Tail County licensed foster homes. Foster care provides a safe, secure and stable home for children also providing compassion and nurturance of a family setting, and WHEREAS, in 2011, Otter Tail County Human Services currently has 14 licensed foster families who have opened their homes and hearts to children whose families are in crisis. play a vital role helping children and families heal, reconnect, and launch children into successful adulthood, and WHEREAS, there are over 115 adults in licensed adult family foster care homes. and WHEREAS, there are over 45 licensed adult family foster care providers. who have opened their homes to provide a family environment to individuals with developmental disabilities, mental illness or who are elderly, and WHEREAS, there are numerous individuals, public and private organizations who work to increase public awareness of the needs of children and adults in foster care as well as the enduring and valuable contribution of foster care providers. NOW, THEREFORE, we, the Otter Tail County Board of Commissioners, by virtue of the authority vested in us as County Commissioners of Otter Tail County, do hereby proclaim May as FOSTER CARE MONTH in Otter Tail County and urge all citizens to volunteer their talents and energies on behalf of children/adults in foster care, foster parents. and the professional staff working with them during this month and throughout the year. Upon a motion by Commissioner Lindquist and seconded by Commissioner Johnson, the foregoing resolution was unanimously adopted. Adopted on April 26, 2011 Dated: _ ... C6~+/.,.o,,..7_,/,..,,;i,=0~11 __ _ Attest ~" Lar~.Clerk OTC Board of Commissioners' Minutes Apnl 26. 2011 Page 6 Child Care Subsidy Program Administration Human Services Director, John Dinsmore, presented a proposal to contract out the administration of the Child Care Subsidy Program to Lakes and Prairie Community Action Partnership in Moorhead, MN. Lakes and Prairie currently administers the Child Care Resource and Referral (CCRR) program Mr. Dinsmore discussed funding for Lakes and Prairie to take over the program and reasons for the change including development of multi-county, regional administration. Mr. Dinsmore will return to the Board for final approval of the contract Approval to Pay Bills & Claims Motion by Rogness, second by Huebsch, and unanimously carried to approve payment of the Human Services bills and claims as presented. High Water/Flooding Discussion Highway Engineer, Rick West, updated the Board on high water impacting County highways. Mr. West referred to CSAH 10 west of Elizabeth, CSAH 15, CSAH 29 south of Rose Lake, CSAH 30, and CSAH 34 west of Perham. Some roads are closed and some are down to usage of Just one lane. He expressed concern about other roads that could go under water with continued high precipitation. Mr. West indicated that the area of concern on CSAH 34 will be surveyed for elevations and options discussed. Emergency Manager, Larry Krohn, indicated that a Presidential Declaration has been requested. Minnesota Care Access Agreement Motion by Rogness, second by Johnson, and unanimously carried to authorize the Chairman's signature to execute the MNCAA Amendment No. 2 to Contract #B45156 which extends services until June 30, 2012. The Public Health Department partners with area schools to identify children without health insurance and assists families in filing paperwork to obtain insurance. Meeting Attendance By consensus, Commissioners Lindquist and Rogness were authorized to attend a meeting Thursday, April 28, 2011 in Breckenridge, MN regarding long term flood solutions for the Fargo/Moorhead area. Retainer Agreement Motion by Huebsch, second by Johnson, and unanimously carried to authorize the Chairman's signature to execute a Retainer Agreement for Fees and Expenses between Otter Tail County and Pemberton, Sorlie, Rufer & Kerschner Law Firm to handle claims arising out of the construction of the Chemical Dependency Treatment Facility in Fergus Falls, MN. Adjournment At 916 p.m., Chairman Lindquist adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, May 3, 2011. Dated: o.s:;lo,1 /.,)01/ OTTER T COU~Y OARD OF COMMISSIONERS ) "\'\ ✓ By: -'F'\----"----''---'--""-----'--c-=----=----'----'e::0):..+~""""""-t----- o n Lindquist, Board of o missioners Chair CB/kd WARRANTS FOR PUBLICATION OTC Board of Commissioners' Minutes April 26, 2011 Attachment A, Page 1 WARRANTS APPROVED ON 4/26/2011 FOR PAYMENT 04/26/2011 VENDOR NAME AMOUNT A'VIANDS LLC 332.94 ALL BUILDING CORPORATION 250.00 AMERICAN WELDING & GAS INC 67.27 AMERICINN 83.49 ERIC BABOLIAN 12.11 BOB'S STANDARD BULK SERVICE 148.29 CAROLINA SOFTWARE 98.88 RYAN CHESHIRE 150.30 CODE 4 SERVICES LLC 15,688.12 COLLEGE WAY AUTO INC 275.77 COMSTOCK CONSTRUCTION OF MN 3,929.00 CONCEPT FINANCIAL GROUP INC 1,298.05 COOPERS TECHNOLOGY GROUP 30.98 DACOTAH PAPER COMPANY 556.73 DALTON SPORTS AND REPAIR 2,136.43 DEX EAST 22.99 DYNA FLO INC 1,750.49 EAST OTTER TAIL FOCUS 2,418.75 ENVIROTECH SERVICES INC 6,032.24 FERGUS FALLS DAILY JOURNAL 3,626.22 FERGUS FALLS SCHOOL DIST 544 51.15 CITY FERGUS FALLS 1,485.00 FERGUS POWER PUMP 450.00 FOTH & VAN DYKE 52.00 GALLS AN ARAMARK COMPANY 58.44 GODFATHERS EXTERMINATING INC 688.97 GRAINGER INC 78.72 HENNING AUTO PARTS INC 83.35 HIGH PLAINS TECHNOLOGY 5,343.75 HITESMAN & WOLD PA 168.00 RANDY JACOBSON 150.00 CHARLES KAMPA 241.00 LAKE REGION HEAL TH CARE CORP 9,146.10 LARRY OTT INC TRUCK SERVICE 1,100.00 LAW ENFORCEMENT TRAINING SERVICE 540.00 M·R SIGH COMPANY INC 1,425.92 MARCO INC ST LOUIS 853.09 MATTHEW BENDER & COMPANY INC 860.03 MICHAEL MCGEE MD 500.00 MID-CENTRAL EQUIPMENT INC 100.41 MINNKOTA 29.00 MN DEPT OF HUMAN SERVICES 73.39 MN HWY SAFETY AND RESEARCH CENTER 732.00 MOORE MEDICAL LLC 282.90 ELDON MOREY PHD 365.00 MOTOROLA 452.89 OTC Board of Commissioners' Minutes April 26, 2011 Attachment A, Page 2 VENDOR NAME NEIGHBORHOOD COUNSELING CENTER NELSON AUTO CENTER NELSON BROS PRINTING NOLO NORTHLAND REBUILDING OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC PEPSI-COLA PITNEY BOWES POWER PLAN PRODUCTIVE ALTERNATIVES RAMSEY COUNTY RAY CICHY & SONS WELL CO REGIONS HOSPITAL THE RENTAL STORE ROYAL TIRE INC SEH SIGNWORKS SIGNS & BANNERS LLC STRAND HARDWARE & RADIO SHACK STREICHERS SUNRISE EQUIPMENT INC TITAN ACCESS ACCOUNT TOM'S BODY SHOP TOWMIISTER TRANQUILITY BUILDING SERVICES TRUCK UTILITIES INC UNIFORMS UNLIMITED UNIV OF MN SIGNS & GRAPHICS UNIVERSITY OF MN VARITECH INDUSTRIES VISUAi. GOV SOLUTIONS LLC WEETOWN OUTPOST WEST PAYMENT CENTER WHITE BANNER UNIFORM SHOP FINAL TOTAL .......... . AMOUNT 775.00 15.76 262.63 23.62 210.00 107.00 6,077.00 594.32 2,893.00 413.67 103.4 7 1,400.00 1,263.56 790.00 109.10 554.87 5 75.89 1,747.41 7.27 833.84 228.70 264.62 90.84 734.88 425.00 300.02 399. 71 17.24 195.00 80.16 63.00 593.00 2,627.30 7.99 ~91,567.88 ****