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Home My WebLink AboutBoard of Commissioners - Minutes - 03/01/2011MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN March 1, 2011 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, March 1, 2011, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chair; Lee Rogness, Wayne Johnson, Doug Huebsch and Roger Froemming present. Approval of Agenda Motion by Huebsch, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of March 1, 2011, with the following addition: 9:30 am -Approval to Pay Bills Approval of Minutes Motion by Froemming, second by Johnson, and unanimously carried to approve the Board of Commissioners meeting minutes of February 22, 2011, as mailed. Approval to Pay Bills Motion by Huebsch, second by Rogness, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Award of Right-of-Way Plat Quotes for S.A.P. 056-650-07 (CSAH 50 Reconstruction) After previously advertising for quotations for the CSAH No. 50 Reconstruction project from the South CSAH 67 connection the North CSAH connection, the following quotes were opened: Anderson Land Surveying, Inc. $6,785.00 Fergus Falls, MN Moore Engineering Fergus Falls, MN Bushman Surveying Fergus Falls, MN $7,475.00 $10,690.00 Interstate Engineering, Inc. $11,100.00 Fergus Falls, MN Motion by Huebsch, second by Johnson, and unanimously carried to award Right-of-Way Plat Quotes for S.A.P. 056-650-007 to Anderson Land Surveying, Inc of Fergus Falls, MN in the amount of $6,785.00. Final Payment-S.P. 056-601-049 Motion by Rogness, second by Johnson, and unanimously carried to approve Final Payment pursuant to Final Estimate No. 3, in the amount of $10,647.78, payable to Mark Sand and Gravel Co. for completion of work on CSAH 1 Bike Trail. OTC Board of Commissioners' Minutes March 1, 2011 Page 2 Request to Hire Seasonal Employees Motion by Rogness, second by Lindquist, and unanimously carried to approve the request of the Highway Engineer to hire seasonal employees. The approved request is to rehire one returning Engineering Technician II and advertise for three Engineering Aide or Technician positions and two Sign Technician positions. Joint Powers Agreement Motion by Froemming, second by Huebsch, and unanimously carried to approve the Joint Powers Agreement for the Administration of Federal HSIP Safety Grant (Traffic Marking S.P. 088-070-024). High Water Discussion Highway Engineer, Rick West provided a handout charting the Water Surface Elevation on the drawdown projects on Lake Olaf and Lake Iverson. Discussion followed. Spring Flooding Discussion Otter Tail County's Emergency Operations Team members Rick West, Diane Thorson, Jessica Steinbrenner and Kay Brown provided the County Board with an update on the preparations being made in anticipation of spring flooding including the sandbagging sites and details to keep the public informed. A lengthy discussion followed. Recess & Reconvene At 10:12 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10: 17 a.m. Reorganization Discussion Personnel Board Chairman Rick West provided copies of two draft reorganization charts, one of which was developed during the department head/County Board Strategic planning session on February 4, 2011 (labeled concept 1 and concept 2). A proposed timeline for implementation was discussed. The board requested that the Personnel Board return to the next meeting with a written timeline summary of the reorganization effort with a plan for ongoing discussion. Letter of Support Motion by Froemming, second by Huebsch and unanimously approved to send a letter of support of the Otter Tail Wadena Community Action Council (OTWCAC) to the Congressional Delegation in Washington D.C. The Community Services Block Grant funding, which funds OTWCAC, may be eliminated at the federal level. General Discussion Item Auditor, Wayne Stein provided information and discussed with the Board on the current cash balances in the General Fund, Human Services Fund and Capital Improvement Fund and Net Tax Capacity with and without JOBZ. Remote Electronic Alcohol Monitoring (REAM) Grant Motion by Rogness, second by Froemming, and unanimously carried to authorize the Probation Director to apply for a Remote Electronic Alcohol Monitoring Grant for Fiscal Year 2012/2013. Recess and Reconvene At 11 :35 a.m. Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for Personnel Committee meetings, lunch and a Land and Resource Committee meeting. The meeting was reconvened at 1 :23 p.m. OTC Board of Commissioners' Minutes March 1, 2011 Page 3 Establish a Date for Public Hearing to Amend the Shoreland Management Ordinance The Otter Tail County Board of Commissioners agreed to hold the Public Hearing to amend the Shoreland Management Ordinance at their evening meeting on March 29, 2011 at 6:30 p.m. at the Government Services Center in Fergus Falls MN. Human Service Staffing Requests Motion by Rogness, second by Lindquist and unanimously carried for the Human Services Director to proceed with the hiring of a Case Aide position as recommended by the Personnel Committee Motion by Johnson, second by Rogness and unanimously carried for the Human Services Director to proceed with hiring a temporary part-time Social Worker to cover a current working-out-of- classification Social Worker position. Labor Agreements Motion by Johnson, second by Froemming, and unanimously carried to authorize the Chair to sign the 2011-2013 labor agreements for the Deputies and the Licensed Essential Supervisors Units. Adjournment At.2:05 p.m., Chairman Lindquist adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, March 15, 2011. Dated: M,w.L /5, .;lp/J Attest:~ U LarryKohn, Clerk CB/kc OTTER T IL COUNTY, B ARD OF COMMISSIONERS By: ;,.p,,...:::..:::....:...!~~:....::::~~..i..!."'1.....------ n Lindquist, Board • OTC Board of Commissioners' Minutes March 1, 2011 Attachment A, Page 1 WARRANTS APPROVED ON 3101/2011 FOR PAYMENT 3/0112011 VENDOR NAME A-1 LOCK & KEY LLC RYAN ANDERSON BATTERIES PLUS BECKLUND OIL CO TERRY BENNETT BJORN'S HEATING & AIR CONDITIO BUTCH'S ELECTRIC INC CALIBRE PRESS LLC CDW GOVERNMENT INC COMMERS CONCEPT CATERING COOPERS TECHNOLOGY GROUP VINCE CRARY DEX EAST EGGE CONSTRUCTION INC ELECTION SYSTEMS & SOFTWARE IN G & R CONTROLS GODFATHERS EXTERMINATING INC GOPHER STATE ONE CALL HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC HEPPNER CONSULTING INC J C'S GENERAL STORE JOHNSON FEED INC KELLY SERVICES INC KNUTSON ELECTRIC REBUILDING LAKE REGION HEALTHCARE CORP LARRY OTT INC TRUCK SERVICE LARRY'S SUPERMARKET LAWSON PRODUCTS INC LITTLE BEAR TOWING MARCO INC ST LOUIS MCAA MIDWESTERN MAT RENTAL & SUPPLY MN ASSOC OF DRAINAGE INSPECTOR MN DEPT OF TRANSPORTATION MN MOTOR COMPANY MORRISON COUNTY SHERIFF NAPA FERGUS FALLS NETWORK CENTER COMMUNICATIONS NORTHLAND REBUILDING OLSON OIL CO INC ONE CALL LOCATORS LTD OTTER ELECTRIC LLC OTTER TAIL POWER COMPANY OTTERTAIL AGGREGATE OTTERTAIL BAKERY OTTERTAIL TRUCKING INC PENROSE OIL COMPANY PETE'S BODY SHOP & TOWING PITNEY BOWES PRODUCTIVE ALTERNATIVES INC RDO TRUST #80-6130 SBLC-FF SEWER SERVICE JERRY SHULTZ SOUTHTOWN OF PELICAN RAPIDS IN STEINS INC STOLL ELECTRIC STREICHERS KIRBY SWANSON AMOUNT 73.94 18.19 1,281.68 3,418.93 133.49 228.85 207.89 728.00 185.56 1,223.72 240.46 47.55 175.00 22.30 150.00 33,144.20 2,184.30 338.31 105.00 5.77 168.38 126.11 16.53 11,297.23 1,624.28 64.24 250.00 650.00 74.19 287.70 261.84 853.09 4,428.00 79.99 100.00 260.00 29.26 50.00 5.55 115.00 250.00 726.54 15.02 326.05 7.21 717. 75 44.07 5,185.00 5,545.82 153.90 1,435.00 98.90 280.20 75.57 80.00 9.11 559.12 1,632.12 201.87 263.37 9.21 OTC Board of Commissioners' Minutes March 1, 2011 Attachment A, Page 2 TRANQUILITY BUILDING SERVICES UGSTAD PLUMBING INC UL TEIG ENGINEERS UNIFORMS UNLIMITED VACATIONLAND PLUMBING VICTOR LUNDEEN COMPANY VOSS LIGHTING WASTE MANAGEMENT WEST PAYMENT CENTER WHITE BANNER UNIFORM SHOP WW 11 CONSUL TING COMPANY FINAL TOTAL 454.22 312.73 1,000.00 331.43 466.00 93.56 147.06 1,362.55 719.28 336.56 1,147.50 $88,641.25