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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/01/2011MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN February 1, 2011 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 1, 2011, at 9:30 a.m., at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chair; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. Approval of Agenda Motion by Johnson, second by Huebsch, and unanimously carried to approve the Board of Commissioners agenda of February 1, 2011, as mailed. Approval of Minutes Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners meeting minutes of January 25, 2011 as mailed. Approval to Pay Bills Motion by Huebsch, second by Johnson, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Emergency Preparedness Discussion Acting Emergency Manager, Larry Krohn, reported that the Emergency Preparedness Committee met last week and developed recommendations for the Board to address potential flood conditions this spring. Widespread river flooding is not expected; however, land locked basins will continue to rise with high runoff and rising ground water. An Otter Tail County Vulnerability Report was also distributed. Discussion took place regarding recommendations of the number of sandbags needed and the process to provide sandbags to the public who are in need. The purpose of the sandbags is to 1) protect County infrastructures, and 2) protect property owners. Public Information Officer and EMC member, Jessica Steinbrenner, has begun discussions with the United Way regarding the volunteer coordination and registration process. Press releases have been published to educate the public about potential flooding and action steps citizens may wish to consider depending on flood probability of their structure(s). Discussion took place regarding the various methods that could be used for emergency communication. A motion was offered by Huebsch and seconded by Rogness to purchase 300,000 sandbags and poly sheetings in preparation for flooding in Otter Tail County this spring. There will be approximately four sites designated throughout the County for storage of sandbags and sand to fill the bags. Otter Tail County citizens may fill the bags at the public sites free of charge or purchase the sandbags at cost. Chairman Lindquist called for a roll call vote as follows: Board of County Commissioners Roger Froemming Wayne D. Johnson Doug Huebsch Leland R. Rogness John Lindquist Motion carried. YEA X X X X X ABSENT ABSTAIN OTC Board of Commissioners' Minutes February 1, 2011 Page 2 Wind Energy Conversion System Ordinance A motion was offered by Johnson and seconded by Froemming to adopt the Wind Energy Conversion System (WECS) Ordinance of Otter Tail County, Minnesota effective February 15, 2011 as presented. Chairman Lindquist called for a roll call vote as follows: Motion carried. Board of County Commissioners Roger Froemming Wayne D. Johnson Doug Huebsch Leland R. Rogness John Lindquist YEA X X X X X NAY Shoreland Management Ordinance ABSENT ABSTAIN Land & Resource Director, Bill Kalar, indicated that the SMO needs to be amended for consistency with the language in the WECS Ordinance. Discussion took place regarding the potential for county wide zoning, combining ordinances into one book with each ordinance a separate chapter, and/or reorganization of county ordinances. County Credit Card Motion by Huebsch, second by Rogness, and unanimously carried to approve the issuance of an Otter Tail County credit card with a 30 day limit not to exceed $700.00 to Human Services Supervisor, Jody M. Lien. Application for Exempt Permits Motion by Huebsch, second by Froemming, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Make-A-Wish Foundation of Minnesota for an event scheduled for Saturday, July 23, 2011 at Whiskey River formerly Playtime Sports Bar. Motion by Froemming, second by Johnson, and unanimously carried to approve, with no waiting period, the LG220 Application for Exempt Permit as submitted by the Finnish American Historical Society, Chapter 13, for an event scheduled for Sunday, August 28, 2011, at the Finn Creek Open Air Museum. Payment Approval Motion by Huebsch, second by Rogness, and unanimously carried to approve payment, in the amount of $984.00, to Lindquist and Vennum for Chapter 11 Bankruptcy legal services provided during the month of December, 2010. Financial Discussion for Capital Projects Auditor, Wayne Stein, provided various amortization schedules from Bond Consultant, Ehlers & Associates, for General Obligation Capital Improvement Bonds. Discussion took place regarding the options, the amount of cash available for capital projects, and the amount of GO Bonds that need to be issued for remodeling the courthouse and implementation of the 800 MHz communication system. Mr. Stein indicated that there are other capital projects that have been discussed including; new phone system, expenses with the CARE facility, new record keeping software system for Human Services, and long term recovery related to the June, 2010 tornado. Discussion will continue at the next County Board meeting. OTC Board of Commissioners' Minutes February 1, 2011 Page 3 County-owned Vending Machines Physical Plant Manager, Rick Sytsma, expressed a desire to offer county-owned vending to the private sector by way of Request for Proposals. Commissioners expressed a desire to deal with one company that takes care of all of the county vending needs. Motion by Rogness, second by Froemming, and unanimously carried to request that County officials develop a plan to discontinue county-operated vending and return to the Board in two weeks. Resolution Delegating Legal Signing Authority Otter Tail County Resolution No. 2011 -09 Be it resolved that the jurisdiction of Otter Tail County has authorized Richard West, County Engineer or Larry Krohn, County Coordinator, to sign any and all grants or required documentation from the Division of Homeland Security and Emergency Management at the Department of Public Safety, executed on behalf of the County of Otter Tail. The above and foregoing resolution was offered at a regular meeting of the County Board held on February 1, 2011, by Commissioner Roger Froemming, seconded by Commissioner Lee Rogness and unanimously adopted. Dated: ~;3 ~ Attest: ---1/4"""'""-ll'l----'~cq,,:"-='=--Larry ohn, Clerk , OTTER T CO~AR~ OF COMMISSIONERS County Ditch and Ditch #65 Motion by Johnson, second by Rogness, and unanimously carried to authorize the Chairman's signature to execute the "Otter Tail County Ditch #41 and Ditch #65 Order for Redetermination of Benefits and Consolidation" as presented by the County Attorney. Collective Bargaining Unit Motion by Froemming, second by Huebsch, and unanimously carried to authorize the Chairman's signature to execute the Labor Agreement between the County of Otter Tail and the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320, representing facilities maintenance employees for the period of January 1, 2010 through December 31, 2012. Government Mandates Commissioners requested that, through the County Coordinator, County Department Heads develop a list of federal and/or state mandates that could be eliminated or modified along with the associated costs of each mandate. Commissioners plan to identify the top ten costly, ineffective mandates and take a unified voice to State legislators. Adjournment At 12:30 p.m., Chairman Lindquist adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, February 8, 2011. Dated: 1-eJxwvj &', ~II OTTER TA~OUNT B ARD OF COMMISSIONERS \ ~ By: u..,(_;J)- mmissioners Chair Attest: La~n,lerk CB/kd ' . OTC Board of Commissioners' Minutes February 3, 2011 Attachment A, Page 1 WARRANTS APPROVED ON 210112011 FOR PAYMENT 2101/2011 VENDOR NAME A-1 ENGRAVING ANDERSON LAND SURVEYING INC AP TECHNOLOGY ATCO INTERNATIONAL BEYER BODY SHOP INC BRAUN INTERTEC CORPORATION CDW GOVERNMENT INC CENTRAL STATES WIRE PRODUCTS I CHEMSEARCH CLERK OF SUPERIOR COURTS COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP CUMMINS NPOWER LLC D & T VENTURES LLC DACOTAH PAPER COMPANY DAKOTA PRINTERS LLC DEX EAST FARNAM'S GENUINE PARTS INC CITY FERGUS FALLS FERGUS TIRE CENTER FIRST NATIONAL BANK BATTLE LAK FORCE AMERICA FOTH & VAN DYKE FREMONT INDUSTRIES INC FSH COMMUNICATIONS LLC GALL'S INC GODFATHERS EXTERMINATING INC NICOLE HANSEN HENRY'S FOODS INC HILDI INC INFOGROUP INNOVATIVE OFFICE SOLUTIONS K.I.D.LEASING KEEPRS INC CY'S UNIFORMS LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LINOSAY ECOWATER SYSTEMS MARCO MARCO INC ST LOUIS MARIPOSA PUBLISHING MATTHEW BENDER & COMPANY INC MCCC Ml 33 MINNESOTA LAW REVIEW MN ASSOC OF CO ADMINISTRATORS MN ASSOC OF CO OFFICERS MN DEPT OF HUMAN SERVICES MN DNR ECO WATERS MNPIE MN SHERIFFS' ASSOCIATION MN STATE AUDITOR MN STATE BAR ASSOCIATION NAPA FERGUS FALLS NELSON AUTO CENTER NETWORK CENTER COMMUNICATIONS NORTH AMERICAN SALT CO NORTHWEST IRON FIREMEN INC AMOUNT 78.04 2,005.00 961.00 224.00 90.84 16,178.00 599.75 5,925.36 1,005.78 26.00 1,814.61 86.71 1,853.19 739.00 245.87 58.20 22.30 1,018.96 9,648.40 9.32 68.00 479.61 2,419.23 93.26 64.13 19.44 350.66 190.74 543.95 1,550.00 190.00 3,002.02 256.44 76.99 88.50 250.00 151.45 102.00 1,798.18 569.76 63.49 266.52 75.00 40.00 370.00 295.00 729.55 490.00 150.00 2,515.50 4,593.60 710.17 124.12 51.66 2,286.88 31,380.81 1,352.58 OTC Board of Commissioners' Minutes February 1, 2011 Attachment A, Page 2 OLSON OIL CO INC OTIS ELEVATOR CO OTTO OTTERS 4-H CLUB PEPSI COLA BOTTLING CO PERHAM CO OP CREAMERY PERHAM SAND & GRAVEL PETE'S BODY SHOP & TOWING PRAXAIR DISTRIBUTION INC PRODUCTIVE ALTERNATIVES INC RAY'S OIL COMPANY RDO TRUCK CENTERS RDO TRUST #80-6130 REGENTS OF THE UNIVERSITY OF M SERVICE FOOD SUPERVALU SON'S APPLIANCE & REFRIGERATIO SRF CONSUL TING GROUP INC STREICHERS SYNERGY GRAPHICS TITAN ACCESS ACCOUNT TRANQUILITY BUILDING SERVICES VICTOR LUNDEEN COMPANY VIKING COCA-COLA VOSS LIGHTING WALLWORK TRUCK CENTER WASTE MANAGEMENT RANDY WASVICK WEST PAYMENT CENTER •••• FINAL TOTAL ...... . 4,552.67 118.64 250.00 478.08 421.37 96.55 340.24 291.77 77.26 5,867.52 1,644.20 639.65 2,000.00 12.99 69.50 4,182.33 365.42 770.60 72604 454.22 102.12 257.50 491.95 442.41 1,163.41 94.68 3,483.00 $129,743.69 •••• . .