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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/16/2010MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, November 16, 2010 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 16, 2010, at 9:30 a.m. at the Otter Tail County Government Services Center in Fergus Falls, MN, with Commissioners Roger Froemming, Chair; John Lindquist, Vice-Chair; Everett Erickson, and Doug Huebsch present. Commissioner Rogness was absent. Approval of Agenda Motion by Erickson, second by Huebsch, and unanimously carried to approve the Board of Commissioners agenda of November 16, 2010, with the following addition: 11 :50 a.m. -Draft Wind Energy Ordinance Update Approval of Minutes Motion by Lindquist, second by Erickson, and unanimously carried to approve the Board of Commissioners meeting minutes of November 9, 2010, as presented. Approval to Pay Bills Motion by Lindquist, second by Froemming, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. Audit Analysis State Auditor, Bob Johnson, presented an Otter Tail County Analysis of government wide and major funds for year ending December 31, 2009. He reported total net assets of $135,690,845 which is a 1 % increase over 2008. Mr. Johnson reviewed the major funds and the revenues, expenditures, cash balances, and reserves in each fund. He briefed the Board regarding the Auditor's summary results and explained the responsibilities of the State Auditor and responsibilities of the County. Drainage System No. 16 County Attorney, David Hauser, stated that Jeff Stabnow requested to appear before the County Board to make some requests. Mr. Stabnow asked about an interim completion date to direct that some of the work on Ditch No. 16 be completed by December of 2010. He requested that the interim completion date be part of the bid process by way of an addendum to determine if there would be additional cost. Mr. Stabnow referred to other items but expressed the importance of adding this timing issue to the bid documents. Mr. Hauser stated that all of Mr. Stabnow's requests have been forwarded on to the engineer working on the project. The engineer's advice is not to include additional addendums. The timing of the work completion can be discussed with the contractor on the project. No action was taken. Bid opening is scheduled on November 19, 2010. Staffing Request After meeting with the Personnel Committee, Interim Assessor Doug Walvatne, requested authority to hire two staff appraisers. Motion by Huebsch, second by Erickson, and unanimously carried to authorize the Interim Assessor to hire two staff appraisers because the current work load is over 8,000 parcels per appraiser. Two additional appraisers will bring that ratio to an average level. OTC Board of Commissioners' Minutes November 16, 2010 Page 2 Recess & Reconvene At 10:30 a.m. Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings. The meeting was reconvened at 11 :31 a.m. Tobacco License Applications Motion by Erickson, second by Lindquist, and unanimously carried to approve the following applications for license: Big Chief, Inc. 22518 Big Chief Road Fergus Falls, MN 56537 DJ's Powerhouse, Inc. 106 Center St. Bluffton, MN 56518 Lakes Area Coop/Perham Oasis 43937 Fort Thunder Road PO Box 247 Perham, MN 56573 Zorbaz on Pelican Lake 51709 County Highway 9 Pelican Rapids, MN 56572 Tobacco Tobacco Tobacco Tobacco Resolution for Acreage Modification in the Fergus Falls JOBZ Subzone Otter Tail County Resolution No. 2010 -58 Commissioner Huebsch offered the following and moved its adoption: WHEREAS. the Otter Tail County Board of Commissioners, on September 9, 2003, passed a resolution approving certain County parcels to be included in a regional application for a Job Opportunity Building Zone; and WHEREAS, the City of Fergus Falls was a participant in the regional Job Opportunity Building Zone application done by the West Central Initiative Fund; and WHEREAS, the regional application submitted by the West Central Initiative Fund was approved by the Department of Employment and Economic Development; and WHEREAS, whereas the City of Fergus Falls wishes to modify the acreage in their Job Opportunity Building Subzone; and BE IT RESOLVED, the Otter Tail County Board of Commissioners upon careful consideration and review hereby approve the modifications as identified in the following table: Owner/Developer Parcel Number Acreage Modification Fergus Falls: Midwest Regional Development 71003500195007 26.59 Merwin Adams 71003500195904 3.45 Merwin Adams 71003500202005 40.35 Aasness/Bjorgum 71003500195050 2.81 Aasness/Bjorgum 71003991519000 .46 Aasness/Bjorgum Steve Cheney Steve Cheney Steve Cheney Steve Cheney State Bank & Trust City of Fergus Falls Fergus Falls Development Co. City of Fergus Falls Burlington Northern Railroad City of Fergus Falls Thiele Technologies West Central Linen Service, Inc. KAJ LLC BT-OH, LLC Catholic Charities Duane Dornbusch Western Minnesota Industries Western Minnesota Industries Western Minnesota Industries Johan neck Tst Robert Bunkowski Mark Sand & Gravel Mark Sand & Gravel Mark Sand & Gravel 8TB Land Co. LLC Richard & Judith Werner lnnova Properties Steve & Pamela Cheney Vinyrite Hold·1ngs, LLC Vinylite Holdings, LLC Heritage Properties, LLC SMC Forest Lake LLC Otter Tail Ag Enterprises Western Minnesota Industries Western Minnesota Industries Western Minnesota Industries 71003500195039 71003500003000 71003500004002 71003500002000 71003500004004 71003500006000 71003990853901 71003500004006 71003500004005 71001500048000 71003500007000 71003991430006 71003991430901 71003991430005 71003991430004 71003991550000 71003500007008 71003991558000 71003991559000 71003991560000 71003991551000 26000320196000 06000010004003 06000010008000 06000010009000 71003991532000 71003991430002 71003991433000 71003991431001 71003991554000 71003991555000 71001500046902 03000300218030 26000200128000 71003991528000 71003991529000 71003991530000 OTC Board of Commissioners' Minutes November 16, 2010 Page 3 2.47 2.70 2.03 1.96 22.44 7.17 .46 2.38 6.61 .99 77.17 1.38 1.20 1.33 1.32 .81 Reduced by 5.07 acres 1.01 5.13 5.36 7.52 10.38 79.40 18.50 56.01 6.61 1.03 1.32 6.42 3.29 4.14 .52 7.27 1.00 32.00 2.10 Parcel Added 1.47 Parcel Added 1.50 Parcel Added Commissioner Lindquist seconded the motion and upon being put to a vote, the above resolution was adopted as follows: Yes: 4 No: 0 Absent: 1 OTTER TAIL COUNTY BOARD OF COMMISSIONERS ) By ~~ b'• C~ yBoard Chair 1 Larry Kro OTC Board of Commissioners' Minutes November 16, 2010 Page 4 Highway Department Highway Engineer, Rick West, discussed high water issues with the Board and provided a list of roads affected. Motion by Erickson, second by Lindquist, and unanimously carried to approve the attendance of the Highway Engineer at the annual Transportation Research Board conference in Washington D.C. scheduled for January of 2011. All expenses will be paid by the Transportation Research Board. Motion by Huebsch, second by Froemming, and unanimously carried to authorize replacing a Highway Maintenance Worker due to a retirement January 31, 2011. This replacement was recommended by the Personnel Committee because the Highway Department did not replace the previous two vacant Highway Maintenance positions. Motion by Erickson, second by Huebsch, and unanimously carried to approve Final Payment per Final Estimate No. 9, in the amount of $72,573.52, payable to ASTECH Corp. of St. Cloud, MN for completion of the County Wide Seal Coat project (S.A.P. 056-601-047, Etc.) Wind Energy Conversion System Ordinance Update Land & Resource Director, Bill Kalar, discussed several updates to the draft Wind Energy Conversion System Ordinance. Mr. Kalar will send a letter to townships regarding the upcoming Public Hearing on December 14, 2010. Special Meeting -November 23, 2010 Motion by Huebsch, second by Lindquist, and unanimously carried to add the following agenda item to the Otter Tail County Board of Commissioners' Special Meeting at 6:00 p.m. on Tuesday, November 23, 2010: Approval of County Board Bills Adjournment At 12:20 p.m., Chairman Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until the Special Meeting at 6:00 p.m. on Tuesday, November 23, 2010. Dated: N11vecob '"' ,3o ;;i_o I a ' CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _ _:64_-,,,1-==--""""'=~-"-=• -=------,,.-,-::-~-------- Rage roemmIng, Board of Commissioners Chair OTC Board of Commissioners' Minutes November 16, 2010 Attachment A, Page 1 WARRANTS APPROVED ON 11/16/2010 FOR PAYMENT 11/16/2010 VENDOR NAME ABG MAINTENANCE INC MARLYS ADAMS AMERICAN TOWER CORPORATION AMERIGAS ANDERSON LAND SURVEYING INC ARVIG COMMUNICATION SYSTEMS BACHMAN PRINTING COMPANIES BATTLE LAKE AUTO PARTS BEN HOLZER UNLIMITED BEYER BODY SHOP INC BOB'S STANDARD BULK SERVICE DENNIS BOGEN LYNN BRAND BRANDON COMMUNICATIONS INC MYRNA BUDKE LUANN CANEPA CARR'S LAKE COUNTRY SUPERMARKE CENTRAL SPECIALTIES INC CERTIFIED AUTO REPAIR RYAN CHESHIRE CIT TECHNOLOGY FIN SERV INC CITIZENS ADVOCATE CO OP SERVICES INC CODE 4 SERVICES LLC COMMISSIONER OF TRANSPORTATION COMPUTER INFORMATION SYSTEMS COOPERS TECHNOLOGY GROUP CULLIGAN CULLIGAN WATER COND D & T VENTURES LLC DENZEL'S REGION WASTE INC DIGITAL RIVER INC EAST OTTER TAIL FOCUS EVERGREEN EQUIPMENT INC EVERGREEN LAWN CARE EVERTS LUMBER CO EXTREME MARINE LLC FERGUS FALLS DAILY JOURNAL CITY FERGUS FALLS FERGUS POWER PUMP INC FERGUS TIRE CENTER FOTH & VAN DYKE FSH COMMUNICATIONS LLC G & K SERVICES GALL'S INC GE CAPITAL (CA) GOPHER STATE ONE CALL GORHAM OIEN MECHANICAL INC NICOLE HANSEN HAWES SEPTIC TANK PUMPING HENNING HARDWARE SANDY HOLO INDEPENDENT EMERGENCY SERVICES J C'S GENERAL STORE JK SPORTS LAURA JOHNSON JONES AND MAGNUS ATTORNEYS AT K-MART 12.83 AMOUNT 171.00 541.31 98.71 137.48 2,807.50 200.00 480.87 28.82 25.74 480.94 177.78 225.00 337.50 2,772.00 28.38 375.75 185.90 2,244.38 457.04 50.00 190.53 353.60 1,479.00 44.11 500.00 3,600.00 1,116.61 27.46 43.28 739.00 1,955.60 148.56 374.40 753.36 37.41 62.43 91.25 635.93 9,162.21 9,020.00 4,904.07 13,314.70 64.13 902.16 404.04 396.77 33.05 147.13 107.00 75.00 60.68 10.00 64.22 9.69 67.00 687.50 691.00 OTC Board of Commissioners' Minutes November 16, 2010 Attachment A, Page 2 KEEPRS INC CY'S UNIFORMS KELLY SERVICES INC KOEP'S CLITHERALL CORNER L & L SERVICE LAKELAND MENTAL HEAL TH CENTER LAKEWAY MARKET LLC LARRY OTT INC TRUCK SERVICE JOANNE LARSON LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MANNY'S -ROCKY'S BAIT MARKS FLEET SUPPLY INC MATTHEW BENDER & COMPANY INC WENDY METCALF MN MOTOR COMPANY MN OFFICE OF ENTERPRISE TECHNO MN STATE BAR ASSOCIATION MARY MOE MPELRA NAPA FERGUS FALLS NAPA OF PERHAM NELSON AUTO CENTER NELSON BROS PRINTING JANICE NELSON VALERIE NELSON NETWORK CENTER COMMUNICATIONS NIEMELA AUTO REPAIR & TOWING NOLD NORTHWEST IRON FIREMEN INC OLSON OIL CO INC OPHOVEN MD AND ASSOCIATES OTTER TAIL CO SHERIFF'S POSSE OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL TRUCKING INC PARK REGION CO OP CITY PERHAM PETE'S AMOCO PETE'S BODY SHOP & TOWING RICHARD PORTMANN VIRGINIA PORTMANN PRAIRIE IMPLEMENT INC PRAXAIR DISTRIBUTION INC PREMIUM WATERS INC KAREN PRISCHMANN PRO AG FARMERS CO OP QUARTERMASTER QUICK'S NAPA AUTO PARTS RDO TRUST #80-6130 ROLLIES SALES & SERVICE INC ROYAL TIRE INC TWILA RUDD THE SAND CREEK GROUP LTD SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE SHULTZ & ASSOCIATES LTD SIGELMAN STEEL & RECYCLING INC STANDARD PARTS OF WADENA JESSICA STEINBRENNER 86.56 981.14 180.09 107.74 240.00 2,380.53 2,075.00 450.00 67.89 2,262.65 2,597.25 52.95 721.65 283.54 573.62 1,200.00 496.44 420.75 300.00 44.87 87.30 1,130.13 404.04 504.00 720.00 565.00 154.95 30.99 488.74 1,046.15 4,424.79 246.51 178.35 75.00 7,850.00 198.57 109,579.68 877.91 697.72 186.75 157.50 32.36 572.32 26.34 222.75 664.50 123.47 130.64 470.38 616.78 1,310.85 113.25 2,651.00 8,375.00 9.75 260.00 8,826.00 51.73 631.91 197.72 STEINS INC STEVE'S SANITATION INC STREICHER$ STRINGER BUSINESS SYSTEMS INC SUREFIRE LLC TITAN MACHINERY UNIVERSITY OF MN VERGAS 66 GAS & CONVENIENCE IN VFW POST612 VICTOR LUNDEEN COMPANY VIKING COCA-COLA WADENA ASPHALT INC WASTE MANAGEMENT RANDY WASVICK WEETOWN OUTPOST WENCK ASSOCIATES INC WEST PAYMENT CENTER ZIEGLER INC •••• FINAL TOTAL .... OTC Board of Commissioners' Minutes November 16, 2010 Attachment A, Page 3 654.40 3,418.00 708.69 73.28 475.04 442.72 390.00 1,501.77 30.00 2,124.30 275.20 2,858.33 13,536.29 60.00 15.00 4,050.80 1,869.00 3,110.22 $270, 118.35 ....